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GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

In: Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)

Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Wed, Jan 28, 2015 at 09:13 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]
  4. Future of Stonewall Book Awards Program (15 mins) [2015 August meeting]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

 
X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 
Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.
 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

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Online Doc 2015 August Executive Board Meeting Agenda

by Melody Townley on Wed, Aug 26, 2015 at 08:28 am

2015 August Executive Board Meeting Agenda

Wednesday, August 26th, 11 am CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves. 

Item Facilitator: Peter Coyl

Vote: N/A

2015 August Executive Board Meeting Agenda

Wednesday, August 26th, 11 am CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves. 

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: N/A

  

2. Approval of Agenda

Action: Approve agenda for the August 2015 Executive Board meeting.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from the Annual (June 2015) Executive Board meeting.

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: http://connect.ala.org/node/243922

  

4.  June is National GLBT Book Month

Action: Update

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information:

 

5.  GLBTRT Award for Political Activism

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: 

  

6. Newlen-Symons Award for Excellence in Serving the GLBT Community

Action: Information

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: 

 

7.   2016 Emerging Leader Program Update

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A 

Supporting Information:

8. News Committee Charge

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: 

 

9. Fundraising Committee Plans

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: 

 

10. Membership Promotion Committee Letters

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information: 

 

11. Announcements:

Action: Information

Item Facilitator: Peter Coyl

  

12. Adjournment

Action: Information

Item Facilitator: Peter Coyl 

Vote:  N/A

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Online Doc 2015 ALA Annual GLBTRT Executive Board Meeting Agenda & Minutes

by Melody Townley on Wed, Aug 19, 2015 at 09:56 am

2015 ALA Annual GLBTRT Executive Board Meeting Agenda & Minutes 

Saturday, June 27

8:30 – 10:30 a.m.

InterContinental San Francisco

888 Howard Street 

Howard Room

 

2015 ALA Annual GLBTRT Executive Board Meeting Agenda & Minutes 

Saturday, June 27

8:30 – 10:30 a.m.

InterContinental San Francisco

888 Howard Street 

Howard Room

 

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the August board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

Attendees: P. Coyl, P. Hepburn, A. de Campos Salles, D. McNeill, R. Hansen, I. Abrams, M. Ciszek, L. Johnston, L. Romans, and M. Townley

Guests: D. Sica, D. Isaak, L. DeCoster, R. Ridinger

 

1. Call to Order 

 

Action: The meeting will be called to order.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: The meeting was called to order at 8:30 am PST.

 

 

2. Introductions

 

Action: All those present should introduce themselves.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: Those present were listed above.

 

 

3. Approval of Agenda

 

Action: The agenda for the June 2015 Annual meeting shall be approved.

Item Facilitator: Peter C.

Vote: Yes

Supporting Information: http://connect.ala.org/node/241700 

Minutes: The agenda was approved.

 

 

4.  Approval of Previous Board Meeting Minutes 

Action: The minutes from the May 7, 2015 Executive Board meeting shall be approved.

Item Facilitator: Mel T.

Vote: N/A

Supporting Information: http://connect.ala.org/node/238970

Minutes: The minutes were approved.

 

 

5.  Treasurer’s Report

 

Action: Information item

 

Item Facilitator: Dale McNeill

Vote: Yes

Supporting Information: http://connect.ala.org/files/Treasurer's%20Report,%20Annual%202015.pdf  

 

In May after the May conference call we voted online to approve expenditures for ALA Annual:

$500.00  for SFPL to help with  marketing/advocacy efforts for the Pride Parade, +or - $300.00  for banners for the Parade [will be able to be reused for socials, and other activities], +- $100.00  for Pop-Up stand for GLBT Pavilion June is GLBT Book Month - Will be able to be reused at future conferences

 

Minutes: The RT is in good standing thus far. There was discussion about the possibility of dividing the endowment into Stonewall and not-Stonewall. But because the current endowment was given specifically for Stonewall, it cannot be divided. We could create another endowment so long as it met the $10,000 minimum. $10,000 could be moved from operating money to restricted funds. We’re one of the most financially stable RTs, so this is possible. The expenditures listed above were approved for the Pride marketing, banners for Pride, pop-up stand for pavilion, and money to SFPL.

 

 

6.  Approval of Advocacy Committee Charge

 

Action: Information item

 

Item Facilitator: Ana Elisa D.

Vote: Yes

Supporting Information:

DRAFT:  Serves as a support to those who advocate for library services to the Gay, Lesbian, Bisexual, and Transgender communities, families, and their allies at the local, state, and national level. Provides support through a variety of means, such as providing resources, developing toolkits, and establishing connections to other organizations or individuals. Works with other ALA units, including divisions, the Chapter Relations Committee, and the Committee on Library Advocacy to integrate GLBT advocacy into their planning and advocacy strategies. Provides continuity for advocacy efforts such as June is GLBT Book Month. Cultivates future leadership to sustain the advocacy efforts of the GLBTRT.

 

Minutes: The advocacy committee charge was approved and adopted. Thank you to Ana Elisa!

 

 

7. 2015 ALA Annual Pre-Conference - Reflections

 

Action: Information item

 

Item Facilitator: Peter C.

Vote: N/A

Supporting Information:

 

Minutes: 38 people attended the pre-conference. The program moved quickly. There was no specific agenda, but people wish there had been. The tech support was good. Some attendees expressed a desire for more of a guided breakout session between presentations; This will be shared as a suggestion with the program planning committee.

 

 

8. ALA Executive Board Liaison Visit/GLBTRT Councilor Report

 

Action: Information Item

 

Item Facilitator: Peter H.

Vote: N/A

Supporting Information:  

 

Minutes: Overall, conference registration is very healthy; a lot of square footage was sold for the exhibits floor. GLBTRT membership is up by 113, we’re the 5th largest RT, and we just broke over 1,000 members. Peter H. let the group know about the highlights of the annual conference including Kitchen Sink conversations, Sari Feldman’s Libraries Transform platform, and the work of the Equity, Diversity, and Inclusion task force, which is currently ending its information gathering stage. He also spoke about a number of resolutions coming to Council including resolutions on gun violence, systemic racism, and surveillance. Amendments can be made to these resolutions. It was agreed that, in particular, the gun violence resolution didn’t have a lot of research and was very political without representing both sides. It was moved and seconded to let Peter H. vote for the RT at ALA council using his own best judgments. 

 

 

9. Stonewall Book Awards Program/Committee Attendance

 

Action: N/A

 

Item Facilitator: Peter C.   

 

Vote: N/A

 

Supporting Information:  Volunteer information from RT website - http://www.ala.org/glbtrt/involved/form

http://www.ala.org/glbtrt/involved/form/list-award-form 

Note that attendance at MW is required; attendance at annual is highly recommended. 

 

Minutes: Recently, Stonewall Book Awards program attendance by committee members has been poor. Many committee members are not in attendance at Annual and at times even the committee chair isn’t present. Do we need to change the by-laws to include that annual conference is a requirement and not just “strongly suggested”? Right now, there are only 11 members on the committee. Should it be mandatory attendance for chair? Currently, committee members are appointed for 2 year appointments, which means 4 conferences (2 MW and 2 Annual) and that’s a lot of expense to ask. Could committee members Skype into MW? Is it more important for committee members to be present at Annual when the awards are actually presented? Could we allow for Executive Board member who could “sub” for committee members who are unable to attend to awards program? Could we alternate between requiring attendance at MW and Annual? Ingrid and Ana Elisa are going to work on a list of virtual book committees present within YALSA. Once the information is present, Mel will summarize so that the Executive Board can begin reviewing potential options. Could the option be given, in advance, to choose which Annual and which MW a committee member would attend during their 2 year term? This discussion was tabled to continue at the next month’s meeting.  

 

On a similar note, the idea of a Hardship scholarship fund was discussed. Some people don’t travel to more conferences because of a lack of money. Sometimes people don’t like to ask for money, but could a pool be available to assist those who attend conferences but lack a work travel budget? It would be an informal fund. A further extension of this idea might be “sponsored tickets” aka RT members could choose to “pay the way” and help cover someone else’s expenses. (i.e. registration) We want to ideally avoid making it an official scholarship because then it would need to go through the rigmarole of big ALA. The idea was suggested that a task force could be created to work on this idea.

 

 

10. External Relations Committee, 2nd vote to dissolve

 

Action: Dissolve External Relations Committee

 

Item Facilitator: Peter C.

Vote: Yes

Supporting Information: This is the second vote to dissolve this committee.

 

Minutes:  The second vote to dissolve this committee was held in accordance to the bylaws.  It is a nonfunctioning committee.  The motion to dissolve was made and passed.  John A. will officially remove the committee from the website.  It is the intent of the Board that the Advocacy committee will perform some of the prior functions of this committee.

 

 

11. National GLBT Book Month 

 

Action: Information item

 

Item Facilitator: Peter C.

 

Vote: N/A

 

Update: GLBTRT has received $2,000 from Courtney Young’s budget to do a marketing plan.  Peter and Ann will meet Peggy Barber at conference. Prior to launching Library Communication Strategies, Inc. in 2000, Peggy Barber was Associate Executive Director for Communication for the ALA, where she managed and implemented marketing and communication programs, She established the ALA Graphics program, and worked to implement the universal library logo that appears on streets and roads across the country as well as the @ your library campaign.

 

Minutes:  This item was mainly an update as listed above.

 

 

12.  Program Committee

 

Action: Discussion/Action

 

Item Facilitator: Peter C.

Vote: Yes

Supporting Information:Discussion of whether or not the Board approves program and should program committee track ALA Division conferences and urge members to put in requests for program.  Board currently approves all co-sponsored program.

 

Minutes: Currently, program approval is a bit backwards in that the program committee goes directly to ALA without coming to the RT first for direction. It was moved and seconded that the program chair would submit programs to the board who would then review and submit to ALA. 

 

13.  OLOS Merger/Changes to Advisory Committee

 

 

Action: Discussion

 

Item Facilitator: Peter C.

Vote: Yes

Supporting Information: 

 

Minutes: Overall, the whole issue was deemed too complicated to discuss and decide at the Executive Board meeting. Overall, the goal is to expand OLOS advisory and include the OD groups. The new ODLOS working group will advise the office. The merger strengthens both. There were some concerns about full transparency but regardless, the GLBTRT will keep our representation in whatever structure develops. We will still have a voice and a designated staff liaison. This item was placed on the agenda for the next call. The RT wished to tell John A. that the overall feeling was very positive about this change.

 

 

14.  Boston Social – Update/Information Item

 

Action: Information item

 

Item Facilitator: Peter C.

Vote: N/A

Supporting Information:

 

Minutes: Thus far, we put out a call looking for people to help, but there has been no response. We just got an email about someone moving to Boston, so there may be a potential volunteer there. Ideally, for Boston, we need some place conducive to Stonewall Book Award announcements.

 

 

15. New Potential Award: The Harvey Milk Political Activism Award for Librarians" or "The GLBTRT Political Activism Award for Librarians" or .... 

 

Action: Discussion/Action

 

Item Facilitator: Peter C.

Vote: Yes

Supporting Information: Proposed to be an occasional award given by the GLBTRT to recognize a Librarian (and their spouse/partner) who has been involved in political activism for GLBT issues.  Nominees should be considered because of their work for GLBT rights, equality, and non discrimination.  This is not an award to recognize work on Intellectual Freedom issues.  The award winner does not need to be a member of the GLBTRT. The award winner will be selected by the GLBTRT Executive Board in closed session. The winner will be recognized with a framed certificate at Annual Conference.  There is no monetary award associated with the award unless the board feels like they would like to have money attached and a donor can be found.  

 

As it is an occasional award, nominations can be made at any time to the GLBTRT.  Harvey Milk is a trademark of the Harvey Milk Foundation thus we would have to explore the use Milk’s name. 

 

Minutes: This new activism award would be occasional, not annual, as people are nominated and an appropriate recipient is determined. This award would not be for censorship or intellectual freedom issues. There is no monetary award unless we ID a donor. There was debate about whether the award should be named after Mike McConnell & Jack Baker. There was some debate about how the award was worded – it made it sound as though a spouse must be included in the award being given. There was debate about whether the award would be given to those in workplace “relationships”, to committees, or to groups. It was suggested that the award should just be called the “activism” award. It was moved and seconded to create an award for political activism, which shall be given occasionally. Soon, the name and award structure will be discussed in more detail. 

 

 

16. Announcements

 

Action: Information item

 

Item Facilitator: Any

Vote: N/A

Supporting Information:

 

Minutes: Larry R. announced that he and Mike wanted to split the children and young adult Stonewall Awards. They have already given over $40,000 thus far and they would be willing to give an additional $50,000 to perform this split.

 

There was discussion of the GLBT pavilion and exhibits floor opening. The celebratory cake was supposed to be served at 6 pm, but it was served immediately at 5:30 pm when the exhibits floor opened. Both Peter C. and Mel T. arrived only 10 minutes after opening and the cake was already gone. Because of this, none of our handouts were given away.

 

There was also the mention of the officially ALA signed gender neutral bathrooms throughout the convention floor. 

 

 

18. Adjournment

 

Action: The meeting is adjourned. 

 

Item Facilitator: Peter C.

Vote: Yes

Supporting Information:

 

Minutes:  The meeting was adjourned at 10:30 am PST.

 

 

 

Committee Reports:

 

Web Committee report 2015

http://connect.ala.org/node/240779

 

News Committee Report 2015

http://connect.ala.org/node/241169

 

Resources Committee Report

http://connect.ala.org/node/241292

 

Reviews Committee:

http://connect.ala.org/node/241291 

 

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Online Doc 2015 ALA Annual GLBTRT Membership Meeting & Minutes

by Melody Townley on Wed, Aug 19, 2015 at 09:52 am

2015 ALA Annual GLBTRT Membership Meeting & Minutes

Saturday, June 27

11-12 pm

 

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

2015 ALA Annual GLBTRT Membership Meeting & Minutes

Saturday, June 27

11-12 pm

 

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

Attendees: P. Coyl, P. Hepburn, A. de Campos Salles, D. McNeill, R. Hansen, I. Abrams, M. Ciszek, and M. Townley

Guests: D. Sica, D. Isaak, L. DeCoster and around 40 RT members

 

1. Call to Order 

 

Action: The meeting will be called to order.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: The meeting was called to order at 11:00 am PST.

 

 

2. Introductions

 

Action: All those present should introduce themselves.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: Those present were listed above.

 

3. Current Membership

Action: Update on the membership.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: Membership has increased. We are the 5th largest RT and we just broke over 1,000 members. 

 

4. June is GLBT Book Month

Action: Update on June is GLBT Book Month. 

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: ALA President Courtney Young gave us $2,000 for a consultant and Peggy Barber will be filling that position. The ALA store is selling posters and bookmarks with artwork from This Day in June.

 

5. Emerging Leaders

Action: Update on our Emerging Leader.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: We sponsored an Emerging Leader for the first time – our own John “Mack” Freeman. We will be sponsoring another EL next year. We’re also going to suggest an EL project.

 

6. Activism Award

Action: Update on the new activism award.

Item Facilitator: Robert N.

Vote: N/A

Supporting Information: 

Minutes: Robert Newlan announced the approval of ALA for a new RT sponsored award: the Newlen-Symons Award for Excellence in Serving the GLBT Community.  The awardees will receive $1,000. The award will focus on innovation, advocacy, impact, and sustainability. Publicity will be coming out about this award shortly. The first award will be given at Annual 2016 in Orlando.  It is funded by Robert Newlan, Ann and John Symons.

7. GLBT Pavilion

Action: Update about the GLBT pavilion

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: There was debate about continuing on with the GLBT pavilion in the future. We were given little input into the actual design of the pavilion and it was distinctly unfabulous.

 

8. What Would You Like to See the GLBTRT Do?

Action: The membership was asked what they would like to see GLBTRT do.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: The suggestion was made that, in conjunction with June is GLBT Book Month, lesson plans should be worked on for book clubs or public schools so that the book month isn’t so “standalone” without active resources to pull from. 

It was suggested that the RT should table at Creating Change conference (http://www.creatingchange.org/) or at the Philadelphia Transgender Health conference (http://www.trans-health.org/). Ideally, it was suggested that we should look into more strategic partnerships outside ALA to increase our reach. 

It was requested that more information be made available about how libraries can work at getting support to provide GLBT programming at their libraries.

It was suggested that the RT should create a Tumblr. Peter C. said the web committee would look into that option.

It was requested that the membership consider more ways to actively involve allies in the GLBTRT – better promotion? More ally profiles in the newsletter?

It was suggested that the RT should promote membership to grad students because it was an inexpensive way to begin getting involved with ALA and with librarianship outside of the grad school experience. 

It was suggested that the RT could create a badge ribbon or sticker where the wearer could write their preferred gender pronoun.

9. Adjournment 

 Action: The membership was asked what they would like to see GLBTRT do.

Item Facilitator: Peter C.

Vote: N/A

Supporting Information: 

Minutes: The meeting was adjourned at 12:00 pm PST.

 

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Online Doc Resources Committee Report

by Melody Townley on Wed, Jun 17, 2015 at 01:11 pm

GLBTRT Resources Committee

Report to GLBTRT Executive Board

June 16, 2015

 

 

GLBTRT Resources Committee

Report to GLBTRT Executive Board

June 16, 2015

 

 

During the past year, our new committee has added several more resources to the Professional Tools page on the GLBTRT website.  Charlie McNabb created an annotated bibliography on “Nonbinary Gender Identities in Media” and another one on “Queers With Disabilities.”  In response to requests, Jane Sandberg created a brochure on “Gender-Neutral Bathrooms in Libraries” and “Transgender-Inclusive Library Card Applications.”  Carlos Fernandez has greatly revised and expanded our LGBTQ religion bibliographies, with 4 already posted, and 12 more to be posted soon.

 

Although we don’t officially start our terms until next month, four members of the new Resources Committee have begun working on fulfilling our committee’s charge.  Dev Singer created a list of GLBT archives and libraries with a Google map display (like the one on the Professional Tools page for GLBT bookstores).  Jane Sandberg revised and updated the hate crimes bibliography.  Sara Pic created an African American GLBT bibliography.  I redesigned the organization of the Professional Tools page a couple times, and I’m finishing compiling a large annotated same-sex marriage bibliography (2007-2014) to follow the ones already on the page.

 

Some of these new and revised resources have already been sent to the Web Committee for placement on the Professional Tools page, and some will be sent later this month.  We contacted two of the people who had created several resources already on the page.  William Holden is no longer a librarian, but he gave us his blessing to revise his bibliographies.  Nancy Silverrod sent us a new transgender bibliography, called “Soldier Girls and Dancing Boys”, which we plan to have posted on the page.

 

Jane is planning to create a new bibliography on bullying of GLBT teens.  After I finish the same-sex marriage bibliography, I’m planning to create a Latino/a GLBT bibliography and then one of GLBT detective novels.  We have developed criteria for each resource through email discussions among the committee members.  The Committee is trying to create and revise resources ourselves, but we are also keeping the previous resources if they still seem useful and accepting submissions from others (such as Nancy Silverrod’s) that we approve (and may revise).

 

We currently have one other member who will start working with us next month, Alex Herzberg.  I’m still hoping that we can get a couple other new members to help us, as we still have lots of work to do to further update the resources on the GLBT Professional Tools page and to make it a place that people can find information about available GLBT resources online.

 

 

Submitted by Walt “Cat” Walker

Chair, Resources Committee

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Online Doc 2015 ALA Annual GLBTRT Executive Board Meeting

by Melody Townley on Sun, Jun 21, 2015 at 06:03 pm

 

2015 ALA Annual GLBTRT Executive Board Meeting

Saturday, June 27

8:30 – 10:30 a.m.

InterContinental San Francisco

888 Howard Street

Howard Room

 

Reminder:  11:00 am 12:00 pm

GLBTRT Membership Meeting (GLBTRT)

HILTON  - Golden Gate 3

 

 

2015 ALA Annual GLBTRT Executive Board Meeting

Saturday, June 27

8:30 – 10:30 a.m.

InterContinental San Francisco

888 Howard Street

Howard Room

 

Reminder:  11:00 am 12:00 pm

GLBTRT Membership Meeting (GLBTRT)

HILTON  - Golden Gate 3

 

1. Call to Order (Ann)

 

2. Introductions (Ann)

 

3. Approval of Agenda (Ann)

 

4.  Approval of Previous Board Meeting Minutes

Action: Approve minutes from May 7, 2015

Item Facilitator: Melody Townley

http://connect.ala.org/node/238970

 

5.  Treasurer’s Report

Action: N/A

Item Facilitator: Dale McNeil

Supporting Information:

http://connect.ala.org/files/Treasurer's%20Report,%20Annual%202015.pdf

 

Confirm vote of expenditures

Action: Yes

Supporting Information:  In May after the May conference call we voted online to approve expenditures for ALA Annual:

$500.00  for SFPL to help with  marketing/advocacy efforts for the Pride Parade, +or - $300.00  for banners for the Parade [will be able to be reused for socials, and other activities], +-    $100.00  for PoP Up stand for GLBT Pavilion June is GLBT Book Month - Will be able to be reused at future conferences

 

6.  Approval of Advocacy Committee Charge

Action:  yes

Item Facilitator:  Ana Elisa de Campos Salles

Supporting Information – DRAFT:  Serves as a support to those who advocate for library services to the Gay, Lesbian, Bisexual, and Transgender communities, families, and their allies at the local, state, and national level. Provides support through a variety of means, such as providing resources, developing toolkits, and establishing connections to other organizations or individuals. Works with other ALA units, including divisions, the Chapter Relations Committee, and the Committee on Library Advocacy to integrate GLBT advocacy into their planning and advocacy strategies. Provides continuity for advocacy efforts such as June is GLBT Book Month. Cultivates future leadership to sustain the advocacy efforts of the GLBTRT.

 

7. 2015 ALA Annual Pre-Conference - Reflections

. 

8. ALA Executive Board Liaison Visit/GLBTRT Councilor Report

Item Facilitator: Peter Hepburn

Vote: n/a

Supporting Information

 

9. Stonewall Book Awards Program/Committee Attendance/

Item Facilitator: Peter Coyl   

Vote: n/a

Supporting Information:  Volunteer information from RT website - http://www.ala.org/glbtrt/involved/form,

http://www.ala.org/glbtrt/involved/form/list-award-form

Note that attendance at mid-winter is required; attendance at annual is highly recommended. 

 

10. External Relations Committee, 2nd vote to dissolve

Item Facilitator:  Ann Symons

Vote:  Yes

 

11. National GLBT Book Month

Action: N/A

Item Facilitator: Ann Symons, Peter Coyl

Update: GLBTRT has received $2,000 from Courtney Young’s budget to do a marketing plan.  Peter and Ann will meet Peggy Barber at conference. Prior to launching Library Communication Strategies, Inc. in 2000, Peggy Barber was Associate Executive Director for Communication for the ALA, where she managed and implemented marketing and communication programs, She established the ALA Graphics program, and worked to implement the universal library logo that appears on streets and roads across the country as well as the @ your library campai

 

12.  Program Committee

Action:  Discussion/Action

Item Facilitator:  Peter Coyl

Supporting Information:  Discussion of whether or not the Board approves program and should program committee track ALA Division conferences and urge members to put in requests for program.  Board currently approves all co-sponsored program.

         

13.  OLOS Merger/Changes to Advisory Committee

Action:  Discussion

Item Facilitator:  Peter Coyl

 

14.  Boston Social – Update/Information Item

 

15.  New Potential Award: The Harvey Milk Political Activism Award for Librarians" or "The GLBTRT Political Activism Award for Librarians" or ....

Action: Discussion:  Proposed to be an occasional award given by the GLBTRT to recognize a Librarian (and their spouse/partner) who has been involved in political activism for GLBT issues.  Nominees should be considered because of their work for GLBT rights, equality, and non discrimination.  This is not an award to recognize work on Intellectual Freedom issues.  The award winner does not need to be a member of the GLBTRT. The award winner will be selected by the GLBTRT Executive Board in closed session. The winner will be recognized with a framed certificate at Annual Conference.  There is no monetary award associated with the award unless the board feels like they would like to have money attached and a donor can be found. 

 

As it is an occasional award, nominations can be made at any time to the GLBTRT.  Harvey Milk is a trademark of the Harvey Milk Foundation thus we would have to explore the use Milk’s name. 

 

16.  News You Can Use at Midwinter – June is GLBT Book month – Peter or Program Committee?

 

17. Announcements

 

18. Adjournment

 

Committee Reports:

 

Web Committee report 2015

http://connect.ala.org/node/240779

 

News Committee Report 2015

http://connect.ala.org/node/241169

 

Resources Committee Report

http://connect.ala.org/node/241292

 

Reviews Committee:

http://connect.ala.org/node/241291

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Online Doc 2014-2015 News Committee Report

by Melody Townley on Wed, Jun 17, 2015 at 01:00 pm

2014-2015 News Committee Report

This is the first full committee cycle since the News Committee was spun out of the old Newsletter Committee in January 2014. Our goal over the past year is to provide a consistent reader experience for GLBT News as it continues to establish itself as a weekly news presence for our readership. Over the past year, I feel that membership interest in the News has grown and it has become an increasingly effective way of disseminating information in a timely fashion.

Statistics

2014-2015 News Committee Report

This is the first full committee cycle since the News Committee was spun out of the old Newsletter Committee in January 2014. Our goal over the past year is to provide a consistent reader experience for GLBT News as it continues to establish itself as a weekly news presence for our readership. Over the past year, I feel that membership interest in the News has grown and it has become an increasingly effective way of disseminating information in a timely fashion.

Statistics

A full year over year comparison of the News blog can’t be considered due to the format change that went live on January 8, 2014. But just considering those two periods (January 8-June 15, 2014 and 2015), we have seen fantastic growth. Page views are up 42.08% (14,192 in 2015 vs. 9,989 in 2014), and we are averaging almost 3,000 page views per month. Our most viewed content continues to be items written for the blog or items about our membership (Queer Quest column, From the Chair pieces, Meet the RT people profiles, etc.).

Our audience primarily finds articles through organic search (5,827 sessions or 42.1%). Direct traffic accounted for 3,580 sessions (25.86%), social media for 2,516 sessions (18.18%), and referral traffic for 1,908 sessions (13.78%). All avenues have led to at least a 300% increase in sessions in 2015 versus the same period in 2014. Our top referring website is ala.org (50.84% of referral traffic), and our top social media presences are Facebook (62.44% of social traffic) and Twitter (34.22% of social traffic). Additionally, we have 199 email subscribers that receive the weekly digest directly in their e-mail.

News Format

The News is currently subdivided into the following categories: GLBT News, Media of Note, Opportunities, Announcements, People, and Columns. The site is updated every Sunday with items that have been contributed over the previous week and news that has been aggregated from around the Internet. Each week, the goal is to have at least 10 articles posted to the News site to keep the publication vital. Additionally, over the last two months, I have begun to add tags to articles in an effort to make them more search engine friendly.

A Fantastic Committee

I would like to thank all of our committee members for their hard work. Ashley Lierman writes a monthly Queer Quest column and provides articles around GLBT media. Chris Boire puts together our monthly newsletter that is sent to the membership for those who don’t want to receive the newsletter weekly. And a special thanks to Tess Goldwasser. She has done a phenomenal job in doing our Meet the RT people profiles which are consistently some of our readers’ favorite content. She is rotating off the committee this year, but I greatly appreciate the time and effort she has put in over the last two years.

2015-2016 Goals

Since I will continue to chair the committee next year, I have begun to think about goals for the next year. I would like our presence to continue to grow and for reporting on topical events to become even more timely. Additionally, I would like to encourage new committee members to develop their own columns (such as Ashley Lierman’s Queer Quest) or to reach out to leaders in the GLBT community to submit guest articles to up the amount of original content on the blog. Additionally, I would like to attempt special issue editions of the News that highlight specific areas of note.

The News encourages contributions from anyone in our membership, and I’m happy to answer any questions anyone might have. Thank you for your continued support of this project.

John Mack Freeman
Editor and Chair, GLBT News Committee

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Online Doc Review Committee Report

by Melody Townley on Wed, Jun 17, 2015 at 01:00 pm

GLBTRT Review Committee Report
ALA Annual 2015

In the time since ALA Midwinter in Chicago:

-Transitioned to the new chair- from Nel Ward to me, Jenna Friebel (Goodall).
-Posted 37 book and film reviews and 4 columns.
-Created a review guidelines document that all reviewers were required to read and follow. This should create more consistency and better quality in all reviews.

We currently have 24 reviewers and will soon be working to recruit more (must be a GLBTRT member, review experience preferred).

GLBTRT Review Committee Report
ALA Annual 2015

In the time since ALA Midwinter in Chicago:

-Transitioned to the new chair- from Nel Ward to me, Jenna Friebel (Goodall).
-Posted 37 book and film reviews and 4 columns.
-Created a review guidelines document that all reviewers were required to read and follow. This should create more consistency and better quality in all reviews.

We currently have 24 reviewers and will soon be working to recruit more (must be a GLBTRT member, review experience preferred).

Please subscribe to the review blog! http://www.glbtrt.ala.org/reviews/ 

Sincerely,

Jenna Friebel

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Event Curating Activism in LGBT History

by ALAConnect Helpdesk (staff) on Tue, Jun 9, 2015 at 07:07 pm

This conversation-focused session delves into the importance of collecting, preserving, and making available materials documenting the history of Lesbian, Gay, Bisexual and Transgender activism. Panelists will reflect on successes and shortcomings in caring for the cultural memory of LGBT activists, movements, and daily lives in special collections libraries and archives as well as the nexus between education and activism within the LGBT community.

This conversation-focused session delves into the importance of collecting, preserving, and making available materials documenting the history of Lesbian, Gay, Bisexual and Transgender activism. Panelists will reflect on successes and shortcomings in caring for the cultural memory of LGBT activists, movements, and daily lives in special collections libraries and archives as well as the nexus between education and activism within the LGBT community. The conversation will include not only knowledgeable panelists with unique perspectives, but also the audience, whose participation, questions, and perspectives are an essential part of the session, too. This program is sponsored by RBMS and the ALA Gay, Lesbian, Bisexual, Transgender Round Table.

More...

Online Doc 2015 May Executive Board Meeting Agenda & Minutes

by Melody Townley on Tue, May 12, 2015 at 07:35 am

2015 May Executive Board Meeting Agenda & Minutes

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

2015 May Executive Board Meeting Agenda & Minutes

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

Attendees: A. Symons, P. Coyl, A. de Campos Salles, R. Hansen, I. Abrams, M. Ciszek, and M. Townley

Guests: J. Amundsen

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: N/A

 

Minutes: The meeting was called to order at 3 pm CST.

 

2. Approval of Agenda

Action: Approve agenda for the May 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

 

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from April 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/238759

 

Minutes: The minutes were approved.

 

4.   Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:

 

Revenue

Actual YTD $21,664/$14,752 budgeted

Dues YTD: $6,868 actual/$6,127 budgeted

Sales (seals): $9,595

Meal Functions: $520 –Cash donations from the MW social – we’ll work with accounting to get this moved to the donations line.

Donations: $2,863

Royalties: $1,818  - Includes $1,800 in Stonewall Digital Image royalties and the remainder are royalties from EBSCO

                                                                                           

Expenses

Actual $8,469/$13,962 budgeted

The expenses that hit since the February report include:

Meal Functions: $250 reimbursement for Ann for ACRL Social and $121 reimbursement to Roland for items from MW social (remainder is other MW Social expenses as noted in previous report)

 

Endowment

According to the March 2015 report, the endowment has $233,162 net balance.

Full March administration and endowment statements can be found here: http://connect.ala.org/node/238744

Minutes: Dale was unable to make the call. Revenues for March were over budget and expenditures were under budget.

 

5.  June is GLBT Book Month

Action: Update

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information:

 

Minutes:  A working group of ALA staff and RT members have created a forward thinking “to do” list for June is GLBT Book Month.  Some of what needs to be done can be done before ALA Annual.  This is an ongoing project. The goal is to promote what we can in the next 7 weeks.  The ALA Store sent out an eBlast highlighting the bookmarks and poster along with the Stonewall Award pins and seals.

 

In a similar vein, GLBTRT is working in collaboration with Lambda Literary to include our Rainbow booklist as part of their new “GLBT Writers in the School” program. There will be a press release when everything is finalized.

 

6.  Request for Input on Interpretation to Library Bill of Rights

Action: Update

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  http://connect.ala.org/node/238746

Deadline for comments is May 27th 

Minutes:  Members indicated that they had not had time to read the documents and asked about the changes.  Ann agreed to contact Doug Archer, Chair of IFC to get documents showing changes.  These will be sent to the board.  Comments from the Board are due to the Chair by May 22nd.

 

7. ALA Annual Conference San Francisco

          Pride Parade Monitors needed:

ALA Conference services have sent a message to all who purchased tickets with a request to volunteer.

Minutes: It would seem that the message has not been sent yet, since several board members are ticket holders for the Pride Parade but have not received a message yet. We are still looking for 5+ monitors.

ALA Annual 2015 Social 

Supporting Information: Invitations have gone out to Spectrum Scholars. Additional Guests: SFPL Staff, ALA Executive Board?

Minutes: There are no size and space concerns, largely due to the fact that the SFPL has some outside courtyard type space. There will be a short program held at the social, which will last no longer than 20 minutes. The first speaker, provided by SFPL, will talk about Harvey Milk.  The second speaker will talk about Jose Sarria, a San Francisco activist who was the first openly gay candidate for office in the USA. Spectrum will also offer some welcome words – Holly Smith has agreed to speak on behalf of the Spectrum Scholars. It promises to be a fun and packed house event! ALA staff is coordinating catering with SFPL. 

Executive Board Meeting Time/ Getting to Membership Meeting

Do we want to start the board meeting ½ hour early and end ½ hour early or do we want to cut the board meeting by ½ hour?

Minutes: Our executive board and membership meetings are NOT in the same hotel. We have tried but were unable to co-locate these meetings in the same building or same room. There are 3 blocks between the two hotels. It was moved and seconded to end the meeting half an hour early to allow for travel time between locations.

         GLBRT PreConference:  # of attendees to date is:

                   John Amundsen will provide # on Thursday.

Minutes: We currently have 18 people registered, meaning we are 7 people from the minimum. We expect to meet the minimum by early June. David Levithan has just been confirmed as a panelist. John Amundsen is going to place notices about the preconference, June is GLBT Book Month, and the GLBT pavilion in the May 28th digital issue of Cognotes. An email was sent to the listserv promoting the preconference.

New Board Orientation – Friday afternoon/Do we want to continue this?

Minutes: All who attended last year’s new board orientation found it very helpful. Ideally, the chair, past chair, treasurer, and secretary should attend, in addition to all newly elected board members. However, everyone on the board is welcome to attend. Our new board orientation will be held at 2 pm on Friday, June 26th. The location is to be determined.

Tugg Films

Supporting Information: 

Dear GLBTRT Board, 

 

I'm writing in hopes of forging a connection at ALA Annual. I work for Tugg, a web-platform that enables individuals, groups, and organizations to setup personalized film screenings in theaters, libraries and community venues across the country. We recently started working with two longtime distributors of LGBT films, Breaking Glass Pictures, and Wolfe VIdeo. We work closely with the filmmakers to help them connect with the right community. 

 

A couple distributors resonsible for these films are going to be in attendance at ALA in order to represent their films, and I'm looking for opportunities for them to engage with various groups within ALA. I'm wondering if there are any  events or activities at ALA that they could be included in or even participate in, such as a panel discussions Tugg would even be willing to sponsor a screening of one of the films for the GLBTRT members. We are really open to anything! I'm also a member of the Video Round Table (VRT) so it would be nice to collaborate on something like this.

 

I would love to hear your thoughts! Kind Regards,

Meredith Miller

Director of Educational and Non-Theatrical Sales  |  Tugg.com

meredithm@tugginc.com

561.870.1887

 

Minutes:   Given that time and ALA’s advance planning is an issue with the Annual schedule set at this point, working with Tugg will be considered after Annual Conference.

 

8.  GLBTRT Award Proposal

Action: Information

Item Facilitator: Peter Coyl

Vote: Yes

Supporting Information:  http://connect.ala.org/node/238747

Minutes: The full proposal in on Connect. The goal is to establish a new award given annually, but by the RT. The donors have asked to remain anonymous until the board approves the proposal. It was moved and seconded to establish this new award. The award proposal will be sent to the Board before being submitted to the ALA Awards Committee for their consideration.

 

9. ALA/GLBTRT Response to Supreme Court Gay Marriage Decision June 2015

Action: Discussion

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information: The Supreme Court ruling on Gay Marriage will likely be handed down in late June. What will our response be? Do we want ALA to have a press release ready [two] as it is likely that it will be during conference? Tie to libraries:  Open to all?

Minutes: Ingrid and Roland agreed to work on draft statements of two responses (one for gay marriage passing and one for gay marriage failing). These draft statements will be provided in time for conference call in June. Our statements will be ready for release if the Supreme Court’s ruling is announced during conference.

   

10.   2016 Emerging Leader Program

Action: Information

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: Affirm that we are sponsoring one GLBTRT Emerging Leader for 2016 program; Do we want to put in a project proposal?  Deadline: 

 

Minutes: It was moved and seconded to affirm the sponsorship of a 2016 Emerging Leader and to appropriate $1,500 as the RT’s sponsorship. The Board also discussed submitting an EL proposal focused on June is GLBT Book.

 

11.   Appropriate Cataloging for This Day in June/Response to RT Member Jess Alexander

Action: Information

Item Facilitator: Ann Symons

 

Vote: 

 

Supporting Information: Request to Pursue a New Dewey Number for This Day in June   http://connect.ala.org/node/238745

 

Minutes:  After discussion, the board took no action on this issue, reiterating local libraries make their own cataloging and classification decisions.

 

 

12.  Advocacy Committee:  Charge

 

Action: Information

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information:

 

Minutes: Not all our members were able to be present, so this item was tabled until the June meeting.  Ana Elisa volunteered to draft a charge.

 

13. Announcements:

Action: Information

Item Facilitator: Ann Symons

Supporting Information: 

GLBTRT Conference call for June will be:

Thursday June 18 at 4 PM CDT

Minutes: None.

 

14. Adjournment

Action: Information

Item Facilitator: Ann Symons

 

Supporting Information: 

Minutes: The call was adjourned at 4 pm CST.

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Pages

The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

Subscribe to GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)