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Online Doc Report from ALA Annual 2015 San Francisco

by Mary Tyckoson on Fri, Jul 10, 2015 at 10:47 am

LITA Library Consortia Automated Systems Interest Group

ALA Annual Meeting, Sunday, June 28, 2015, 10:30-11:30

Marriott Marquis, Yerba Buena Salon 10

 

Hilary Prisbylla of CLEVNET was elected vice chair.

After introductions, people talked about various issues of concern.

LITA Library Consortia Automated Systems Interest Group

ALA Annual Meeting, Sunday, June 28, 2015, 10:30-11:30

Marriott Marquis, Yerba Buena Salon 10

 

Hilary Prisbylla of CLEVNET was elected vice chair.

After introductions, people talked about various issues of concern.

LMS migration continues to be of great interest.  Lots of people were somewhere in the RFP process for a new system.   Everyone is looking for the system that handles consortia needs the best.  Changes in ownership of the software vendor can make a big difference in support.

APIs are helpful on Symphony, making the need for direct SQL access less important.  A move to embedded ORACLE saved lots of money.

Security is a big issue for everyone.  Systems often are not secure enough when it comes to staff logins, and the ability for anyone to change to their account without a password once the system is logged in.  Security almost seems non-important or an afterthought for some vendors.  Many institutions now require strict security standards for systems.

Dealing with various browsers and various browser versions is a growing issue.  This has been true for a while on the public interface / catalog, but it is foreseen that this will be a growing issue for the staff login software as many systems are moving to Web-based staff login on browsers instead of installed desktop client systems.

Move to Web-based systems is also causing new issues for access to staff clients when staff users do not have adequate or fixed bandwidth for connecting.

Vendors do not seem to understand the importance of having a fully ADA client interface, for browsers and apps, nor do they seem to understand that ADA compliance and mobile response design for the public interface should be starting places for development instead of add-ons, afterthoughts, or not even in development.

Many consortia are continuing to deal with systems that have inadequate setup for managing holds in the system, especially when each library in the system may need differing rules to be followed for placing and filling hold requests.

Many consortia are investigating new front-end discovery pieces for their groups.

The need for systems for managing and sharing electronic resources continues to grow, with few viable options yet available.

(Thank you Steven Bowers for taking notes during the meeting.)

 

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Online Doc Report from ALA Midwinter 2015 Chicago

by Mary Tyckoson on Wed, Feb 18, 2015 at 11:16 am

The LITA Consortia Automated Systems IG met Sunday morning, February 1, 2015 from 10:30-11:30.  Attendance was light, with only 5 present.

The LITA Consortia Automated Systems IG met Sunday morning, February 1, 2015 from 10:30-11:30.  Attendance was light, with only 5 present.  Since Midwinter turnout is usually higher, this may have been due to being scheduled opposite Top Tech Trends, the OCLC brunch, and numerous other LITA IGs.  Those that were in attendance still managed to have a good discussion.    A topic always of interest to this group is plans for ILS migration.  Several present were in some phase of making ILS migration decisions.  The increasing roll of e-resources was discussed.  Management of e-resources in the shared ILS environment continues to be a challenge.  Everyone has problems when bibliographic records for ebooks are loaded in the system.

Models for charging members for services were also discussed.  No one has a perfect model, and everyone has issues with some members thinking that are paying more than their share.  It is becoming more common to base at least some portion of membership on the number of ebooks being loaded.

The need for discovery systems that can accommodate electronic resources in the shared system environment was discussed at some length.  Steve Bowers reported that DALNET has lost some members whose collections have shifted primarily to digital materials.  Eileen Palmer of LMxAC noted that a recent study showed that the shared ILS and the resource sharing it enables is often the core of successful consortia.  The shift to electronic resources could have significant impact.

In a brief business meeting, the group indicated that they do want the IG to continue.  If membership numbers is a problem, we could explore making the IG a joint Interest Group with ASCLA, since the consortia angle is of interest to some members of that organization as well.  There was also interest in having a portion of future meetings be a managed discussion with a short presentation.   

Respectfully Submitted

Mary Ellen Tyckoson, Chair

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Online Doc Report from ALA Annual Conference 2014

by Mary Tyckoson on Tue, Jul 8, 2014 at 10:21 am

Library Consortia Automated Systems Interest Group

Sunday, June 29, 2014 10:30 -11:30, Flamingo, Red Rocks II

Attendance: 11

Library Consortia Automated Systems Interest Group

Sunday, June 29, 2014 10:30 -11:30, Flamingo, Red Rocks II

Attendance: 11

Cheryl Gowing reported that the University of Miami is going to merge their 3 separate ILS installations for the main University and two professional schools.  She asked for advice on things to go into the MOU.  Suggestions included defining what happens if someone withdraws from the agreement, standards for bibliographic records, levels of access and who will be responsible for key activities.  Getting agreement on things like MESH subject headings was noted.  SCLENDS has a “miss three consecutive meetings and lose voting privileges” rule, which several attendees really liked.

Attendees shared the types of services that they offer.  Everyone had a shared ILS, but level of involvement with authentication (EZProzy), database and hardware purchases, telecommunications, data storage and physical storage, delivery, and digitization projects varied.   Steve Bowers reported that DALNET is installing CUFTS, the open source link resolver/electronic resource management program, for its members.

Mark Jacobs (The Washington Research Library Association) and Sarah Hamrick (Gallaudet University) noted that one of their problems with potentially migrating systems is that they had extensive custom work done to make requests/ILL work just the way they require.   Hamby noted that the request/hold management functions in Evergreen works very well for SCLENDS, and that there is an open source program that has similar features (FulfILLment?) and can work with any ILS.

Donna Crammer reported that the South Dakota statewide consortia is breaking up and causing all sorts of problems.  Siouxland Libraries is trying to figure out which databases they will be able to pick-up on their own.

Mary Ellen Tyckoson (SJVLS) asked how others orient new library directors to the consortia.  She also asked about charging for specific services, since consultants recommended that SJVLS provide some services as “premium”.  No one wants to become like lawyers, billing by the minute, but ways to charge back aren’t well defined in many cases.  Some do some testing to determine average times for certain things.  Nearly everyone has experience with a member thinking that they are over paying, only to find out that they really use more than their share of the consortia’s resources.

Bowers suggested that we try and get an email discussion list started for the IG so that we have a forum for these types of questions between conferences.  Tyckoson noted that we have a “community” on ALA Connect, but that it’s awkward.  She will follow up with the LITA office to see what the options are.

Respectfully Submitted,

Mary Ellen Tyckoson

Chair, LITA Library Consortia Automated Systems Interest Group

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Online Doc Report from Midwinter 2014 for Library Consortia and Systems IG

by Mary Tyckoson on Tue, Feb 4, 2014 at 11:11 am

The Library Consortia and Systems Interest Group met Saturday morning, 1/25/14 from 10:30 -11:30 with 8 in attendance.  A variety of public, academic and multitype consortia were represented.  As is typical for this group, the discussion was an open forum to discuss the IT issues currently faced by consortia.  Several attendees were in the midst of ILS migrations or contemplating migrations.  The issues/challenges of migrating consortia was the dominant topic.  The effort to configure VuFind for the Marmot consortia was another topic covered.  Anya Arnold from the Orbis Cascade Alliance vol

The Library Consortia and Systems Interest Group met Saturday morning, 1/25/14 from 10:30 -11:30 with 8 in attendance.  A variety of public, academic and multitype consortia were represented.  As is typical for this group, the discussion was an open forum to discuss the IT issues currently faced by consortia.  Several attendees were in the midst of ILS migrations or contemplating migrations.  The issues/challenges of migrating consortia was the dominant topic.  The effort to configure VuFind for the Marmot consortia was another topic covered.  Anya Arnold from the Orbis Cascade Alliance volunteered to be Vice-chair of the Interest Group.   

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