ALCTS PARS Digital Conversion Interest Group Community
1-1:10: Call to order, announcements, co-chair announcement: Co Chairs to be Erica Lynn Titkemeyer from UNC and Ivey Glendon from University of Virginia
1:10-1:30: Erica Lynn Titkemeyer will discuss work at the Southern Folklife Collection (SFC) at the University of North Carolina at Chapel Hill. As the Project Director on an initiative titled "Extending the Reach of Southern Audiovisual Sources", and funded by the Mellon Foundation, I have been with the co-principal investigators to develop and implement a large-scale digitization program for our moving image and audio collections. Dedicated to collecting, preserving and disseminating vernacular music, art, and culture related to the American South, the SFC holds over 250,000 audio recordings, 3,500 video materials, and over 8 million feet of film. With a significant portion of these recordings residing on unstable formats, and 60% of the collection requiring more complete processing and cataloging, the SFC has been working to assess needs related to conservation and access. In this talk I would plan to discuss our initial challenges and processes in developing workflows and prioritization tools, along with our future plans, with a particular focus on developing improved visibility and access to our digitized collections via online streaming.
1:30-2:00: George Blood, George Blood Audio and Video, “Number Crunching: Or How I Learned I Wanted to Participate in Preservation Statistics”
"If you can't measure it you can't control it". In this presentation we'll look at how statistics can be used in preservation: how do our stats compare with other institutions (baselining), how can we we make our limited staff and funds go further (resource allocation), how do we keep making the same mistakes (quality control), if we spend more on X will we do better (quality assurance), make better estimates of resources needed (budget development)? Building upon common library concepts, such as rules of entry and tracking reference requests, we'll show how a simple spreadsheet and "make chart" will help you do a better job, demonstrate improvement, and make the case to management and funders.
2:00-2:30: Emily Shaw
The Ohio State University Libraries holds roughly 80,000 Masters Theses deposited by OSU graduate students over the decades. Like many of our peers, we have been converting high-use theses and dissertations and those requested through Interlibrary Loan for some time, and depositing them into the OhioLINK ETD Center. Access and download statistics for OSU’s digitized, retrospective theses and dissertations in the OhioLINK ETD Center indicate the high value and impact of these works, so the Libraries decided to go big: In 2014, we went out to bid for the conversion of 20,000 Masters Theses over 2 years. As a result of the pricing obtained through this competitive bid process, we will be able to convert roughly 1/3 more volumes than estimated for the amount of funding originally allocated to this project. This presentation will outline the inception, scope and process for this ongoing project, and discuss issues related to access, preservation and rights management.
Welcome, Introductions DCIG Chairs
Kristin MacDonough, Audiovisual Artifact Atlas Coordinator, Bay Area Video Coalition
QC Tools and the AV Artifact Atlas: Open Source Tools and Resources for Quality Control in Digitization
Quality Control Tools for Video Preservation (QC Tools) is a two-year NEH-funded research and design project organized through the Bay Area Video Coalition (BAVC) in partnership with independent consultants and contributors. The goal of the project is to develop a suite of open source software tools along with an online resource (AV Artifact Atlas wiki) to identify and enhance visual literacy of artifacts and errors prevalent in digitized analog video collections. The audience will be introduced to the QC Tools project as it exists today, highlighting how the software and online resource are useful for librarians beginning or in the midst of an a/v reformatting project. The project serves as a model for the advancement of community built and open educational resources, and attendees will have an opportunity to learn how they might contribute to its growth.
Kimberly Tarr, Head, Media Preservation Unit, NYU Libraries
Preserving Analog Video: Considerations for Outsourcing Projects to Vendors
Together, media degradation and system obsolescence place analog video collections at risk. Many libraries are interested in preserving their analog video materials but don't know where to begin. This presentation will provide the framework for organizations to initiate audiovisual reformatting projects, including: locating qualified vendors, how to request proposals and quotes, reviewing vendor bids, developing a statement of work, and managing projects. The talk will highlight the release of a new publication: Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed by New York University's Division of Libraries and its academic partners and technical advisors. The publication is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video -- specifically VHS -- to digital carriers for preservation.
Discussion on how small operations or institutions with limited budgets could proceed with digitization – Roger Smith, UC San Diego
The Digital Conversion Interest Group Meeting at Midwinter will provide answers to the topic of when to send material out and when to preserve in-house. Four speakers from a range of institutions, including a vendor, will weigh in.
The following will be addressed:
The decision making process that preservation professionals go through when deciding whether to work in-house or out-source including:
• How one builds a digital program focused on audiovisual materials
• How to decide when and why to outsource the digital conversion of audiovisual materials
• How decisions are made at your institution regarding digital conversion and preservation of audiovisual materials and content
• The pros and cons of performing conversion in-house versus outsourcing
• Advice for a variety of institutions on how to move forward with their own digital programs
Bertram Lyons, Archivist / Digital Assets Manager, American Folklife Center, Library of Congress
The American Folklife Center at the Library of Congress boasts one of the largest collections of ethnographic and documentary recordings in the world, with currently over 200,000 hours of audiovisual recordings dating from the late 1800s to the present day. In our ongoing efforts to migrate these recordings to digital formats, we have access to state-of-the-art in-house digitization, the Library’s National Audiovisual Conservation Center in Culpeper, Virginia. We also have facilities within our own division to handle the digitization of sound recordings. As a supplement to both these options, we also partner with digitization vendors throughout the year. This presentation will provide an overview of how we prioritize what to digitize and how we determine where to do the work, in-house or with a vendor. The entirety of AFC’s digital program will be discussed.
Brian Carpenter, Mellon Digital Archivist
This talk will outline the APS Library's 6-year Native American audio digitization project, from its inception to its imminent completion. I will focus particularly on hurdles the project faced in determining a budget, timeline, and workflow in light of the types of formats in the collections and the library's limited capacity for handling them, as well as how a digital infrastructure was created to sustain the material and facilitate future projects. The end goal will be to distill from the experience of this project some recommendations for other institutions looking to move forward with their own audiovisual preservation projects.
Janet Gertz, Director of the Preservation and Digital Conversion Division of Columbia University Libraries
Will discuss how Columbia University Libraries built a program for preservation digitization of audio without building an audio lab, and how audio fits into our overall digital preservation program.
Martha Horan, Registrar, George Blood Audio and Video, L.P.
Bringing work experience that includes both the institutional and vendor perspectives, the talk will give insight into when vendor services can be beneficial.
George Blood, L.P. is a leading provider of archival audio and moving image services, digitizing obsolete and deteriorating audio, video and film media. Each month, George Blood, L.P. reformats approximately 1,000 hours of audio and video content.
ALCTS PARS Digital Conversion Interest Group
McCormick Place Convention Center (Room N426a)
The session will focus on digital conversion projects at Northwestern University and at the University of Illinois at Urbana-Champaign. As with previous sessions, we'll end this meeting with some guidelines for small and mid-sized institutions.
Betsy Kruger, Head of the Digital Content Creation Unit at the University of Illinois, will present on a project to photograph and create 3-D interactive models of rare musical instruments in their Sousa Archives, Center for American Music. The talk will focus on workflow issues, imaging equipment and software, file formats, and the Java viewer.
Carolyn Caizzi, Assistant Head of Digital Collections at Northwestern University, will discuss the NUL digital production team's use of FADGI and GoldenThread/DICE software in its digital imaging workflow. Caizzi will address the process the team used to evaluate scanners, providing information about the diagnostic tests that were performed, the process of identifying samples, and the sequencing tests used. The FADGI guidelines, and GoldenThread/DICE software allowed NUL to improve their digital image collections and workflow.
Stefan Elnabli, Moving Image and Sound Preservation Specialist in the Digital Collections department at Northwestern University Library, will address the life of an audiovisual reformatting project, from assessment and inventory, through digitization, preservation, and access. He will focus on two collections, one audio, and one film, and will describe the process of choosing standards and workflows within institutional limitations.
David Mindel, Digital Collections and University Repository Librarian from the University of Wisconsin-La Crosse, will conclude with advice for smaller institutions.
ALCTS PARS Digital Conversion Interest Group
Saturday, January 26, 2013, 1:00 PM - 2:30 PM
Washington State Convention Center, Room 604
Panelists share a range of digitization projects with a focus on the standards and technical specifications behind the projects. Specifics include file formats, metadata, codecs, wrappers, file compression and storage.
The Midwinter Meeting for the Digital Conversion Interest Group continues addressing the question of how small institutions, and institutions on tight budgets, can move forward with digital projects to preserve their material.
Hannah Palin, Film Archivist for the University of Washington Libraries, will address the challenges of working from grant-to-grant. Palin works in what is known as the DIY archive at the University of Washington Libraries. The archive brings moving image materials into the mainstream through creating collection guides and posting films to their Digital Collections site; this work is completed all without a direct budget. Palin will address how they implement best practices under budgetary constraints.
The conversation will then turn towards a comparison of types of workflows. Christopher Masciangelo will share his experience as a Digital Conversion Specialist at the World Digital Library, at the Library of Congress, discussing the pros and cons of a range of digitization processes. This will lead into general discussion about workflows at your institution.
About the speakers:
Film Archives Specialist
University of Washington Libraries
Hannah Palin, Film Archivist for the University of Washington Libraries, has been working on grant-funded moving image preservation projects at the University of Washington Libraries, Special Collections for the past ten years. In her role as Film Archives Specialist, Hannah has overseen work on numerous projects including grants from the National Film Preservation Foundation, the Washington Preservation Initiative, the Apex Foundation, the Allen Foundation, and the National Endowment for the Humanities.
Digital Conversion Specialist
World Digital Library
Library of Congress
Chris Masciangelo is a Digital Conversion Specialist at the Library of Congress, working as part of the World Digital Library (WDL) content management team, as well as a participant in the Federal Agencies Digitization Guidelines Initiative (FADGI). He has been involved professionally with digital conversion activities for the last 5 years and has worked on numerous projects including the New Jersey Digital Highway, New Jersey Environmental Digital Library, and a mass digitization project at Rutgers University. He is familiar with the various aspects of digitization, and last February traveled to Doha, Qatar to give an instructional presentation about digitization to some of WDL's Middle Eastern partners.
The Annual meeting of the Digital Conversion Interest Group will focus on the challenges of operating as a "one-person shop". Speakers will present on a range of topics, including the management of digital content; file format conversion; continuing education; and dealing with multimedia. Time will be devoted to discussion after the presentations, and audience members are encouraged to come prepared to share their own experiences and success stories.
Did you attend this Interest Group meeting? Take our post-conference survey at: http://www.surveymonkey.com/s/alctsevents2012
Meeting of the PARS Digital Conversion Interest Group to present topics on interest. Preservation professionals are increasingly charged with varied and complex collections that include a growing amount of moving image material. Furthermore, limited resources and technical learning curves contribute to the challenge of preserving these materials.
This session will provide practical information on the preservation of moving image materials. A panel comprised of experienced professionals will address such topics as standards and technical specifications, file formats, codecs and wrappers, metadata, data storage, and delivery for access. The session will provide equal parts theory and application, with an eye to what small to mid-sized institutions can do to implement these strategies.
This will be an opportunity to learn more about general technical matters surrounding these complex challenges, as well as an opportunity to bring specific questions and success stories to what will be a mostly “town hall” style meeting.
Time will additionally be allotted at the end of the program for discussion of the Annual Meeting’s agenda.
Please join us for the ALCTS/PARS Digital Conversion Interest Group meeting on Saturday, June 26, 1:30-3:30 pm at the JW Marriott Hotel (Capitol)- BR H/J
Peter Alyea, Digital Conservation Specialist at the Library of Congress, will be sharing the Library's latest research into 3D imaging and digitization of analog audio discs. The research revolves around a system called IRENE, which can transform damaged and old records into digital audio. IRENE has the potential to help preserve thousands of records which are currently unplayable via a conventional needle and turntable.
For more information about the IRENE project, please visit http://irene.lbl.gov/
Also see NPR's report on the project at http://www.npr.org/templates/story/story.php?storyId=11851842
Leslie Johnston, Manager of Technical Architecture Initiatives with the National Digital Information Infrastructure and Preservation Program (NDIIPP), will address an overview of the program’s current initiatives, including distributed preservation, use of “the cloud,” and the documentation and validation of file formats.
New co-chairs wanted:
We will also be electing new co-chairs. If you are interested, please attend the meeting or you may contact: Janet Ahrberg at firstname.lastname@example.org or Preston Cabe at email@example.com