Preservation Administration Interest Group (ALCTS PARS - Preservation and Reformatting Section) Community
The Preservation Administrators Interest Group will meet in Pennsylvania Convention Center 103B.
8:35-9:00 “Preserving History, Influencing the Future: Recovering Liberia’s National Documents” Jacob Nadal, Executive Director, ReCap
This presentation will recount 8 years of preservation efforts that supported “Freedom of Information: Preserving History, Influencing the Future”, an exhibit to mark 10 years of peace in Liberia, and celebrate Liberia’s Freedom of Information Act and International Right to Know Day. The centerpieces of this exhibit were Liberia’s original Constitution and Declaration of Independence, recently recovered after being presumed lost for decades, and put on public view for the first time in living memory. The presentation will evaluate the series of events, both accidental and deliberate, the led to the survival and loss of Liberian documents in the civil war and post-war years, describe the strategies in use to recover from a major conflict, and end with a look at the specific choices made in exhibiting some of Liberia’s great national documents.
9:00-9:15: “Preservation Statistics Survey: Some Results & What's New in 2014"
Annie Peterson, Preservation Librarian, Tulane University
The Preservation Statistics Survey debuted in 2013, and collected data from cultural heritage institutions on administration, activities, budget, and other aspects of preservation. The survey was revamped for 2014, and released on January 20th. Results of the fiscal year 2012 survey will be briefly covered, followed by highlights of the changes made for the FY2013 survey. A more thorough discussion on preservation statistics will take place at the PARS forum on Sunday, January 23rd, in Pennsylvania Convention Center 120A, 4:30-5:30pm.
9:15-9:30: “Complete This Phrase: TIFF Is To Images, As Broadcast Wave Is To Sound, As WHAT? Is To Video: A Brief Report From The MXF AS-07 Standards Committee”
George Blood, Owner, George Blood Audio and Video
Digital preservation is greatly facilitated by the creation, use and adoption of standards. Communication throughout the community and with vendors is simplified, and costs fall, when a standard is widely adopted. Wide adoption enhances interoperability and ease of exchange between users and systems. It also simplifies the preservation process. From MARC and AACR2, to RDA, XML and METS, standards enable information exchange and functionality. Over time, uncompressed TIFF has been adopted as the preservation standard for images, broadcast wave for sound files, and DPX for film. Now a standards committee is writing the specification for a proposed universal standard wrapper for the preservation of video files. This presentation will be a brief introduction to file wrappers for time-based media. We’ll then compare MXF with other wrappers and will provide a report on the progress of the MXF AS-07 Working Group.
9:30-10:00: “Developing a Unified Preservation Strategy: Moving Beyond the Digital/Analog Divide”
Kara McClurken, Head of Preservation Services, University of Virginia Libraries
In many institutions, preservation practices and strategies differ depending on the type of material to be preserved. Responsibilities for digital and analog preservation may be located in completely separate units. At the University of Virginia Library, stakeholders from across the Library have been working on uniting preservation strategies and priorities so that our most important content, regardless of format, is appropriately resourced. Kara McClurken will discuss how U.Va. is moving beyond the digital/analog preservation divide through a unified preservation philosophy, a preservation assessment template, and assigned levels of preservation action that will determine needs and priorities across collections and formats.
10:10-10:40: “Selection for Preservation and Conservation in a Changing Academic Library Environment”
Jennifer Hain Teper, Head of Conservation and Preservation Units, University of Illinois at Urbana-Champaign
William Schlaack, Preservation Graduate Assistant, University of Illinois at Urbana-Champaign
The growing popularity of share print repositories as well as the gradual acceptance of digitization as a preservation methodology has changed our field’s methods of selection and prioritization in many ways. Under the all too common pressure to do more with less, the University of Illinois is actively seeking ways to focus our staff towards the support of special and lesser-held materials, while shifting away from more widely held general collections materials. Our presentation will review our attempt to integrate the availability of shared access and holdings data to better inform current preservation and conservation decision making in light of widely available digital surrogacy and shared holdings.
10:40-10:55: PARS Update
Becky Ryder, Director of Library, Keeneland Association Inc
News from ALCTS and PARS; and a review of the issues regarding Midwinter meetings vis-à-vis the PARS community.
10:55-11:10: Library of Congress Update
Mark Sweeney, Director of Preservation, Library of Congress
11:10-11:15: New Members Task Force Update
Julie Mosbo, William and Susan Ouren Preservation Librarian, Texas A&M University
11:15-11:20: Update from the Committee on Libraries, Archives, and Museums
Danielle Plumer, ALA co-chair, Joint SAA-ALA-AAM Committee on Archives, Libraries, and Museums (CALM)
8:30-8:40: Welcome from PAIG co-chairs and PARS chair
8:40-8:50: Library of Congress Preservation Directorate Update, Mark Sweeney
8:50-9:10: Minimum Digitization Capture Guidelines Task Force, Ian Bogus
9:10-9:45 “Copyright and Preservation: Best Practices, Legislative Proposals, and the Latest Cases” Brandon Butler, Director of Public Policy Initiatives at the Association of Research Libraries
10:00-10:40 Preservation Education Panel
Roger Smith, Director, Digital Library Program and Preservation Unit, UC San Diego Library
Julie Mosbo, Preservation Librarian, Southern Illinois University
Ellen Cunningham-Kruppa, Adjunct Assistant Director, Art Conservation, University of Delaware
10:40-10:50 Preservation Statistics: [Some] Results [Briefly!], Holly Robertson, Preservation Consultant
10:50-11:00 eJournal Preservation at Columbia, Janet Gertz, Director of the Preservation and Digital Conversion Unit, Columbia University Libraries
11:00-11:15 Video at Risk update, Kimberly Tarr, Moving Image Preservation Specialist, New York University Libraries
Preservation Administrators’ Interest Group [PAIG]
ALA Midwinter January 2013
Saturday January 26th / FAIR-Metropole
8:30-8:50am ALCTS PARS Chair Announcements
Jacob Nadal, Brooklyn Historical Society
8:50-9:10am Update from the Library of Congress Preservation Directorate
Jeanne Drewes, Library of Congress
Library of Congress update will include new staffing, plans for preservation week, updates the results of recent research and new offerings on the website.
9:10-9:40 Facsimile Reprints and Reproductions as Preservation Copies
Kathryn Lybarger, University of Kentucky
When brittle books are crumbling on the shelves, it is tempting to replace them with the brand-new print-on-demand reprints and reproductions now offered by many publishers. They look nice on the outside, but are they good enough to really be replacements?
Many facsimile reprints are of high quality and provide all of the content in the original book, but many have unacceptable generational loss. Content may be missing, obscured, or irreparably garbled, and metadata may be missing or worse, misleading. In this presentation, I will describe some issues to watch for when considering recently-published reprints of old books for your collection.
9:40-10:10 “Damage” Control: Noting Condition of Remote Storage Material & the Collection of Record
Dawn Aveline, UCLA
Dawn Aveline reports on the UCLA Library’s recent decision to record the condition of circulating materials selected to be deposited in the UC’s Southern Regional Library Facility. Noting the condition of a book to be preserved may present the potential for preservation decisions to be based not only on scarcity but also on condition. One additional data element, 852 $z, to disclose information at the network level, is examined from the standpoint of workload “cost” and broader community benefit.
10:30-11:00 Video at Risk: Preserving Commercial Video Collections in Research Libraries
Howard Besser, New York University
New York University studies have revealed a significant number of commercially-produced VHS titles distributed to the higher education market are now both out-of-print and held by a small number of institutions, posing an urgent and complex challenge to media collections managers and preservation departments. For the past 2 years the Mellon Foundation has supported NYU's Video At Risk (VAR) project, designed as a practical map for libraries to systematically replace, migrate, and preserve these collections. The session will include an overview of the VAR project, a summary of the project's work on constructing a model RFP for out-sourcing of reformatting, information about the project's Section 108 Guidelines for justifying reformatting, tests quantifying tape deterioration, and the project's strategies for replacement.
11:00-11:10 Preservation Week 2013: What can you do to preserve personal and shared collections?
Miriam Centeno, Johns Hopkins University
This year Preservation Week is expanding with new collaborations, web resources, reaching out to new audiences and launching of the new Dear Donia column, answering preservation questions from the general public. We invite all members of PAIG to take a look at these exciting developments and to help spread the word….REMEMBER- Preservation Week April 21-27.
The meeting of Preservation Administrators Interest Group will include:
Welcome from the PARS Chair
Recap of Preservation Week
IMLS Fellows Presentations
Jan Merrill-Oldham Memorial
IMLS Grant Digitization Data Collection, Jackie Bronicki, University of Michigan
Other announcements and Co-Chair Election
Did you attend this Interest Group meeting? Take our post-conference survey at: http://www.surveymonkey.com/s/alctsevents2012
Meeting of the Preservation Administrators Interest Group (PAIG) for program and discussion. Featured speakers:
• Ann Marie Willar, MIT
• Roger Smith, University of California-San Diego - Managing an Efficient Local Book Scanning Workstation
• Annie Peterson, Yale, and Jake Nadal, UCLA - Scarce and Endangered Works: Using Network-level Holdings Data in Preservation Decision Making and Stewardship of the Printed Record
• Julie Mosbo, Southern Illinois University - Preservation Week Update; Poor man’s mold clean-up project
• Various alumni speakers, highlighting the Preservation Management Institute program
Preservation Administrators Interest Group
ALA Annual 2011, New Orleans
June 24, 2011; 12:00 pm – 4:00 pm*
Morial Convention Center, Room 386 - 387
*Please note that the traditional time for PAIG has been changed due to modifications in the overall ALA schedule and this will be the official Annual PAIG time slot for the foreseeable future.
12:00 – 12:15 Welcome, Tara Kennedy, Chair of PARS
12:15 – 12:35 “From Baby Steps to Full Strides: Preservation Week Update,” Jeanne Drewes, Chief Binding and Collections Care Division, Program Manager, Mass Deacidification, Preservation Directorate, Library of Congress
12:35 – 1:00 “A New Tool for Prioritizing Collections for Emergency Plans,” Tara Kennedy, Preservation Field Services Librarian, Yale University Library
1:00 – 1:30 “Validating Quality in Large-Scale Digitization,” Jackie Bronicki, Associate Librarian – IMLS Project Coordinator, University of Michigan
1:30 – 2:00 “Investigating Library and Archives Conservation Education Needs: a Preliminary Study,” Jennifer Hain Teper, Head, Preservation and Conservation Units, University of Illinois Libraries
2:00 – 2:30 Break and Poster Session
2:30 – 3:30 “Library Collections: Results from the Ithaka S+R Library Survey 2010,” Matthew Long, Analyst, and Ross Housewright, Senior Analyst, Ithaka S+R
3:30 – 3:45 Call for Volunteers/Presentation of new PAIG co-chair
3:45 – 4:00 Announcements
“Saving Our Scholarship: Retrospective Dissertation Scanning Project at George A. Smathers Library,” Christine Shorey, Reformatting Technician, and Robert Parker, Binding Unit Head, University of Florida Preservation Department
“Book Preservation,” Gary Frost, Conservator, University of Iowa Libraries
“Environmental Monitoring at the Library of Congress,” Benjamin Bahlmann, Preservation Specialist, Conservation Division, Library of Congress
“Where Steampunk Meets Cyberpunk: Surveying Victorian Publisher Bindings for Large Scale Digitization,” Emily Shaw, Preservation and Conservation Coordinator for Large Scale Digitization, University of Illinois Libraries
PAIG Agenda - San Diego
Hilton San Diego Bayfront (HIL), Sapphire B
Saturday January 8, 2011, 8:00 am – 12:00 pm
8:00 – 8:10 PARS Chair Welcome, Tara Kennedy, Yale University
8:10 – 8:15 New Members Welcome, Emily Holmes, Columbia University
8:15 – 8:30 PARS Website Update, Jianrong Wang, Richard Stockton College of New Jersey
8:30 – 9:00 “Pay Once, Keep Forever: Cost Models for Digital Preservation,” Jacob Nadal, UCLA
9:00 – 9:30 “An Archival Workflow for Preservation Digital Reformatting,” Robert Klingenberger, Johns Hopkins University
9:30 – 10:00 “Linking Internal and External Entropy Data in Library and Archival Storage Environments,” Gary Frost, University
10:00 – 10:30 Break
10:30 – 11:00 “California Preservation, an Update,” Barclay Ogden, UC-Berkeley
11:00 – 11:30 “Models for Library & Archives Conservation Programs,” Michèle Cloonan, Simmons College
11:30 – 11:45 “IMLS Fellowship, an update on the IMLS fellowship program,” Kimberly Peach, George Blood Audio/Video,
and Roberta Pilette, Yale University
11:45 – 12:00 Announcements
NEH Grants for Sustaining Cultural Heritage Collections
NEH grants are available to plan and implement preventive conservation projects that prolong the useful life of humanities collections. Cultural institutions are increasingly interested in sustainable preservation strategies, which balance preservation effectiveness, cost, and environmental impact. And a growing body of research suggests that institutions can develop effective, energy-efficient, and environmentally sensitive preservation measures, particularly for managing the environmental conditions under which collections are stored or exhibited. NEH therefore encourages projects that explore and implement sustainable preservation measures that are designed to mitigate the greatest risks to collections rather than to meet prescriptive targets.
The program offers two kinds of awards:
Planning grants up to $40,000
These grants can help institutions identify realistic approaches for mitigating risks to collections; examine passive and low-energy alternatives to conventional energy-intensive systems for managing environmental conditions; and analyze existing climate control systems and the performance characteristics of buildings and building envelopes to develop a plan for improved operation, effectiveness, and energy efficiency.
Implementation grants up to $400,000
These grants can support managing interior relative humidity and temperature by passive methods; installing or re-commissioning heating, ventilating, and air conditioning systems; installing storage systems and rehousing collections; improving security and the protection of collections from fire, flood, and other disasters; and upgrading lighting systems and controls to achieve levels suitable for collections that are energy efficient.
The deadline is November 16, 2010 and the guidelines are on the NEH Web site: http://www.neh.gov/grants/guidelines/SCHC.html U.S. nonprofit museums, libraries, and archives, as well as state and local governmental agencies and tribal governments with humanities collections are eligible to apply.
Please contact the division for more information by emailing email@example.com or calling 202-606-8570.