Syndicate content

ALCTS PARS Preservation Metadata Interest Group Community

In: ALCTS Interest Groups (Association for Library Collections & Technical Services), Preservation
View:   Faces | List

Discussion Real-life tales of using PREMIS at ALA Annual 2011

by Nicole Saylor on Tue, May 31, 2011 at 03:47 pm

Know you should be collecting preservation metadata but don’t know  where to start? Have you heard of the (PREMIS) Data Dictionary for Preservation Metadata and want to learn more about it? This session will address both of these questions.

Know you should be collecting preservation metadata but don’t know  where to start? Have you heard of the (PREMIS) Data Dictionary for Preservation Metadata and want to learn more about it? This session will address both of these questions.

Rebecca Guenther, Senior Networking & Standards Specialist at the Library of Congress, will provide a brief overview of PREMIS. Two PREMIS implementation examples will then be presented. Peter Van Garderen, President/Systems Archivist at Artefactual Systems Inc. will offer a first-hand account of PREMIS implementation in Archivematica. Archivematica is a comprehensive open source digital preservation system in compliance with the OAIS functional model. The system uses METS, PREMIS, Dublin Core and other best practice metadata standards. It is being developed in partnership with City of Vancouver Archives, UNESCO Memory of the World, and the University of British Columbia Library. Andrew Hart, Head of the Preservation Department at the University of North Carolina at Chapel Hill, will then share an example of implementing PREMIS for the Carolina Digital Repository, UNC-Chapel Hill's institutional repository using Fedora and iRODS.

Please join the Intellectual Access to Preservation Metadata Interest Group for a presentation on the latest in PREMIS implementation. It will be followed by an ample question and answer session and a brief business meeting to elect the new interest group vice-chair.

Presenters: Rebecca Guenther, Senior Networking & Standards Specialist at the Library of Congress; Peter Van Garderen, President/Systems Archivist at Artefactual Systems Inc.; Andrew Hart, Head, Preservation Department, University of North Carolina at Chapel Hill.

Date: Saturday, June 25, 2011
Time: 8-10 a.m.
Location: Morial Convention Center, MCC-Rm 284

More...

Discussion PARS Audio Preservation Metadata Task Force meeting minutes

by Nicole Saylor on Wed, Jul 14, 2010 at 01:37 pm

June 25, 2010
Washington, DC

Attendance

 

George Blood

Safe Sound Archive

georgeblood@safesoundarchive.com

 

Preston Cabe

Safe Sound Archive

preston@safesoundarchive.com

 

June 25, 2010
Washington, DC

Attendance

 

George Blood

Safe Sound Archive

georgeblood@safesoundarchive.com

 

Preston Cabe

Safe Sound Archive

preston@safesoundarchive.com

 

Cassandra Gallegos

Safe Sound Archive

 

Janet Gertz (chair)

Columbia University Libraries

gertz@columbia.edu

 

Tyra Grant

University of Kansas Watson Library

tgrant@ku.edu

 

Charlie Kolb

NEH

ckolb@neh.gov

 

Stephanie Lamson

U. of Washington Library

salamson@u.washington.edu

 

Jenn Riley

Indiana University

jenlrile@indiana.edu

 

Bill Sherfey

MediaPreserve

sherfey@ptlp.com

Preservation and updating of our Standards & Guidelines document

The document will need to be updated as new standards and guidelines are developed.  It should be reviewed at least annually, or perhaps every 6 months at each ALA meeting.  Someone also needs to preserve the master copy (now residing on Janet’s computer).  The consensus of the group is that a task force is not well designed to maintain and update a document over time, and that this responsibility should be handed off to a standing committee.  Ian Bogus, chair of the PARS Standards Committee (contacted by phone during our meeting) agreed that his committee was the appropriate place for this responsibility.

Future activities

The group agrees that this task force should disband once we have fulfilled our charge.  The document was step 1, and the other thing we need to do is to help people understand the audio-specific standards and guidelines we’ve identified over the next year or so, how they intersect, and how institutions might choose among them or implement in different ways.

We discussed several possibilities for program ideas, including letting George do it.  Everyone liked the idea of presenting case studies from larger and smaller institutions, and people are going to try to come up with good examples from California for the MidWinter meeting.  Tyra and Janet proposed staging a consultation, where Tyra presents a collection she is interested in digitizing, and Janet and others ask a series of questions to help guide metadata choices.

The group agreed to continue meeting over lunch rather than trying to get on the formal schedule. 

Action items

  1. Janet will send the master Standards & Guidelines document to Ian Bogus for the Standards Committee to hold.
  2. Janet and Tyra (and others) will work up a “live consultation” to present at the Intellectual Access Interest Group meeting in San Diego.  Chair Nicole Saylor has agreed to put us on the agenda.
  3. Task Force members will continue to think about other program opportunities to help people understand metadata for audio, especially case studies.

 Notes submitted by Janet Gertz

More...

Discussion 2010 Annual Intellectual Access to Preservation Metadata Interest Group (IAPM-IG) Meeting minutes

by Nicole Saylor on Wed, Jul 14, 2010 at 01:35 pm

Sunday, June 27, 2010
Washington D. C.

Report of Business

Sunday, June 27, 2010
Washington D. C.

Report of Business

The Intellectual Access to Preservation Metadata Interest Group meeting was called to order at 10:30 a.m., Sunday, June 27th at the Annual Meeting of the American Library Association.  The first half hour of the meeting consisted of the IAPM-IG business meeting.  During the business meeting Janet Gertz, Chair of the PARS Audio Preservation Metadata Task Force, gave an update on a chart that the Task Force co-prepared with the MLA BCC Metadata Subcommittee.  The chart, titled “Metadata Standards and Guidelines Relevant to Digital Audio,” provides a quick overview of metadata standards that are currently being used to describe, manage, and preserve digital audio files.  It can be found at: http://www.ala.org/ala/mgrps/divs/alcts/resources/preserv/audio_metadata.pdf.  Following Janet’s report a new vice-chair was elected starting July 2010.  Meghan Banach, Metadata Catalog Librarian at the University of Massachusetts Amherst Libraries, was elected by voice vote by those present at the meeting.

The last hour of the meeting consisted of a presentation by George Blood of Safe Sound Archive.  The following is an excerpt of the presentation’s description: "SIPS, DIPS and Trips: How we will know if we've collected enough, or the right, metadata?"

“Many institutions rely on the [OAIS] model for their preservation programs, yet few have built end-to-end solutions. Libraries digitize large volumes of resources, collect metadata and create Submission Information Packets (SIPS) for our digital repositories, trusted or otherwise. The use of metadata to access those collections is years behind the actual collection of the data. How did we choose our metadata without knowing who would need or how it would be accessed? Perhaps the focus should have been "What metadata shall we collect?” rather than "What metadata will users and managers need? Will we be able to access our metadata in meaningful ways to aid discovery, to manage collections, and make [Dissemination Information Packets] (DIPS) users need?”

George explored these questions and proposed that a standard set of brief information such as file property information, title, creator, date, and keywords might be all the end user would be interested in knowing from a DIP.  If a user were interested in more information, they could choose to get a fuller record or even a complete record of all the metadata about that particular object or objects.

At the end of his presentation, George called for the formation a task force that would draft a uniform standard for what kind of metadata a DIP should include.  George hoped that the task force might be able to draft something in time to present it at ALA Midwinter 2011.  Several people in attendance volunteered to join the task force, and some names of people not present at the meeting were also suggested for the task force.

The meeting was concluded by Nicole Saylor, co-chair of the IAPM-IG, at 12:00.

Meeting notes submitted by Meghan Banach.

More...

Online Doc Minutes -- 2010 Midwinter IAPM-IG meeting, Boston

by Randy Roeder (non-member) on Thu, Apr 1, 2010 at 03:21 pm

Report of Business

The Intellectual Access to Preservation Metadata Interest Group meeting was called to order at 10:30 a.m., Sunday, January 17th at the Mid-Winter Meeting of the American Library Association.  The first hour of the meeting consisted of a presentation given by Lisa Schmidt, electronic records archivist and team lead for the Michigan state University Digital Curation Planning Project.

The program was scheduled with an eye to three objectives from the ALCTS strategic plan:

Report of Business

The Intellectual Access to Preservation Metadata Interest Group meeting was called to order at 10:30 a.m., Sunday, January 17th at the Mid-Winter Meeting of the American Library Association.  The first hour of the meeting consisted of a presentation given by Lisa Schmidt, electronic records archivist and team lead for the Michigan state University Digital Curation Planning Project.

The program was scheduled with an eye to three objectives from the ALCTS strategic plan:

Objective 1. Sponsor programs and open forums to encourage collaboration and discussion of practices and problems.
Objective 2. Evaluate and document practices.
Objective 3. Encourage and recognize innovation and motivate practitioners to adopt new and improved practices.

Like other research universities, Michigan State University has amassed a growing body of digital information—some of which only exists in digital form. Without an active, well-considered plan for managing and preserving these resources, they will eventually become inaccessible due to the ever-changing nature of technology. The Michigan State University Archives & Historical Collections (UAHC) recently embarked on a digital curation planning project designed to help ensure the trustworthy preservation, management, and stewardship of the university’s digital assets and intellectual property. Project activities will include a campus-wide survey followed up by in-depth interviews of select units that may be accompanied by inventorying and appraisal of digital assets. Schmidt’s presentation was followed a question and answer period

The meeting was concluded by Janet Gertz, chair, Audio Metadata Task Force formed by this interest group, gave a report of task force progress. The group is working to document the actual implementation of the various metadata standards used in working with sound recordings. The work being done is in accordance with three objectives from the ALCTS strategic plan:

 Objective 1. Sponsor programs and open forums to encourage collaboration and discussion of practices and problems.
Objective 2. Evaluate and document practices.
Objective 3. Encourage and recognize innovation and motivate practitioners to adopt new and improved practices.
 

The task force has reviewed the information collected so far on the wiki it is using to compile the content for the audio metadata listing it intends to produce.  To date, the task force has divided up the work of finding examples of institutions that are using each of the metadata standards/guidelines it has previously identified.  The groups is in the process of determining which reporting formats are acceptable for posting on the PARS website and what is involved in making it available there. The NEH would like to be able to refer to this work in giving guidance to people writing proposals, and that it would be helpful for them if it can be made available by March. 

 

More...

Discussion Slides available: Digital Curation Planning at Michigan State University

by Randy Roeder (non-member) on Thu, Apr 1, 2010 at 03:09 pm

A PDF version of the slides for Lisa Schmidt’s presentation ‘Digital Curation Planning at Michigan State University’ (mid-winter 2010) is now available at:

 http://msudcp.archives.msu.edu/wp-content/uploads/2010/01/ALA-Midwinter-2010.ppt3.pdf

 The project news webpage is:

 http://msudcp.archives.msu.edu/

Online Doc Interim report -- Audio Metadata Task Force

by Randy Roeder (non-member) on Thu, Apr 1, 2010 at 03:04 pm

Here is a brief report on the meeting of the Audio Metadata Task Force at Midwinter.

 The group reviewed the information collected so far on the wiki we are using to compile content for the audio metadata list we intend to produce.  We divided up the work of finding examples of institutions that are using each of the metadata standards/guidelines we have identified.  We also divided up the work of finding out what formats are acceptable for posting on the PARS website and what bureaucratic hoops we need to jump through to get it there.

Here is a brief report on the meeting of the Audio Metadata Task Force at Midwinter.

 The group reviewed the information collected so far on the wiki we are using to compile content for the audio metadata list we intend to produce.  We divided up the work of finding examples of institutions that are using each of the metadata standards/guidelines we have identified.  We also divided up the work of finding out what formats are acceptable for posting on the PARS website and what bureaucratic hoops we need to jump through to get it there.

 Charlie Kolb said that NEH would like to be able to refer to this document in giving guidance to people writing proposals, and that it would be helpful for them if it can be made available by March.  We will be trying to meet this deadline.

 Janet Gertz

More...

Online Doc PARS Audio Preservation Metadata Task Force charge

by Randy Roeder (non-member) on Fri, Aug 28, 2009 at 10:18 am

PARS Audio Preservation Metadata Task Force

Members:        Preston Cabe, Janet Gertz (chair), Tyra Grant, Stephanie Lamson, Jenn Riley, Bob Strauss, Jonathan Thorn

Charge:           To assist librarians and archivists in understanding the array of metadata involved in digital conversion and preservation of recorded sound.

PARS Audio Preservation Metadata Task Force

Members:        Preston Cabe, Janet Gertz (chair), Tyra Grant, Stephanie Lamson, Jenn Riley, Bob Strauss, Jonathan Thorn

Charge:           To assist librarians and archivists in understanding the array of metadata involved in digital conversion and preservation of recorded sound.

Assignment:    Produce a chart of the available standards and best practices for audio metadata, arranged by type (e.g. descriptive, technical, administrative) with explanations of their scope and interrelations, as an aid in deciding which are most appropriate under different circumstances.

Timeline:         Preliminary draft by Mid-Winter 2010.

Partner:          The Metadata Committee within the Music Library Association may be interested in cooperating in this effort.  Jenn Riley is a member and she will contact them on our behalf.

 

Date:               July 11, 2009

More...

Discussion 2009 Annual Meeting Report

by Randy Roeder (non-member) on Fri, Aug 28, 2009 at 09:58 am

Report of Business  by Jonathan Thorn

The Intellectual Access to Preservation Metadata Interest group meeting was called to order at 10:30 Sunday, July 12th at the annual meeting of the American Library Association.  The first hour of the meeting was a programmed presentation given by Sarah Shreeves, the Coordinator for IDEALS--the Illinois Digital Environment for Access to Learning and Scholarship.

Report of Business  by Jonathan Thorn

The Intellectual Access to Preservation Metadata Interest group meeting was called to order at 10:30 Sunday, July 12th at the annual meeting of the American Library Association.  The first hour of the meeting was a programmed presentation given by Sarah Shreeves, the Coordinator for IDEALS--the Illinois Digital Environment for Access to Learning and Scholarship.

 The following is an excerpt of the presentation’s scope:  "Saying What We Do and Doing What We Say: Preservation Issues (Metadata and Otherwise) in Institutional Repositories"

Sarah Shreeves, the Coordinator for IDEALS--the Illinois Digital Environment for Access to Learning and Scholarship--will discuss her real world experience in trying to meet the preservation needs of an institutional repository. The challenges facing a repository responsible for the distribution and preservation of the wide variety of resources and formats contributed by faculty, students, and staff are formidable. Sarah's reflections will be embedded in an overview of the current preservation environment for institutional repositories.

Following her presentation were questions and discussion. Sarah’s program was insightful well received, and addressed the interests of this group.  Following the presentation and discussion was the groups annual business meeting.  During the business meeting a new co-chair was elected starting July 2009.  Nicole Saylor, Head, Digital Library Services at the University of Iowa Libraries was elected by voice vote to replace outgoing co-chair Jonathan Thorn, Safe Sound Archive. 

 The meeting was concluded by Janet Gertz, chair, Audio Metadata Task Force, formed by this interest group gave a report of the Task Force progress.  She proceeded to read the charge that was decided upon by the members of the task force at their meeting.

More...

Discussion Preservation metadata program at ALA Annual, Sunday, July 12th

by Randy Roeder (non-member) on Thu, Jul 2, 2009 at 09:45 am

"Good preservation metadata is informed by the real needs of the digital repository."

 

"Good preservation metadata is informed by the real needs of the digital repository."

 

Please join the Intellectual Access to Preservation Metadata Interest Group at the ALA Annual Meeting on Sunday, July 12th, at 10:30 a.m., in the Northwest 1 Room of the Chicago Hilton for its program "Saying What We Do and Doing What We Say: Preservation Issues (Metadata and Otherwise) in Institutional Repositories"

 

Sarah Shreeves, the Coordinator for IDEALS--the Illinois Digital Environment for Access to Learning and Scholarship--will discuss her real world experience in trying to meet the preservation needs of an institutional repository. The challenges facing a repository responsible for the distribution and preservation of the wide variety of resources and formats contributed by faculty, students, and staff are formidable. Sarah's reflections will be embedded in an overview of the current preservation environment for institutional repositories.

 

The Illinois Digital Environment for Access to Learning and Scholarship (IDEALS) is a set of services and collections supporting scholarly communication (including the institutional repository) at the University of Illinois at Urbana-Champaign. Shreeves is active on the MODS/MADS Editorial Committee for the Library of Congress, the DSpace Global Outreach Committee, and co-leads the Dublin Core Collections Application Profile Task Force with Muriel Foulonneau.

 

Shreeves' presentation will be followed by reports, a business meeting and an election.

More...

Online Doc 2008 Annual Meeting Report

by Randy Roeder (non-member) on Wed, Apr 22, 2009 at 04:16 pm

A report on the summer 2008 meeting is attached (Word Document).

Pages

Coordinates section activities related to managing the preservation of library and archival materials.

Co-chairs:

Chelcie Juliet Rowell, Digital Initiatives Librarian at Wake Forest University

Drew Krewer, Digitization Operations Librarian at University of Houston

Subscribe to ALCTS PARS Preservation Metadata Interest Group