GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

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Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Wed, Jan 28, 2015 at 09:13 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]
  4. Future of Stonewall Book Awards Program (15 mins) [2015 August meeting]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

 
X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 
Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.
 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

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Online Doc GLBTRT Representative to YALSA Report (MW 2015)

by Melody Townley on Mon, Mar 16, 2015 at 07:45 am

The GLBTRT's Representative to YALSA's Report for Midwinter 2015

Midwinter this year for YALSA meant continued analysis and introspection following the publication of the IMLS-funded The Future of Library Services for and with Teens: A Call to Action, found in YALSA’s website: http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_Final_web_0.pdf

The GLBTRT's Representative to YALSA's Report for Midwinter 2015

Midwinter this year for YALSA meant continued analysis and introspection following the publication of the IMLS-funded The Future of Library Services for and with Teens: A Call to Action, found in YALSA’s website: http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_Final_web_0.pdf

A distilled version also exists in the form of the Executive Summary:
http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_ExecutiveSummary_Final_web.pdf

The Futures report, as it was constantly referred to, dominated all of the YALSA executive and board meetings at midwinter; they even hired a consultant based in New Orleans to help them brainstorm and organize next steps. The report is essentially a document that acknowledges the precariousness of teen services based on factors including the reduction of library services and
resources, the changing demographics of teens, and the continued evolution of technology and the associated shift in learning. So it addresses where teen services are, where it is trending, and how to tackle associated issues.

All in all, it was a more sobering series of meetings to shadow this conference, with the exception of a session I participated in called Moving YALSA Forward. It basically asked YALSA members to help YALSA develop its new strategic plan for where it wants to be in three years. I thought it was pretty genius, getting such direct feedback and I even brought back some ideas to share with my library system to improve our library services to teens.

That’s it regarding the midwinter report for 2015. I would like to note here that the YALSA folks are always happy to hear from us; sharing what we’re up to through their channels is extremely easy. When the GLBTRT News moved to a new format we wanted to promote, all it took was a moment to look up the contacts for YALSAblog, YALSA E-News, and The Hub and email them. They were happy to do so.

While the scheduler for annual this year is not out, if you’re interested in learning more about how YALSA works, I recommend checking out YALSA 101 to learn what they’re about and how you can get involved. If you work with teens and have a say in your collection, I also highly recommend sitting in on one of their book list committees, like Great Graphic Novels for Teens.
But the best session to attend for me, and for many people given how packed the room gets, is the Best Fiction for Young Adults Teen Feedback Session. Area teens from wherever the conference is being held are asked to line up and step up to the mic to book talk at us. Love it or hate it, they’re honest and fun about it, and the session is brilliant.

Other than the above session with the teens, I hope to scour the scheduler when it comes out and post regarding any YALSA programs that might be especially worthwhile.

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Online Doc 2015-03 Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Mar 16, 2015 at 08:01 am

2015 March Executive Board Meeting Agenda & Minutes

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

2015 March Executive Board Meeting Agenda & Minutes

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

This document holds meeting minutes in spaces at the end of each agenda item.  The minutes for this meeting will be approved at the October board meeting.  Please share agenda/minutes amendments to the board email list.  Non-board members can submit amendments via the board contact form

Attendees: A. Symons, P. Coyl, A. de Campos Salles, M. Ciszek, R. Hansen, L, Romans, P. Hepburn, I. Abrams, D. McNeill, and M. Townley

Guests: J. Winkelstein

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

Minutes:    

 

2. Approval of Agenda

Action: Approve agenda for the March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Supporting Information:  http://connect.ala.org/node/236541

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Supporting Information: http://connect.ala.org/node/236464

Minutes: The minutes were approved.

 

4. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

Minutes: Dale was unable to attend to be on the call at the beginning. Ann noted from the January financial statement that revenue was up by roughly $900 and we were over in expenses by $300. Roland reported that the take from our social at Midwinter was $520. Dale will fully inform the executive board at the April meeting.

 

5. June is National GLBT Book Month

Action: Discussion

Item Facilitator: Peter Coyl

Vote: ?

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will attend the Social, participate in the parade as well Stonewall Book Awards Program. 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

More details can be found here: http://connect.ala.org/node/236782

Minutes: We are currently working on graphics for a poster and bookmarks. They should be available in late March. We are currently working on a logo for June is GLBT Book Month. A press release from ALA/Courtney Young is almost done and should be released soon. We are also working on a press kit and a website that will have similar resources to other special book events like Dia de los Niños. 

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

Minutes:  Update will take place at the April meeting. Larry is continuing work on the history.

 

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

Action: Discussion

Item Facilitator: Ann Symons

Vote: ?

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual that GLBTRT is co-sponsoring.

Minutes: The board discussed about co-sponsoring socials.  There was some question about whether Spectrum Scholars was requesting to co-sponsor each conference or only once.  Since socials are open to all, some members expressed the opinion that the social shouldn’t be co-sponsored.  There was also some confusion about the specifics of these invitations. Does “co-sponsoring” mean in name only? Will the other group be “co-sponsoring” via contributing money? Is this a request for a one-time co-sponsoring? Or is this meant to be a repeated event? Ultimately, the executive board felt that they couldn’t make a decision for either co-sponsoring proposal without more details.

 

8. ACRL: GLBTRT and Friends Social

Action: Discussion

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

Minutes: It was moved and seconded to sponsor a social at each of the division conferences with a $250 financial supplement.

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

Action: Discussion

Facilitator: Peter Coyl

Vote: Yes

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

Signage choices one and two:

FOR HALL SIGNS:

Gender Neutral Restroom

This Restroom is for everyone

 

DOOR SIGNS:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are available throughout the conference center.

 

OR

 

For Hall Signs: 

All Genders Restroom

This Restroom is for Everyone

 

For Door Signs:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are available throughout the conference center.

 

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing for those who are unfamiliar with Gender Neutral restrooms because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

Another possible option: http://www.utsandiego.com/news/2015/mar/02/transgender-neutral-restrooms-airport-lindbergh/

Something to consider as we choose signage: http://lgbtweekly.com/2015/02/19/a-restroom-pictogram-that-sends-the-wrong-message/

Minutes: It was moved and seconded to choose the hall signage: “All genders restroom. This restroom is for everyone.” ALA Conference Services will do the official signage for Annual. The point was also made that it must be ensured that the bathrooms will be multi-stall bathrooms and not be single handicapped or family restrooms.

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action: Discussion

Item Facilitator: Peter Coyl

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

Minutes: There were no reports.

 

11. Name change from Rainbow Project to Rainbow Book List

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

Item Facilitator: Peter Hepburn

Vote:  Yes

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

Minutes: The point was made that both Rainbow and Over the Rainbow should have matching formats. Since Over the Rainbow is officially called “Over the Rainbow Book List”, the Rainbow should become the “Rainbow Book List”. It was moved and seconded to change the name from “Rainbow Project” to “Rainbow Book List”.

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

Minutes: It was moved and seconded to include the Stonewall Award and Honor books on the Rainbow and Over the Rainbow lists. Practically speaking, this means that at Midwinter, the announcement of the Over the Rainbow and Rainbow lists will be pushed back one day so that when the Stonewall Book Awards are announced the winner and honor books will be included in in the Rainbow and Over the Rainbow lists.

 

13. Announcements:

Action: Update & Discussion

Item Facilitator: Any

Vote: N/A

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

Future Meeting Times:  April, May and June

GLBTRT Conference calls for April, May and June will be on the following dates:

PLEASE MARK YOUR CALENDARS: 

New dates for April, May, June calls are:

Thursday April 9 at 3 PM CDT,

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

Minutes: The question was raised about whether a working group should be made for the new GLBT Book Month or whether Book Month should be rolled into the charge of the newly forming Advocacy committee. The current, ad hoc advocacy committee, which is creating the toolkit, will end in June. This item will need to be discussed in more detail during the April call.

Larry raised the idea that someone from ALA executive offices should ideally be participating in these calls. John Amundsen was recommended by Ann, who said she would speak with him about joining our calls.

There was an announcement made that Michelle Washington has left ALA.

 

14. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote:  N/A

Supporting Information:

Minutes: The meeting was adjourned at 6:01 pm.

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Online Doc 2015-03 GLBTRT Executive Board Meeting Agenda

by Melody Townley on Mon, Mar 9, 2015 at 08:14 am

 

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

 

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

 

Vote: N/A

 

Supporting Information:  

 

 

 

2. Approval of Agenda

 

Action: Approve agenda for the March 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information:  

 

 

 

3. Approval of Previous Board Meeting Minutes (5 mins)

 

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: http://connect.ala.org/node/236464

 

 

 

4. Treasurer's Report (5 mins)

 

Action: Update & Discussion

 

Item Facilitator: Dale McNeill

 

Vote: N/A

 

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

 

 

 

5. June is National GLBT Book Month

 

Action: Discussion

 

Item Facilitator: Peter Coyl

 

Vote: ?

 

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will be joining us at our social.  She will be a welcome addition to the Pride Parade, and will participate in the Stonewall Book Awards Program. 

 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

 

More details can be found here: http://connect.ala.org/node/236782

 

 

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

 

Action: Information

 

Item Facilitator: Dale McNeill

 

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

 

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: ?

 

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual.  GLBTRT is co-sponsoring.

 

 

 

8. ACRL: GLBTRT and Friends Social

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

 

 

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

 

Action: Discussion

 

Facilitator: Peter Coyl

 

Vote: Yes

 

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

 

Signage choices one and two:

 

FOR HALL SIGNS:

 

Gender Neutral Restroom

 

This Restroom is for everyone

 

 

 

DOOR SIGNS:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

OR

 

 

 

For Hall Signs: 

 

All Genders Restroom

 

This restroom is for everyone

 

 

 

For Door Signs:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing for those who are unfamiliar with Gender Neutral restrooms because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

 

 

Another possible option: http://www.utsandiego.com/news/2015/mar/02/transgender-neutral-restrooms-airport-lindbergh/

 

Something to consider as we choose signage: http://lgbtweekly.com/2015/02/19/a-restroom-pictogram-that-sends-the-wrong-message/

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

 

Action: Discussion

 

Item Facilitator: Peter Coyl

 

Vote: N/A 

 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

 

 

 

11. Name change from Rainbow Project to Rainbow Book List

 

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

 

Item Facilitator: Peter Hepburn

 

Vote:  Yes

 

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

 

 

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

 

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

 

 

 

13. Announcements:

 

Action: Update & Discussion

 

Item Facilitator: Any

 

Vote: N/A

 

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

 

 

Future Meeting Times:  April, May and June

 

GLBTRT Conference calls for April, May and June will be on the following dates:

 

PLEASE MARK YOUR CALENDARS: 

 

New dates for April, May, June calls are:

 

Thursday April 9 at 3 PM CDT,

 

Thursday May 7 at 3 PM CDT, and

 

Thursday June 18 at 4 PM CDT

 

 

 

14. Adjournment

 

Action: The meeting will be adjourned.

 

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information:

 

 

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Online Doc GLBT Book Month Next Steps for GLBTRT

by Melody Townley on Mon, Mar 9, 2015 at 08:03 am

GLBTRT’S Next Steps 

June is GLBT Book Month

Addendum to March 2015 Conference Call Agenda

 

  • June is GLBT Book Month idea began with an e-mail from Chase’s Calendar of Events regarding the ALA entry for this event.  [Spring 2014]

 

  • Discussion with ALA began to see who has ownership of this slogan  [Fall 2014]

 

GLBTRT’S Next Steps 

June is GLBT Book Month

Addendum to March 2015 Conference Call Agenda

 

  • June is GLBT Book Month idea began with an e-mail from Chase’s Calendar of Events regarding the ALA entry for this event.  [Spring 2014]

 

  • Discussion with ALA began to see who has ownership of this slogan  [Fall 2014]

 

  • Mary Ghikas, ALA Senior Associate Executive Director, working with ALA’s legal counsel, contacted Publishing Triangle.  [January 2015]

 

  • Publishing Triangle gives ALA the rights to GLBT Book Month.  [January 2015]

 

  • Peter Coyl and Ann Symons approach ALA Graphics regarding a poster and bookmarks with illustrations from This Day in June for June is GLBT Book Month.  ALA Graphics agrees to proposal.  [January 2015].

 

  • This Day in June wins youth Stonewall Book Award.  [February 2015]

 

  • ALA press release from Courtney Young [in the works]

 

  • March 12 conference call – discussion, special conference call to discuss? Who does the work?

 

  • ACLR meeting with Kim Olsen-Clark, Mary Ghikas, John Amundsen, Courtney Young, board members Peter Hepburn, Lisa Johnston, and members David Isaak, Martin Garner, Derrick Jefferson  [invites need to go out]

 

In a discussion with Kim Olsen-Clark, she asks:

 

What is your business plan?  And what is your 30-60-90-120 plan?   In an hour long discussion she brings up myriad questions all aimed at answering the question:  where do we go from here?

 

GLBTRT is unique in that we already have one high profile activity:  Stonewall Book Award.   Now we will have two.

 

Usually an activity such as a book month is assigned to an ALA division.  ALA has assigned this to GLBTRT.

 

What are we trying to accomplish?

 

What are we hoping people will do? 

 

Who is our audience?  Libraries/Librarians?  Bookstores?  Readers?  Parents?  GSA’s?  PFLAG?

 

Do we want a spokesperson?

 

Where is our Press Kit?  And Logo?

 

Do we want a webpage on our site devoted to GLBT Book Month?  Involve GLBTRT Web Committee

 

What is our budget?

 

What about Revenue Streams?

 

Sale of posters and bookmarks – we get a revenue stream from ALA Graphics for this product. How do we monitor sales? 

 

Fund Raising

Sponsorships – Approach someone who has done GLBT commercials – Honey Maid?

 

 

How do we brand ourselves: 

 

Press Kit – for PIO to use both to push GLBT Book Month and to respond to the press

 

Logo  - immediately recognizable as GLBT Book Month,

 

Webpage – connect to ALA Graphics

 

  Example of immediately recognizable:                         

          Do Google search: book logos/images

 

Tag Line – same as bookmark?  Be Proud - READ

 

Who are our internal partners?   Who are our external partners? 

 

          Chapters

          Divisions – AASL, YALSA, ALSC, PLA, RUSA, ACRL

 

          Other RT’s – IFRT,

 

Who are our media partners?  

 

 

Are these dates reasonable?

 

30 Days* [April 11] :  GLBTRT will

 

60 Days  [May 11]:  GLBTRT will

 

90 Days  [June 10]:  GLBTRT will

 

120 Days [July 10]:  GLBTRT will

 

 

* From March 12

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Online Doc 2015-03 GLBTRT Executive Board Meeting Agenda

by Melody Townley on Tue, Mar 3, 2015 at 12:46 pm

2015 March Executive Board Meeting Agenda

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

2015 March Executive Board Meeting Agenda

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  

 

2. Approval of Agenda

Action: Approve agenda for the March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information:  

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: http://connect.ala.org/node/236464

 

4. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

 

5. June is National GLBT Book Month

Action: Update regarding ALA plans and discussion on how to prepare for the 1st ALA June in National GLBT Book Month campaign.

Item Facilitator: Peter Coyl

Vote: ?

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will be joining us at our social.  She will be a welcome addition to the Pride Parade, and will participate in the Stonewall Book Awards Program. 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

Action: Discussion

Item Facilitator: Ann Symons

Vote: ?

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual.  GLBTRT is co-sponsoring.

 

8. ACRL: GLBTRT and Friends Social

Action: Discussion

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

Action: Discussion

Facilitator: Peter Coyl

Vote: Yes

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

Signage choices one and two:

FOR HALL SIGNS:        Gender Neutral Restroom

This Restroom is for everyone

DOOR SIGNS:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

OR

For Hall Signs:            All Genders Restroom

For Door Signs:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action: Discussion

Item Facilitator: Peter Coyl

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

 

11. Name change from Rainbow Project to Rainbow Book List

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

Item Facilitator: Peter Hepburn

Vote:  Yes

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

 

13. Announcements:

Action: Update & Discussion

Item Facilitator: Any

Vote: N/A

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

Future Meeting Times:  April, May and June

GLBTRT Conference calls for April, May and June will be on the following dates:

PLEASE MARK YOUR CALENDARS: 

New dates for April, May, June calls are:

Thursday April 9 at 3 PM CDT,

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

 

14. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote:  N/A

Supporting Information:

More...

Online Doc 2015 Midwinter GLBTRT Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Mar 2, 2015 at 12:06 pm

2015 Midwinter GLBTRT Executive Board Meeting Agenda and Minutes

Saturday, January 31, 8:30-11:30 am

Hyatt Regency McCormick - Field/CC 20AB 

2015 Midwinter GLBTRT Executive Board Meeting Agenda and Minutes

Saturday, January 31, 8:30-11:30 am

Hyatt Regency McCormick - Field/CC 20AB 

This document holds meeting minutes in spaces at the end of each agenda item.  The minutes for this meeting will be approved at the March board meeting.  Please share agenda/minutes amendments to the board email list.  Non-board members can submit amendments via the board contact form

Attendees: A. Symons, P. Coyl, D. McNeill, A. de Campos Salles, M. Ciszek, R. Hansen, L, Romans, P. Hepburn, I. Abrams, L. Johnston, and M. Townley

Guests: J. Janes, J. LaRue, J. Porcaro, and J. Todaro, J. Winkelstein, M.G. Davies

 

1. Call to Order and Introductions (5 mins)

Action: Members present should introduce themselves.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: The meeting was called to order at 8:30 am.

 

2. Agenda Approval (5 mins)

Action: Approve agenda for the Midwinter 2015 meeting.

Item Facilitator: Ann Symons

Supporting Information: http://connect.ala.org/node/234207

Vote: n/a

Minutes:  The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from the December 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Supporting Information: 2014-12 GLBTRT Board Meeting Notes http://connect.ala.org/node/232347   

Vote: n/a

Minutes:  The minutes were approved.

 

3.5. Triangle Publishing Announcement (15 mins)  

Action: Information

Item Facilitator: Ann Symons 

Background Information:  

Vote: N/A 

Minutes: June is National GLBT Book Month. Chases’ Calendar of Events lists ALA as the owner of GLBT Book Month. ALA worked with Triangle Publishing who started GLBT book months about the rights. Triangle Publishing gave their blessings for ALA to own GLBT Book Month. ALA will move forward regarding trademarking GLBT Book Month.  The RT will begin celebration GLBT Book month this June in conjunction with ALA Annual San Francisco.

 

4. Report and Discussion with GLBTRT Councilor/EB Board (15 mins)  

Action: Information

Item Facilitator: Peter Hepburn 

Background Information:  ENDA, Memorials. ENDA information: http://connect.ala.org/node/234839 Last minute, ENDA will ??? http://connect.ala.org/node/234840, Executive Board talking points: http://connect.ala.org/node/234841

Vote: N/A 

Minutes:    http://connect.ala.org/node/235511

 

5. Donations and Fundraising Committee (10 mins)

Action: Yes

Item Facilitator: Dale McNeill

Background Information: Should fundraising letters ask specifically for designated gifts? Should special budget lines be made for Advocacy and Emerging Leaders? What should the protocol be when gifts are given but the donor does not care how their donation is used? 

Vote: Yes

Minutes:   A motion was made and passed to designate $1,000 gift from Bill Cohen, to GLBT Book Month. A motion was made and passed to set the Emerging Leaders donations as a restricted fund and a new line item in the budget.  The discussion centered around what should the RT do with undesignated donations as opposed to Stonewall donations which go to the long term investment fund.

 

6. Approval of the FY 16 Budget and Discussion of FY 14 Results (15 minutes)

Action: Approve FY 2016 GLBTRT Budget

Item Facilitator: Dale McNeill

Vote: Yes

Background Information: Fiscal Year 2014 Report: http://connect.ala.org/node/233831, Fiscal Year 2015 Year to Date Report: http://connect.ala.org/node/233832, Proposed Fiscal Year 2016 Budget http://connect.ala.org/node/230077  

Minutes:   In discussing the FY 14 budget results it was noted that the sale of Stonewall Book Award seals varies from year to year and are unpredictable. The proposed budget anticipates a transfer of $1,000 from the long term investment fund to operating budget for the Stonewall Award.  New in the budget is money for programming: $1,000.  There was a motion made and passed to accept the FY 2016 budget.

 

7. 45th Anniversary (15 minutes)

Action: Discussion

Item Facilitator: Ann Symons

Vote: N/A

Background Information:  How should this anniversary be celebrated?  

Midwinter – Article in Cognotes – Matt Cisek

JuneOn My Mind in American Libraries, Symons/Freeman

Annual - Cake and LGBT Pavilion at exhibits

Article in Cognotes

Membership Meeting

Social

Minutes: No articles were able to be placed into the Midwinter Cognotes. We will work towards having an article about the RT’s 45th anniversary in the pre-conference Annual Cognotes. Ann and Mack’s On My Mind article will appear in the June issue of American Libraries. Discussion on this topic will continue in the March meeting.

 

8.  History of RT (10 minutes)

Action: Discussion

Item Facilitator: Larry Romans 

Vote: N/A

Background Information:

Minutes:  Board members suggested a number of information sources that Larry can use for this purpose.   Information will also be sought from some of the RT’s longest standing members. Larry will continue to report on this matter.

 

9. Elections – Status of Candidates (5 minutes)

Action: Information/Discussion

Item Facilitator: Roland Hansen 

Vote: N/A

Background Information:  RT ballot to include - Chair-Elect, Treasurer, and Director-at-Large (2)

Minutes: There are current 3 candidates running for the two Director-At-Large. There are currently no candidates running for Treasurer or Chair. Current, seated board members should help actively recruit more potential candidates. There is a link on the RT site to the volunteer form. (http://www.ala.org/glbtrt/involved/form)

 

10. Report from the By-Laws Committee (10 minutes) 

Action: Discussion, Action to put By-Laws Changes on 2015 ballot

Item Facilitator: Shawn Vaillancourt 

Vote: Yes

Background Information: http://connect.ala.org/node/234204

Minutes:  It was moved and seconded to refer the By-Laws draft back to the By-Laws Committee for further work on the “committee section”.

 

11. Rainbow Project – Relationship with SRRT (10 minutes)

Action: Discussion

Item Facilitator: Peter Coyl

Vote: N/A

Background Information:   

  • Proposal - Spring/Action by      Board – Who?
  • Volunteers from Board to work on      this...
  • Take to SRRT at Annual  

Minutes: The Rainbow Project was initially created as a joint SRRT and GLBTRT committee. Motion was made and passed that the RT contact SRRT and request sole responsibility for the Rainbow Project. Councilor Peter Hepburn and member Julie Winkelstein will present this to SRRT’s Action Council. 

 

12.  Annual Conference, San Francisco (20 mins)

Action: Informational

Item Facilitator: Peter Coyl

Vote: N/A

Background Information: 

1.  PreConference – Update from the Committee: http://connect.ala.org/node/234205

2.  Programs

3.   GLBT Pavilion

4.   Pride Parade

5.   Social, Harvey Milk Branch Library, Saturday, June 27, 6:30-8:30

6.   Stonewall Program/Celebration Committee; discussion of new format for Stonewall Awards Program.

Minutes: On Friday, 6/26, the preconference, “Rolling Out the Rainbow Carpet” will run from 8:30-12 pm. It will be $75 for RT members and $100 for non-RT members.

On Saturday, 6/27, the executive board meeting will run from 8:30-11 am and will be followed by the membership meeting from 11 am–12 pm. ACRL’s program (RBMS Rare Book and Manuscripts Section)  “Curating Activism in GLBT History”, which GLBTRT is co-sponsoring, will run from 1-2:30 pm. IFRT’s program “The History and Evolving Acceptance of Collecting LGBT Materials in Libraries”, which GLBTRT is co-sponsoring will also run from 1-2:30 pm.  Our program “Transgender Client Services in Libraries” will be 3:30-5 pm. The RT Social is 6:30 to -8:30 pm and will be held at the Harvey Milk Memorial Branch of the San Francisco Public Library.

On Sunday, 6/28, is the Pride parade. Participation in the parade is a ticketed event.  GLBTRT will march with the SFPL. Tickets are $15 each. The Social, normally held on Sunday evening, has been moved to Saturday evening.

On Monday, 6/29, the Stonewall Book Awards will from 10 am-12 pm.

On the convention floor, we will have a GLBT pavilion with signage highlighting GLBT Book Month.

Discussion followed about the Stonewall Book Awards Celebration Planning.A motion was moved and passed to take appropriate steps to dissolve the Celebration committee.  The bylaws state that Dissolution of a standing committee requires a two-thirds majority vote at two consecutive ALA Annual Conferences.

 

13. Blood Drive and Program at MW (5 minutes)

Action: Informational

Item Facilitator: Peter Coyl

Vote: N/A

Background Information: Congressman Mike Quigley will also appear at this event in addition to Dr. Magda Houlberg and Dr. Robert Garofalo. This event will be held on Sunday, February 1st from 8:30-10 am at McCormick Place W183c. The actual blood drive will take place on Saturday, January 31st and Sunday, February 1st from 10 am to 4 pm in the Exhibit Hall at the end of the 4800 aisle.

Minutes: Congressman Quigley was not able to attend last minute, so one of his staff participated instead. The blood drive was well publicized with signage around the convention center.

 

14. Advocacy Committee Report (10 minutes)

Action: Informational

Item Facilitator: Julie Winkelstein and Mary Gen Davies, Co-Chairs

Vote: N/A

Background Information:

Minutes: A rough draft of the toolkit was provided. A request was made to add a section for Academic Life, including gender neutral housing on college campuses. There was a request to clarify acronyms by picking one acronym to represent all groups that could be used throughout the toolkit. (For example, “GLBT” would stand in for “GLBTQIAA”.) This ad hoc committee will end at San Francisco.

A motion was made and passed to create a standing Advocacy committee. A formal charge will need to be created. A final draft of the toolkit will be expected in March.

A motion was made and seconded that gender neutral bathrooms should be provided by ALA at all ALA sponsored conferences, including all division conferences. These bathrooms should have clear signage and should not be relegated to the far corners of the convention center.

 

15. Committee Appointments (5 minutes)

Action: Informational

Item Facilitator: Peter Coyl 

Vote: N/A

Background Information:

Minutes:  The report from Symons/Coyl was presented to the board.  http://connect.ala.org/node/235179

 

16. Committee Reports

Action: Informational

Item Facilitator: Committee Liaisons - Reports due for March Meeting in writing

Vote: N/A

Background Information: Program Planning Committee Report: http://connect.ala.org/node/234912

Minutes: The Program Planning Committee report information was conveyed above in the San Francisco update. All other committees are required to have written reports submitted by the March Executive Board meeting.

 

17. Announcements (5 minutes)

Action: Update & Discussion

Item Facilitator: Any

Vote: N/A

Background Information:

Minutes: There will be a small GLBTRT social at the ACRL (Association for College and Research Libraries) conference in Portland, OR on Friday, March 27th

 

18. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: N/A

Background Information:

Minutes: The meeting was adjourned at 11:30 am.

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Online Doc GLBTRT Councilor Midwinter 2015 report

by Peter Hepburn on Tue, Feb 10, 2015 at 03:14 pm

The 2015 MidWinter Meeting ended less than a week ago (well, for me – I went until almost dinner time on Tuesday, later if you count the bite and drinks with John Chrastka), and with the spring semester just underway here yesterday, I’ll get this report out to the round table before more time passes.

The 2015 MidWinter Meeting ended less than a week ago (well, for me – I went until almost dinner time on Tuesday, later if you count the bite and drinks with John Chrastka), and with the spring semester just underway here yesterday, I’ll get this report out to the round table before more time passes.

Yes, winter hit Chicago on the Sunday of MidWinter, but it wasn’t so bad (says the guy who didn’t have a Sunday or Monday flight to worry about)(says the guy who grew up in northern Canada).  I was delighted to see snow – we’re so desperate for it on the mountains out here.  The shuttles seemed to run smoothly, and when the taxi queue at the Hyatt looked dauntingly long, I cheerily set out for the social on foot down Michigan.  It’s always good to be back in Chicago, I say.

Ann Symons, Peter Coyl, and Roland Hansen deserve much credit for a well-run board meeting and a fine RT social.  They and the other board and committee members do a lot to keep our round table functioning and active.  It was good to see non-board members watching and listening at the board meeting as well.  Oh, and four presidential candidates!  I missed the visit by one of them to the board, but I did get to hear the other three as well as see them at the candidates’ forum.  Regardless of where you place your vote, I hope this race will encourage you all to cast your ballot!

So then…

Council didn’t feel overwhelmed with resolutions this time.  In the lead up to MidWinter, it seemed there might be more on our docket, but no, it was all quite manageable.  A couple of proposed resolutions didn’t come to the floor in the end.  One involved divestment of endowment investments in three companies with interests in Israel.  The other came from our own RT.

Carolyn Caywood had drafted a well-written resolution in support of the Employment Non-Discrimination Act (ENDA), and Matt Ciszek and I had solicited support and endorsements from a range of bodies including divisions, other round tables, committees, and state chapters.  Prior to MidWinter, the reception for the resolution had been uniformly positive (Councilor-at-large Ed Garcia had asked to sign on as a co-seconder – always glad to bring allies on board!).  A few days before MidWinter started, however, the Washington Office approached us.  The ACLU had decided not to support ENDA and was intending to pursue a strategy that would not allow for the exemptions ENDA permitted.  They asked if ALA would partner with them in some fashion.  There was quick e-mail discussion among board members, and we acquiesced to a request to withdraw the resolution.  We have hopes that we’ll hear more from the Washington Office and perhaps have something concrete in time for Annual.

Council did discuss a few resolutions.  Deploring the destruction of cultural and educational institutions, including libraries, in the Gaza Strip proved contentious and went down.  Surprisingly contentious as well was a resolution that would put on the spring ballot a change to ALA bylaws such that Robert’s Rules of Order would be used in place of Sturgis.  Much like they do with style guides, people have strong preferences on parliamentary rules!  I did see some commentary on Twitter that Council was spending disproportionate time on something like Robert’s Rules when there are library crises going on, such as in Kentucky where funding is in grave danger.  When I had a chance to talk with new Councilors, I would point out that Council does have responsibility for governance, and much as the Robert’s Rules debate seemed trifling, it was within our purview.

Council devoted time to a breakout session for work on the strategic plan.  Councilors discussed three areas:  advocacy, information policy, and leadership and professional development.  I thought that the conversations went well.  My own group, like a number of others, struggled with information policy (we know what it is when we see it, but we can’t define it).  The various groups reported back, and we all heard ideas shared by many as well as some unique ones.  The strategic planning process took place in many quarters at MidWinter, and will continue on to include the membership at large through the Virtual and In-Person Membership meetings in June.

Council, I remind you, is YOUR Council.  You elect us.  You may not be able to speak at Council, but you can come watch and listen.  I never mind members taking me aside when the moment permits and asking questions or offering feedback.  Also, I often bring homebaked cookies to my corner of the Council chambers, just sayin’.  The room is open, the seating is abundant.  Come check it out.

My MidWinter was quite busy this year thanks to my work as a rookie on the Executive Board.  Aside from the RT Board meeting, Council meetings (3, plus the joint information session with Executive Board), and Executive Board meetings (3), there were liaison visits to a division, three round tables, an affiliate, and three committees.  A lot to cram in, but it does give a marvelous insight into so many other areas of the association.  Rewarding work.  By the way, Executive Board meetings are open, and there is seating.  Again, you will not be permitted to speak unless invited to do so, but you are welcome to observe at any time.  Or grab me in a hallway afterward and ask questions!  I do have talking points from the Board that I can share broadly should anyone want them.  Just ask!

A side note with some relation to my liaison duties:  I work with the newest round table in ALA, the Sustainability Round Table, liaising between them and the Board.  Their chair-elect, Madeleine, came to our RT social, and I hope she was able to meet a number of people.  I do encourage you to check out the work that SustainRT is doing and consider membership.  Green initiatives can come out of any place in ALA, but with so many of us interested in them, it’s good that they have an RT to call home.

Annual in San Francisco is up next.  I was glad to meet a number of you for the first time in Chicago and get re-acquainted with others, and I hope to so all the more this June.  San Francisco will be challenging, what with the parade affecting Sunday logistics and the hotels not being as cheap as in other locations (and yes, ALA did get a big bulk discount off of the rack rate).  Early numbers, though, indicate that attendance will be good.  Please, join us all there.  Come to the RT programs and social and meetings, come to Council and Executive Board.  Find me on Twitter (@phepbu).  Send me an e-mail.  Be active in the Round Table!

(And for a glimpse of my MidWinter in photos, check out my Flickr set – there are RT social photos in there!  https://www.flickr.com/photos/liberrianph/sets/72157650210414408/)

In the meantime, get through the rest of this winter (especially all of you in New England!), and may things in your libraries be going well.

 

Cheers,

Peter Hepburn

GLBTRT Councilor

peter.hepburn@canyons.edu

 

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Online Doc Stonewall Report

by Melody Townley on Tue, Feb 3, 2015 at 01:57 pm

January 24, 2015

 

To:                   GLBTRT Executive Board

From:               Ann K. Symons, Chair

                        Peter Coyl, Chair-elect

 

Re:                   2015 Stonewall Book Award Committee

 

At the RT Board’s 2014 MW meeting in Philadelphia and at its next February 2014 conference call the board took the following actions:

January 24, 2015

 

To:                   GLBTRT Executive Board

From:               Ann K. Symons, Chair

                        Peter Coyl, Chair-elect

 

Re:                   2015 Stonewall Book Award Committee

 

At the RT Board’s 2014 MW meeting in Philadelphia and at its next February 2014 conference call the board took the following actions:

To have separate jurors for the youth award and the adult award but keep it as one committee with a chair and two subcommittee chairs.  The committee will consist of 22 members –  11 for the adult subcommittee and 11 for the youth subcommittee

To transition into two year terms by one year and two year terms the first year with terms beginning and ending at the end of MW.  Appointments would be made by the RT chair

To change the award year from the current configuration to January to December.

To have members serve a two year term and not be reappointed to a second term.  There must be a one year hiatus before another appointment.

To keep geographical and type of library diversity with an equal number of male and female identified members

To keep the current 2014 committee active through MW 2015 with additional members appointed by Roland Hansen if needed to be appointed by Roland Hansen.

•••••••••••••

 

The current committee, chaired by Dr. Rebecca Hunt, will finish its work during MW 2015 in Chicago.  Only members who were appointed by Hansen are eligible to serve one more year on the “new” 2015 committee.

The task of appointing 22 members fell to Ann Symons, 2014-2015 RT Chair.  In fact  Symons shared the work of identifying qualified members and deciding on appointments with  Peter Coyl, outgoing Stonewall Chair and incoming RT Chair and Symons.  Coyl and Symons consulted newly appointed 2015-2016 Stonewall Chair, Robert Graziano, and the chairs of the RT’s Rainbow and Over the Rainbow Committees.

Each volunteer was asked to put their name forward in the ALA Appointment system and complete a volunteer form: http://www.ala.org/glbtrt/involved/form/list-award-form

This form request more in-depth questions about qualifications for being on Stonewall. Having that information was very useful in helping find members who had the experience and  passion to serve.  We recommend continued use of the form.

Problem Areas:  Appointing 22 members was a stretch and very time consuming.  Symons and Coyl spent most of October and November on Stonewall appointments.  We ended up with 9 members on the adult committee and 10 on the youth committee for a total of 19 members.  With next year’s appointments we will seek to reach 22 members, although our recommendation is for 18 – 9 on each committee.

We are pleased that every member of the committee has experience with adult and/or youth material and is qualified to serve. 

The chair for 2015-2016 is Robert Graziano.  He is eligible to be chair for 2016-2017 but that is Peter Coyl’s appointment. 

The committee is composed of members who identify as gay, lesbian, bisexual, transgender and straight and some from all types of libraries.  The youth subcommittee is primarily female identified as is the case with all award committees in ALSC, YALSA, and AASL. 

We present you the 2015/2016, 2015/2017 Stonewall Book Award Committee.

Jennifer L. Collins (Member, February 1, 2015, to January 31, 2016)

Dorothy Caitlyn Colman-McGaw (Member, February 1, 2015, to January 31, 2016)

Alyson Feldman-Piltch (Member, February 1, 2015, to January 31, 2016)

Jennifer Suzanne Frencham (Member, February 1, 2015, to January 31, 2016)

Robert Graziano, Chair (Member, February 1, 2015, to January 31, 2017)

Samantha Cordell Helmick (Member, February 1, 2015, to January 31, 2016)

Kyle Lukoff (Member, February 1, 2015, to January 31, 2017)

Sherry Machones (Member, February 1, 2015, to January 31, 2016)

Angie M. Manfredi (Member, February 1, 2015, to January 31, 2017)

Marian Mays (Member, February 1, 2015, to January 31, 2017)

Casey McCoy (Member, February 1, 2015, to January 31, 2017)

Kelly McElroy (Member, February 1, 2015, to January 31, 2016)

Michael James Mungin (Member, February 1, 2015, to January 31, 2017)

Monica Pereira (Member, February 1, 2015, to January 31, 2016)

Robert B. Ridinger (Member, February 1, 2015, to January 31, 2017)

Talya Sokoll (Member, February 1, 2015, to January 31, 2017)

Hillary St George (Member, February 1, 2015, to January 31, 2017)

Nellie C. Ward (Member, February 1, 2015, to January 31, 2017)

Lawral Wornek (Member, February 1, 2015, to January 31, 2016)

 

Minutes from 2014 Midwinter Meeting Executive Board Agenda and Notes - See more at: http://connect.ala.org/node/217048#sthash.1jKt9xzg.dpuf

 

Stonewall Book Award Committee Structure Proposals (30 mins)

Action 1: Discussion about the Ad hoc Committee on the Organization of the Stonewall Book Awards Committee.

Action 2: Motion to adopt the implementation plan posed by Peter Coyl and Ann Symons.

Item Facilitator: Roland Hansen

Vote: Yes

Supporting Information:

◦                   2013 Ad hoc Stonewall Book Awards Cmte Survey Report [Word doc]

◦                   2013 Ad hoc Stonewall Book Awards Cmte Survey Results RT Members [pdf]

◦                   2013 Ad hoc Stonewall Book Awards Cmte Survey Results Publishers [pdf]

◦                   Proposal to Implement Ad Hoc SBAC Plan [Word doc]

Minutes: The next item of business was the report of the Ad Hoc Committee on Organization of the Stonewall Book Awards Committee, which has been submitted.  An implementation plan was submitted by P. Coyl and A. Symons. The proposal would establish two committees, one for adult books and one for youth.  Discussion followed.

There was a break in the meeting as Sara Johns was introduced to make a presentation on the activities of the ALA Executive Board. (Item 6)

Discussion resumed on the SBAC committee structure. Should there be two or three committees is the main question.  Romans stated he felt that two committees were sufficient but that we should revisit the question is a couple of years to see how that plan is working.

There was another pause in the meeting for presentations by the two people running for the office of ALA Vice-President/President-elect.

Discussion of the committee structure resumed. The type of committee needs to be decided. Will these be standing committees or ad hoc ones?  What size should they be?  It was emphasized that all committee members must attend the mid-winter meeting.  It was moved, seconded and passed that both committees have 11 members.  The motion language:

Motion to have 11 members on the SBAC committees

Discussion continued. It was pointed out that there might be as many as 44 members working at the same time. It was moved that after a transition period to the new structure that the current model would be followed. There would be two-year staggered appointments. The round table chair would appoint the Stonewall chair. There would also be staggered terms for the chairs.  Passed.  A motion was made to split it into two sub-committees and to revisit this organization in two years to see if three sub-committees were needed.  This motion was passed also. 

The motion language was:

Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction)

-      See more at: http://connect.ala.org/node/217048#sthash.1jKt9xzg.dpuf

 

 

2014-02 GLBTRT Executive Board Meeting Minutes

http://connect.ala.org/node/218553

 

4. Stonewall Book Award Committees Implementation Proposal (Roland & Ann)

Action: Motion to adopt the plan posed by Rebecca Hunt, Ann Symons and Peter Coyl

Facilitator: Ann Symons

Vote: Yes

Supporting Information: Attached SBAC Implementation Proposal 

NB: Items 1, 2, 3, 5, 7, etc. mentioned below are from the SBAC Implementation Proposal"]

The first order of business was a discussion of the Stonewall Book Awards Committee Implementation Proposal, which was proposed by A. Symons, P. Coyl and R. Hunt. A motion was made adopt the plan and discussion followed. The round table chair appoints the committee members, based upon the volunteer forms that have been submitted to the GLBTRT volunteer form. Hansen would like a more detailed form so that more information on a volunteer is available. The Stonewall Book Awards Committee chair would also be involved in the decision of who to appoint to the committee. Hansen said he would like to have something like a curriculum vitae available so that detailed information about a person’s qualifications to serve on the committee is available.  

It was emphasized several times that this document is simply a bridge document to get us through the next year or so. More substantive changes can then be made based on the experience under this proposal. It was pointed out that staggered terms would simply involve too many people or at least more than we have volunteers for now.  

A motion was made to adopt items 1, 2 and 3 from the proposal was made. Item 1 is a change from the present time for receipt/review of books from the present setup to a calendar year. Item 2 would keep the current committee through Midwinter, 2015. All current members whose terms expire in 2014 would be given the opportunity to remain on the committee through Midwinter 2015 if they so choose except Peter Coyl and Amanda Clay. Item 3 would keep the committee as one committee without dividing it into two.  The motion passed.

A motion to adopt item 6 was made and passed that all committee members must attend Midwinter the year they choose the awards.

A motion was made and passed to adopt item 7 stating that all committee members are encouraged to attend the Book Awards Brunch.  Committee chairs should plan on attending Annual and the Brunch following the Midwinter meeting at which the awards are announced.

A motion to adopt Item 5, which deals with the appointment of an administrative assistant, was discussed. It has budgetary implications as it calls for paying for that person’s Midwinter Meeting registration and a complimentary ticket to the brunch. The position is a non-voting one. A motion was made and passed to adopt this item.

P. Coyl questioned R. Hansen’s statement during the above discussions that we are in the red. He asked for clarification. Since the treasurer was not present, the situation could not be adequately addressed.

- See more at: http://connect.ala.org/node/218553#sthash.qqaDIC3A.dpuf

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Online Doc RBMS/GLBTRT Annual Program - "Curating Activism in LGBT History"

by Melody Townley on Wed, Jan 28, 2015 at 03:55 pm

We are delighted to announce a co-sponsored RBMS/GLBT-RT Program for ALA Annual 2015 .

We are delighted to announce a co-sponsored RBMS/GLBT-RT Program for ALA Annual 2015 .

The 2015 ALA Conference program is titled "Curating Activism in LGBT History". This conversation-focused session delves into the importance of collecting, preserving, and making available materials documenting the history of Lesbian, Gay, Bisexual and Transgender activism. Panelists will reflect on successes and shortcomings in caring for the cultural memory of LGBT activists, movements, and daily lives in special collections libraries and archives as well as the nexus between education and activism within the LGBT community. The conversation will include not only knowledgeable panelists with unique perspectives, but also the audience, whose participation, questions, and perspectives are an essential part of the session, too. This session is fully co-sponsored by the ALA GLBT Round Table and the Rare Books and Manuscript Section of ACRL. 

 

Amy Sueyoshi (Associate Dean of the College of Ethnic Studies at San Francisco State University) and Paul Boneberg (Executive Director of the GLBT Historical Society) have accepted invitations to speak on this panel. Anne L. Moore, Special Collections Librarian, UMass, and former GLBT-RT Chair 2002-06,2010-13, will be the moderator.

 

Time: Saturday, June 27 1:00 to 2:30 pm. Location TBA.

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The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

Subscribe to GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)