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GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

In: Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)

Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Fri, Oct 16, 2015 at 10:16 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

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Online Doc GLBTRT Committee Appointments -- Thank you!

by Deb Sica on Sat, Jun 25, 2016 at 11:22 am

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Advocacy Committee
Chair: Hillary "Tess" Goldwasser
Lisa Houde
Anna Robinson
Vanessa Kitzie
Gabriela Toth

Bylaws Committee
Chair: Gina A. Persichini
Ashley Cornell Huser
Michael J. Krasulski

Web Committee
Chair: Nathan Thomas
Anthony D. Wright De Hernandez
Naomi Gonzales
Shauna Marie Koszeg
Ashley Ruth Lierman
Eddie Rubeiz
Alexander T. Salopek
Rachael Stein

Fundraising Committee
Chair: Erin Berman
Megan Drake
Jesus I. Espinoza
Casey McCoy
Casey A. Wayman

Membership Promotion Committee
Chair: Jeffrey Sowder
Naomi Gonzales
Sam Leif
Anna Marie Mattonen
Jared L. Mills
Laura R. Rancani

News Committee
Chair: Emily L. Wagner
Ashley E. Faulkner
Elizabeth Gartley
Emilia Rose Marcyk
Jeremy Michael Selvidge

Program Planning Committee
CoChair: Roland C. Hansen
CoChair: Megan Drake
Ellen M. Bosman
Taylor E. Parks
Becca Bastron
Alanna Aiko Moore
Michael Miller

Resources Committee
Chair: Jane Sandberg
Peter Brunette
Jessica Colbert
Eric Charles Hanshaw
Marian Mays
Talya Sokoll
Gabriela Toth

Reviews Committee
Chair: PENDING
Catherine J. Ritchie
Nicholae Cline
Shauna Marie Koszegi
Dontana Danielle McPherson-Joseph
Taylor E. Parks
Laura R. Rancani
Heather Acerro

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File RT-Annual-Report-with-Gloss

by Deb Sica on Sat, Jun 25, 2016 at 10:48 am

PDF File, 1.15 MB

Online Doc 2016 June Annual Executive Board Meeting Agenda

by Melody Townley on Mon, Jun 20, 2016 at 02:28 pm

2016 June Annual Executive Board Meeting Agenda

Saturday, June 25th, 8:30-11:00 am

Hyatt Regency, Bayhill 20

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

2016 June Annual Executive Board Meeting Agenda

Saturday, June 25th, 8:30-11:00 am

Hyatt Regency, Bayhill 20

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the June 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information:

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the May 2016 Executive Board meeting:

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: 

 

5. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information:

 

7. ALA Liaison Report

Action: Information

Item Facilitator: Peter Hepburn

Vote: No

Supporting Information: An update will be given by our ALA liaison.

 

8. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

9. Possible Council Resolution Regarding Trans* Health Benefits

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: http://www.cincinnati.com/story/news/2016/06/14/library-board-says-no-transgender-benefits/85859806/

 

 

9. Other Items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

10. Announcements

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

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Online Doc 2016 June Annual Membership Meeting Agenda

by Melody Townley on Mon, Jun 20, 2016 at 02:29 pm

2016 June Annual Membership Meeting Agenda

 

Saturday, June 25th, 11:30-12:30 pm

Hyatt Regency, Bayhill 18

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well.

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

2016 June Annual Membership Meeting Agenda

 

Saturday, June 25th, 11:30-12:30 pm

Hyatt Regency, Bayhill 18

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well.

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the June 2016 Membership meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253705

 

3. Current Membership

Action: Update on the membership.

Item Facilitator: Jeff Sowder

Vote: N/A

Supporting Information: Jeff will give us an update about the status of the GLBTRT membership.

 

4. 50th Anniversary

Action: Update on the 50th Anniversary celebration.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

5. ALA Development

Action: Update on ALA Development.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

6. What Would You Like to See the GLBTRT Do?

Action:

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

7. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

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Online Doc 2016 May Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Jun 20, 2016 at 02:24 pm

2016 May Executive Board Meeting Agenda & Minutes

Teleconference

Wednesday, May 25th, 7 pm EST

 

 

Attendees: P. Coyl, A. Symons, M. Ciszek, D. Sica, L. DeCoster, A. De Campos Salles, P. Hepburn ,and M. Townley.

Guests: R. Hansen and J. Amundsen

 

 

2016 May Executive Board Meeting Agenda & Minutes

Teleconference

Wednesday, May 25th, 7 pm EST

 

 

Attendees: P. Coyl, A. Symons, M. Ciszek, D. Sica, L. DeCoster, A. De Campos Salles, P. Hepburn ,and M. Townley.

Guests: R. Hansen and J. Amundsen

 

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

Minutes: The meeting began at 7:02 pm EST.

 

2. Approval of Agenda

Action: Approve agenda for the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253706

Minutes: The agenda for the May 2016 meeting was approved.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the April 2016 Executive Board meeting: http://connect.ala.org/node/253705

Minutes: The minutes from the April 2015 meeting were approved with a change to the correct spelling of Matt’s last name.

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information:  http://connect.ala.org/node/253707

Minutes: Our dues are slightly ahead of our budgeting, but we budgeted conservatively. The expenses have largely been a bank surcharge, “professional services”, and the printing of the GLBTRT Pride Month stamps in March. Liz will find out about the $10,000 printing costs Liz will check and see if the endowment balance reflects  Larry Romans’ $25,000 donation; Another $25,000 will eventually come from Larry Romans’ estate. 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update, with more specifics, will be given about the GLBTRT elections, which closed on Friday, April 22nd.

Minutes: Jennifer Maguire-Wright was elected into a 3 year term as Chair. Ana Elisa de Campos Salles, Matt Ciszek, and Sherry Lynn Machones, were elected into two year terms for Director-at-Large. Ann Symons was elected into a 3 year term as Round Table Councilor. Paul Kelly was elected into a two year term as Secretary. The new board members will start at the close of ALA Annual in Orlando. Peter Hepburn, Ingrid Abrams, and Melody Townley will all be cycling off the Executive Board at the end of Annual. The election results can be viewed, in detail, here: http://www.ala.org/aboutala/sites/ala.org.aboutala/files/content/governance/alaelection/2016/16-ALA%20Participation%20Results%20for%20Divisions%20Sec%20Round%20Tables_1.pdf

 

6. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation of a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020 and sponsoring an Emerging Leaders project. A brainstorming document can be found here: https://docs.google.com/document/d/1LBmTIoeIEsYT9cBh0qVagp7utAB-K9OYnXYRzqRxkXk/edit?usp=sharing

Minutes: David & Ann met last week and came up with the brainstorming document. They would like the Board to spend a chunk of face to face time in Orlando to go through this document. They came up with “the big ideas” of where we thought we should be going and then used that to create a timeline. Please offer your input either in writing before Orlando or in person in Orlando. There should be an ad hoc committee that works on this and under that, an Emerging Leaders project which will be a 3 year cumulative project.

 

We need to go and see what’s in the archives at University of Illinois. Roland knows there’s a lot of pictures and snapshots. In Washington, Kay and Barbara made up many posters of historical stuff that we displayed at the Social.  (Perhaps in 2010?) Do we still have them? Can we update them? We need a key person to fund it. We also need to bring in ALA Development and make it a big thing.

 

Israel Fishman’s papers are at the NY Public Library. Should someone check them out? We have Barbara Gittings at NYPL. Ann will be in NYC for all of January and February, so she will look into it then. There will be more discussion on this topic at Annual.

 

7. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

 

Minutes: We are working with John A. and ALA Staff and there was some interest within the ALA social media team to determine how we can get some publicity. Maybe publicizing a GLBTQIA-friendly book a day in June, pulling them from the last 15 years of Stonewall awards. We’ve already had a press release from ALA, which has been picked up by several LGBT news outlets already. We’re working to get other content for our social media too.

 

 

8. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social. The Facebook event: https://www.facebook.com/events/2007963012762803/

Minutes: The social is scheduled for Sunday evening.  

 

9. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update from Roland: “Now the bad news.  The Sunday of conference that year is Pride Sunday.  It will be virtually impossible to find a space that day for the time we want as it will be peak party time across the city.  We have been in this situation before. In the past the Social has been on Saturday allowing people to have Pride Sunday open all day.  Saturday isn't that much easier to coordinate, but easier than Sunday.  Also, is there a budget?  And, would we consider a conference hotel space?  Downtown spaces will be a lot easier to reserve, but none of them are cheap or free.  Need to start planning now.  Also, are there any fund raising initiatives on the table for the Social?”

Minutes: Roland will investigate using the previous venues we used for Midwinter and Annual.  One is in the heart of Boystown which might help with the Pride issue.  We may have the social on a Saturday depending on the availability of venues.  Roland will report back on this.

 

Kudos to Peter for putting together a lovely Social at PLA. It was nicely attended and reached an audience that we don’t tend to reach at Annual or MW. We budgeted $250 for that and stayed within budget. We had a great space, it was private, and we had more food than could be eaten.  We definitely need to look at holding a Social at ACRL in 2017 in Baltimore, MD.

 

A small update on Midwinter at Atlanta: we already have a person willing to help coordinate the Social. And the space we’ve found is not too expensive.

 

10. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

Minutes: We are moving ahead with Larry Romans mentorship award. The information will be going to the Awards committee around the 10th of June. It’ll be ready to go, we just need to write a rubric for awarding because we know they’ll ask for it. When it’s done, Ann will send it out on the Board list.

 

At PLA, Deb, Ann, and Peter observed that the paper copies of our new “Open to All” toolkit were very popular. It was recommended that paper copies of “Open to All” should be given to every member of Council. Should we have copies at the Membership meeting? They’re not cheap to print. They’re about $1.80 each.

 

We will meet next at ALA Annual. Our meetings and events are on the Scheduler so you can easily add them to your personalized Itinerary. Our Executive Board meeting starts at 8 am.   The Executive Board & Membership meetings are next door to each other. We have 3 programs at ALA: “Queer Zines: Where We’ve Been, Where We Are, and Where We’re Going”, “Reflecting Realities: Transgender Fiction for Today’s Tweens and Teens”, and “The Wedding Heard ‘Round the World: the Mike McConnell and Jack Baker Story” along with the Stonewall Book Awards and the first awarding of the activism award and Excellent in Serving the GLBT Community.  The Larry Romans Memorial will be on Saturday, June 25th, at 5:30 pm. Robert Newland accepting an award at the President’s program. The full listing of the GLBTRT programs can be found here: https://www.eventscribe.com/2016/ala-annual/agenda.asp?h=Full+Schedule&pta=GLBTRT

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

Minutes: The meeting was adjourned at 7:58 pm EST.

 

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Online Doc 2016 May Executive Board Meeting Agenda

by Melody Townley on Tue, May 24, 2016 at 11:01 am

2016 May Executive Board Meeting Agenda

Teleconference

Wednesday, May 25th, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

2016 May Executive Board Meeting Agenda

Teleconference

Wednesday, May 25th, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253706 

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the April 2016 Executive Board meeting: http://connect.ala.org/node/253705 

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: Liz will provide us with an update on the budgets, including the March information which was unavailable last meeting. Can be found here: http://connect.ala.org/node/253707 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update, with more specifics, will be given about the GLBTRT elections, which closed on Friday, April 22nd.

 

6. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation on a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020 and sponsoring an Emerging Leaders project. A brainstorming document can be found here: https://docs.google.com/document/d/1LBmTIoeIEsYT9cBh0qVagp7utAB-K9OYnXYRzqRxkXk/edit?usp=sharing

 

7. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

 

8. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social. The Facebook event: https://www.facebook.com/events/2007963012762803/

 

9. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update from Roland: “Now the bad news.  The Sunday of conference that year is Pride Sunday.  It will be virtually impossible to find a space that day for the time we want as it will be peak party time across the city.  We have been in this situation before. In the past the Social has been on Saturday allowing people to have Pride Sunday open all day.  Saturday isn't that much easier to coordinate, but easier than Sunday.  Also, is there a budget?  And, would we consider a conference hotel space?  Downtown spaces will be a lot easier to reserve, but none of them are cheap or free.  Need to start planning now.  Also, are there any fund raising initiatives on the table for the Social?”

 

10. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

 

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Online Doc April 2016 Financial Report

by Melody Townley on Tue, May 24, 2016 at 10:59 am

Here is the latest available report for GLBTRT, from April 2016. Only some slight changes since the February report:

 

Admin Budget:

 

-          Beginning net assets: $40,420 (Sep 1, 2015)

-          Revenues: $16,081

o   Dues $8683 YTD

o   Sales (incl. seals) $2,751

o   Donations $4103

o   Royalties $737

-          Expenses YTD: $15,454

o   Professional Services $1,498 (includes toolkit design costs on top of other services)

o   Bank s/c $319

o   Meal Functions $981

Here is the latest available report for GLBTRT, from April 2016. Only some slight changes since the February report:

 

Admin Budget:

 

-          Beginning net assets: $40,420 (Sep 1, 2015)

-          Revenues: $16,081

o   Dues $8683 YTD

o   Sales (incl. seals) $2,751

o   Donations $4103

o   Royalties $737

-          Expenses YTD: $15,454

o   Professional Services $1,498 (includes toolkit design costs on top of other services)

o   Bank s/c $319

o   Meal Functions $981

o   Off-site printing $10,343 – including stamps cost from March of $875.00

 

Endowment balance (April) - $258,444

 

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Online Doc 2016 April Executive Board Meeting Agenda & Minutes

by Melody Townley on Tue, May 24, 2016 at 10:54 am

2016 April Executive Board Meeting Agenda & Minutes

Teleconference

Thursday, April 28 7 pm EST

 

Attendees: P. Coyl, D. Sica, A. Symons, I. Abrams, P. Hepburn, J. Maguire-Wright, Cisek, D. Issak, L. DeCoster, and M. Townley.

 

1. Call to Order and Introductions

2016 April Executive Board Meeting Agenda & Minutes

Teleconference

Thursday, April 28 7 pm EST

 

Attendees: P. Coyl, D. Sica, A. Symons, I. Abrams, P. Hepburn, J. Maguire-Wright, Cisek, D. Issak, L. DeCoster, and M. Townley.

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

Minutes:  The meeting began at 7:05 pm.

 

2. Approval of Agenda

Action: Approve agenda for the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Minutes: Items 7 & 8 were combined. A new #8 added.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from January 2016, February 2016, and March 2016 Executive Board meetings.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the January, February, and March meetings. January: http://connect.ala.org/node/252983 February: http://connect.ala.org/node/252987 March: http://connect.ala.org/node/252988

Minutes: Jen’s name was spelled wrong on the March agenda. Sorry, Jen! January minutes: The Executive Session minutes should read: “The board entered into Executive Session to consider the following: attendance of members on the Rainbow Book List and Over the Rainbow committees and potential new award winners and then came out of Executive Session.”

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: Liz will provide us with an update on the budgets with a simplified narrative that a lay person could understand.

Minutes: Currently there is no additional information since the March meeting. Liz has been in contact with John, but there is no March information yet. February information was discussed in the last call. She is keeping an eye on monies re: the Social at Annual since Orlando has proved to be a very pricey setting for hosting social events. Our price for the Social, however, seems similar to the prices that other units are paying for social events.

 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the GLBTRT elections, which closed on Friday, April 22nd.

Minutes: Polls have closed. Peter has an email from John that says results will be posted tomorrow (April 29th) around 11 am. He’ll send them ASAP once he receives them. Overall, participation was about 18% of possible voters. This is an unfortunately small number but it is typical turn-out.

 

6. Advocacy Committee Toolkit

Action: Update on the Advocacy committee toolkit

Item Facilitator: Ann Symons

Vote: No

Supporting Information: Peter will provide an update about the program they held at PLA and about how the toolkit was received by the general public.

Minutes: The new toolkit was released at PLA. We worked with ALA to get a permanent link to the toolkit: www.ala.org/opentoall The Saturday of PLA, around 10:45 am, was the program. It had about 60 people attending. They brought paper copies of the toolkit and by the end, only about 20 copies were left. We made around 80 copies to begin. There were great comments about the toolkit.  Jamie LaRue came and talked about banned books. Many people stayed to chat with Ann, Peter, and Deb after the presentation was done. ALA Graphics did a great job with the visuals. Along the same lines, several board members also met with the President and Executive Director of ALSC at PLA. As a result of those meetings, ALSC decided to cancel their meeting in September in North Carolina. There was also a meeting with Barb M., who wanted to have some conversations about resources for restroom usage in states with discriminatory restroom practices and to discuss the potential for other projects together. ALSC will be holding a Midwinter program to help make up for canceling their September conference.

 

7. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation of a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020. Ann, David, and Ana Elisa volunteered to get this ball rolling.

Minutes: It was moved and seconded to table concrete discussions of the celebration until the Annual meeting to get membership feedback.

 

Discussion around a GLBTRT sponsored Emerging Leader project involving the history fo the round table was discussed.  Ana Elisa mentioned a multi-year project LLAMA initiated and will reach out to gather more information.  October 1st is the deadline for submitting EL projects. We should get general ideas at the membership meeting at Annual. We need to decide how we want to present this idea to the membership meeting and then have time to make the October deadline. This item will be continuing onto the next agenda.

 

8. Mentor Award in Honor of Larry Romans

Action: Information

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information:  Email from Ann

Minutes:  Ann has drafted, with the support of Susan Jennings, the TnLA Chapter Councilor, a proposal for a mentorship to honor Larry.  The award will be joint with GODORT and Council.  It was moved and seconded to have a 3 year trial period for this award and then reevaluate. It was also voted to send the existing information onto GODORT and then to the awards committee for approval at Annual. Many thanks to Ann for her hard work on this award.

 

9. Actions Taken on Legislation

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: Update on the latest actions from Georgia and North Carolina re: recent anti-trans legislation.

Minutes: ALA has been very forthcoming in responding to the legal challenges put in place in a number of states. GLBTRT was approached for a statement to be made jointly with the ALA President in Georgia & NC. We were also involved in drafting an editorial for a local newspaper, but we’re not sure if it was accepted. Peter will follow up on it. As things appear in other states, we’ll have a response. Some questioned why there might be some lag time between an event occurring and the RT and/or ALA responding. This is because sometimes big ALA doesn’t get involved, because they often contact state library associations first to see what their plan of action is before also getting involved.

 

10. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

Minutes: At PLA, stamp sales were modest.  We need a better way to promote them. We can reach out to the big ALA Twitter about promotion. Currently, the Resource committee is working on some ways to promote it. We had a former Emerging Leader reach out to us about promotion on Twitter, so she might be interested in running our publicity. Andrea N. wants to do some volunteer work too, so Deb will ask her about volunteering. Perhaps, the publicity might be easier to accomplish and be more sustainable if the work was done by a little committee rather than by just one person. We will have an update next month. We need to appoint people to an ad hoc committee to work on figuring out our plan for social media.

 

11. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social.

Minutes: On Facebook, we have an event listing: https://www.facebook.com/events/2007963012762803/ The event will be at the Blue Martini Lounge, which is close to the convention center. There will be heavy appetizers plus two free drink tickets per person. We are budgeting for an attendance of 80-120 people. The space is reserved just for us. We haven’t seen the space in person. If the distance is walkable (which it seems to be), perhaps we can organize some walking parties with board members or RT members helping to direct attendees from various locations at the conference to the Social.

 

12. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

Minutes: GLBTRT Annual schedule has been sent out. The conference scheduler is open now. The general scheduler can be found here: https://www.eventscribe.com/2016/ala-annual/ A listing of GLBTRT events can be found here: https://www.eventscribe.com/2016/ala-annual/agenda.asp?h=Full+Schedule&BCFO=S&pta=GLBTRT

 

13. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

Minutes: The meeting was adjourned at 7:55 pm.

 

More...

Online Doc 2016 April Executive Board Meeting Agenda

by Melody Townley on Tue, Apr 26, 2016 at 01:58 pm

2016 April Executive Board Meeting Agenda

Teleconference

Thusday, April 28, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order and Introductions

2016 April Executive Board Meeting Agenda

Teleconference

Thusday, April 28, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

 

2. Approval of Agenda

Action: Approve agenda for the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

 

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from January 2016 and February 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the January, February, and March meetings. January: http://connect.ala.org/node/252983 February: http://connect.ala.org/node/252987 March: http://connect.ala.org/node/252988

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: Liz will provide us with an update on the budgets with a simplified narrative that a lay person could understand.

 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the GLBTRT elections, which closed on Friday, April 22nd.

6. Advocacy Committee Toolkit

Action: Update on the Advocacy committee toolkit

Item Facilitator: Ann Symons

Vote: No

Supporting Information: Peter will provide an update about the program they held at PLA and about how the toolkit was received by the general public.

7. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation on a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020. Ann, David, and Ana Elisa volunteered to get this ball rolling.

 

8. Collecting Photos

Action: Information

Item Facilitator: David Isaak

Vote: Yes

Supporting Information: Creating a depository for GLBTRT photos for historical purposes. An update about how this project is progressing.

9. ALA Actions Related to Discriminatory Legislation

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: Update on the latest actions from Georgia and North Carolina re: recent anti-trans legislation.

10. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

 

11. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social.

12. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

13. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

More...

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The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

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