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ALA Committee on Diversity (COD) Committee

In: ALA Council, Diversity

Greetings all,

I have attached a report from the Office for Diversity that summarizes most of our major activities since last we met in June; many thanks to everyone for all of the amazing support you gave the Office for Diversity during these past 6 months!

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Event Committee on Diversity Business Meeting II

by Jody Gray-IL (staff) on Thu, Jun 8, 2017 at 05:31 pm

Business Meeting II for the Council Committee on Diversity (COD) to prepare for Report to Council. COD meets first during the ODLOS All Committees Meeting on Friday.

Meeting Type: Committee Meeting

Content Area: Core Values

Interests: Equity Diversity & Inclusion

Sponsors: ALA

Cost: Included with full conference registration.

Open/Close: Open

 

Business Meeting II for the Council Committee on Diversity (COD) to prepare for Report to Council. COD meets first during the ODLOS All Committees Meeting on Friday.

Meeting Type: Committee Meeting

Content Area: Core Values

Interests: Equity Diversity & Inclusion

Sponsors: ALA

Cost: Included with full conference registration.

Open/Close: Open

 

https://www.eventscribe.com//2017/ALA-Annual/fsPopup.asp?Mode=presInfo&P...

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Event ODLOS All Committee Meeting

by Jody Gray-IL (staff) on Thu, Jun 8, 2017 at 05:24 pm

Joint meeting of all association and council committees to which the Office for Diversity, Literacy, and Outreach Services (ODLOS) liaisons, followed by business meetings for the ODLOS Advisory Committee; the Committee on Diversity and its sub-committees (Spectrum Advisory Committee, Spectrum Scholars Interest Group, Spectrum Jury, Diversity Research Grants Advisory Committee); the Committee on Literacy and the Literacy Assembly; the Committee on Rural, Native & Tribal Libraries of All Kinds.

Joint meeting of all association and council committees to which the Office for Diversity, Literacy, and Outreach Services (ODLOS) liaisons, followed by business meetings for the ODLOS Advisory Committee; the Committee on Diversity and its sub-committees (Spectrum Advisory Committee, Spectrum Scholars Interest Group, Spectrum Jury, Diversity Research Grants Advisory Committee); the Committee on Literacy and the Literacy Assembly; the Committee on Rural, Native & Tribal Libraries of All Kinds.

Meeting Type: Committee Meeting

Sponsors: ALA

Cost: Included with full conference registration.

Open/Close: Open

https://www.eventscribe.com//2017/ALA-Annual/fsPopup.asp?Mode=presInfo&P... 

 

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Online Doc Minutes from COD May Conference Call

by Gwendolyn Prellwitz (staff) on Wed, May 31, 2017 at 03:04 pm

MINUTES
Committee on Diversity
May 24, 2017 Conference Call

Thank you to Tiana Trutna for recording the minutes!

ATTENDANCE

MINUTES
Committee on Diversity
May 24, 2017 Conference Call

Thank you to Tiana Trutna for recording the minutes!

ATTENDANCE

  • Martin L. Garnar (Member, July 1, 2016, to June 30, 2018) Chair Presiding - present
  • Mr. Jason Monroe Broughton (Member, July 1, 2015, to June 30, 2017)
  • Holly Clark Carroll (Member, July 1, 2015, to June 30, 2017)
  • Ms. Amiya P. Hutson (Member, July 1, 2016, to June 30, 2018)
  • Ms. Laura Lanning (Member, July 1, 2015, to June 30, 2017)
  • Miriam C. Nauenburg (Member, July 1, 2016, to June 30, 2018)
  • Ms. Satia Marshall Orange (Member, July 1, 2016, to June 30, 2018) - present
  • Ms. Karen Patricia Quash (Member, July 1, 2015, to June 30, 2017)
  • Ms. Gloria L. Rhodes (Member, October 20, 2016, to June 30, 2017) – present
  • Mr. Jose Miguel Ruiz (Member, July 1, 2016, to June 30, 2018) - present
  • Mr. Jesse Bernard Sanders, III (Member, July 1, 2015, to June 30, 2017)
  • Mrs. Yvonne C. Stephenson (Member, July 1, 2015, to June 30, 2017) - present
  • Mrs. Fantasia A. Thorne-Ortiz (Member, July 1, 2015, to June 30, 2017)
  • Ngoc-Yen Tran (Member, July 1, 2015, to June 30, 2017)
  • Ms. Tinamarie Vella (Member, July 1, 2016, to June 30, 2018)
  • Rebecca J. Kemp (Intern, July 1, 2015, to June 30, 2017)
  • Tiana Trutna (Intern, July 1, 2016, to June 30, 2018) – present and recorder
  • Jody Gray (Staff Liaison) - present
  • Gwendolyn Prellwitz (Primary Staff Liaison) – present
  • Mike Marlin (Executive Board Liaison) – present

REPORTS

I. EDI Strategic Direction Draft Implementation Plan – Jody Gray
Background: The new EDI strategic direction was approved by Council at Midwinter.  Now begins the work of defining what success will look like, including measures.  A Draft Implementation Plan has been written by Mary Ghikas and Jody Gray, and presented to the Executive Board at its Spring Meeting.

ALA is currently seeking feedback on the outcome measure/sign of success for each strategy through July 31.  Please feel free to share the public link to the draft implementation plan for the Equity, Diversity, and Inclusion Strategic Direction: http://connect.ala.org/node/266608. The goal is to have the plan finalized and presented to the Executive Board at its Fall 2017 Meeting.

See UPCOMING BUSINESS for additional Committee on Diversity actions requested.

II. COD Leadership on development of implementation plan for specific EDI Strategies – Martin Garnar
Background: COD is the first member group being consulted and asked to lead creation of and ongoing monitoring of the implementation plan for the EDI Strategic Direction.  Strategies 5 and 10 have been identified as in the scope of the Council Committee on Diversity. These two will be used as a pilot to identify ways to implement the ten strategies. Key to understand is how do we know that we’ve made any impact and that it’s not just lip service.

See UPCOMING BUSINESS for additional Committee on Diversity actions requested.

UNFINISHED BUSINESS

I. Equity, Diversity, and Inclusion Working Group EDI Recommendations for COD action – Martin Garnar
Background: The Task Force on Equity, Diversity, and Inclusion issued a Final Report including 59 recommendations for the Association in June 2016.  21 recommendations were identified as requiring Committee on Diversity assistance at that time.  An EDI Implementation Working Group was formed to implement the Task Force’s recommendations in consultation with the units and groups identified in the initial report. 

In December 2016, Keith Michael Fiels (ALA Executive Director), Mary Ghikas (ALA Associate Executive Director), and Jody Gray (ALA Director, Office for Diversity, Literacy and Outreach Services) reviewed the recommendations and came up with a preliminary plan for addressing the recommendations. All the recommendations remain, but a couple of the recommendations were broken down further, bringing the total up to 61. A few changes were made to the list of referrals. 21 recommendations were initially assigned to the Committee on Diversity (COD). 15 of the recommendations fit better with the Office for Diversity, Literacy and Outreach Services (ODLOS) Advisory Committee. The Advisory Committee did not exist when the recommendations were being developed. The six remaining recommendations for COD implementation have been posted in ALA Connect: http://connect.ala.org/node/266609.

See UPCOMING BUSINESS for additional actions requested on the 6 EDI recommendations referred to COD.

UPCOMING BUSINESS

I.  EDI Strategic Direction Draft Implementation Plan

  • Feel free to share the draft implementation plan and engage others (at the local level) in giving feedback on the outcome measurements.
  • In addition to sharing this out, it would be really helpful to have your feedback on the measurements of success for all of the strategies – is this the right track, is there a different lens, are we missing opportunities?
  • For Strategies 5 & 10, we will work this summer on developing Logic Models (framework being used for other ALA Strategic Directions). After the implementation plan and measures of success have been defined for all strategies, COD can focus on filling out the logic models for 5 &10 to track and monitor how well the strategy implementations are working.
  • Satia Orange and Martin Garnar have volunteered to focus on Strategy 5, and Gloria Rhodes, Miguel Ruiz and Tiana Trutna have volunteered to focus on Strategy 10.  Any other volunteers?
  • What questions or comments do we have now for Jody?

Q: Can we share these documents with our representatives at the local level? How do we connect the regional efforts with the state efforts?
A: Yes!  This is a public document (with caveat that this is a draft)
Q: What kind feedback specifically are we looking for?
A: Some of the strategies are vague and we are looking for guiding feedback from a broad group of stakeholders, and others have some concepts already. We are looking to hear from members if we are on the right track, missing a valuable perspective, or need to redefine success.   

II. 6 EDI recommendations referred to COD for implementation

  • Please be sure to review the full list of recommendations and the 6 referred to COD to ensure that the Committee is in agreement with the items it will implement and that everyone has evaluated whether or not any other recommendations should be on COD’s radar.
  • Looking for volunteers to work with the Exhibitor’s Round Table on Recommendations 2.5: Encourage diversity among exhibitors and their representatives participating in ALA Annual Conference and/or Midwinter Meeting and/or other ALA activities, in alignment with ALA's policy on equity, diversity and inclusion (B.3), and 2.6: Identify and implement an incentive program for vendors who strive to meet the diversity goals of recommendation 2.5 in a meaningful way.   
  • Look for ways the Association can have sustainable approaches to monitoring progress on the 61 recommendations – Satia is worried about responsibility falling on staff. Suggested that the EDI-IWG look at creating a reporting form for groups who were referred recommendations to input activities.

III. Council Action at Annual - Definitions, as noted in EDI recommendations and strategic direction

  • Looking to have COD request Council add the EDI definitions created by the Task Froce to ALA policy manual. Note, this will fulfill Recommendation 4.2a: Add the definition of EDI developed by the TF to the ALA Policy Manual.  
  • Desire to give a higher profile to this committee within council through more frequent action requests.
  • Goal is to take a more visible and active role for council as we don’t always come to mind as a committee for issues surrounding diversity.

ANNOUNCEMENTS

Save the date for the upcoming meetings at Annual:

 

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Event Committee on Diversity May Conference Call (5/24) Agenda

by Gwendolyn Prellwitz (staff) on Tue, May 23, 2017 at 06:06 pm

Call instructions
Call takes places on May 24 at 9AM Pacific /10AM Mountain/11AM Central /Noon Eastern

Toll Free Number 866-801-5789
Enter Participant Passcode: 78965432

In advance of the conference call please review the following documents in ALA Connect:

  1. EDI Strategic Direction Draft Implementation Plan Feedback Request
  2. EDI recommendations for COD

AGENDA

Call instructions
Call takes places on May 24 at 9AM Pacific /10AM Mountain/11AM Central /Noon Eastern

Toll Free Number 866-801-5789
Enter Participant Passcode: 78965432

In advance of the conference call please review the following documents in ALA Connect:

  1. EDI Strategic Direction Draft Implementation Plan Feedback Request
  2. EDI recommendations for COD

AGENDA

  1. (Jody – 15 min) EDI Draft Implementation – present draft implementation plan and discuss process for feedback on outcomes and measurement of strategies
  2. (Martin – 20 min) COD discussion of Outcome and Measurements for Strategies 5 and 10, identify committee process for requesting feedback from additional groups, goal is to incorporate member group feedback on outcomes and strategies by/at Annual – implementation plan will be finalized at Fall Executive Board meeting
  3. (Martin – 15 min ) 6 EDI Recommendations for COD, discussion and identify next steps with ERT
  4. (Martin – 5 min) proposed Council Action at Annual (definitions, as noted in EDI recommendations and strategic direction)

Lastly, please mark your calendars: COD will be meeting twice at Annual Conference:

  1. Friday 6/23, 12:30-2pm: Joint meeting and COD Business Meeting I - https://www.eventscribe.com/2017/ALA-Annual/fsPopup.asp?Mode=presInfo&PresentationID=266050
  2. Sunday 6/25, 1-2:30pm: Committee on Diversity Business Meeting II - https://www.eventscribe.com/2017/ALA-Annual/fsPopup.asp?Mode=presInfo&PresentationID=266294

Thanks, and looking forward to tomorrow’s conversation.

Martin

---

Martin Garnar
Dean, Kraemer Family Library
1420 Austin Bluffs Parkway, Colorado Springs, CO 80918
P 719-255-3115 | F 719-528-5227 | E mgarnar@uccs.edu | he / his / him | uccs.edu/library

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Online Doc Minutes from COD March Conference Call

by Gwendolyn Prellwitz (staff) on Tue, May 23, 2017 at 06:18 pm

Committee on Diversity
Meeting Notes: March 7, 2017

Attendees: Martin Garnar, Rebecca Kemp, Karen Quash, Gwendolyn Prellwitz, Gloria Rhodes, Ngoc-Yen Tran, Jason Broughton, Tinamarie Vella, Jose Miguel Ruiz, Loida Garcia-Febo (guest)

Recorder: Ngoc-Yen Tran

Committee on Diversity
Meeting Notes: March 7, 2017

Attendees: Martin Garnar, Rebecca Kemp, Karen Quash, Gwendolyn Prellwitz, Gloria Rhodes, Ngoc-Yen Tran, Jason Broughton, Tinamarie Vella, Jose Miguel Ruiz, Loida Garcia-Febo (guest)

Recorder: Ngoc-Yen Tran

Introductions

  • Introductions were made and attendance recorded
  • Guest: Candidates for ALA Office (Loida Garcia-Febo)
    Loida is running for ALA President; she presented her case to the group and answered questions

New Business

Update on the EDI Strategic Direction (Martin G.)

Background:
• A fourth strategic direction was approved at ALA Midwinter to include equity, diversity, and inclusion (EDI)
• Strategies drawn together by the EDI Task Force, implementation of the strategies overseen by the EDI Implementation Group, and long-term monitoring will be done by the ODLOS Advisory Committee
• Implementation timeline: 2 years
-It would be a good idea for us to collaborate with the implementation and group and with ODLOS as advisors – pointing to needs and specific initiatives or strategies
-The COD will need to explore the impact of the new strategic direction on the group, especially our charge. Our next meeting we will focus on the EDI strategic direction and explore COD’s role 

Update on subcommittee transfer (Gwendolyn P)

Background: COD had subcommittees for programs such as Spectrum and the Diversity Research Grant
Update: These subcommittees have been moved to be part of the ODLOS Advisory Committee

Diversity MIG

Facilitated Discussion at Annual 2017 and best practices virtual round-up (Rebecca K., Tiana T., Karen Q.) http://connect.ala.org/node/229994 (Note this event has now been cancelled)

  • Survey results indicated that cultural competency is a topic of interest 
  • MIG will put on a session on Sunday at Annual Conference 2017 on: “What can ALA do to foster best practices for cultural competency?” It will be a conversation as well as a facilitated discussion. A facilitator still needs to be identified.
  • Larger goal of MIG is to make presentations and articles accessible on topics that we focus on.
  • If you have ideas or facilitator suggestions, send those along to Rebecca, Tiana, or Karen

Update on discussion with Diversity Councilors at ALA Midwinter (Martin G.)

The COD wanted to know if there were ways that we could work more closely with the Diversity Councilors (supporting them as well as keeping abreast on topics discussed at Council meetings)
There is an email list that is hosted by Kent State
Idea: Create an ALA Connect group so that we can have conversations all in one place (as opposed to having parallel discussions in our separate Connect communities). Next step will be to reach out to the conveners of Diversity Council group to create this ALA Connect group.

COD priorities for the next five months 

Major focus will be to update the charge for COD
 Scheduling Monthly meetings - Everyone was okay with monthly meeting/call (we can cancel if we do not need to meet)

Update from IFC Joint Group (Martin G.)

Library Bill of Rights on Equity, Diversity, and Inclusion in Libraries -  Structure was based on Access to Library Resources and Services Regardless of Sex, Gender Identity, Gender Expression, or Sexual Orientation document. Please give feedback – deadline is May 1st
• Comment on the ALA Connect page
• Email any IFC member
• Martin will send out email to COD and we can comment; Martin and Jesse will compile our comments
• One comment already: Liked the definitions and the consistent language

Adjournment

Adjourned at 9:54AM PST
Doodle polls will be sent out for our meeting. At the next meeting we will discuss the COD’s role in the EDI strategic directions (places where we want to focus on and where we should encourage other groups to take action)

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File EDI-SD-DRAFTImplementation_FEEDBACK

by Jody Gray-IL (staff) on Tue, May 23, 2017 at 05:54 pm

DOCX File, 113.33 KB

Discussion Diversity MIG

by Jody Gray-IL (staff) on Tue, May 23, 2017 at 05:52 pm

Join the Diversity MIG http://connect.ala.org/node/229994

Discussion Sharing best practices for cultural competency: Call for Participation

by Rebecca Kemp on Thu, Mar 23, 2017 at 10:00 pm

The American Library Association’s Diversity Member Initiated Group (MIG) invites you to participate in an ongoing discussion in ALA Connect and a facilitated discussion at ALA Annual Conference.

The American Library Association’s Diversity Member Initiated Group (MIG) invites you to participate in an ongoing discussion in ALA Connect and a facilitated discussion at ALA Annual Conference. We’re looking to collectively build an online library of conference and online presentations, trainings, and articles touching on institutional best practices around developing cultural competency in the next few months.  We’ll then review materials and discuss what ALA can do to foster best practices for cultural competency at our Annual Conference discussion on Sunday afternoon.  Join the conversation now in the MIG at http://connect.ala.org/node/229994 and add resources to the pinned post.  Please consider sharing this call for participation with your networks.

The mission of the Diversity Membership Initiative Group is

  • To provide a space for success stories and best practices and broadly highlight examples of activities that have improved services and fostered organizational change.
  • To provide a community of practice for members to discuss ideas, concepts, and methods to positively impact library services to increasingly diverse populations.
  • To provide a base for deepening our discussion and collective understanding of diversity and inclusion issues across our professional organizations.

All are welcome to join the MIG!

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Event March Conference call for Committee on Diversity - 11am Central 3/7/2017

by Gwendolyn Prellwitz (staff) on Tue, Mar 7, 2017 at 11:29 am

Please hold 11am Central / 12pm Eastern / 9am Pacific on Tuesday, March 7th for a COD Conference Call.

Below are agenda items from off-list discussions and Midwinter discussions, please let us know if you have agenda items to add. 

Call 866-801-5789
Enter Pasccode: 78965432

AGENDA 

  • Candidates for ALA Office who had requested time on agenda at Midwinter – Loida Garcia-Febo
  • Review of EDI Strategic Direction – Martin

Please hold 11am Central / 12pm Eastern / 9am Pacific on Tuesday, March 7th for a COD Conference Call.

Below are agenda items from off-list discussions and Midwinter discussions, please let us know if you have agenda items to add. 

Call 866-801-5789
Enter Pasccode: 78965432

AGENDA 

  • Candidates for ALA Office who had requested time on agenda at Midwinter – Loida Garcia-Febo
  • Review of EDI Strategic Direction – Martin

  • Update from IFC Joint Group (Library Bill of Rights on Equity, Diversity, and Inclusion in Libraries)  - Martin/Jesse

  • Subcommittee transfer - Gwendolyn

  • MIG Facilitated Discussion at AC2017 and best practices virtual round-up – Rebecca/Tiana/Karen

  • Discussion with Diversity Councilors at ALA Midwinter and next steps – All who participated

  • COD Priorities for next five months – All

  • Updates on Council resolutions and actions from Midwinter – Volunteer who serves on Council

  • Scheduling Monthly Calls – All

  • Meetings at ALA Annual - All

 

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Online Doc Committee Update report filed for ALA Midwinter Meeting

by Gwendolyn Prellwitz (staff) on Tue, Mar 7, 2017 at 11:12 am

Below is the committee update report provided to ALA's Governance Office for posting on (http://www.ala.org/aboutala/2017-midwinter-meeting-committee-information...). 

Committee on Diversity (COD) Midwinter Conference Report
2017 Midwinter Conference
Atlanta, GA

Submitted by Miriam C. Nauenburg, Chair 2016-2017

Below is the committee update report provided to ALA's Governance Office for posting on (http://www.ala.org/aboutala/2017-midwinter-meeting-committee-information...). 

Committee on Diversity (COD) Midwinter Conference Report
2017 Midwinter Conference
Atlanta, GA

Submitted by Miriam C. Nauenburg, Chair 2016-2017

Committee members: Chair Miriam Nauenburg, Jason Monroe Broughton, Holly Clark Carroll, Martin L. Garnar, Ms. Amiya P. Hutson, Laura Lanning, Satia Marshall Orange, Karen Patricia Quash, Gloria L. Rhodes, Jose Miguel Ruiz, Jesse Bernard Sanders, III, Yvonne C. Stephenson, Fantasia A. Thorne-Ortiz, Ngoc-Yen Tran, Tinamarie Vella, Rebecca J. Kemp (Intern), Tiana Trutna (Intern), Jody Gray (Primary Staff Liaison)

Accomplishments:

  • August 2016 conference call: Final Report of the TF-EDI; Diversity MIG renewal planning; collaborative opportunity with IFC; Resolution on Transgender Health Access
  • September 2016 conference call: Gun Violence Working Group "Resolution on Gun Violence"; EDI-IWG update; Diversity MIG next steps; Annual program discussion; Intersections Blog from ODLOS
    • Gun Violence resolution: COD provided feedback on the Gun Violence Resolution Working Group's draft "Resolution on Gun Violence". This product will be presented for consideration to the Committees on Intellectual Freedom and Legislation for further discussion before being transmitted to Council for possible action at Midwinter 2017.
    • Collaboration with Intellectual Freedom Committee (IFC): The COD appointed two volunteers (Martin Garnar and Jesse Sanders) to assist the IFC with drafting a Library Bill of Rights on Equity, Diversity, and Inclusion in Libraries.
    • Diversity MIG: thanks to the efforts of COD interns Tiana Trutna and Rebecca Kemp, the Diversity MIG renewal petition was successful. Next steps: Rebecca Kemp and Miriam Nauenburg will present the MIG for renewal at the Midwinter meeting of the Committee on Organization.

Planned Activities:

  • COD plans to present a program on our Diversity MIG (survey and discussion) at Annual 2017.

Issues that affect the committee's work and their implications for the future:

  • Final Report of the TF-EDI: how much work can be absorbed by existing staff and groups? Some of the recommendations are already in place in the organization.
  • We are hopeful that the Diversity MIG's petition for renewal will be approved by COO. One of the goals of the Diversity MIG is to provide a base for deepening our discussion and collective understanding of diversity and inclusion issues across our professional organizations.

Interactions with other units within ALA:

  • Diversity Councilors Caucus: COD chair Miriam Nauenburg and new staff liaison Gwendolyn Prellwitz will meet with Diversity Councilors at Midwinter. The COD is interested in exploring opportunities for new Diversity Councilors to engage with the COD and is especially interested in hearing from more experienced Councilors in this area.
  • Collaboration with Intellectual Freedom Committee (IFC): The COD appointed two volunteers to assist the IFC with drafting a Library Bill of Rights on Equity, Diversity, and Inclusion in Libraries.
  • TF-EDI recommendations: the EDI-IWP report was accepted, and the EB will be working with staff and various groups (including the working group) to move forward, using the recommendations as a guide. COD is considering priorities in this area, whether we should create working groups to address our pieces of the report, etc.

Relationship of the committee's work to the ALA strategic plan:

New strategic direction of EDI: President-Elect Jim Neal has moved to amend the ALA Strategic Plan with the addition of a fourth strategic direction: Equity, Diversity, and Inclusion.

  • COD has provided feedback both under its own name and in its capacity as an advisory group to ODLOS. Concerns from the committee include the possibility of increasing funding for other members (not just Spectrum Scholars),
  • Moving forward COD will consider whether to revise its charge in light of the new EDI strategic direction.

Current level of committee members' involvement:

The group is active in attending committee meetings and providing feedback as requested.

Committee self-check on its value and viability:

  • COD would like the Diversity Councilors to have a voice in the committee. Our meeting with the Diversity Councilors at Midwinter is a first step in this direction. A question for us to consider is, how are we going to work over the next six months to have a strong relationship with Council as a Council Committee. 
  • COD's two subcommittees – the Spectrum Advisory Subcommittee and the Diversity Research Grant Advisory Subcommittee will now report to the ODLOS Advisory Committee, as these committees are programmatic in nature and benefit from information sharing with the groups represented on the ODLOS Advisory Committee.

Other issues: None at this time.

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To provide a forum to research, monitor, discuss, and address national diversity issues and trends. To analyze and address the impact of diversity issues and trend on the profession, and the relevance and effectiveness of library leadership, library organizations and library services to an increasingly diverse society. To provide to Council and ALA membership information, needed for the establishment of ALA policies, actions and initiatives related to national diversity issues and trends....

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