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PAIG ANNUAL 2014 AGENDA

June 28th, 2014 8:30-11:30am

Champagne 1, Paris Las Vegas

8:30-8:40 “Update from NYU, Buffalo State College, and the University of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions”

Ellen Cunningham-Kruppa, Adjunct Assistant Professor, Department of Art Conservation, University of Delaware

8:40-8:50 Library of Congress Preservation Update

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Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Fri, Jun 20, 2014 at 07:37 pm

Update from NYU, Buffalo State College, and the U. of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions
Ellen Cunningham-Kruppa, U. of Delaware
Library of Congress Preservation Update
Adrija Henley, Library of Congress
Collaborative Preservation, the UC/PLCH model
Holly Prochaska

Update from NYU, Buffalo State College, and the U. of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions
Ellen Cunningham-Kruppa, U. of Delaware
Library of Congress Preservation Update
Adrija Henley, Library of Congress
Collaborative Preservation, the UC/PLCH model
Holly Prochaska
Beginning in January of 2012, the Public Library of Cincinnati and Hamilton County (PLCH) and U. of Cincinnati Libraries (UCL) began a long-term collaboration to provide conservation and preservation treatments in an equally-managed, staffed, and equipped preservation lab situated on the U. of Cincinnati’s main campus.
Research on Mechanical System Shutdowns in Library Storage Areas
Jeremy Linden
Discuss methodologies and final results of a four-year experiment into the use of mechanical system shutdowns as a method to achieve significant reductions in energy use in library environments without compromising the preservation quality of collections environments. Research has shown that environmental conditions (temperature and relative humidity) are the most significant factors that impact the lifespan of cultural materials held by institutions. Mechanical systems in library environments are designed to run continuously in order to maintain the desired environmental conditions, resulting in high cost monetarily and in energy consumption. Altering these conditions through changes in HVAC operating schedules is a risk many institutions have been hesitant to take.

This four-year experiment was federally funded by the IMLS, and conducted by the Image Permanence Institute (IPI) at the Rochester Institute of Technology and their partner Peter Herzog, principal of Herzog/Wheeler & Associates. The experimental partners for the research were the Birmingham (AL) Public Library, Cornell, the New York Public Library, the UCLA, and Yale.

Announcements
Kimberly Tarr,New York U., will highlight a new publication, Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed as part of the Mellon-funded Video At Risk project
Audience members may line up to give other announcements.
Preservation Statistics updates
Annie Peterson, Tulane
PARS and ALCTS updates
Becky Ryder, PARS Chair
Preservation Debates
Topic 1: The next generation of preservation librarians does not need training in caring for analog objects.
Affirmative: Howard Besser, New York U. and Dawn Aveline, UCLA
Negative: Emily Shaw, U. of Iowa and Jacob Nadal, ReCAP
Topic 2: As libraries emphasize digital collections, the traditional role of the preservation administrator becomes obsolete.
Affirmative: Jeanne Drewes, Library of Congress and Katie Risseeuw, Northwestern U.
Negative: Julie Mosbo, Texas A&M and Tom Clareson, LYRASIS

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Discussion PAIG Agenda Annual 2014

by Annie Peterson on Mon, Jun 2, 2014 at 01:50 pm

PAIG ANNUAL 2014 AGENDA

June 28th, 2014 8:30-11:30am

Champagne 1, Paris Las Vegas

8:30-8:40 “Update from NYU, Buffalo State College, and the University of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions”

Ellen Cunningham-Kruppa, Adjunct Assistant Professor, Department of Art Conservation, University of Delaware

8:40-8:50 Library of Congress Preservation Update

PAIG ANNUAL 2014 AGENDA

June 28th, 2014 8:30-11:30am

Champagne 1, Paris Las Vegas

8:30-8:40 “Update from NYU, Buffalo State College, and the University of Delaware on Library and Archives Conservation Education: Graduates and Curriculum Revisions”

Ellen Cunningham-Kruppa, Adjunct Assistant Professor, Department of Art Conservation, University of Delaware

8:40-8:50 Library of Congress Preservation Update

Adrija Henley, Chief, Preservation Reformatting Division, Preservation Directorate, Library of Congress

8:50-9:15 “Collaborative Preservation, the UC/PLCH model”

Holly Prochaska, Head, Preservation Services and Lab  (Associate Senior Librarian)

Beginning in January of 2012, the Public Library of Cincinnati and Hamilton County (PLCH) and University of Cincinnati Libraries (UCL) began a long-term collaboration to provide conservation and preservation treatments in an equally-managed, staffed, and equipped preservation lab situated on the University of Cincinnati’s main campus.  Learn why we chose this route, what we have learned in our 2 years of operation, and where we hope to go from here.  

9:15-9:40 “Research on Mechanical System Shutdowns in Library Storage Areas”

Jeremy Linden, Senior Preservation Environment Specialist

This session will discuss the methodologies and final results of a four-year experiment into the use of mechanical system shutdowns as a method to achieve significant reductions in energy use in library environments without compromising the preservation quality of collections environments.  Research has shown that environmental conditions (temperature and relative humidity) are the most significant factors that impact the lifespan of cultural materials held by institutions.  Mechanical systems in library environments are therefore frequently designed to run continuously in order to maintain the desired environmental conditions, often resulting in a high cost both monetarily and in energy consumption.  Altering these conditions through changes in HVAC operating schedules is a risk many institutions have been hesitant to take.  

The findings of the research show that the impact of shutdowns varies depending a number of factors, including geographic location and building structure, but that at each experimental site a shutdown routine was found that could successfully reduced energy consumption – sometimes by as much as 40% ­– without sacrificing the quality of the preservation environment.  In addition the research identified practices that informed a number of related subsidiary questions, including how to identify good candidate spaces for shutdowns, identifying the tools and methodology necessary for energy and preservation environment analysis, and the efficacy of various process management models.  In addition to the final findings in both preservation and energy impact, this session will also discuss some of the unexpected lessons learned during the process as well as some beneficial side effects of the research and energy analysis at several of the institutions.

This four-year experiment was federally funded by the Institute for Museum and Library Services, and conducted by the Image Permanence Institute (IPI) at the Rochester Institute of Technology and their partner Peter Herzog, principal of Herzog/Wheeler & Associates, a Minnesota-based energy consulting firm.  The experimental partners for the research were the Birmingham (AL) Public Library, Cornell University, the New York Public Library, the University of California, Los Angeles, and Yale University.

9:40-9:50 Announcements

Kimberly Tarr, Head of the Media Preservation Unit at New York University Libraries, will highlight a new publication, Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed as part of the Mellon-funded Video At Risk project

Audience members may line up to give other announcements.

9:50-10:00 Break

10:00-10:10 Preservation Statistics updates

Annie Peterson, Preservation Librarian, Tulane University

10:10-10:30: PARS and ALCTS updates

Becky Ryder, Director, Keeneland Library

10:30-11:30 Preservation Debates

Four fearless preservation professionals will debate two controversial topics in preservation. The Oxford-style debates will allow time for audience questions, so come prepared with your opinions on the topics below.

Topic 1: The next generation of preservation librarians does not need training in caring for analog objects.

Affirmative:

Howard Besser, Director, Moving Image Archiving and Preservation, New York University

Dawn Aveline, Preservation Officer, UCLA Library

Negative:

Emily Shaw, Digital Preservation Librarian, University of  Iowa Libraries

Jacob Nadal, Executive Director, ReCAP

Topic 2: As libraries emphasize digital collections, the traditional role of the preservation administrator becomes obsolete.

Affirmative:

Jeanne Drewes, Chief of Binding and Collections Conservation/Deacidification Program, Library of Congress

Katie Risseeuw, Preservation Librarian, Northwestern University Library

Negative:  

Julie Mosbo, William and Susan Ouren Preservation Librarian at Texas A&M University

Tom Clareson, Senior Consultant for Digital & Preservation Services, LYRASIS

Please note that the debaters have been assigned to these positions; they are not necessarily the debaters’ own views, or those of their employers.

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Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Sun, Jan 19, 2014 at 10:42 pm

The Preservation Administrators Interest Group will meet in Pennsylvania Convention Center 103B.

8:30-8:35: Welcome

8:35-9:00 “Preserving History, Influencing the Future: Recovering Liberia’s National Documents” Jacob Nadal, Executive Director, ReCap

The Preservation Administrators Interest Group will meet in Pennsylvania Convention Center 103B.

8:30-8:35: Welcome

8:35-9:00 “Preserving History, Influencing the Future: Recovering Liberia’s National Documents” Jacob Nadal, Executive Director, ReCap

This presentation will recount 8 years of preservation efforts that supported “Freedom of Information: Preserving History, Influencing the Future”, an exhibit to mark 10 years of peace in Liberia, and celebrate Liberia’s Freedom of Information Act and International Right to Know Day. The centerpieces of this exhibit were Liberia’s original Constitution and Declaration of Independence, recently recovered after being presumed lost for decades, and put on public view for the first time in living memory. The presentation will evaluate the series of events, both accidental and deliberate, the led to the survival and loss of Liberian documents in the civil war and post-war years, describe the strategies in use to recover from a major conflict, and end with a look at the specific choices made in exhibiting some of Liberia’s great national documents.

9:00-9:15: “Preservation Statistics Survey: Some Results & What's New in 2014"

Annie Peterson, Preservation Librarian, Tulane University

The Preservation Statistics Survey debuted in 2013, and collected data from cultural heritage institutions on administration, activities, budget, and other aspects of preservation. The survey was revamped for 2014, and released on January 20th. Results of the fiscal year 2012 survey will be briefly covered, followed by highlights of the changes made for the FY2013 survey. A more thorough discussion on preservation statistics will take place at the PARS forum on Sunday, January 23rd, in Pennsylvania Convention Center 120A, 4:30-5:30pm.

 

9:15-9:30: “Complete This Phrase: TIFF Is To Images, As Broadcast Wave Is To Sound, As WHAT? Is To Video:  A Brief Report From The MXF AS-07 Standards Committee”

George Blood, Owner, George Blood Audio and Video

Digital preservation is greatly facilitated by the creation, use and adoption of standards. Communication throughout the community and with vendors is simplified, and costs fall, when a standard is widely adopted. Wide adoption enhances interoperability and ease of exchange between users and systems.  It also simplifies the preservation process. From MARC and AACR2, to RDA, XML and METS, standards enable information exchange and functionality. Over time, uncompressed TIFF has been adopted as the preservation standard for images, broadcast wave for sound files, and DPX for film.  Now a standards committee is writing the specification for a proposed universal standard wrapper for the preservation of video files. This presentation will be a brief introduction to file wrappers for time-based media. We’ll then compare MXF with other wrappers and will provide a report on the progress of the MXF AS-07 Working Group.

 

9:30-10:00: “Developing a Unified Preservation Strategy: Moving Beyond the Digital/Analog Divide”

Kara McClurken, Head of Preservation Services, University of Virginia Libraries 

In many institutions, preservation practices and strategies differ depending on the type of material to be preserved.  Responsibilities for digital and analog preservation may be located in completely separate units.  At the University of Virginia Library, stakeholders from across the Library have been working on uniting preservation strategies and priorities so that our most important content, regardless of format, is appropriately resourced.  Kara McClurken will discuss how U.Va. is moving beyond the digital/analog preservation divide through a unified preservation philosophy, a preservation assessment template, and assigned levels of preservation action that will determine needs and priorities across collections and formats.

 

10:00-10:10: Break

 

10:10-10:40: “Selection for Preservation and Conservation in a Changing Academic Library Environment”

Jennifer Hain Teper, Head of Conservation and Preservation Units, University of Illinois at Urbana-Champaign

William Schlaack, Preservation Graduate Assistant, University of Illinois at Urbana-Champaign 

The growing popularity of share print repositories as well as the gradual acceptance of digitization as a preservation methodology has changed our field’s methods of selection and prioritization in many ways. Under the all too common pressure to do more with less, the University of Illinois is actively seeking ways to focus our staff towards the support of special and lesser-held materials, while shifting away from more widely held general collections materials. Our presentation will review our attempt to integrate the availability of shared access and holdings data to better inform current preservation and conservation decision making in light of widely available digital surrogacy and shared holdings.

 

10:40-10:55: PARS Update

Becky Ryder, Director of Library, Keeneland Association Inc

News from ALCTS and PARS;  and a review of the issues regarding Midwinter meetings vis-à-vis the PARS community.

 

10:55-11:10: Library of Congress Update

Mark Sweeney, Director of Preservation, Library of Congress

 

11:10-11:15: New Members Task Force Update

Julie Mosbo, William and Susan Ouren Preservation Librarian, Texas A&M University

 

11:15-11:20: Update from the Committee on Libraries, Archives, and Museums

Danielle Plumer, ALA co-chair, Joint SAA-ALA-AAM Committee on Archives, Libraries, and Museums (CALM)

 

11:20-11:30: Announcements

 

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File PAIGreportannual2013

by Annie Peterson on Tue, Jul 16, 2013 at 09:32 pm

PDF File, 109.78 KB

Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Fri, Jun 7, 2013 at 07:07 pm

8:30-8:40: Welcome from PAIG co-chairs and PARS chair

8:40-8:50: Library of Congress Preservation Directorate Update, Mark Sweeney

8:50-9:10: Minimum Digitization Capture Guidelines Task Force, Ian Bogus

9:10-9:45 “Copyright and Preservation: Best Practices, Legislative Proposals, and the Latest Cases” Brandon Butler, Director of Public Policy Initiatives at the Association of Research Libraries

9:45-10:00 break

8:30-8:40: Welcome from PAIG co-chairs and PARS chair

8:40-8:50: Library of Congress Preservation Directorate Update, Mark Sweeney

8:50-9:10: Minimum Digitization Capture Guidelines Task Force, Ian Bogus

9:10-9:45 “Copyright and Preservation: Best Practices, Legislative Proposals, and the Latest Cases” Brandon Butler, Director of Public Policy Initiatives at the Association of Research Libraries

9:45-10:00 break

10:00-10:40 Preservation Education Panel
Roger Smith, Director, Digital Library Program and Preservation Unit, UC San Diego Library
Julie Mosbo, Preservation Librarian, Southern Illinois University
Ellen Cunningham-Kruppa, Adjunct Assistant Director, Art Conservation, University of Delaware

10:40-10:50 Preservation Statistics: [Some] Results [Briefly!], Holly Robertson, Preservation Consultant

10:50-11:00 eJournal Preservation at Columbia, Janet Gertz, Director of the Preservation and Digital Conversion Unit, Columbia University Libraries

11:00-11:15 Video at Risk update, Kimberly Tarr, Moving Image Preservation Specialist, New York University Libraries
11:15-11:30 Announcements

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Discussion PAIG Midwinter Agenda

by Annie Peterson on Tue, Jan 22, 2013 at 05:50 pm

Preservation Administrators’ Interest Group [PAIG]

ALA Midwinter January 2013

Saturday January 26th / FAIR-Metropole

8:30am-11:30am

 

8:30-8:50am      ALCTS PARS Chair Announcements

Jacob Nadal, Brooklyn Historical Society

 

8:50-9:10am Update from the Library of Congress Preservation Directorate

Jeanne Drewes, Library of Congress

Preservation Administrators’ Interest Group [PAIG]

ALA Midwinter January 2013

Saturday January 26th / FAIR-Metropole

8:30am-11:30am

 

8:30-8:50am      ALCTS PARS Chair Announcements

Jacob Nadal, Brooklyn Historical Society

 

8:50-9:10am Update from the Library of Congress Preservation Directorate

Jeanne Drewes, Library of Congress

Library of Congress update will include new staffing, plans for preservation week, updates the results of recent research and new offerings on the website.

 

9:10-9:40            Facsimile Reprints and Reproductions as Preservation Copies

Kathryn Lybarger, University of Kentucky

When brittle books are crumbling on the shelves, it is tempting to replace them with the brand-new print-on-demand reprints and reproductions now offered by many publishers.  They look nice on the outside, but are they good enough to really be replacements?

Many facsimile reprints are of high quality and provide all of the content in the original book, but many have unacceptable generational loss.  Content may be missing, obscured, or irreparably garbled, and metadata may be missing or worse, misleading.  In this presentation, I will describe some issues to watch for when considering recently-published reprints of old books for your collection.

 

9:40-10:10          “Damage” Control: Noting Condition of Remote Storage Material & the Collection of Record

Dawn Aveline, UCLA

Dawn Aveline reports on the UCLA Library’s recent decision to record the condition of circulating materials selected to be deposited in the UC’s Southern Regional Library Facility. Noting the condition of a book to be preserved may present the potential for preservation decisions to be based not only on scarcity but also on condition. One additional data element, 852 $z, to disclose information at the network level, is examined from the standpoint of workload “cost” and broader community benefit.

 

10:10-10:30         Break

 

10:30-11:00        Video at Risk: Preserving Commercial Video Collections in Research Libraries

Howard Besser, New York University

New York University studies have revealed a significant number of commercially-produced VHS titles distributed to the higher education market are now both out-of-print and held by a small number of institutions, posing an urgent and complex challenge to media collections managers and preservation departments. For the past 2 years the Mellon Foundation has supported NYU's Video At Risk (VAR) project, designed as a practical map for libraries to systematically replace, migrate, and preserve these collections. The session will include an overview of the VAR project, a summary of the project's work on constructing a model RFP for out-sourcing of reformatting, information about the project's Section 108 Guidelines for justifying reformatting, tests quantifying tape deterioration, and the project's strategies for replacement.

 

11:00-11:10        Preservation Week 2013: What can you do to preserve personal and shared       collections?

Miriam Centeno, Johns Hopkins University

This year Preservation Week is expanding with new collaborations, web resources, reaching out to new audiences and launching  of the new Dear Donia column, answering preservation questions from the general public. We invite all members of PAIG to take a look at these exciting developments and to help spread the word….REMEMBER- Preservation Week April 21-27.

 

11:10-11:30         Announcements

 

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Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Wed, Jan 9, 2013 at 12:15 pm

The PARS Preservation Administrators Interest Group gives preservation professionals an opportunity to network and present topics of interest.

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Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Fri, Jun 15, 2012 at 01:07 am

Timezone:
US/Pacific (-7)

The meeting of Preservation Administrators Interest Group will include:
Welcome from the PARS Chair
Recap of Preservation Week
IMLS Fellows Presentations
Jan Merrill-Oldham Memorial
IMLS Grant Digitization Data Collection, Jackie Bronicki, University of Michigan
Other announcements and Co-Chair Election

Did you attend this Interest Group meeting? Take our post-conference survey at: http://www.surveymonkey.com/s/alctsevents2012

Timezone:
US/Pacific (-7)

The meeting of Preservation Administrators Interest Group will include:
Welcome from the PARS Chair
Recap of Preservation Week
IMLS Fellows Presentations
Jan Merrill-Oldham Memorial
IMLS Grant Digitization Data Collection, Jackie Bronicki, University of Michigan
Other announcements and Co-Chair Election

Did you attend this Interest Group meeting? Take our post-conference survey at: http://www.surveymonkey.com/s/alctsevents2012

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Event Preservation Administrators Interest Group

by ALAConnect Helpdesk (staff) on Fri, Dec 16, 2011 at 12:23 pm

Meeting of the Preservation Administrators Interest Group (PAIG) for program and discussion. Featured speakers:
• Ann Marie Willar, MIT
• Roger Smith, University of California-San Diego - Managing an Efficient Local Book Scanning Workstation
• Annie Peterson, Yale, and Jake Nadal, UCLA - Scarce and Endangered Works: Using Network-level Holdings Data in Preservation Decision Making and Stewardship of the Printed Record
• Julie Mosbo, Southern Illinois University - Preservation Week Update; Poor man’s mold clean-up project

Meeting of the Preservation Administrators Interest Group (PAIG) for program and discussion. Featured speakers:
• Ann Marie Willar, MIT
• Roger Smith, University of California-San Diego - Managing an Efficient Local Book Scanning Workstation
• Annie Peterson, Yale, and Jake Nadal, UCLA - Scarce and Endangered Works: Using Network-level Holdings Data in Preservation Decision Making and Stewardship of the Printed Record
• Julie Mosbo, Southern Illinois University - Preservation Week Update; Poor man’s mold clean-up project
• Various alumni speakers, highlighting the Preservation Management Institute program

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Discussion Preservation Administrators Interest Group ALA Annual 2011, New Orleans

by Tara Kennedy on Wed, Jun 8, 2011 at 09:39 am

 

Preservation Administrators Interest Group

ALA Annual 2011, New Orleans

June 24, 2011; 12:00 pm – 4:00 pm*

Morial Convention Center, Room 386 - 387

 

*Please note that the traditional time for PAIG has been changed due to modifications in the overall ALA schedule and this will be the official Annual PAIG time slot for the foreseeable future.

 

Preservation Administrators Interest Group

ALA Annual 2011, New Orleans

June 24, 2011; 12:00 pm – 4:00 pm*

Morial Convention Center, Room 386 - 387

 

*Please note that the traditional time for PAIG has been changed due to modifications in the overall ALA schedule and this will be the official Annual PAIG time slot for the foreseeable future.

12:00 – 12:15              Welcome, Tara Kennedy, Chair of PARS

12:15 – 12:35              “From Baby Steps to Full Strides: Preservation Week Update,” Jeanne Drewes, Chief Binding and Collections Care Division, Program Manager, Mass Deacidification, Preservation Directorate, Library of Congress

12:35 – 1:00                “A New Tool for Prioritizing Collections for Emergency Plans,” Tara Kennedy, Preservation Field Services Librarian, Yale University Library

1:00 – 1:30                  “Validating Quality in Large-Scale Digitization,” Jackie Bronicki, Associate Librarian – IMLS Project Coordinator, University of Michigan

1:30 – 2:00                  “Investigating Library and Archives Conservation Education Needs: a Preliminary Study,” Jennifer Hain Teper, Head, Preservation and Conservation Units, University of Illinois Libraries

2:00 – 2:30                  Break and Poster Session

2:30 – 3:30                  “Library Collections: Results from the Ithaka S+R Library Survey 2010,” Matthew Long, Analyst, and Ross Housewright, Senior Analyst, Ithaka S+R

3:30 – 3:45                  Call for Volunteers/Presentation of new PAIG co-chair

3:45 – 4:00                  Announcements

 

Posters:

“Saving Our Scholarship: Retrospective Dissertation Scanning Project at George A. Smathers Library,” Christine Shorey, Reformatting Technician, and Robert Parker, Binding Unit Head, University of Florida Preservation Department

“Book Preservation,” Gary Frost, Conservator, University of Iowa Libraries

“Environmental Monitoring at the Library of Congress,” Benjamin Bahlmann, Preservation Specialist, Conservation Division, Library of Congress

“Where Steampunk Meets Cyberpunk: Surveying Victorian Publisher Bindings for Large Scale Digitization,” Emily Shaw, Preservation and Conservation Coordinator for Large Scale Digitization, University of Illinois Libraries

 

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