GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

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Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Wed, Jan 28, 2015 at 09:13 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]
  4. Future of Stonewall Book Awards Program (15 mins) [2015 August meeting]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

 
X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 
Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.
 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

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Online Doc 2015 May Executive Board Meeting Agenda & Minutes

by Melody Townley on Tue, May 12, 2015 at 07:35 am

2015 May Executive Board Meeting Agenda & Minutes

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

2015 May Executive Board Meeting Agenda & Minutes

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the June board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

Attendees: A. Symons, P. Coyl, A. de Campos Salles, R. Hansen, I. Abrams, M. Ciszek, and M. Townley

Guests: J. Amundsen

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: N/A

 

Minutes: The meeting was called to order at 3 pm CST.

 

2. Approval of Agenda

Action: Approve agenda for the May 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

 

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from April 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/238759

 

Minutes: The minutes were approved.

 

4.   Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:

 

Revenue

Actual YTD $21,664/$14,752 budgeted

Dues YTD: $6,868 actual/$6,127 budgeted

Sales (seals): $9,595

Meal Functions: $520 –Cash donations from the MW social – we’ll work with accounting to get this moved to the donations line.

Donations: $2,863

Royalties: $1,818  - Includes $1,800 in Stonewall Digital Image royalties and the remainder are royalties from EBSCO

                                                                                           

Expenses

Actual $8,469/$13,962 budgeted

The expenses that hit since the February report include:

Meal Functions: $250 reimbursement for Ann for ACRL Social and $121 reimbursement to Roland for items from MW social (remainder is other MW Social expenses as noted in previous report)

 

Endowment

According to the March 2015 report, the endowment has $233,162 net balance.

Full March administration and endowment statements can be found here: http://connect.ala.org/node/238744

Minutes: Dale was unable to make the call. Revenues for March were over budget and expenditures were under budget.

 

5.  June is GLBT Book Month

Action: Update

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information:

 

Minutes:  A working group of ALA staff and RT members have created a forward thinking “to do” list for June is GLBT Book Month.  Some of what needs to be done can be done before ALA Annual.  This is an ongoing project. The goal is to promote what we can in the next 7 weeks.  The ALA Store sent out an eBlast highlighting the bookmarks and poster along with the Stonewall Award pins and seals.

 

In a similar vein, GLBTRT is working in collaboration with Lambda Literary to include our Rainbow booklist as part of their new “GLBT Writers in the School” program. There will be a press release when everything is finalized.

 

6.  Request for Input on Interpretation to Library Bill of Rights

Action: Update

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  http://connect.ala.org/node/238746

Deadline for comments is May 27th 

Minutes:  Members indicated that they had not had time to read the documents and asked about the changes.  Ann agreed to contact Doug Archer, Chair of IFC to get documents showing changes.  These will be sent to the board.  Comments from the Board are due to the Chair by May 22nd.

 

7. ALA Annual Conference San Francisco

          Pride Parade Monitors needed:

ALA Conference services have sent a message to all who purchased tickets with a request to volunteer.

Minutes: It would seem that the message has not been sent yet, since several board members are ticket holders for the Pride Parade but have not received a message yet. We are still looking for 5+ monitors.

ALA Annual 2015 Social 

Supporting Information: Invitations have gone out to Spectrum Scholars. Additional Guests: SFPL Staff, ALA Executive Board?

Minutes: There are no size and space concerns, largely due to the fact that the SFPL has some outside courtyard type space. There will be a short program held at the social, which will last no longer than 20 minutes. The first speaker, provided by SFPL, will talk about Harvey Milk.  The second speaker will talk about Jose Sarria, a San Francisco activist who was the first openly gay candidate for office in the USA. Spectrum will also offer some welcome words – Holly Smith has agreed to speak on behalf of the Spectrum Scholars. It promises to be a fun and packed house event! ALA staff is coordinating catering with SFPL. 

Executive Board Meeting Time/ Getting to Membership Meeting

Do we want to start the board meeting ½ hour early and end ½ hour early or do we want to cut the board meeting by ½ hour?

Minutes: Our executive board and membership meetings are NOT in the same hotel. We have tried but were unable to co-locate these meetings in the same building or same room. There are 3 blocks between the two hotels. It was moved and seconded to end the meeting half an hour early to allow for travel time between locations.

         GLBRT PreConference:  # of attendees to date is:

                   John Amundsen will provide # on Thursday.

Minutes: We currently have 18 people registered, meaning we are 7 people from the minimum. We expect to meet the minimum by early June. David Levithan has just been confirmed as a panelist. John Amundsen is going to place notices about the preconference, June is GLBT Book Month, and the GLBT pavilion in the May 28th digital issue of Cognotes. An email was sent to the listserv promoting the preconference.

New Board Orientation – Friday afternoon/Do we want to continue this?

Minutes: All who attended last year’s new board orientation found it very helpful. Ideally, the chair, past chair, treasurer, and secretary should attend, in addition to all newly elected board members. However, everyone on the board is welcome to attend. Our new board orientation will be held at 2 pm on Friday, June 26th. The location is to be determined.

Tugg Films

Supporting Information: 

Dear GLBTRT Board, 

 

I'm writing in hopes of forging a connection at ALA Annual. I work for Tugg, a web-platform that enables individuals, groups, and organizations to setup personalized film screenings in theaters, libraries and community venues across the country. We recently started working with two longtime distributors of LGBT films, Breaking Glass Pictures, and Wolfe VIdeo. We work closely with the filmmakers to help them connect with the right community. 

 

A couple distributors resonsible for these films are going to be in attendance at ALA in order to represent their films, and I'm looking for opportunities for them to engage with various groups within ALA. I'm wondering if there are any  events or activities at ALA that they could be included in or even participate in, such as a panel discussions Tugg would even be willing to sponsor a screening of one of the films for the GLBTRT members. We are really open to anything! I'm also a member of the Video Round Table (VRT) so it would be nice to collaborate on something like this.

 

I would love to hear your thoughts! Kind Regards,

Meredith Miller

Director of Educational and Non-Theatrical Sales  |  Tugg.com

meredithm@tugginc.com

561.870.1887

 

Minutes:   Given that time and ALA’s advance planning is an issue with the Annual schedule set at this point, working with Tugg will be considered after Annual Conference.

 

8.  GLBTRT Award Proposal

Action: Information

Item Facilitator: Peter Coyl

Vote: Yes

Supporting Information:  http://connect.ala.org/node/238747

Minutes: The full proposal in on Connect. The goal is to establish a new award given annually, but by the RT. The donors have asked to remain anonymous until the board approves the proposal. It was moved and seconded to establish this new award. The award proposal will be sent to the Board before being submitted to the ALA Awards Committee for their consideration.

 

9. ALA/GLBTRT Response to Supreme Court Gay Marriage Decision June 2015

Action: Discussion

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information: The Supreme Court ruling on Gay Marriage will likely be handed down in late June. What will our response be? Do we want ALA to have a press release ready [two] as it is likely that it will be during conference? Tie to libraries:  Open to all?

Minutes: Ingrid and Roland agreed to work on draft statements of two responses (one for gay marriage passing and one for gay marriage failing). These draft statements will be provided in time for conference call in June. Our statements will be ready for release if the Supreme Court’s ruling is announced during conference.

   

10.   2016 Emerging Leader Program

Action: Information

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: Affirm that we are sponsoring one GLBTRT Emerging Leader for 2016 program; Do we want to put in a project proposal?  Deadline: 

 

Minutes: It was moved and seconded to affirm the sponsorship of a 2016 Emerging Leader and to appropriate $1,500 as the RT’s sponsorship. The Board also discussed submitting an EL proposal focused on June is GLBT Book.

 

11.   Appropriate Cataloging for This Day in June/Response to RT Member Jess Alexander

Action: Information

Item Facilitator: Ann Symons

 

Vote: 

 

Supporting Information: Request to Pursue a New Dewey Number for This Day in June   http://connect.ala.org/node/238745

 

Minutes:  After discussion, the board took no action on this issue, reiterating local libraries make their own cataloging and classification decisions.

 

 

12.  Advocacy Committee:  Charge

 

Action: Information

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information:

 

Minutes: Not all our members were able to be present, so this item was tabled until the June meeting.  Ana Elisa volunteered to draft a charge.

 

13. Announcements:

Action: Information

Item Facilitator: Ann Symons

Supporting Information: 

GLBTRT Conference call for June will be:

Thursday June 18 at 4 PM CDT

Minutes: None.

 

14. Adjournment

Action: Information

Item Facilitator: Ann Symons

 

Supporting Information: 

Minutes: The call was adjourned at 4 pm CST.

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Online Doc 2015 May Executive Board Meeting Agenda

by Melody Townley on Tue, May 5, 2015 at 11:57 am

2015 May Executive Board Meeting Agenda

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

Vote: N/A

2015 May Executive Board Meeting Agenda

Thursday, May 7, 3 pm CST

Location: Conference Call Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: N/A

 

 

2. Approval of Agenda

Action: Approve agenda for the May 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

 

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from April 2015 Executive Board meeting.

 

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/238759

 

4.   Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:

 

Revenue

Actual YTD $21,664/$14,752 budgeted

Dues YTD: $6,868 actual/$6,127 budgeted

Sales (seals): $9,595

Meal Functions: $520 –Cash donations from the MW social – we’ll work with accounting to get this moved to the donations line.

Donations: $2,863

Royalties: $1,818  - Includes $1,800 in Stonewall Digital Image royalties and the remainder are royalties from EBSCO

                                                                                           

Expenses

Actual $8,469/$13,962 budgeted

The expenses that hit since the February report include:

Meal Functions: $250 reimbursement for Ann for ACRL Social and $121 reimbursement to Roland for items from MW social (remainder is other MW Social expenses as noted in previous report)

 

Endowment

According to the March 2015 report, the endowment has $233,162 net balance.

Full March administration and endowment statements can be found here: http://connect.ala.org/node/238744

 

5.  June is National GLBT Book Month

Action: Update

Item Facilitator: Ann Symons/Peter Coyl

 

6.  Request for Input on Interpretation to Library Bill of Rights

Action: Update

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  http://connect.ala.org/node/238746

Deadline for comments is May 27th 

 

7. ALA Annual Conference San Francisco

          Pride Parade Monitors needed:

ALA Conference services has sent a message to all who purchased tickets with a request to volunteer.

ALA Annual 2015 Social 

Supporting Information: Invitations have gone out to Spectrum Scholars. Additional Guests: SFPL Staff, ALA Executive Board?

Executive Board Meeting Time/ Getting to Membership Meeting

Do we want to start the board meeting ½ hour early and end ½ hour early or do we want to cut the board meeting by ½ hour?

         GLBRT PreConference:  # of attendees to date is:

                   John Amundsen will provide # on Thursday.

New Board Orientation – Friday afternoon/Do we want to continue this?

Tugg Films

Supporting Information: 

Dear GLBTRT Board, 

 

I'm writing in hopes of forging a connection at ALA Annual. I work for Tugg, a web-platform that enables individuals, groups, and organizations to setup personalized film screenings in theaters, libraries and community venues across the country. We recently started working with two longtime distributors of LGBT films, Breaking Glass Pictures, and Wolfe VIdeo. We work closely with the filmmakers to help them connect with the right community. 

 

A couple distributors resonsible for these films are going to be in attendance at ALA in order to represent their films, and I'm looking for opportunities for them to engage with various groups within ALA. I'm wondering if there are any  events or activities at ALA that they could be included in or even participate in, such as a panel discussions Tugg would even be willing to sponsor a screening of one of the films for the GLBTRT members. We are really open to anything! I'm also a member of the Video Round Table (VRT) so it would be nice to collaborate on something like this.

 

I would love to hear your thoughts!

 

Kind Regards,

 

 

Meredith Miller

Director of Educational and Non-Theatrical Sales  |  Tugg.com

meredithm@tugginc.com

561.870.1887

 

8.  GLBTRT Award Proposal

Action: Information

Item Facilitator: Peter Coyl

Vote: Yes

Supporting Information:  http://connect.ala.org/node/238747

 

9. ALA/GLBTRT Response to Supreme Court Gay Marriage Decision June 2015

Action: Discussion

Item Facilitator: Ann Symons/Peter Coyl

Vote: N/A

Supporting Information: The Supreme Court ruling on Gay Marriage will likely be handed down in late June. What will our response be? Do we want ALA to have a press release ready [two] as it is likely that it will be during conference? Tie to libraries:  Open to all?

 

10.   2016 Emerging Leader Program

Action: Information

Item Facilitator: Ann Symons

 

Vote: Yes

 

Supporting Information: Affirm that we are sponsoring one GLBTRT Emerging Leader for 2016 program; Do we want to put in a project proposal?  Deadline: 

 

11.   Appropriate Cataloging for This Day in June/Response to RT Member Jess Alexander

Action: Information

Item Facilitator: Ann Symons

 

Vote: 

 

Supporting Information: Request to Pursue a New Dewey Number for This Day in June   http://connect.ala.org/node/238745

 

 

12.  Advocacy Committee:  Charge

 

13. Announcements:

Action: Information

Item Facilitator: Ann Symons

 

Vote: ?

Supporting Information: 

GLBTRT Conference call for June will be:

Thursday June 18 at 4 PM CDT

 

14. Adjournment

Action: Information

Item Facilitator: Ann Symons

 

Vote:  N/A

 

Supporting Information: 

More...

Online Doc 2015 April Executive Board Meeting Agenda & Minutes

by Melody Townley on Tue, May 5, 2015 at 11:55 am

2015 April Executive Board Meeting Agenda & Minutes

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

 

2015 April Executive Board Meeting Agenda & Minutes

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

 

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the May board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

Attendees: A. Symons, P. Coyl, A. de Campos Salles, R. Hansen, D. McNeill, and M. Townley

Guests: J. Winkelstein, J. Amundsen

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  

Minutes: Callers were introduced.

 

2. Approval of Agenda

Adopt agenda for the April 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237566

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237097

Minutes: The previous board meeting minutes were approved.

 

4.  Letter to the ALA Executive Board regarding Indiana

Action: Update and discussion

Item Facilitator: Peter Coyl

Vote

Supporting Information:  ALA has issued a statement regarding Indiana’s Religious Freedom Restoration Act   This agenda item may change. ALA President Courtney Young releases statement regarding Indiana’s new Religious Freedom Restoration Act http://www.ala.org/news/press-releases/2015/03/ala-president-courtney-young-releases-statement-regarding-indiana-s-new

Minutes: This item is already complete. Ann mentioned that GLBTRT had been included in all drafts of this letter and had opportunities for input. Most of the important statements that the RT intended to make were part of the final letter. Peter C. wrote an excellent paragraph about the responsibility of libraries and librarians. Overall, a good cross section of membership was included in the process of drafting this letter.

 

5. Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:  Update of any financial statements since Midwinter 2015

Minutes: Dale is currently working on a fundraising committee letter. ALA will send this letter so that it reaches a larger audience than it would through just the listserv. Currently, the Endowment has a net asset balance of $235,009. Stonewall seals were replenished, so there will some printing costs. It will take several months for royalties from the June is GLBT Book Month posters and bookmarks to start appearing in our budget reports. (The RT DOES NOT pay to print these materials, but DOES receive a royalty for the sales.)

 

6.  June is National GLBT Book Month

Action:  Update

Items Facilitator:  Ann Symons

Vote: N/A

Supporting Information:  ALA has filed a trademark request for June is GLBT Book Month.  The June is GLBT Book Month poster is available for sale from ALA:  http://alastore.ala.org/GLBTbookmonth 

 

During the ACRL Conference in Portland a group met discuss how we get from now until June [and beyond] in rolling out June is GLBT Book Month.

At the meeting:  Courtney Young, ALA President, Mary Ghikas, ALA Senior Associate Executive Director, Peter Coyl [by phone], Peter Hepburn, GLBTRT Councilor and ALA Executive Board Member, Lisa Johnston, GLBTRT Board Member, John Amundsen, GLBTRT Staff Liaison, Martin Garner, GLBTRT Member and Co-Chair of the ALA Task Force on Equity, Diversity, and Inclusion, Derrick Jefferson, GLBTRT member and 2015 Emerging Leader.  Also involved in this initiative is Kim Olsen-Clark, ALA Director of Development.   A written report will follow before next week.

Minutes: There was a very productive ACRL meeting from those already attending the ACRL conference. Courtney Young attended the meeting and she was willing to provide $2,000 from her own budget to hire a temporary, contract employee to help create a long range plan for June is GLBT Book Month. The RT is in the process of creating a letter about June is GLBT Book Month to be sent to outside organizations.

 

7. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

Update on Requests to co-sponsor GLBTRT Social with Spectrum at ALA Annual

Minutes: Ana Elisa reported that the Spectrum Scholars were willing to donate up to $2,000 toward the Social. A rough estimate of 20-100 Spectrum Scholars are expected to attend. It is being confirmed that the space is big enough to potentially hold this number plus the average number of RT members and guests. A letter is being drafted from the RT to the Spectrum Scholars inviting current and past scholars to the Social. The co-sponsorship of the Social with the Spectrum Scholars was approved in concept, provided that the physical space was large enough to accommodate the number of potential attendees.. Kudos were given to Ana Elisa for her hard work in this endeavor. 

8.  Report on GLBT Toolkit from the Ad-Hoc Advocacy Committee

Action:  Information/Discussion

Item Facilitator:  Julie Winklestein

Vote: N/A

Supporting Information: http://connect.ala.org/node/237565

Minutes: The final draft toolkit was presented to the executive board. At 26 pages, it was significantly longer than most of the online ALA toolkits, which are 8 pages on average. There is enough information in this document to be pulled into a smaller toolkit. There is only two week turnaround to get the toolkit to ALA production services. For print copies of 1,000, the cost will be $1,200. According to John A., the cost of printing decreases with the increased number of copies. There is currently money available for the design costs.  The finished product could result in a print ready PDF and a downloadable PDF. The executive board wishes to thank the Ad-Hoc advocacy committee for their hard work and recognize their efforts. The executive board will now take charge of this matter since time is limited between now and Annual.

9.  Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action:  Discussion

Item Facilitator:  Ann Symons

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.  

YALSA report from Ana Elisa de Campos Salles

http://connect.ala.org/node/237096

Minutes: Aside from Ana Elisa’s report on Connect, there were no informal reports.

 

10. Announcements:

Action:

Item Facilitator: Anyone

Vote: N/A

Supporting Information:

Future Meeting Times:  May and June

GLBTRT Conference calls for May and June will be on the following dates:

PLEASE MARKE YOUR CALENDARS: 

New dates for May, June calls are:

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

Minutes: Melody announced that she had been in Indiana for the Easter holiday and had personally seen “This business serves everyone” signs in the Indianapolis airport.

 

11. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

 

Minutes: The meeting was adjourned at 4 pm CST.

More...

Online Doc Library Bill of Rights

by Melody Townley on Tue, May 5, 2015 at 07:38 am

 

Draft 10.1 April 29, 2015

Internet Filtering: An Interpretation of the Library Bill of Rights

 

Draft 10.1 April 29, 2015

Internet Filtering: An Interpretation of the Library Bill of Rights

In the span of a single generation the Internet has revolutionized the basic functions and operations of libraries and schools and expanded exponentially both the opportunities and challenges these institutions face in serving their users. During this time many schools and libraries in the United States have installed content filters on their Internet access. They have done so for a variety of reasons, not least of which is their perceived need to comply with the Children’s Internet Protection Act (CIPA) in order to be eligible to receive federal funding or discounts through the Library Services and Technology Act, Title III of the Elementary and Secondary Education Act, and the Universal Service discount program (E-rate), or to comply with state filtering requirements that may also be tied to state funding. Their rationale for filtering is that it is better to have filtered access than no access.

CIPA specifically requires public libraries and schools seeking federal funding to install Internet protections measures, i.e., content filters, to block three categories of sexually explicit images: obscene images, child pornography, and (for minors but not adults) images harmful to minors. These are categories of images the Supreme Court has consistently ruled outside the constitutional protection of the First Amendment. CIPA does not require libraries and schools to block other, constitutionally protected categories of images, or any constitutionally protected categories of speech that pass court-established tests for adults or for minors.

Research demonstrates that filters consistently both over and under block the content they claim to filter. Filters often block adults and minors from access to a wide range of constitutionally protected speech. Content filters are unreliable because computer code and algorithms are still unable to adequately interpret, assess, and categorize the complexities of human communication whether expressed in text or image. In the case of websites containing sexually explicit images, the success rate of filters is frequently no greater than chance. In addition, the use of content filters cedes vital library and school resource and service decisions to external parties (private companies and contractors) who then exercise unknown and unaccountable influence over basic functions of the library or school and users’ access to library or school resources and services.

1 In addition to this research, the experience of librarians and educators working within the constraints of CIPA suggests that filters are unreliable and routinely circumvented by technologically adept users.

Most content filters are designed and marketed for a much larger market than libraries and schools, and offer options for filtering wide categories of protected speech such as objectionable language, violence, and unpopular or controversial opinion, as well as entire categories of Internet-based services such as e-mail and social media. In addition many content filters operate on an "opt out" model where the filter defaults "on" unless the user is given the option to shut it off. Categories frequently are set to default to the most stringent settings and may only be adjusted by administrative intervention.

Unblocking for adults on request was a key factor in the Supreme Court decision to uphold CIPA in public libraries.

2 This has proved to be equivocal in actual practice in some libraries, because of the unwillingness or inability of libraries to unblock when requested, especially when system administrators may be outside of library administrative control. While some filtering systems allow librarians at the local or end user level to modify the filter settings, others restrict that authorization to the highest administrative levels, creating lengthy delays in the processing of user requests.

This same situation also occurs in schools. Such delays represent de facto blocking for both library users and K-12 students, because most users rarely have the flexibility or time to wait hours or even days for resources to become available. This dilemma is exacerbated by the secrecy surrounding category definitions and settings maintained by the filtering industry, frequently under the guise of trade secrets. There are also issues of user privacy when users must identify themselves and their interests when asking for specific websites to be unblocked. Certainly, both adults and students researching highly personal or controversial topics will be reluctant to subject themselves to administrative review in order to have access to information that should be freely available to them.

In schools, the CIPA requirements have frequently been misinterpreted with the result of overly restrictive filtering that blocks many constitutionally protected images and texts. Educators are unable to use the wealth of Internet resources for instruction, and minor students are blocked from content relevant to their school assignments and personal interests. Interactive websites and social media sites are frequently restricted, thus unavailable to educators for developing assignments that teach students to live and work in the global digital environment. In many cases students are prevented from creating and sharing their documents, videos, graphics, music and other original content with classmates or the wider world; thus valuable learning opportunities are lost. These situations occur in schools when educators and educational considerations are excluded from the development and implementation of appropriate, least-restrictive filtering policies and procedures. Minor students, and the educators who are responsible for their learning experience, should not be blocked from accessing websites or web-based services that provide constitutionally protected content that meets educational needs or personal interests even though some may find that content objectionable or offensive. Minors and the adult educators who instruct them should be able to request the unblocking of websites that do not meet the CIPA requirements of images that are obscene, child pornography, or harmful to minors as defined in the federal statute.

CIPA-mandated content filtering has had three significant impacts in our schools and libraries. First, it has widened the divide between those who can afford to pay for personal access and those who must depend on publicly funded (and filtered) access. Second, when content filtering is deployed to limit access to what some may consider objectionable or offensive, minority viewpoints, or controversial topics, filters marginalize users by denying or abridging their access. Filters then become the tool of bias and discrimination. Finally, when over-blocking occurs in public libraries and schools, library users, educators, and students who lack other means of access to the Internet are limited in their search results to the content allowed by unpredictable and unreliable filters.

The negative effects of content filters on Internet access in public libraries and schools are demonstrable and documented. Consequently, the American Library Association cannot recommend filtering. However the ALA recognizes that local libraries and schools are governed by local decision makers and local considerations. Filtering is a choice, not a mandate, unless the library or school is seeking federal or state funding. Because adults and, to a lesser degree minors, have First Amendment rights, libraries and schools that choose to use content filters should implement policies and procedures that mitigate the negative effects of filtering to the greatest extent possible. The process should encourage users to ask for filtered websites and content to be unblocked, with due respect for user privacy and minimal delay.

________________________________________

1 Kristen R. Batch. "Filtering Out Knowledge: Impacts of the Children’s Internet Protection Act 10 Years Later." (ALA OITP & OIF Policy Brief No. 5, June 2014). 2 United States v. American Library Association, Inc., 539 U.S 194 (2003).

 

 

 

 

Draft 5.0 April 29, 2015

 

Labeling Systems

 

An Interpretation of the

 

 

 

Library Bill of Rights

 

The American Library Association affirms the rights of individuals to form their own opinions about resources they choose to read, view, listen to, or otherwise access.

 

 

 

Libraries do not advocate the ideas found in their collections or in resources accessible through the library. The presence of books and other resources in a library does not indicate endorsement of their contents by the library. Likewise, providing access to digital information does not indicate endorsement or approval of that information by the library. Labeling systems present distinct challenges to these intellectual freedom principles.

 

Labels may be a library-sanctioned means of organizing resources or providing guidance to users. They may be as simple as a colored dot or strip of tape indicating reference books or fiction or as elaborate as the Dewey Decimal or Library of Congress call number systems.

 

Labels as viewpoint-neutral directional aids are intended to facilitate access by making it easier for users to locate resources. Users may choose to consult or ignore the directional aids at their own discretion. Viewpoint-neutral directional labels are a convenience designed to save time. These are different in intent from attempts to prejudice, discourage, or encourage users to access particular library resources or to restrict access to library resources. Labeling as an attempt to prejudice attitudes is a censor’s tool. The American Library Association opposes labeling as a means of predisposing people’s attitudes toward library resources.

 

Prejudicial labels are designed to restrict access, based on a value judgment that the content, language, or themes of the resource, or the background or views of the creator(s) of the resource, render it inappropriate or offensive for all or certain groups of users. The

 

prejudicial label is used to warn, discourage, or prohibit users or certain groups of users from accessing the resource. Such labels sometimes are used to place materials in restricted locations where access depends on staff intervention.

 

Directional aids can also have the effect of prejudicial labels when their implementation becomes proscriptive rather than descriptive. When directional aids are used to forbid access or to suggest moral or doctrinal endorsement, the effect is the same as prejudicial labeling. Even well- intentioned labels may have this effect. For instance, "inspirational fiction" may be more inclusive and less valued-laden or limited in scope than "Christian fiction."

 

Prejudicial labeling systems assume that the libraries have the institutional wisdom to determine what is appropriate or inappropriate for its users to access. They presuppose that individuals must be directed in making up their minds about the ideas they examine. The American Library Association opposes the use of prejudicial labeling systems and affirms the rights of individuals to form their own opinions about resources they choose to read, view, listen to, or otherwise access.

 

Adopted July 13, 1951, by the ALA Council; amended June 25, 1971; July 1, 1981; June 26, 1990; January 19, 2005; July 15, 2009; and July 1, 2014.

 

 

Draft 5.0 April 20, 2015

Rating Systems

An Interpretation of the

 

Library Bill of Rights

Even the smallest library contains an enormous wealth of viewpoints for consideration by its users. However, libraries do not advocate or endorse the content found in their collections or in resources made accessible through the library. Rating systems appearing in library public access catalogs or resource discovery tools present distinct challenges to these intellectual freedom principles.

Rating Systems

Many organizations use or devise rating systems as a means of advising either their members or the general public regarding the organizations’ opinions of the contents and suitability or appropriate age for use of certain books, films, recordings, websites, games, or other materials. Rating systems presuppose the existence of individuals or groups with wisdom to determine by their authority what is appropriate or inappropriate for others. Rating systems also presuppose that individuals must be directed in making up their minds about the ideas they examine. The creation and publication of such systems is a perfect example of the First Amendment’s right of free speech. However, The American Library Association also affirms the rights of individuals to form their own opinions about resources they choose to read or view.

The adoption, enforcement, or endorsement either explicitly or implicitly of any of these rating systems by a library violates the Library Bill of Rights or and may be unconstitutional. If enforcement of labeling or rating systems is mandated by law, the library should seek legal advice regarding the law’s applicability to library operations.

Libraries sometimes acquire resources that include ratings as part of their packaging. Librarians should not endorse the inclusion of such rating systems; however, removing or destroying the ratings—if placed there by the publisher, distributor, or copyright holder—could constitute expurgation (see "Expurgation of Library Materials: An Interpretation of the

 

Library Bill of Rights").

Because AACRII, RDA and the MARC format provide an opportunity for libraries to include ratings in their bibliographic records, many libraries have chosen to do so – some by acceptance of standard records containing such ratings and others by a desire to provide the maximum descriptive information available on a resource. Libraries are not required by cataloging codes to provide this information. However, if they choose do so, whatever the reason, they should add a disclaimer to their catalog or discovery tool displays indicating that the library does not endorse any external rating system.

The inclusion of ratings on bibliographic records in library catalogs or discovery tools may be interpreted as an endorsement by the library. Therefore, without a disclaimer, inclusion of such ratings is a violation of the

 

Library Bill of Rights.

The fact that libraries do not advocate or use rating systems does not preclude them from answering questions about such systems. In fact, providing access to sources containing information on rating systems in order to meet the specific information seeking needs of individual users is perfectly appropriate professional behavior.

Adopted July 13, 1951, by the ALA Council; amended June 25, 1971; July 1, 1981; June 26, 1990; January 19, 2005; July 15, 2009; and July 1, 2014.

 

Draft Version 1.3, 4/24/2015

 

User Generated Content

An Interpretation of the Library Bill of Rights

 

With the widespread use of library technology that incorporates social media components, intelligent objects and knowledge sharing tools, comes the ability of libraries to give their patrons greater agency to user-generated content (UGC) also known as user-created content (UCC) .  These features vary from the ability of users to contribute commentary such as lengthy content reviews or to simple point and click rating systems (e.g. one star to five stars) to extensive social interactions.  In such instances, it is clear that patrons, if left unchecked, may vastly transform authoritative files, information architecture and change the flow of information within the library system.  Libraries enabling user-generated content must clearly distinguish between such user-generated content and official library-sanctioned content.  In addition, such a distinction should serve to affirm both the user's First Amendment right to free expression and his or her responsibility for that expression.

 

Adopted July 13, 1951, by the ALA Council; amended June 25, 1971; July 1, 1981; June 26, 1990; January 19, 2005; July 15, 2009; and July 1, 2014.

 

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Online Doc Request to Pursue a New Dewey Number for This Day in June

by Melody Townley on Tue, May 5, 2015 at 07:34 am

Request to Pursue a New Dewey Number for This Day in June

 

From: webforms@ala.org [mailto:webforms@ala.org]

Sent: Tuesday, April 28, 2015 4:00 PM

To: glbtrt-board@lists.ala.org

Subject: [glbtrt-board] GLBTRT Board Contact Form

 

Submitted on Tuesday, April 28, 2015 - 15:59 Submitted by user:

Submitted values are:

 

Last Name: Alexander

First Name: Jess

Request to Pursue a New Dewey Number for This Day in June

 

From: webforms@ala.org [mailto:webforms@ala.org]

Sent: Tuesday, April 28, 2015 4:00 PM

To: glbtrt-board@lists.ala.org

Subject: [glbtrt-board] GLBTRT Board Contact Form

 

Submitted on Tuesday, April 28, 2015 - 15:59 Submitted by user:

Submitted values are:

 

Last Name: Alexander

First Name: Jess

Email Address: jalexander@mgpl.org

Comment or Question:

Possible agenda item:

After launching a shelving challenge of the children's book This Day in June by Gayle Pitman, I'm wondering if members of the GLBTRT would like to pursue a new Dewey number for Pride/Gay Pride Parade. I think it would be gratifying to see a number in holidays/festivals (near 394.25/394.26) so that we have options other than shunting all materials related to queer people and issues to 306.76.

 

 

 

To:  GLBTRT Executive Board

From:  Ann Symons, Chair

 

In response to Jess Alexander’s message to the RT Board:  I have put this as an agenda item on next week’s conference call.  

 

All suggestions are welcome.  Peter’s suggestion may be one of many.  

 

This is a complicated issue.   We need to both ask ourselves questions and have a discussion before taking any action.  We also need to ask ourselves, it is appropriate for the RT to insert ourselves into local library decisions?  Typically ALA position has been to let local libraries make their own decisions.  ALA encourages library to follow the Library Bill of Rights and to set a standard, but we do not take a position on decisions of individual local libraries, for example filtering.  Jess has brought this to the attention of her library; community members can do the same.  We don’t admonish local libraries for their decisions.  

 

The First Amendment is clear about redress of grievances and ALA OIF Office is happy to provide guidance.

 

Most of you know that my long history with GLBT issues come via the intellectual freedom and access route.  My questions to you:

 

Is this a cataloging issue?

 

and/or

 

Is this an intellectual freedom issue?

 

and/or

 

An access issue?

 

What is the role of OIF in this issue?

 

How do we best serve the user?

 

I asked Jess to get back to us with the results of the shelving challenge and she did.  Thank you, Jess.

 

At the time I was talking to Jess, I did some easy research using the book’s CIP and OCLC’s holdings.   The book, in my opinion, is correctly cataloged with the call number E [for easy] and should be shelved with picture books.  

 

The majority of OCLC Illinois libraries have this book in “E”.

 

While the opiniosn of some local librarians who catalog may vary, the accepted practice of the majority of libraries is to put picture book  with E - in with picture books.

 

To do otherwise, is to send the message
that we don’t want age appropriate content for children about Gay Pride in with other picture books.

 

I am also consulting with Beacher Wiggins, Chief, Policy and Standards Division of Cataloging and Aquisitions, Library of Congress about MARC tagging and inputting, descriptive and subject cataloging (serials and monographs), LC Subject Headings, and LC classification matters.  I will have some insight into CIP for our conference call.

 

I look forward to a robust discussion with the board next Thursday.

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Online Doc February Financial Performance Report

by Melody Townley on Fri, Apr 17, 2015 at 09:34 am

Some selected highlights from the February financial performance report:

Revenues

Total: $10,952

Dues - $5,848 actual/$5252 budgeted projection YTD

Sales - $1,512

Royalties - $813

Donations - $2,779

 

Expenses 

Total: $7,904 

Some selected highlights from the February financial performance report:

Revenues

Total: $10,952

Dues - $5,848 actual/$5252 budgeted projection YTD

Sales - $1,512

Royalties - $813

Donations - $2,779

 

Expenses 

Total: $7,904 

Meal Functions - $1,035 (GLBTRT Social @ MW costs minus deposit refund from Annual caterer…finally)

Prof. Memberships $100 (FTRF)

Bank s/c - $227

Awards - $750 (Emerging Leaders support)

A/V - $1,000

Computer Rental/Internet connection $74 (MW 2015 internet charge for SBAC)

Misc. Expense - $120 ($47 GLBTRT Reviews reimb + $73.33 reimbursement to John A. for purchases @ MW, including READ mugs and a copy of “I’ll Give You The Sun” for SBAC jury deliberations)

Printing - $3,107 (Seals)

IUT/Overhead - $586

 

Endowment 

Net Asset balance at end of Feb - $235,009

 

Some notes:

-   We replenished Stonewall Seals, hence the printing costs. Seals sales should be hitting the books over the next few reports.

-   I am working on providing a breakdown of costs v. sales and hope to have that for you in time for the May meeting.

-  The cash from the social donation should be in next month’s report.

- I will forward the reports for March as soon as they become available.  

More...

Online Doc 2015 Fundraising Challenge

by Melody Townley on Fri, Apr 17, 2015 at 09:29 am

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission. Now more than ever we need to be visible, to promote that libraries are open to all, and to work to ensure that all libraries have GLBTQ materials.

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission. Now more than ever we need to be visible, to promote that libraries are open to all, and to work to ensure that all libraries have GLBTQ materials.

I’d like to challenge all the members of the GLBTRT to raise at least $5,000 in 2015! You can do this right now by visiting the ALA’s website. Choose to make your donation to Emerging Leaders, Stonewall, or the General Fund for projects like the "June is GLBT Book Month" initiative!

In order to provide these stellar services to our GLBTQ community we need to continue to raise money to support next year’s Emerging Leader, to keep the Stonewall Books Awards endowment strong, and get seed money to continue our advocacy work.

Your donations have also allowed for another successful year of the Stonewall Book Awards. Since 1971 the awards have been presented to authors who have excelled in writing GLBTQ books for adults, children, and teens. Last year the GLBTRT awarded five authors with $1,000 to recognize their works.

As well, the Rainbow Book List Committee created a stellar Rainbow Book List, recommending GLBTQ fiction and nonfiction titles for young readers from birth through age 18. As you all know, having this resource available to librarians and the public can make a huge difference in a young person’s life, giving them books with characters they can identify with. The Over the Rainbow Book List Committee created a similar list highlighting adult materials.

This year the GLBTRT is sponsoring its first Emerging Leader using the donations you’ve provided. The Emerging Leaders program “is a leadership development program which enables newer library workers from across the country to participate in problem-solving work groups, network with peers, gain an inside look into ALA structure, and have an opportunity to serve the profession in a leadership capacity.”  I was an Emerging Leader in the class of 2014 and it was a life changing experience. It’s given me the opportunity to become involved with the GLBTRT and make new connections which are helping me serve my library community.

We are well on our way to our $5,000 goal already. At the end of 2014, Bill Cohen, publisher and owner of Harrington Park Press, donated $1,000 which is being put towards the new “June is GLBT Book Month" initiative. Ann Symons and Robert Newlen will each donate up to $500 in matching funds for the Emerging Leaders, and I raised over $600 in a bake sale. With your donations we’re sure to go well over $5,000 this coming year.

So, how can you help continue the services that the GLBTRT provides and expand upon them in the future?

  1. Make a tax deductible donation to ALA’s GLBTRT. We are encouraging members to designate their donation to the General Fund. Money donated here will enable the GLBTRT to spend the money where it’s most needed, including advocacy work, and more. You could also designate your donation to the Emerging Leaders Fund to match Ann and Robert’s generous donations.
  2. Add the GLBTRT to your will/estate as a planned gift. It’s never too early to start thinking about what will happen to our estates when we pass away. Learn more about planned giving through ALA's Development Office.  
  3. Throw a fundraiser party. Invite friends and co-workers to a fundraiser party at a local pub or diner. Turn your social networking into a celebration of GLBTQ literature with book readings or watch one of your favorite GLBTQ movies together. Ask attendees to pitch in a couple of dollars to help the round table. Take it to another level by offering raffle tickets for handmade gifts or invite people to create artwork that can be auctioned off at your event with proceeds going to support the GLBTRT.
  4. Have a bake sale. This is one that I personally took up and it was a huge success! Whip up brownies and cookies and sell them off to friends, family, and coworkers. Collect the money and donate the funds to the round table.
  5. Write letters to people in the community who you think might be interested in supporting the round table. Hand written letters to community leaders or local businesses asking for their support can often go a long way. Make sure to let them know that their donation is tax deductible and ALA will send a thank you letter with tax information to them.
  6. Renew your GLBTRT membership. Your membership dues help make all of these programs happen.

There are lots of ways that you can help raise funds for and support the GLBTRT besides just opening up your own pocket book! Even something as simple as posting this link (http://www.ala.org/glbtrt/fundraising) on your favorite social media page can make people aware of the round table. Encourage your library peers to become members and/or donate. Every penny makes a difference!

Thank you,

Erin Berman GLBTRT Fundraising Chair

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Online Doc 2015-04 Executive Board Meeting Agenda

by Melody Townley on Thu, Apr 2, 2015 at 10:33 am

2015 April Executive Board Meeting Agenda

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

2015 April Executive Board Meeting Agenda

April 9, 3 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:  

 

2. Approval of Agenda

Adopt agenda for the April 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237566

 

3. Approval of Previous Board Meeting Minutes

Action: Approve minutes from March 2015 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information: http://connect.ala.org/node/237097

 

4.  Letter to the ALA Executive Board regarding Indiana

Action: Update and discussion

Item Facilitator: Peter Coyl

Vote

Supporting Information:  ALA has issued a statement regarding Indiana’s Religious Freedom Restoration Act   This agenda item may change. ALA President Courtney Young releases statement regarding Indiana’s new Religious Freedom Restoration Act http://www.ala.org/news/press-releases/2015/03/ala-president-courtney-young-releases-statement-regarding-indiana-s-new

 

5. Treasurer's Report

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:  Update of any financial statements since Midwinter 2015

 

6.  June is National GLBT Book Month

Action:  Update

Items Facilitator:  Ann Symons

Vote: N/A

Supporting Information:  ALA has filed a trademark request for June is GLBT Book Month.  The June is GLBT Book Month poster is available for sale from ALA:  http://alastore.ala.org/GLBTbookmonth 

 

During the ACRL Conference in Portland a group met discuss how we get from now until June [and beyond] in rolling out June is GLBT Book Month.

At the meeting:  Courtney Young, ALA President, Mary Ghikas, ALA Senior Associate Executive Director, Peter Coyl [by phone], Peter Hepburn, GLBTRT Councilor and ALA Executive Board Member, Lisa Johnston, GLBTRT Board Member, John Amundsen, GLBTRT Staff Liaison, Martin Garner, GLBTRT Member and Co-Chair of the ALA Task Force on Equity, Diversity, and Inclusion, Derrick Jefferson, GLBTRT member and 2015 Emerging Leader.  Also involved in this initiative is Kim Olsen-Clark, ALA Director of Development.   A written report will follow before next week.

 

7. ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm

Action: Information

Item Facilitator: Dale McNeill

Supporting Information: Update of any information about the social or plans for 45h Anniversary Celebration since MW discussion.

 

Update on Requests to co-sponsor GLBTRT Social with Spectrum at ALA Annual

 

8.  Report on GLBT Toolkit from the Ad-Hoc Advocacy Committee

Action:  Information/Discussion

Item Facilitator:  Julie Winklestein

Vote: N/A

Supporting Information: http://connect.ala.org/node/237565

 

9.  Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action:  Discussion

Item Facilitator:  Ann Symons

Vote: N/A 

Supporting Information: Board members are requested to check in with their committee and report as necessary.  

YALSA report from Ana Elisa de Campos Salles

http://connect.ala.org/node/237096

 

10. Announcements:

Action:

Item Facilitator: Anyone

Vote: N/A

Supporting Information:

Future Meeting Times:  May and June

GLBTRT Conference calls for May and June will be on the following dates:

PLEASE MARKE YOUR CALENDARS: 

New dates for May, June calls are:

Thursday May 7 at 3 PM CDT, and

Thursday June 18 at 4 PM CDT

 

11. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: N/A

Supporting Information:

More...

Pages

The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

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