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GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

In: Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)

Greetings, ALA GLBTRT Membership! 

Time flies! It's already time to start thinking about the 2017 ALA Elections! 

The ALA Elections nomination system is now up and ready to start submitting nominations and biographies for GLBTRT Officer positions starting in 2017.  

The following vacancies will be available to anyone interested in running for them:

Chair-Elect 
(3 year term: Chair-Elect, 2017-2018; Chair, 2018-2019; Past-Chair, 2019-2020)

Treasurer 
(2 year term, 2017-2019)

Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Fri, Oct 16, 2015 at 10:16 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

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Discussion 2016 August Executive Board Meeting Agenda

by Paul Kelly on Tue, Aug 16, 2016 at 08:55 pm

2016 August Executive Board Meeting Agenda

Teleconference

 

Wednesday, August 17th, 6 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 1. Call to Order

Action: None

2016 August Executive Board Meeting Agenda

Teleconference

 

Wednesday, August 17th, 6 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 1. Call to Order

Action: None

Item Facilitator: Deb Sica

 

2. Approval of Agenda

Action: Approve agenda for the August 2016 Executive Board meeting

Item Facilitator: Deb Sica

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes for the June and July 2016 Executive Board meetings

Item Facilitator: Deb Sica

Supporting Information: Minutes are posted on Connect from the June 2016 Executive Board meeting (http://connect.ala.org/node/254886), as are minutes from the July Executive Board meeting (http://connect.ala.org/node/256072). 

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information: Our budget must be submitted for Board approval by February 2017; preliminary budget discussion will take place during this meeting for potential approval in the fall. GLBTRT Financials: http://connect.ala.org/files/GLBTRT_financials_July2016.xlsx. For the July financials, the $100 Freedom to Read Foundation membership hasn't shown up yet. The printing expenses include reimbursement for toolkit printing, Stonewall program/bookmark printing, ribbons, and seals. GLBTRT Endowment: http://connect.ala.org/files/GLBTRT_endowment_July2016.xlsx. The main points for the endowment report have been highlighted in red, specifically, the donations section and the ending balance.

 

 

5. Social Update: Atlanta
Action: Information/Discussion

Item Facilitator: Deb Sica and Nik Dragovic

 

 

 

6. GLBTRT Draft Social Media Policy

 

Action: Discussion

Item Facilitator: Matt Ciszek

Vote: No

Supporting InformationBoard Members worked with Emily Wagner on a social media/Twitter policy for GLBTRT, and forwarded the draft to both the Board and John Amundsen for review. The document will be discussed and edits suggested at this meeting. The draft policy can be found here: http://connect.ala.org/files/GLBTRT%20Social%20Media%20Guidelines.docx.

 

7. Goals for GLBT Book Month 2017

Action: Discussion

Item Facilitator: Ann Symons

Vote: No

Supporting Information: The Board must set goals for next year’s GLBT Book Month; preliminary discussion will take place at this meeting. Anne’s document containing suggestions for GLBT Book Month can be found here: http://connect.ala.org/files/June%20is%20GLBT%20Book%20Month%20suggestions.docx.

 

8. Website Additions/Adjustments

Action: Discussion

Item Facilitators: David Isaak/Jen McGuire-Wright

Vote: No

Supporting Information: David spoke with the Web Committee about adding and/or adjusting content to the GLBTRT website, specifically content related to the various awards that the Round Table gives out. David will present the proposed changes, and discussion will follow. Please see wireframe here: http://connect.ala.org/files/AwardsPage_wireframe.pptx

 

9. Committee Status Reports
Action: Discussion
Item Facilitator: Deb Sica

Vote: No

Supporting Information: Returning to Liaison model for the Exec Board to support of the Committee Work. Consider reporting structures between the Committees and the Executive Board as part of the monthly meeting.

 

10. Outgoing/Incoming Chair Handover Procedures

Action: Discussion

Item Facilitator: Ann Symons

Vote: No

Supporting Information: Outgoing Chairs often have too many responsibilities as their terms wind down, and not enough guidance is provided for their replacements as they begin their terms. Chair roles should perhaps therefore be better documented. Discussion will take place at this meeting.

 

11. Ruth Gordon Memorial Resolution Proposal

Action: Discussion

Item Facilitator: Ann Symons

Vote: No

Supporting Information: The Board will discuss the signing of a memorial resolution in honor of Ruth Gordon, civil rights pioneer, advocate, and former ALA councilor who recently passed.

 

12. Board Vacancy - Appointment Options

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will discuss options for filling the now-vacant Director at Large position.

 

13. Closed Session - At Large Position Selection

Action: Discussion

Item Facilitator: Deb Sica

Vote: Yes

Supporting Information: The Board will select a replacement Director at Large.

 

14. Closed Session - Emerging Leader Applicant Selection

Action: Discussion

Item Facilitator: Deb Sica

Vote: Yes

Supporting Information: The Board will select a a candidate to sponsor for the Emerging Leader program.

 

15. Adjournment

Action: Discussion

Action: Information

Item Facilitator: Deb Sica

Vote: No

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Discussion 2016 July Executive Board Meeting Agenda & Minutes

by Paul Kelly on Sun, Jul 24, 2016 at 03:16 pm

2016 July Executive Board Meeting Agenda

Teleconference

Wednesday, July 20th, 6 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432 

1. Call to Order and Introductions

2016 July Executive Board Meeting Agenda

Teleconference

Wednesday, July 20th, 6 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432 

1. Call to Order and Introductions

Action: Board members will introduce themselves for benefit of new members.

Item Facilitator: Deb Sica

Minutes: Meeting began at 6:00 pm EST. Members present: Deb Sica, Peter Coyl, Sherry Machones, Matt Ciszek, Liz Decoster, David Isaak, Ann Symons, Paul Kelly

Ingrid Abrams was unaware that her term as Director at Large was two years. The Board will reach out to her to gauge interest in continuing for a second year. 

Deb Sica requested that her contact number (281-777-0096) and her corrected email, librariansica@gmail.com, be included in the minutes.

2. Approval of Agenda

Action: Approve agenda for the July 2016 Executive Board meeting

Item Facilitator: Deb Sica

Minutes:  Additions to the agenda: fundraising priorities for the next fiscal year added by David Isaak (see agenda item 13).

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes for the June 2016 Executive Board meeting

Item Facilitator: Deb Sica

Supporting Information: Minutes are posted on Connect from the June 2016 Executive Board meeting: http://connect.ala.org/node/254886

Minutes: David Isaak moved that the Board table approval of the June 2016 minutes until the next meeting on August 17th. Matt Ciszek seconded the motion, and motion was approved unanimously. 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information:

Minutes: Treasurer presented no updates from the June meeting in Orlando, aside from re-upping Freedom to Read Foundation membership. Ann Symons inquired where we are in the current budget cycle, and at which point is the budget for the following fiscal year due for agenda approval. Liz Decoster confirmed that the budget must be approved by February 2017. Ann Symons inquired if the budget must be prepared in time for a vote at the Midwinter meeting, and Liz Decoster confirmed. It was then agreed that the budget should be discussed in the August or September meetings. Note - ALA will send us more details in the fall; we should then discuss the document and make changes or additions as necessary. Peter Coyl raised the “printing” charge from ALA - did the Board ever find out the specific reason for this charge? Liz Decoster will follow up with John Amundsen for more specifics. 

5. Overview of Accomplishments

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Ann Symons reviewed 3 awards that the Board enacted: the Newlen-Symons Award for Excellence in Serving the GLBT Community, which went to the Jean-Nickolaus Tretter Collection (University of Minnesota); GLBTRT Award for Political Activism, which went to Jack Baker and Mike McConnell; and the Larry Romans Mentorship award, which was recently approved by the awards committee. David Isaak inquired if the Board is tasked with forming juries or committees for these awards; Ann Symons clarified that the Executive Board itself is the jury. Since the Romans award is shared with Government Documents Round Table (GODORT), and they have already selected their representative, we should do the same. Note that if we would like a representative that is not on the Executive Board, that is something we can propose.

Deb Sica raised the Emerging Leader program, which Peter Coyl confirmed that GLBTRT will once again be sponsoring. The Board, however, was not notified that applications had opened for the third year in a row; indeed, we only learned by chance. Since GLBTRT is a sponsor, how do we get ALA to let us know that applications are open in order to publicize it to our membership? Peter Coyl requested that Deb Sica contact Mary Ghikas about this. Ann Symons confirmed that applications for the project are due in October, at which point the Board will receive a list of applicants, and make a selection (likely in the Fall).

The GLBT toolkit, “Open to All: Serving the GLBT Community in Your Library”, was published by the Advocacy Committee. 

June is GLBT Book Month. Deb Sica highlighted the work of Peter Coyl and Ann Symons with PLA as something that we should be proud of, and that GLBTRT should continue with.

Deb Sica announced that Jim Neal invited her to be a member of the Presidential Advisory Committee.

6. 50th Anniversary/Next Steps 

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: It should be noted that many details for the 50th Anniversary should be in the June minutes, which were tabled for review until August. Ann Symons stipulated that we have yet to hear back from Roland Hansen about both the viability of the next annual meeting’s social and details about the 50th anniversary of GLBTRT. Peter Coyl said that we have a tentative go-ahead for the social, with security costing around $150 per hour ($400 total), and catering costing around $500 total. He will forward details of this to the Board.

David Isaak is working on the charge for the Ad hoc Committee, which should be ready by December. He will work on this offline, and it will be discussed in the August meeting. A question was also raised about multi-year projects. Since Ana Elisa de Campos Salles could not attend this meeting, discussion was similarly tabled until the August meeting. 

7. Committee Charges & Board Liaisons

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: David Isaak spoke with Ana Elisa de Campos Salles about improving the handover procedures between outgoing and incoming Chairs. Outgoing Chairs often have too many responsibilities as their terms wind down, and not enough guidance is given to their replacements as they begin their terms. Chair roles should perhaps therefore be better documented. This should be discussed at a future meeting. Ann Symons noted that the Board used to require that Chairs reported in writing twice a year; perhaps this could once again be required.

Deb Sica raised that the Bylaws Committee wishes to update the GLBTRT Google site. Peter Coyl stated that the original plan was to migrate content from the Google site to ALA Connect, but that since ALA Connect may itself be undergoing migration in the near future, that is currently on hold. Ann Symons noted the breadth on content and documentation in the Google site -  perhaps it should be made more widely available. Peter Coyl suggested that we create PDFs of high-interest content, and that Bylaws Committee Chair Gina Persichina would be happy to take that on.

We should have draft bylaws ready for review by the November meeting.

David Isaak asked if we should charge the Bylaws Committee with revising documentation on the Google site. Additionally, aside from their main charge, what are the tasks we expect them to complete? Should we task them with documenting the handoff between Chairs? Deb Sica suggested that oversight of the Google site might perhaps be the domain of the Web Committee; Peter Coyl noted that the perspective of the Web Committee is that their focus is infrastructure, not content (i.e. they do not figure out policy, which is the responsibility of the Executive Board). Ann Symons will raise these issues to the Bylaws Committee.

8. Google Site/Web Page/Social Media Schedule

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Peter Coyl has spoken with News Committee Chair Emily Wagner, who will have a social media schedule for GLBTRT posted shortly. Matt Ciszek raised the issue of the GLBT news site that Emily Wagner is also updating; it currently lists the email addresses of each Board member individually. Should we retain that model, or move to simply using the Board contact form? Peter Coyl suggested having an email address posted for the Chair, and a link to the Board contact form. Deb Sica agreed. 

Peter Coyl explained the Google site for benefit of new members - that it serves as a procedure manual, but has not been recently updated. Deb Sica will post the link to the Board. Each page has specific permissions; Deb Sica gave access to the Past Chair, Chair & Chair Elect. Ann Symons suggested that Gina Persichina be given access. David Isaak suggested that we update and clean up both the site, but also the permitted users; Ann Symons agreed that those that no longer have an active Committee role be removed.

9. Political Speech and ALA Social Media Policy

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information: Clarification regarding what can and cannot/should and should not be said by ALA and its constituent divisions, round tables, MIGs, committees, task forces, and offices via official outlets, specifically social media.

Minutes: Matt Ciszek is working with Emily Wagner on this, and forwarded her draft policy to the Board. He wants guidelines about not only what is posted, but who the RT Twitter follows. Board members should review the document for discussion during the August meeting. Matt will send the document to John Amundsen for review.  

Matt moves to table discussion until next month. Peter Coyl seconds. Motion is approved unanimously. 

10. Atlanta Social/Gale Funding

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Deb Sica raised the importance of building a relationship with those involved with building the Sexual Identity database for Gale. Carrie Stefanski has been talking with Deb, Peter Coyl, and Ann Symons about this, and has committed to funding the Atlanta social as it is in her budget for next year. Gale’s role is to “be there with a checkbook” should we require one. The Board can assist with setting up an event registration page (although that would benefit Gale more than GLBTRT). Deb Sica will consult with ALA Development Director Sheila O’Donnell about these arrangements, and to inform the Development Office of the arrangement between Gale and GLBTRT.

Ann Symons inquired about the funds raised from 3M Bibliotheca, which amounted to over $3,000. These funds could potentially be put to use for GLBT Book Month.

11. Overview of Outstanding Resolutions

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Deb Sica noted that the Executive Board passed support for the Spectrum program. Matt Ciszek added that he and Ed Garcia were mover and seconder of that resolution. Diversity and Outreach Services staff were concerned that the initiative was not receiving adequate support or staffing, so funding will be provided for administrative functions, and not scholarships. If it turns out that the staff do not receive the funding promised, they will let the Executive Board know, and we will discuss at the Midwinter meeting. Finally, Matt is working with Peter Hepburn on a general resolution regarding transgender benefits, which may be ready for Midwinter.

12. Next Year Goals

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Ann Symons raised that GLBTRT will not have funds to sponsor an Emerging Leader, which totals $1500, unless we find it in our own budget. Deb Sica highlighted that we should approach ALA’s Development office about finding a spokesperson for GLBT Book Month. Deb noted that while Gale is sponsoring the Atlanta social, the GLBTRT Award for Political Activism also needs a sponsor. Matt Ciszek stressed that GLBTRT and Fund Raising Committee Chair Erin Berman should coordinate closely with the Development office to avoid any duplication of efforts.

13. Fundraising

Action: Discussion

Item Facilitator: David Isaak

Vote: No

Supporting Information:

Minutes: Deb Sica raised that we need to start fundraising for the 50th anniversary. We also should consider funding Spectrum Scholar (which amounts to $6,500 per year), and advertising for GLBT Book Month in local newspapers, local Pride organizations, and local GLBT community newspapers with dedicated Pride issues. Matt Ciszek will speak with Erin Berman, and pass any information on to her.

Deb then raised the possibility of intersectional work with our ALA minority communities, which was a member request at this year’s Annual Meeting. An additional request was for the round table to provide resources about micro aggressions, safe spaces, and gender awareness. Ann Symons suggested that this could perhaps be material for a future toolkit.

The round table once asked retired members to assist with GLBT Book Month, but we never followed up despite the fact that they appointed two liaisons. Peter Coyl noted that we can’t approach them again until we actually have work for them to do. Ann Symons raised that this be the responsibility of the Advocacy Committee, part of whose charge is GLBT Book Month. David Isaak agreed to connect with them regarding this subject. Ann then noted that we need to make goals for next year’s GLBT Book Month, and this should be an agenda item for our August meeting. 

14. Adjournment

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

Minutes: Meeting adjourned at 7:13 pm EST.

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Online Doc 2016 July Executive Board Meeting Agenda

by Paul Kelly on Tue, Jul 19, 2016 at 06:37 am

2016 July Executive Board Meeting Agenda

Teleconference

 

Wednesday, July 20th, 6 pm EST

 

Dial-in info is as follows: 

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

2016 July Executive Board Meeting Agenda

Teleconference

 

Wednesday, July 20th, 6 pm EST

 

Dial-in info is as follows: 

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order and Introductions

Action: Board members will introduce themselves for benefit of new members.

Item Facilitator: Deb Sica

 

2. Approval of Agenda

Action: Approve agenda for the July 2016 Executive Board meeting

Item Facilitator: Deb Sica

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes for the June 2016 Executive Board meeting

Item Facilitator: Deb Sica

Supporting Information: Minutes are posted on Connect from the June 2016 Executive Board meeting: http://connect.ala.org/node/254886

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: 

 

4. Overview of Accomplishments

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

5. 50th Anniversary/Next Steps

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

6. Committee Charges & Board Liaisons

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

7. Google Site/Web Page/Social Media Schedule

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

8. Political Speech and ALA Social Media Policy

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information: Clarification regarding what can and cannot/should and should not be said by ALA and its constituent divisions, round tables, MIGs, committees, task forces, and offices via official outlets, specifically social media.

 

9. Atlanta Social/Gale Funding

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

10. Overview of Outstanding Resolutions

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

11. Next Year Goals

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

 

12. Adjournment

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information:

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Online Doc GLBTRT Committee Appointments -- Thank you!

by Deb Sica on Sat, Jun 25, 2016 at 11:22 am

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Advocacy Committee
Chair: Hillary "Tess" Goldwasser
Lisa Houde
Anna Robinson
Vanessa Kitzie
Gabriela Toth

Bylaws Committee
Chair: Gina A. Persichini
Ashley Cornell Huser
Michael J. Krasulski

Web Committee
Chair: Nathan Thomas
Anthony D. Wright De Hernandez
Naomi Gonzales
Shauna Marie Koszeg
Ashley Ruth Lierman
Eddie Rubeiz
Alexander T. Salopek
Rachael Stein

Fundraising Committee
Chair: Erin Berman
Megan Drake
Jesus I. Espinoza
Casey McCoy
Casey A. Wayman

Membership Promotion Committee
Chair: Jeffrey Sowder
Naomi Gonzales
Sam Leif
Anna Marie Mattonen
Jared L. Mills
Laura R. Rancani

News Committee
Chair: Emily L. Wagner
Ashley E. Faulkner
Elizabeth Gartley
Emilia Rose Marcyk
Jeremy Michael Selvidge

Program Planning Committee
CoChair: Roland C. Hansen
CoChair: Megan Drake
Ellen M. Bosman
Taylor E. Parks
Becca Bastron
Alanna Aiko Moore
Michael Miller

Resources Committee
Chair: Jane Sandberg
Peter Brunette
Jessica Colbert
Eric Charles Hanshaw
Marian Mays
Talya Sokoll
Gabriela Toth

Reviews Committee
Chair: PENDING
Catherine J. Ritchie
Nicholae Cline
Shauna Marie Koszegi
Dontana Danielle McPherson-Joseph
Taylor E. Parks
Laura R. Rancani
Heather Acerro

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File RT-Annual-Report-with-Gloss

by Deb Sica on Sat, Jun 25, 2016 at 10:48 am

PDF File, 1.15 MB

Online Doc 2016 June Annual Executive Board Meeting Agenda

by Melody Townley on Mon, Jun 20, 2016 at 02:28 pm

2016 June Annual Executive Board Meeting Agenda

Saturday, June 25th, 8:30-11:00 am

Hyatt Regency, Bayhill 20

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

2016 June Annual Executive Board Meeting Agenda

Saturday, June 25th, 8:30-11:00 am

Hyatt Regency, Bayhill 20

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the June 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information:

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the May 2016 Executive Board meeting:

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: 

 

5. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information:

 

7. ALA Liaison Report

Action: Information

Item Facilitator: Peter Hepburn

Vote: No

Supporting Information: An update will be given by our ALA liaison.

 

8. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

9. Possible Council Resolution Regarding Trans* Health Benefits

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: http://www.cincinnati.com/story/news/2016/06/14/library-board-says-no-transgender-benefits/85859806/

 

 

9. Other Items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

10. Announcements

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

More...

Online Doc 2016 June Annual Membership Meeting Agenda

by Melody Townley on Mon, Jun 20, 2016 at 02:29 pm

2016 June Annual Membership Meeting Agenda

 

Saturday, June 25th, 11:30-12:30 pm

Hyatt Regency, Bayhill 18

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well.

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

2016 June Annual Membership Meeting Agenda

 

Saturday, June 25th, 11:30-12:30 pm

Hyatt Regency, Bayhill 18

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well.

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the June 2016 Membership meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253705

 

3. Current Membership

Action: Update on the membership.

Item Facilitator: Jeff Sowder

Vote: N/A

Supporting Information: Jeff will give us an update about the status of the GLBTRT membership.

 

4. 50th Anniversary

Action: Update on the 50th Anniversary celebration.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

5. ALA Development

Action: Update on ALA Development.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

6. What Would You Like to See the GLBTRT Do?

Action:

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

7. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

More...

Online Doc 2016 May Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Jun 20, 2016 at 02:24 pm

2016 May Executive Board Meeting Agenda & Minutes

Teleconference

Wednesday, May 25th, 7 pm EST

 

 

Attendees: P. Coyl, A. Symons, M. Ciszek, D. Sica, L. DeCoster, A. De Campos Salles, P. Hepburn ,and M. Townley.

Guests: R. Hansen and J. Amundsen

 

 

2016 May Executive Board Meeting Agenda & Minutes

Teleconference

Wednesday, May 25th, 7 pm EST

 

 

Attendees: P. Coyl, A. Symons, M. Ciszek, D. Sica, L. DeCoster, A. De Campos Salles, P. Hepburn ,and M. Townley.

Guests: R. Hansen and J. Amundsen

 

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

Minutes: The meeting began at 7:02 pm EST.

 

2. Approval of Agenda

Action: Approve agenda for the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253706

Minutes: The agenda for the May 2016 meeting was approved.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the April 2016 Executive Board meeting: http://connect.ala.org/node/253705

Minutes: The minutes from the April 2015 meeting were approved with a change to the correct spelling of Matt’s last name.

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information:  http://connect.ala.org/node/253707

Minutes: Our dues are slightly ahead of our budgeting, but we budgeted conservatively. The expenses have largely been a bank surcharge, “professional services”, and the printing of the GLBTRT Pride Month stamps in March. Liz will find out about the $10,000 printing costs Liz will check and see if the endowment balance reflects  Larry Romans’ $25,000 donation; Another $25,000 will eventually come from Larry Romans’ estate. 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update, with more specifics, will be given about the GLBTRT elections, which closed on Friday, April 22nd.

Minutes: Jennifer Maguire-Wright was elected into a 3 year term as Chair. Ana Elisa de Campos Salles, Matt Ciszek, and Sherry Lynn Machones, were elected into two year terms for Director-at-Large. Ann Symons was elected into a 3 year term as Round Table Councilor. Paul Kelly was elected into a two year term as Secretary. The new board members will start at the close of ALA Annual in Orlando. Peter Hepburn, Ingrid Abrams, and Melody Townley will all be cycling off the Executive Board at the end of Annual. The election results can be viewed, in detail, here: http://www.ala.org/aboutala/sites/ala.org.aboutala/files/content/governance/alaelection/2016/16-ALA%20Participation%20Results%20for%20Divisions%20Sec%20Round%20Tables_1.pdf

 

6. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation of a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020 and sponsoring an Emerging Leaders project. A brainstorming document can be found here: https://docs.google.com/document/d/1LBmTIoeIEsYT9cBh0qVagp7utAB-K9OYnXYRzqRxkXk/edit?usp=sharing

Minutes: David & Ann met last week and came up with the brainstorming document. They would like the Board to spend a chunk of face to face time in Orlando to go through this document. They came up with “the big ideas” of where we thought we should be going and then used that to create a timeline. Please offer your input either in writing before Orlando or in person in Orlando. There should be an ad hoc committee that works on this and under that, an Emerging Leaders project which will be a 3 year cumulative project.

 

We need to go and see what’s in the archives at University of Illinois. Roland knows there’s a lot of pictures and snapshots. In Washington, Kay and Barbara made up many posters of historical stuff that we displayed at the Social.  (Perhaps in 2010?) Do we still have them? Can we update them? We need a key person to fund it. We also need to bring in ALA Development and make it a big thing.

 

Israel Fishman’s papers are at the NY Public Library. Should someone check them out? We have Barbara Gittings at NYPL. Ann will be in NYC for all of January and February, so she will look into it then. There will be more discussion on this topic at Annual.

 

7. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

 

Minutes: We are working with John A. and ALA Staff and there was some interest within the ALA social media team to determine how we can get some publicity. Maybe publicizing a GLBTQIA-friendly book a day in June, pulling them from the last 15 years of Stonewall awards. We’ve already had a press release from ALA, which has been picked up by several LGBT news outlets already. We’re working to get other content for our social media too.

 

 

8. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social. The Facebook event: https://www.facebook.com/events/2007963012762803/

Minutes: The social is scheduled for Sunday evening.  

 

9. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update from Roland: “Now the bad news.  The Sunday of conference that year is Pride Sunday.  It will be virtually impossible to find a space that day for the time we want as it will be peak party time across the city.  We have been in this situation before. In the past the Social has been on Saturday allowing people to have Pride Sunday open all day.  Saturday isn't that much easier to coordinate, but easier than Sunday.  Also, is there a budget?  And, would we consider a conference hotel space?  Downtown spaces will be a lot easier to reserve, but none of them are cheap or free.  Need to start planning now.  Also, are there any fund raising initiatives on the table for the Social?”

Minutes: Roland will investigate using the previous venues we used for Midwinter and Annual.  One is in the heart of Boystown which might help with the Pride issue.  We may have the social on a Saturday depending on the availability of venues.  Roland will report back on this.

 

Kudos to Peter for putting together a lovely Social at PLA. It was nicely attended and reached an audience that we don’t tend to reach at Annual or MW. We budgeted $250 for that and stayed within budget. We had a great space, it was private, and we had more food than could be eaten.  We definitely need to look at holding a Social at ACRL in 2017 in Baltimore, MD.

 

A small update on Midwinter at Atlanta: we already have a person willing to help coordinate the Social. And the space we’ve found is not too expensive.

 

10. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

Minutes: We are moving ahead with Larry Romans mentorship award. The information will be going to the Awards committee around the 10th of June. It’ll be ready to go, we just need to write a rubric for awarding because we know they’ll ask for it. When it’s done, Ann will send it out on the Board list.

 

At PLA, Deb, Ann, and Peter observed that the paper copies of our new “Open to All” toolkit were very popular. It was recommended that paper copies of “Open to All” should be given to every member of Council. Should we have copies at the Membership meeting? They’re not cheap to print. They’re about $1.80 each.

 

We will meet next at ALA Annual. Our meetings and events are on the Scheduler so you can easily add them to your personalized Itinerary. Our Executive Board meeting starts at 8 am.   The Executive Board & Membership meetings are next door to each other. We have 3 programs at ALA: “Queer Zines: Where We’ve Been, Where We Are, and Where We’re Going”, “Reflecting Realities: Transgender Fiction for Today’s Tweens and Teens”, and “The Wedding Heard ‘Round the World: the Mike McConnell and Jack Baker Story” along with the Stonewall Book Awards and the first awarding of the activism award and Excellent in Serving the GLBT Community.  The Larry Romans Memorial will be on Saturday, June 25th, at 5:30 pm. Robert Newland accepting an award at the President’s program. The full listing of the GLBTRT programs can be found here: https://www.eventscribe.com/2016/ala-annual/agenda.asp?h=Full+Schedule&pta=GLBTRT

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

Minutes: The meeting was adjourned at 7:58 pm EST.

 

More...

Online Doc 2016 May Executive Board Meeting Agenda

by Melody Townley on Tue, May 24, 2016 at 11:01 am

2016 May Executive Board Meeting Agenda

Teleconference

Wednesday, May 25th, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

2016 May Executive Board Meeting Agenda

Teleconference

Wednesday, May 25th, 7 pm EST

 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order and Introductions

Action: Board members will introduce themselves; Attendees will be invited to do so as well

Item Facilitator: Peter Coyl

 

2. Approval of Agenda

Action: Approve agenda for the May 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: http://connect.ala.org/node/253706 

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the April 2016 Executive Board meeting.

Item Facilitator: Peter Coyl

Supporting Information: Minutes are posted on Connect from the April 2016 Executive Board meeting: http://connect.ala.org/node/253705 

 

4. Treasurer’s Report and Budget

Action: Update from the Treasurer.

Item Facilitator: Liz DeCoster

Vote: Yes

Supporting Information: Liz will provide us with an update on the budgets, including the March information which was unavailable last meeting. Can be found here: http://connect.ala.org/node/253707 

 

5. ALA Elections

Action: Update on ALA Elections

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update, with more specifics, will be given about the GLBTRT elections, which closed on Friday, April 22nd.

 

6. 50th Anniversary Celebration

Action: Discussion

Item Facilitator: Ann Symons, David Isaak, and Ana Elisa de Campos Salles

Vote: No

Supporting Information: Update about the creation on a “skeleton” of the actions that must be taken while planning for the 50th anniversary in Chicago 2020 and sponsoring an Emerging Leaders project. A brainstorming document can be found here: https://docs.google.com/document/d/1LBmTIoeIEsYT9cBh0qVagp7utAB-K9OYnXYRzqRxkXk/edit?usp=sharing

 

7. June is GLBT Book Month

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the status of finding someone to run social media for June is GLBT Book Month.

 

8. ALA Annual Orlando Social

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update will be given about the upcoming Orlando GLBTRT Social. The Facebook event: https://www.facebook.com/events/2007963012762803/

 

9. Annual 2017 Social - Chicago

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information: An update from Roland: “Now the bad news.  The Sunday of conference that year is Pride Sunday.  It will be virtually impossible to find a space that day for the time we want as it will be peak party time across the city.  We have been in this situation before. In the past the Social has been on Saturday allowing people to have Pride Sunday open all day.  Saturday isn't that much easier to coordinate, but easier than Sunday.  Also, is there a budget?  And, would we consider a conference hotel space?  Downtown spaces will be a lot easier to reserve, but none of them are cheap or free.  Need to start planning now.  Also, are there any fund raising initiatives on the table for the Social?”

 

10. Announcements and Other items

Action: Information

Item Facilitator: Peter Coyl

Vote: No

Supporting Information:

 

11. Adjournment

Action: Information

Item Facilitator: Peter Coyl

Vote:  No

Supporting Information:

 

More...

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The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

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