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Deborah J. Leslie's picture

Regional workshops

Regional workshops original draft charge

 

Date: 2009 07 31

Title: Regional Workshops Committee

Status: In discussion

Vote: 2009 10 15

Comment: Adam Burling says that there is no restriction against all committee members, even the chair, being ex officio. The question is still open whether those appointed because of their memberships in other committees will be appointed as regular members or ex officio members. Also, it is possible for extra members to be appointed at will by the vice-chair/chair-elect.

Draft Charge:

RBMS Regional Workshops Committee

 Charge: Responsible for initiating and coordinating a program of two regional workshops a year.

Comment: This program is intended to bring workshops presented at the RBMS preconference to a wider audience, with an optimal schedule of holding one in the fall and one in the spring in different areas of the country. The subcommittee will:

 * Identify workshops, speakers/presenters, host institutions, and dates;

* Coordinate workshop logistics;

* Work with ACRL to develop budgets for the workshops; and

* Publicize the workshops through the RBMS website and appropriate listserves. 

Coordination: The committee is composed of two members from the RBMS Membership and Professional Development Committee, one member from the RBMS Budget and Development Committee, one member from the Conference Development Committee, and one of the at-large members of the RBMS Executive Committee, each nominated by their respective committee chairs, along with other members the vice-chair/chair-elect may wish to appoint. The vice-chair/chair-elect appoints one of the five members to chair the Regional Workshops Committee chair, normally one of the two Membership & Professional Development Committee.

Deborah J. Leslie's picture

Donna Davey's comment about whether to make these 1- or 2-year appointments, and my response that I had envisioned them being regular, 2-year, renewable appointments, got me thinking about the logistics.

Correct me if I'm wrong, but the reason for requiring members of the Regional Workshops committee to also be members of designated other committees is that the activity of RW crosses committee lines but is closely tied to the charges of specific ones. There was also a desire to have the regional workshops be a regular committee instead of a recurring ad hoc committee for long-range planning and a shared body of experience.

Given this, what makes good sense to me is to specify that the nominations from the M&PD, Budget, and Conf Dev't be either current or former members of those committees. RW members who are not currently on the sponsoring committees can be made ex officio on those committees.

Thoughts?

Deborah J. Leslie / Head of Cataloging, Folger Shakespeare Library

Jeffrey Makala's picture

I vote Yea.

 

 

Ashley Michaelson (not verified)'s picture

I'm not a member, but I think it's a good idea.

Henry Raine's picture

I would encourage actively soliciting and appointing volunteers for this committee, since RBMS members other than those who will be ex-officio may also have contributions to make to the committee's work.

That said, my vote is: yea

Deborah J. Leslie's picture

Henry, there won't be any ex officio members on this committee, except perhaps the Exec member-at-large. They will all be regular members, who will either be regular or ex officio members on other committees.

If you or anyone else has doubts about the way the core committee membership is to be selected, now would be the time to voice them.

Alternatives:

1) remove all reference to composition of committee members

2) remove the specifics about how many members should be from which committee, and replace with a statement that the chairs of M&PD, Budget, & Conf Dev't will normally be consulted

3) leave as is

 

Deborah J. Leslie / Head of Cataloging, Folger Shakespeare Library

Mary Lacy's picture

I agree with Henry's comments that we should seek wider participation on the committees. Given that more than the required five members may be appointed, I would delete the phrase "the five" from the last sentence under "Coordination." That being said, I vote Aye.

 

Deborah J. Leslie's picture

The text we're voting on is appended to the email message I sent out asking for a vote. I figured that the ALA connect wasn't working since not a single soul one had made any comments during the past week, and so returned to regular email for the vote. You'll see that reference to the "five" in the final sentence has been removed. 

So tell me what to do. Shall we push on with ALA Connect or return to regular email? And if the former, will people discuss during the discussion period instead of waiting for the vote?

(Apologies if this sounds cranky.)

 

Deborah J. Leslie / Head of Cataloging, Folger Shakespeare Library

Jeffrey Makala's picture

I like the idea of experimenting with ALA Connect for a set period of time to see if it works for how we do our work remotely. I see three distinct advantages to it:

 -- A central repository for documents/drafts/working papers/vote records.

 -- Inclusivity and transparency: Committee chairs, members, and the section at large can view the work of Exec. beyond our two public meetings per year, if they so choose.

 -- The elimination of large email chains and multiple responses.

 

Of course we'd all need to agree to sign on and do our work through the ALA Connect portal, so it's a change in habit above all else, but I think it worth an attempt.

 

 

 

Fernando Pea's picture

I vote yea.

 

 

Kate Moriarty's picture

I vote yea to the text in the 10/14/09 email.

One suggested typo change: last sentence, remove second instance of "chair" to read: "The vice-chair/chair-elect appoints one of the members to chair the Regional Workshops Committee, normally ..."

Deborah J. Leslie's picture

This is another version of the Regional Workshops Committee charge as I understand it, since several of you suggested amendments at the same time as your vote. I also realized that some more amendment was necessary to deal with the expansion of current committee members to include current and former committee members, when I realized that maybe we were being a little too prescriptive in the coordination section.

I realize this may be a bit cumbersome, but I'd like to set up the actual vote as a poll rather than part of the discusson. Thanks for everyone's patience as we work out the kinks.

RBMS Regional Workshops Committee

Charge: Responsible for initiating and coordinating a program for presenting RBMS preconference workshops throughout the year in regional settings.

Comment: This program is intended to bring workshops presented at the RBMS preconference to a wider audience, with an optimal schedule of one in the fall and one in the spring in different areas of the country. The committee will:

  • Identify workshops, speakers/presenters, host institutions, and dates;
  • Coordinate workshop logistics;
  • Work with ACRL to develop budgets for the workshops; and
  • Publicize the workshops through the RBMS website and appropriate listservs. 

Coordination: The committee is composed of two members nominated by the chair of the RBMS Membership & Professional Development Committee, one member nominated by the chair of the RBMS Budget & Development Committee, one member nominated by the chair of the Conference Development Committee, and one of the at-large members of the RBMS Executive Committee, along with any other members the vice-chair/chair-elect may wish to appoint. Regional Workshops Committee members who were nominated by other committee chairs will also serve as regular or ex officio members on those respective committees. The chair, appointed by the vice/chair-chair/elect, is normally expected to have had previous experience organizing regional workshops.

Deborah J. Leslie / Head of Cataloging, Folger Shakespeare Library