GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

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Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Wed, Jan 28, 2015 at 09:13 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]
  4. Future of Stonewall Book Awards Program (15 mins) [2015 August meeting]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

 
X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 
Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.
 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

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Online Doc February Financial Performance Report

by Melody Townley on Fri, Apr 17, 2015 at 09:34 am

Some selected highlights from the February financial performance report:

Revenues

Total: $10,952

Dues - $5,848 actual/$5252 budgeted projection YTD

Sales - $1,512

Royalties - $813

Donations - $2,779

 

Expenses 

Total: $7,904 

Some selected highlights from the February financial performance report:

Revenues

Total: $10,952

Dues - $5,848 actual/$5252 budgeted projection YTD

Sales - $1,512

Royalties - $813

Donations - $2,779

 

Expenses 

Total: $7,904 

Meal Functions - $1,035 (GLBTRT Social @ MW costs minus deposit refund from Annual caterer…finally)

Prof. Memberships $100 (FTRF)

Bank s/c - $227

Awards - $750 (Emerging Leaders support)

A/V - $1,000

Computer Rental/Internet connection $74 (MW 2015 internet charge for SBAC)

Misc. Expense - $120 ($47 GLBTRT Reviews reimb + $73.33 reimbursement to John A. for purchases @ MW, including READ mugs and a copy of “I’ll Give You The Sun” for SBAC jury deliberations)

Printing - $3,107 (Seals)

IUT/Overhead - $586

 

Endowment 

Net Asset balance at end of Feb - $235,009

 

Some notes:

-   We replenished Stonewall Seals, hence the printing costs. Seals sales should be hitting the books over the next few reports.

-   I am working on providing a breakdown of costs v. sales and hope to have that for you in time for the May meeting.

-  The cash from the social donation should be in next month’s report.

- I will forward the reports for March as soon as they become available.  

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Online Doc 2015 Fundraising Challenge

by Melody Townley on Fri, Apr 17, 2015 at 09:29 am

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission. Now more than ever we need to be visible, to promote that libraries are open to all, and to work to ensure that all libraries have GLBTQ materials.

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission. Now more than ever we need to be visible, to promote that libraries are open to all, and to work to ensure that all libraries have GLBTQ materials.

I’d like to challenge all the members of the GLBTRT to raise at least $5,000 in 2015! You can do this right now by visiting the ALA’s website. Choose to make your donation to Emerging Leaders, Stonewall, or the General Fund for projects like the "June is GLBT Book Month" initiative!

In order to provide these stellar services to our GLBTQ community we need to continue to raise money to support next year’s Emerging Leader, to keep the Stonewall Books Awards endowment strong, and get seed money to continue our advocacy work.

Your donations have also allowed for another successful year of the Stonewall Book Awards. Since 1971 the awards have been presented to authors who have excelled in writing GLBTQ books for adults, children, and teens. Last year the GLBTRT awarded five authors with $1,000 to recognize their works.

As well, the Rainbow Book List Committee created a stellar Rainbow Book List, recommending GLBTQ fiction and nonfiction titles for young readers from birth through age 18. As you all know, having this resource available to librarians and the public can make a huge difference in a young person’s life, giving them books with characters they can identify with. The Over the Rainbow Book List Committee created a similar list highlighting adult materials.

This year the GLBTRT is sponsoring its first Emerging Leader using the donations you’ve provided. The Emerging Leaders program “is a leadership development program which enables newer library workers from across the country to participate in problem-solving work groups, network with peers, gain an inside look into ALA structure, and have an opportunity to serve the profession in a leadership capacity.”  I was an Emerging Leader in the class of 2014 and it was a life changing experience. It’s given me the opportunity to become involved with the GLBTRT and make new connections which are helping me serve my library community.

We are well on our way to our $5,000 goal already. At the end of 2014, Bill Cohen, publisher and owner of Harrington Park Press, donated $1,000 which is being put towards the new “June is GLBT Book Month" initiative. Ann Symons and Robert Newlen will each donate up to $500 in matching funds for the Emerging Leaders, and I raised over $600 in a bake sale. With your donations we’re sure to go well over $5,000 this coming year.

So, how can you help continue the services that the GLBTRT provides and expand upon them in the future?

  1. Make a tax deductible donation to ALA’s GLBTRT. We are encouraging members to designate their donation to the General Fund. Money donated here will enable the GLBTRT to spend the money where it’s most needed, including advocacy work, and more. You could also designate your donation to the Emerging Leaders Fund to match Ann and Robert’s generous donations.
  2. Add the GLBTRT to your will/estate as a planned gift. It’s never too early to start thinking about what will happen to our estates when we pass away. Learn more about planned giving through ALA's Development Office.  
  3. Throw a fundraiser party. Invite friends and co-workers to a fundraiser party at a local pub or diner. Turn your social networking into a celebration of GLBTQ literature with book readings or watch one of your favorite GLBTQ movies together. Ask attendees to pitch in a couple of dollars to help the round table. Take it to another level by offering raffle tickets for handmade gifts or invite people to create artwork that can be auctioned off at your event with proceeds going to support the GLBTRT.
  4. Have a bake sale. This is one that I personally took up and it was a huge success! Whip up brownies and cookies and sell them off to friends, family, and coworkers. Collect the money and donate the funds to the round table.
  5. Write letters to people in the community who you think might be interested in supporting the round table. Hand written letters to community leaders or local businesses asking for their support can often go a long way. Make sure to let them know that their donation is tax deductible and ALA will send a thank you letter with tax information to them.
  6. Renew your GLBTRT membership. Your membership dues help make all of these programs happen.

There are lots of ways that you can help raise funds for and support the GLBTRT besides just opening up your own pocket book! Even something as simple as posting this link (http://www.ala.org/glbtrt/fundraising) on your favorite social media page can make people aware of the round table. Encourage your library peers to become members and/or donate. Every penny makes a difference!

Thank you,

Erin Berman GLBTRT Fundraising Chair

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Online Doc 2015-04 Executive Board Meeting Agenda

by Melody Townley on Thu, Apr 2, 2015 at 10:33 am

2015 April Executive Board Meeting Agenda

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

2015 April Executive Board Meeting Agenda

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  

 

2. Approval of Agenda

Adopt agenda for the April 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237566

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237097

 

4.  Letter to the ALA Executive Board regarding Indiana

Action: Update and discussion

Item Facilitator: Peter Coyl

Vote

Supporting Information:  ALA has issued a statement regarding Indiana’s Religious Freedom Restoration Act   This agenda item may change. ALA President Courtney Young releases statement regarding Indiana’s new Religious Freedom Restoration Act http://www.ala.org/news/press-releases/2015/03/ala-president-courtney-young-releases-statement-regarding-indiana-s-new

 

5. Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:  Update of any financial statements since Midwinter 2015

 

6.  June is National GLBT Book Month

Action:  Update

Items Facilitator:  Ann Symons

Vote: N/A

Supporting Information:  ALA has filed a trademark request for June is GLBT Book Month.  The June is GLBT Book Month poster is available for sale from ALA:  http://alastore.ala.org/GLBTbookmonth 

 

During the ACRL Conference in Portland a group met discuss how we get from now until June [and beyond] in rolling out June is GLBT Book Month.

At the meeting:  Courtney Young, ALA President, Mary Ghikas, ALA Senior Associate Executive Director, Peter Coyl [by phone], Peter Hepburn, GLBTRT Councilor and ALA Executive Board Member, Lisa Johnston, GLBTRT Board Member, John Amundsen, GLBTRT Staff Liaison, Martin Garner, GLBTRT Member and Co-Chair of the ALA Task Force on Equity, Diversity, and Inclusion, Derrick Jefferson, GLBTRT member and 2015 Emerging Leader.  Also involved in this initiative is Kim Olsen-Clark, ALA Director of Development.   A written report will follow before next week.

 

7. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

 

Update on Requests to co-sponsor GLBTRT Social with Spectrum at ALA Annual

 

8.  Report on GLBT Toolkit from the Ad-Hoc Advocacy Committee

Action:  Information/Discussion

Item Facilitator:  Julie Winklestein

Vote: N/A

Supporting Information: http://connect.ala.org/node/237565

 

9.  Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action:  Discussion

Item Facilitator:  Ann Symons

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.  

YALSA report from Ana Elisa de Campos Salles

http://connect.ala.org/node/237096

 

10. Announcements:

Action:

Item Facilitator: Anyone

Vote: N/A

Supporting Information:

Future Meeting Times:  May and June

GLBTRT Conference calls for May and June will be on the following dates:

PLEASE MARKE YOUR CALENDARS: 

New dates for May, June calls are:

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

 

11. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

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Online Doc ALA President Courtney Young - Statement About Indiana's New Religious Freedom Restoration Act

by Melody Townley on Wed, Apr 1, 2015 at 01:41 pm

ALA President Courtney Young releases statement regarding Indiana’s new Religious Freedom Restoration Act

 
Tue, 03/31/2015

Contact:

Macey Morales

Manager Media Relations

PIO

 
mmorales@ala.org      
    

ALA President Courtney Young releases statement regarding Indiana’s new Religious Freedom Restoration Act

 
Tue, 03/31/2015

Contact:

Macey Morales

Manager Media Relations

PIO

 
mmorales@ala.org      
    

CHICAGO —  Indiana Governor Mike Pence recently signed into law the Religious Freedom Restoration Act (Section 1.IC34-13.9 of the Indiana Code) as passed by the Indiana General Assembly. The law is part of a disturbing trend of  “RFRA’s” that many states are passing to guarantee that people and businesses have the right to exercise their constitutional freedom of religion in regard to the services they offer to the public. Unlike many other states, Indiana does not have a non-discrimination law that protects GLBTQ persons and provides an opportunity to legalize intolerance.  

Following Governor Pence’s request that the General Assembly try to fix the law amidst local and national outcry, American Library Association (ALA) President Courtney Young released the following statement: 

 “The Religious Freedom Restoration Act contradicts the fundamental values of the ALA and libraries. The ALA deplores and rejects any law that violates the civil liberties of any person.  Our association is built around the ALA Code of Ethics and the Library Bill of Rights that reflect this deeply held value.  Access to all applies to libraries as well as restaurants, businesses, and associations like ours.     

“We reaffirm that is it is the responsibility of library staff everywhere, regardless of the legal ability to refuse service, to offer equal and unfettered access to all users in keeping with the library Bill of Rights and principles of intellectual freedom.

“The Indiana RFRA has understandably triggered deep concern in the ALA community, which is currently scheduled for its 2021 Midwinter Meeting in Indianapolis.  Although the law has been denounced by the Mayor of Indianapolis, the Chamber of Commerce, and many businesses, the ALA and key Indiana members continue to monitor the legislative situation.

 “ALA’s Task Force on Equity, Diversity, and Inclusion is calling for input from the membership—how can we best engage our host communities when ALA holds its conference in the midst of a local controversy that touches us all?

 “The ALA and its members will continue efforts to work towards developing a long-term strategy to encounter the growing trend of RFRA’s, which threaten to undermine civil rights and the fundamental principles upon which libraries are founded.”

The American Library Association (ALA), the voice of America’s libraries, is the oldest, largest, and most influential library association in the world. Its approximately 56,000 members are primarily librarians but also trustees, publishers, and other library supporters. The Association represents all types of libraries; its mission is to promote the highest-quality library and information services and public access to information.    

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Online Doc GLBTRT Toolkit Basic Outline

by Melody Townley on Wed, Apr 1, 2015 at 09:16 am

GLBTRT Toolkit Basic Outline

 

1. Talking Points

            Why libraries should be serving LGBTQ patrons

            Addressing community resistance

2. Making the Case

            Why?

Define your message

            Define your audience

            Statistics

            Communication strategies

            Spokespeople

            Addressing tough questions

            In case of controversy: Know your community’s concerns

GLBTRT Toolkit Basic Outline

 

1. Talking Points

            Why libraries should be serving LGBTQ patrons

            Addressing community resistance

2. Making the Case

            Why?

Define your message

            Define your audience

            Statistics

            Communication strategies

            Spokespeople

            Addressing tough questions

            In case of controversy: Know your community’s concerns

            Highlighting the benefits

3. Partnerships, Collaborations and Outreach

            Collaborations/Creating programs outside the library

                        Local organizations/agencies

                        Local GLBTQ centers

                        Local schools

                        Local health-related institutions

                        Local police

                        National organizations

            The library as collaborator/partner

            Special events/promotions (including handouts/brochures)

4. Talking to the Media

Tips for success

            Creating media relationships/spokespeople

5. Getting to know the LGBTQ community

            Basic terms

            Glossary

            Pronouns

            Digging Deeper

                        Considering Youth

                        Considering Elderly

                        Considering Race

                        Considering Rural Life

                        Considering Disabilities

                        Considering Homelessness

                        Considering Poverty

                        Considering Parents

            Be clear about your message

            Emphasize a professional sense of self for all employees

6. Best Practices

            Language

Collection Development

            Cataloging

            Providing Resources

            Staff Training

            The Work Place

            Programming

            Stay informed

7. Getting Started Checklist

            Short Term

            Long Term

8. ALA Policies

9. Resources

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Online Doc GLBTRT Representative to YALSA Report (MW 2015)

by Melody Townley on Mon, Mar 16, 2015 at 07:45 am

The GLBTRT's Representative to YALSA's Report for Midwinter 2015

Midwinter this year for YALSA meant continued analysis and introspection following the publication of the IMLS-funded The Future of Library Services for and with Teens: A Call to Action, found in YALSA’s website: http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_Final_web_0.pdf

The GLBTRT's Representative to YALSA's Report for Midwinter 2015

Midwinter this year for YALSA meant continued analysis and introspection following the publication of the IMLS-funded The Future of Library Services for and with Teens: A Call to Action, found in YALSA’s website: http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_Final_web_0.pdf

A distilled version also exists in the form of the Executive Summary:
http://www.ala.org/yaforum/sites/ala.org.yaforum/files/content/YALSA_nationalforum_ExecutiveSummary_Final_web.pdf

The Futures report, as it was constantly referred to, dominated all of the YALSA executive and board meetings at midwinter; they even hired a consultant based in New Orleans to help them brainstorm and organize next steps. The report is essentially a document that acknowledges the precariousness of teen services based on factors including the reduction of library services and
resources, the changing demographics of teens, and the continued evolution of technology and the associated shift in learning. So it addresses where teen services are, where it is trending, and how to tackle associated issues.

All in all, it was a more sobering series of meetings to shadow this conference, with the exception of a session I participated in called Moving YALSA Forward. It basically asked YALSA members to help YALSA develop its new strategic plan for where it wants to be in three years. I thought it was pretty genius, getting such direct feedback and I even brought back some ideas to share with my library system to improve our library services to teens.

That’s it regarding the midwinter report for 2015. I would like to note here that the YALSA folks are always happy to hear from us; sharing what we’re up to through their channels is extremely easy. When the GLBTRT News moved to a new format we wanted to promote, all it took was a moment to look up the contacts for YALSAblog, YALSA E-News, and The Hub and email them. They were happy to do so.

While the scheduler for annual this year is not out, if you’re interested in learning more about how YALSA works, I recommend checking out YALSA 101 to learn what they’re about and how you can get involved. If you work with teens and have a say in your collection, I also highly recommend sitting in on one of their book list committees, like Great Graphic Novels for Teens.
But the best session to attend for me, and for many people given how packed the room gets, is the Best Fiction for Young Adults Teen Feedback Session. Area teens from wherever the conference is being held are asked to line up and step up to the mic to book talk at us. Love it or hate it, they’re honest and fun about it, and the session is brilliant.

Other than the above session with the teens, I hope to scour the scheduler when it comes out and post regarding any YALSA programs that might be especially worthwhile.

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Online Doc 2015-03 Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Mar 16, 2015 at 08:01 am

2015 March Executive Board Meeting Agenda & Minutes

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

2015 March Executive Board Meeting Agenda & Minutes

March 12, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

This document holds meeting minutes in spaces at the end of each agenda item.  The minutes for this meeting will be approved at the October board meeting.  Please share agenda/minutes amendments to the board email list.  Non-board members can submit amendments via the board contact form

Attendees: A. Symons, P. Coyl, A. de Campos Salles, M. Ciszek, R. Hansen, L, Romans, P. Hepburn, I. Abrams, D. McNeill, and M. Townley

Guests: J. Winkelstein

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

Minutes:    

 

2. Approval of Agenda

Action: Approve agenda for the March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Supporting Information:  http://connect.ala.org/node/236541

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Supporting Information: http://connect.ala.org/node/236464

Minutes: The minutes were approved.

 

4. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

Minutes: Dale was unable to attend to be on the call at the beginning. Ann noted from the January financial statement that revenue was up by roughly $900 and we were over in expenses by $300. Roland reported that the take from our social at Midwinter was $520. Dale will fully inform the executive board at the April meeting.

 

5. June is National GLBT Book Month

Action: Discussion

Item Facilitator: Peter Coyl

Vote: ?

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will attend the Social, participate in the parade as well Stonewall Book Awards Program. 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

More details can be found here: http://connect.ala.org/node/236782

Minutes: We are currently working on graphics for a poster and bookmarks. They should be available in late March. We are currently working on a logo for June is GLBT Book Month. A press release from ALA/Courtney Young is almost done and should be released soon. We are also working on a press kit and a website that will have similar resources to other special book events like Dia de los Niños. 

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

Minutes:  Update will take place at the April meeting. Larry is continuing work on the history.

 

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

Action: Discussion

Item Facilitator: Ann Symons

Vote: ?

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual that GLBTRT is co-sponsoring.

Minutes: The board discussed about co-sponsoring socials.  There was some question about whether Spectrum Scholars was requesting to co-sponsor each conference or only once.  Since socials are open to all, some members expressed the opinion that the social shouldn’t be co-sponsored.  There was also some confusion about the specifics of these invitations. Does “co-sponsoring” mean in name only? Will the other group be “co-sponsoring” via contributing money? Is this a request for a one-time co-sponsoring? Or is this meant to be a repeated event? Ultimately, the executive board felt that they couldn’t make a decision for either co-sponsoring proposal without more details.

 

8. ACRL: GLBTRT and Friends Social

Action: Discussion

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

Minutes: It was moved and seconded to sponsor a social at each of the division conferences with a $250 financial supplement.

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

Action: Discussion

Facilitator: Peter Coyl

Vote: Yes

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

Signage choices one and two:

FOR HALL SIGNS:

Gender Neutral Restroom

This Restroom is for everyone

 

DOOR SIGNS:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are available throughout the conference center.

 

OR

 

For Hall Signs: 

All Genders Restroom

This Restroom is for Everyone

 

For Door Signs:

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are available throughout the conference center.

 

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing for those who are unfamiliar with Gender Neutral restrooms because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

Another possible option: http://www.utsandiego.com/news/2015/mar/02/transgender-neutral-restrooms-airport-lindbergh/

Something to consider as we choose signage: http://lgbtweekly.com/2015/02/19/a-restroom-pictogram-that-sends-the-wrong-message/

Minutes: It was moved and seconded to choose the hall signage: “All genders restroom. This restroom is for everyone.” ALA Conference Services will do the official signage for Annual. The point was also made that it must be ensured that the bathrooms will be multi-stall bathrooms and not be single handicapped or family restrooms.

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action: Discussion

Item Facilitator: Peter Coyl

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

Minutes: There were no reports.

 

11. Name change from Rainbow Project to Rainbow Book List

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

Item Facilitator: Peter Hepburn

Vote:  Yes

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

Minutes: The point was made that both Rainbow and Over the Rainbow should have matching formats. Since Over the Rainbow is officially called “Over the Rainbow Book List”, the Rainbow should become the “Rainbow Book List”. It was moved and seconded to change the name from “Rainbow Project” to “Rainbow Book List”.

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

Item Facilitator: Ann Symons

Vote: Yes

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

Minutes: It was moved and seconded to include the Stonewall Award and Honor books on the Rainbow and Over the Rainbow lists. Practically speaking, this means that at Midwinter, the announcement of the Over the Rainbow and Rainbow lists will be pushed back one day so that when the Stonewall Book Awards are announced the winner and honor books will be included in in the Rainbow and Over the Rainbow lists.

 

13. Announcements:

Action: Update & Discussion

Item Facilitator: Any

Vote: N/A

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

Future Meeting Times:  April, May and June

GLBTRT Conference calls for April, May and June will be on the following dates:

PLEASE MARK YOUR CALENDARS: 

New dates for April, May, June calls are:

Thursday April 9 at 3 PM CDT,

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

Minutes: The question was raised about whether a working group should be made for the new GLBT Book Month or whether Book Month should be rolled into the charge of the newly forming Advocacy committee. The current, ad hoc advocacy committee, which is creating the toolkit, will end in June. This item will need to be discussed in more detail during the April call.

Larry raised the idea that someone from ALA executive offices should ideally be participating in these calls. John Amundsen was recommended by Ann, who said she would speak with him about joining our calls.

There was an announcement made that Michelle Washington has left ALA.

 

14. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote:  N/A

Supporting Information:

Minutes: The meeting was adjourned at 6:01 pm.

More...

Online Doc 2015-03 GLBTRT Executive Board Meeting Agenda

by Melody Townley on Mon, Mar 9, 2015 at 08:14 am

 

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

 

 

2015 March Executive Board Meeting Agenda

 

March 12, 4 pm CST

 

Location: Conference Call

 

Dial - (605) 475-4700

 

Enter Access Code - 974507#

 

 

 

1. Call to Order and Introductions

 

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

 

Vote: N/A

 

Supporting Information:  

 

 

 

2. Approval of Agenda

 

Action: Approve agenda for the March 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information:  

 

 

 

3. Approval of Previous Board Meeting Minutes (5 mins)

 

Action: Approve minutes from 2015 Midwinter Meeting, January 31, 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: http://connect.ala.org/node/236464

 

 

 

4. Treasurer's Report (5 mins)

 

Action: Update & Discussion

 

Item Facilitator: Dale McNeill

 

Vote: N/A

 

Supporting Information: Update of any financial statements since Midwinter 2015, donation amount from MW Social.

 

 

 

5. June is National GLBT Book Month

 

Action: Discussion

 

Item Facilitator: Peter Coyl

 

Vote: ?

 

Supporting Information: ALA has filed a trademark request for June is GLBT Book Month.  ALA Graphics will have both a poster and bookmarks available in the Spring 2015 Graphics Catalog and at Annual Conference.  The poster will feature graphics from This Day in June, winner of the Stonewall Book Award, Mike Morgan & Larry Romans Children's & Young Adult Literature Award.  Gayle Pitman, author of This Day in June, will be joining us at our social.  She will be a welcome addition to the Pride Parade, and will participate in the Stonewall Book Awards Program. 

 

What do can we do between now and June 1 to promote ALA’s June is GLBT Book Month?   We need to begin showing use.

 

More details can be found here: http://connect.ala.org/node/236782

 

 

 

6. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

 

Action: Information

 

Item Facilitator: Dale McNeill

 

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

 

7. Requests to co-sponsor GLBTRT Social at ALA Annual and future conferences

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: ?

 

Supporting Information:  The RT has received two questions to co-sponsor the RT’s social at MW or possibility in the future.  The first request comes from the Spectrum Scholars via Board members Ana Elisa de Campos Salles.  The second request comes Ian Hughes who is their RT’s program chair and who is organizing the IFTR program at Annual.  GLBTRT is co-sponsoring.

 

 

 

8. ACRL: GLBTRT and Friends Social

 

Action: Discussion

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: A GLBTRT [and friends] Social is planned during the upcoming March 25-28 ACRL Conference in Portland Oregon.  The social will be Friday night, March 27th before the 8:00 p.m. All Conference Reception.  David Isaak and I are finalizing a location; drinks will be cash bar.  Is it possible for us to sponsor a social at each of the division conference with a small financial supplement of $250.00?  Donations will be optional and food will be modest. 

 

 

 

9. Language/Signage for Gender Neutral or All Genders Restrooms

 

Action: Discussion

 

Facilitator: Peter Coyl

 

Vote: Yes

 

Supporting Information: With thanks to Julie Winkelstein, Mary Gen Davies and Peter Coyl [for the professional looking signs], the Gender Neutral Restrooms at MW 2015 were more successful than Las Vegas.  Members were observed photographing, tweeting about, and using the restrooms during conference.  Peter Coyl printed “official” looking signs which Julie and Mary Gen put up and which stayed up during the conference.  ALA Conference Services will be doing the signage both for the hallways and restrooms in San Francisco.

 

Signage choices one and two:

 

FOR HALL SIGNS:

 

Gender Neutral Restroom

 

This Restroom is for everyone

 

 

 

DOOR SIGNS:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

OR

 

 

 

For Hall Signs: 

 

All Genders Restroom

 

This restroom is for everyone

 

 

 

For Door Signs:

 

This restroom is for the use of everyone regardless of gender identity and expression.  Anyone may use it.  It is a safe place for all.  Should you prefer a gender specific restroom, these are these are available throughout the conference center.

 

 

 

Rationale from J. Winkelstein for #2:  Gender Neutral may be confusing for those who are unfamiliar with Gender Neutral restrooms because usually restrooms refer to some attribute of the person using them (male, female, disabled, family) rather than being attribute of the restroom itself.   

 

 

 

Another possible option: http://www.utsandiego.com/news/2015/mar/02/transgender-neutral-restrooms-airport-lindbergh/

 

Something to consider as we choose signage: http://lgbtweekly.com/2015/02/19/a-restroom-pictogram-that-sends-the-wrong-message/

 

10. Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

 

Action: Discussion

 

Item Facilitator: Peter Coyl

 

Vote: N/A 

 

Supporting Information: Board members are requested to check in with their committee and report as necessary.   

 

 

 

11. Name change from Rainbow Project to Rainbow Book List

 

Action: Move to officially change the name of the GLBTRT/SRRT Rainbow Project to Rainbow Book List.

 

Item Facilitator: Peter Hepburn

 

Vote:  Yes

 

Supporting Information: Rainbow is no longer a “project” of two RT’s.  It is a list of GLBTRT and has been known informally as the Rainbow List. 

 

 

 

12. Inclusion of Stonewall Award and Honor Books in Over the Rainbow and Rainbow Lists

 

Action: Motion to include all Stonewall Award and Honor Books in the Over the Rainbow and Rainbow Lists each year beginning back to January 2015.

 

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: We looked to ALSC for advice; the Division has a policy stating that all ALSC award and honor books will be included in the ALSC Notable Book List.  This makes sense as librarians [and others] looking for “the best of the best” should find the Stonewall books included.  Practically this means that the Rainbow and Over the Rainbow lists will not be released until after the Stonewall Awards are announced.

 

 

 

13. Announcements:

 

Action: Update & Discussion

 

Item Facilitator: Any

 

Vote: N/A

 

Supporting Information: Agenda items for next month:  Charge for Advocacy Committee, Who?

 

 

 

Future Meeting Times:  April, May and June

 

GLBTRT Conference calls for April, May and June will be on the following dates:

 

PLEASE MARK YOUR CALENDARS: 

 

New dates for April, May, June calls are:

 

Thursday April 9 at 3 PM CDT,

 

Thursday May 7 at 3 PM CDT, and

 

Thursday June 18 at 4 PM CDT

 

 

 

14. Adjournment

 

Action: The meeting will be adjourned.

 

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information:

 

 

More...

Online Doc GLBT Book Month Next Steps for GLBTRT

by Melody Townley on Mon, Mar 9, 2015 at 08:03 am

GLBTRT’S Next Steps 

June is GLBT Book Month

Addendum to March 2015 Conference Call Agenda

 

  • June is GLBT Book Month idea began with an e-mail from Chase’s Calendar of Events regarding the ALA entry for this event.  [Spring 2014]

 

  • Discussion with ALA began to see who has ownership of this slogan  [Fall 2014]

 

GLBTRT’S Next Steps 

June is GLBT Book Month

Addendum to March 2015 Conference Call Agenda

 

  • June is GLBT Book Month idea began with an e-mail from Chase’s Calendar of Events regarding the ALA entry for this event.  [Spring 2014]

 

  • Discussion with ALA began to see who has ownership of this slogan  [Fall 2014]

 

  • Mary Ghikas, ALA Senior Associate Executive Director, working with ALA’s legal counsel, contacted Publishing Triangle.  [January 2015]

 

  • Publishing Triangle gives ALA the rights to GLBT Book Month.  [January 2015]

 

  • Peter Coyl and Ann Symons approach ALA Graphics regarding a poster and bookmarks with illustrations from This Day in June for June is GLBT Book Month.  ALA Graphics agrees to proposal.  [January 2015].

 

  • This Day in June wins youth Stonewall Book Award.  [February 2015]

 

  • ALA press release from Courtney Young [in the works]

 

  • March 12 conference call – discussion, special conference call to discuss? Who does the work?

 

  • ACLR meeting with Kim Olsen-Clark, Mary Ghikas, John Amundsen, Courtney Young, board members Peter Hepburn, Lisa Johnston, and members David Isaak, Martin Garner, Derrick Jefferson  [invites need to go out]

 

In a discussion with Kim Olsen-Clark, she asks:

 

What is your business plan?  And what is your 30-60-90-120 plan?   In an hour long discussion she brings up myriad questions all aimed at answering the question:  where do we go from here?

 

GLBTRT is unique in that we already have one high profile activity:  Stonewall Book Award.   Now we will have two.

 

Usually an activity such as a book month is assigned to an ALA division.  ALA has assigned this to GLBTRT.

 

What are we trying to accomplish?

 

What are we hoping people will do? 

 

Who is our audience?  Libraries/Librarians?  Bookstores?  Readers?  Parents?  GSA’s?  PFLAG?

 

Do we want a spokesperson?

 

Where is our Press Kit?  And Logo?

 

Do we want a webpage on our site devoted to GLBT Book Month?  Involve GLBTRT Web Committee

 

What is our budget?

 

What about Revenue Streams?

 

Sale of posters and bookmarks – we get a revenue stream from ALA Graphics for this product. How do we monitor sales? 

 

Fund Raising

Sponsorships – Approach someone who has done GLBT commercials – Honey Maid?

 

 

How do we brand ourselves: 

 

Press Kit – for PIO to use both to push GLBT Book Month and to respond to the press

 

Logo  - immediately recognizable as GLBT Book Month,

 

Webpage – connect to ALA Graphics

 

  Example of immediately recognizable:                         

          Do Google search: book logos/images

 

Tag Line – same as bookmark?  Be Proud - READ

 

Who are our internal partners?   Who are our external partners? 

 

          Chapters

          Divisions – AASL, YALSA, ALSC, PLA, RUSA, ACRL

 

          Other RT’s – IFRT,

 

Who are our media partners?  

 

 

Are these dates reasonable?

 

30 Days* [April 11] :  GLBTRT will

 

60 Days  [May 11]:  GLBTRT will

 

90 Days  [June 10]:  GLBTRT will

 

120 Days [July 10]:  GLBTRT will

 

 

* From March 12

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The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

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