Dialogue with Directors Discussion Group (LLAMA - Library Leadership & Management Association) Community

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Online Doc Meeting Minutes: January 2014

by Brian Gray on Sun, Feb 23, 2014 at 07:40 pm

Dual reporting lines

  • Iowa has expectations in the review documents
  • Making sure define 51\49 split
  • Define everything up front
  • Define time expectations
  • Defined needed versus being comfortable
  • Understand stress of these employees
  • Do not underestimate the training needed for non-MLS
  • Secondary supervisor writes a letter during review process

pressure from admin. outside pushing for non-MLS people candidates in library

Dual reporting lines

  • Iowa has expectations in the review documents
  • Making sure define 51\49 split
  • Define everything up front
  • Define time expectations
  • Defined needed versus being comfortable
  • Understand stress of these employees
  • Do not underestimate the training needed for non-MLS
  • Secondary supervisor writes a letter during review process

pressure from admin. outside pushing for non-MLS people candidates in library

Budget metrics to charge for services and get money for around campus
Defining model to get money to library
Define collection model in library

What allows a director to sleep?

  • Vacation
  • Delegation
  • Succession planning
  • Help the younger staff advance
  • Staff teams so backups exist internally
  • Lunch conversations
  • Acknowledgements and teamwork from outside library
  • Relationships of peers outside library to share mutual challenges

Not sleep?

  • Budget especially late fiscal changes
  • Open staff positions
  • Retirements

ame your leaderships style - how especially in an interview?

  • Give examples, especially situational
  • Give specifics to show personal knowledge of your own skills
  • Authenticate
  • Presentations to demonstrate fit and style
  • Learn their environment
  • Staying through entire interview even when you decide you do not want position is a successful interview too
  • Can you articulate what you learned about that library?
  • How do you educate yourself? Books read on leadership?

Media relations

  • Who is your campus office or expert? Policies?
  • Do not be forced into answering on the spot? Ask what is the deadline.
  • People play with deadlines
  • Sometimes no matter how well your message is prepared media can write something totally different in the end
  • Reporters never come to the table with your knowledge
  • Critical to listen to interviewer for gaps of knowledge
  • Always close with a thank you

How do you get media attention within organization?

  • Leverage social media
  • Highlight good stuff
  • Get in the conversations that lead to media opportunities
  • All stories are great on campus but external media only can run so many stories
  • One library hired a communications project manager
  • Writing versus graphic skills are 2 different styles and same person may not have both
  • Double edge sword of social media
  • Is everyone giving the same and leadership defined message?

Creating a family friendly environment especially in academic library

  • Baby changing stations
  • Breast feeding options such as lactation room
  • Task force and discussion with new moms to help plan
  • Children friendly furniture
  • Children collection
  • Noise versus quiet areas
  • Programming opportunities or sponsorships
  • Partner with others such as College of Education
  • Fixed toys
  • Therapy animals
  • Tie efforts to student retention
  • Embrace who you have and provide for them

New interest group: programming librarians

Random nature of provosts and even presidents

  • Coming from outside academia
  • Fundraising interest or not
  • Library versus IT tensions
  • American Council on Education
  • Provost professional group?
  • Libraries promoting faculty scholarship
  • Charleston conference thread on what provost expects
More...

Event ALA MW 2014 meeting of Dialogue with Directors Discussion Group

by Brian Gray on Mon, Jan 20, 2014 at 09:06 pm

Discussion Group is open to everyone and anyone. Those in attendance pick the topics of discussion. It is not a discussion for directors. It is a group to seek advice and discuss ideas, often with directors or other leaders that want to share experiences.
 
Pennsylvania Convention Center 110 B
http://alamw14.ala.org/node/13208

Online Doc Meeting Minutes - Midwinter 2013

by Brian Gray on Wed, Jun 26, 2013 at 03:09 pm

January 28, 2013

12 attendees

Topic brainstorming:

  • demographics of profession
  • workforce development (21st century)
  • maker spaces
  • staff wants top change after 20 years of same roles, how?
  • literacy/assessment, impact on student learning
  • organizational change and succession planning
  • planning for variability of libraries into the future
  • e-books (vendors versus librarian views)
  • mobile, wireless projectors and furniture
  • assessment for open access

Discussion:

January 28, 2013

12 attendees

Topic brainstorming:

  • demographics of profession
  • workforce development (21st century)
  • maker spaces
  • staff wants top change after 20 years of same roles, how?
  • literacy/assessment, impact on student learning
  • organizational change and succession planning
  • planning for variability of libraries into the future
  • e-books (vendors versus librarian views)
  • mobile, wireless projectors and furniture
  • assessment for open access

Discussion:

  • We had open social sciences librarian position and experienced "poor candidates". Other's experiences? 2nd library had the same.
    • using more residencies to bring in novice candidates into organization because of poor searches and candidates (1 person at a time for 2-years)
    • Circulation and part-time candidates applications are extremely overqualified for positions advertised; staff positions being swamped with MLS holders as applicants
    • search committees must be more clear in expectations and plans
    • librarians do not promote their experiences and qualifications well enough
    • libraries have failed searches because salary expectations coming in too high for early career positions (ask them up front)
  • Gimlet = software for statistics and knowledgebase
  • value" anecdotes/narratives versus data
  • people/human dynamics
  • succession planning: made hard as we become less hierarchical so leaders must create copportunities
    • rotate experiences and leadership roles
    • must be done in combination with experiences and training
  • experience a predictor of leadership? - maybe not
    • do well versus enjoy versus tired of
  • library schools are not preparing managers or leaders
  • consider external consultants or experts
    • Rebecca Jones, strategic planning & training
    • Maureen Sullivan, process & planning
    • Sandra Nelson & June Garcia, structure/organization
  • furniture: Herman Miller
  • silo, fiefdom, "cylinders of excellence"
  • people burned out in long-time roles
    • start job rotations (same role in new building, new role in new building, role in different organizations such as neighboring library)
    • take opportunities to talk in-person with those changing roles
    • "crazy" at first but it did settle down and move to excitement among staff
    • advantage to cross training = easier scheduling
  • service models
    • Apple store
    • stopping the passing of person to the next service person
    • skills gaps, some people to "task" oriented
  • "23 things" trainings customize to things other then Web 2.0
More...

Online Doc Meeting Minutes Annual 2011

by Brian Gray on Tue, Jan 22, 2013 at 07:50 am

Approximately 15 attendees

Proposed topics advice for new directors/administrators, how to survive with smaller staffs, dealing with upcoming retirements, and how to "spark" ideas when the economy is tough.

Someone shared their experiences of starting a new university and library.

Some discussion on ethics, including copyright in what is becoming more and more an international environment.

  • Following copyright without being the "police"
  • create culture of integrity

Books suggestion: Atlas for Librarianship

Approximately 15 attendees

Proposed topics advice for new directors/administrators, how to survive with smaller staffs, dealing with upcoming retirements, and how to "spark" ideas when the economy is tough.

Someone shared their experiences of starting a new university and library.

Some discussion on ethics, including copyright in what is becoming more and more an international environment.

  • Following copyright without being the "police"
  • create culture of integrity

Books suggestion: Atlas for Librarianship

Transliteracy

Creating a new culture within an organization

Using best practices; not recreating the wheel

Transition from "we know what people want" to "they tell us what they want"

"home depot model": We have the stuff but customers need help with "build", not the getting of stuff.

Transition: information to access to experience

Book: Craft of Research

It is not a privacy issue to learn the patron's needs.

Not every moment has to be a teachable moment - sometimes they just want the information.

Patron transactions need not be about a librarians demonstrating their knowledge.

Computers and technology have given some librarians the ability to hide from patrons. Some of our policies do the same.

Libraries need "high touch" people and processes.

Library schools are not preparing librarians focused on people & people skills.

Too many libraries based on product (# of...) instead of service/quality. Measure of "value" is sometimes misplaced.

 

More...

Online Doc Meeting Minutes Annual 2012

by Brian Gray on Tue, Jan 22, 2013 at 07:50 am

June 25, 2012

June 25, 2012

  • Reorganization at one library = used committees to review jobs and roles
  • University of Arizone = "teams"
  • Consider job rotations
  • Public library share: Moved behnind the scences collection people to the public side (5 month transition)
  • Book someone suggested: Nudge
  • Cross department training & trading
  • Someone mention King county reorganized to push librarians out into the community
  • "We are no longer the grocery store. We are now the kitchem pantry."
  • Blanacing chain of command and sensitivity to staff
More...

Event Dialogue with Directors Discussion Group

by ALAConnect Helpdesk (staff) on Wed, Jan 9, 2013 at 12:16 pm

Dialogue with Directors Discussion Group

More information about this conference session

Event Discussion Group @ 2011 ALA Annual

by Brian Gray on Tue, Jun 21, 2011 at 05:33 pm

Location: Hilton Riverside, Grand Salon A

The attendees drive the discussion. It is open to all and is designed to be a conversation with directors, not among only directors. Those that attend are looking to offer advice or learn from the conversations.

 

 

The proposed topic is:

Join us for a potpourri of topics including advice for new directors/administrators, how to survive with smaller staffs, dealing with upcoming retirements, and how to "spark" ideas when the economy is tough.

Event Dialog with Directors Discussion Group: Relationship of Roles

by Brian Gray on Thu, Jan 6, 2011 at 10:20 pm

Location: San Diego Convention Center, Room 33B

Join us to explore the "relationships of roles". We will explore issues related to supervising, leading from all roles, and how to handle situations based on your official or perceived role within an organization.

Dialog With Director is not just a group for directors. The directors that attend are here to share advice and guidance.  Each meeting is truly a dialogue with colleagues at all levels within the profession. Those in attendance pick the topic of future meetings.

Online Doc Dialogue With Directors Discussion Group: Having Influence From Any Organizational Level

by Brian Gray on Mon, Sep 27, 2010 at 08:08 am

We had a wonderful meeting at 2010 ALA Annual in Washington D.C. with 10 attendees. Find below a summary of the discussion and some key points shared.

Topic: Having Influence From any Organizational Level

We had a wonderful meeting at 2010 ALA Annual in Washington D.C. with 10 attendees. Find below a summary of the discussion and some key points shared.

Topic: Having Influence From any Organizational Level

  • One library surveyed their staff on training needs with prelimary results showing leadership training was desired
  • Some experienced a disconnect between communication & training; desire to not change kept people from pursuing training
  • Discussion of management development training to target people with potential
    • Training
    • Capstone project to solve a library issue
  • Someone shared a management leadership workshop
    • Mostly librarians, some staff
    • "Selected" by potential or interest
  • Need to define expectations of each position
    • One library was using a taskforce to define departments and position roles
    • Define invididual goals within context of department
  • Tenure & professor status at one organization makes for a very flat organization
    • Leads to challenges because "teams" wuth elected roles
    • Limits chances to development management skills because everyone is a peer
    • Requires extremely strong assistant university librarians
    • Requires strong mentoring
  • Discussion on external leadersihp trainings such as Harvard, ACRL
  • What communication & actions to help people into leadership roles?
    • Trainings
    • Travel funds
    • Name a "junior" person to represent the library at the organizational level
    • Give examples
    • "Push" people to try
    • Demonstrate benefits of trainings or promise next step/task
    • Merit pay
  • Travel and/or training relevant to goals or responsiblities
  • Talents versus experience needed in career path
  • Someone mentioned N.C. State's leadership/management training

 

Topic at 2011 Midwinter: Join us to explore the "relationships of roles". We will explore issues related to supervising, leading from all roles, and how to handle situations based on your official or perceived role within an organization.

More...

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Provides a venue for directing questions and concerns towards current and retired directors for open discussion. Provides a group where directors and the curious alike can equally gain from the back and forth discussions, and educate people in the roles and experiences of directors.

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