GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

Closed group
In: Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)
14 members  |  About this group  |   Syndicate content

Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

1
View:   Faces | List
DiscussionsDiscussions
Discussions

Online Doc Future Agenda Items List

by Melody Townley on Mon, Dec 8, 2014 at 11:51 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Advocacy Committee Report (10 mins)
  4. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]
  5. Future of Stonewall Book Awards Program (15 mins) [2015 August meeting]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

3. Advocacy Committee Report (10 mins) [December 2014]

Action: Information

Item Facilitator: Julie Winkelstein

Vote: N/A 

Supporting Information: Julie Winkelstein will provide a report from the Advocacy Committee.

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

 
X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 
Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.
 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

More...

Online Doc 2014-12 Executive Board Meeting Agenda

by Melody Townley on Wed, Dec 17, 2014 at 09:12 am

2014-12 Executive Board Meeting Agenda

December 17th, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

2014-12 Executive Board Meeting Agenda

December 17th, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: n/a

 

2. Approval of Agenda

Action: Approve agenda for the December 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: http://connect.ala.org/node/231765

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from the November 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: www.connect.ala.org/node/231675 

 

4. Donations / Fundraising Committee (5 mins)

Action:  Discussion

 

Items Facilitator:  Dale McNeill and Erin Berman, Chair Fund Raising Committee

Vote: ? 

Supporting information: Discussion of how we allocate funds raised during this fiscal year and discussion of ALA procedures for receiving donated funds. 

Fundraising letter can be found here: http://connect.ala.org/node/231820

 

5.  Advocacy Committee Report (10 minutes)

Action:  Discussion

Item Facilitator:  Julie Winkelstein and Mary Gen Davies, Co-Chairs,

Vote: N/A 

Supporting Information:   http://connect.ala.org/node/231764

 

6. Feature Slide Samples (10 mins)

Action: Update & Discussion

Item Facilitator: David Isaak

Vote: Yes

Supporting Information: David Isaak worked with the ALA Design Office to design several re-usable feature slides for the GLBTRT home page. These designs can be found here: http://connect.ala.org/node/232031

 

7. Potential Diversity Council/COD Merge (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: Yes

Supporting Information: The Council on Diversity is suggesting that the Committee on Diversity be made up of representative members and disband the subcommittee.  This would ensure that all constituent groups are able to have a voice in COD meetings and deliberations. In addition, the work that could be done by Diversity Council is very similar to the work of COD.

COD discussed the matter at their last meeting and is open to the idea but would like to ensure that all member groups are aware of the proposal and support the idea before moving forward with disbanding Diversity Council and incorporating members into the COD structure as this requires a proposal to the Committee on Organization to change the composition and members of the Committee on Diversity.

 

8. Midwinter News You Can Use: Blood Drive at MW/GLBTRT Educational Program (10 mins)

Action: Information

Item Facilitator: Peter Coyl

Vote: N/A

Supporting Information:  GLBTRT will be hosting a panel at the 2015 Midwinter Meeting entitled "Blood Donation: Facts, Fear and Discrimination" as part of the News You Can Use series. This session will discuss the FDA policy that prohibits gay and bisexual men from donating blood and potential changes to this policy.  This will serve as an educational opportunity for ALA members who are hosting blood drives throughout the country at their various libraries to educate them on the FDA policy. 

The program will be held at 8:30am, Sunday, February 1st. Speakers confirmed this far are:  Magda Houlberg, MD
Chief Clinical Officer, Howard Brown Health Center, Chicago IL..  John Mack Freeman will be the moderator.  Librarians Build Community will help promote the program at the Blood drive tentatively planned for Saturday on the Exhibit Floor. 

See:  http://www.glbtrt.ala.org/news/archives/1478

 

9.  ALA Annual 2015 45th Anniversary Celebration Brainstorm (5 mins)

Action: Information

Item Facilitator: All

Vote: N/A

Supporting Information: This discussion was moved from the November 2014 agenda due to time constraints.

 

10.   Social at Midwinter Chicago 2015 (10 minutes)

Action:  Discussion

Item Facilitator:  Roland Hansen

Vote:

Supporting Information:  This discussion is a continuation of the November 2014 meeting. 

 

11. SF Pre-Conference Update   (5 minutes)

Action: Update & Discussion

Item Facilitator: Shawn Vaillancourt and Carrie Moran

Vote: n/a

Supporting Information: To follow

 

12. Announcements

Action: Update & Discussion

Item Facilitator: Any

Vote: n/a

 

13. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: n/a

More...

Online Doc GLBTRT Feature Slides Sample

by Melody Townley on Wed, Dec 17, 2014 at 07:12 am

Please see the attached document to view samples of our new GLBTRT Feature Slides.

Online Doc GLBTRT Fundraising Letter

by Melody Townley on Wed, Dec 10, 2014 at 08:06 pm

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission; serving the information needs of the GLBTQ professional library community, and the GLBTQ information and access needs of individuals at large.

 

Thank you for your continued support of ALA’s Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)! Your membership has played a vital role in supporting the Round Table’s mission; serving the information needs of the GLBTQ professional library community, and the GLBTQ information and access needs of individuals at large.

 

Once again, members of the GLBTRT and the Social Responsibilities Round Table created a stellar Rainbow Book List, recommending GLBTQ fiction and nonfiction titles for young readers from birth through age 18. As you all know, having this resource available to librarians and the public can make a huge difference in a young person’s life, giving them books with characters they can identify with.

 

Your donations have also allowed for another successful year of the Stonewall Book Awards. Since 1971 the awards have been presented to authors who have excelled in writing GLBTQ books for adults, children, and teens. Last year the GLBTRT awarded five authors with $1,000 to recognize their works.

 

This year the GLBTRT will sponsor its first Emerging Leader using the donations you’ve provided. The Emerging Leaders program “is a leadership development program which enables newer library workers from across the country to participate in problem-solving work groups, network with peers, gain an inside look into ALA structure, and have an opportunity to serve the profession in a leadership capacity.” I was an Emerging Leader in the class of 2014 and it was a life changing experience. It’s given me the opportunity to become involved with the GLBTRT and make new connections which are helping me serve my library community.

 

In order to continue providing these stellar services to our GLBTQ community we need to raise more money. We would like to raise $1,500 to support next year’s Emerging Leader, continue to accumulate funds for the Stonewall Book Awards, and get seed money to start small grant awards to libraries presenting GLBTQ projects at their locations. I’d like to challenge all the members of the GLBTRT to raise at least $5,000 over the next year! So, how can you help continue the services that the GLBTRT provides and expand upon them in the future?

 

  1. Cut a check. Make a tax deductible donation to ALA’s GLBTRT. This can be done via the ALA website at http://www.ala.org/glbtrt/fundraising You can select your donation to be given directly to the Stonewall Book Awards, Emerging Leaders, or the General Fund.
  2. Add the GLBTRT to your will/estate as a planned gift. It’s never too early to start thinking about what will happen to our estates when we pass away. Learn more about planned giving http://www.ala.org/offices/dev/plannedgiving/pg-basics
  3. Throw a fundraiser party. Invite friends and co-workers to a fundraiser party at a local pub or diner. Turn your social networking into a celebration of GLBTQ literature with book readings or watch one of your favorite GLBTQ movies together. Ask attendees to pitch in a couple of dollars to help the round table. Take it to another level by offering raffle tickets for handmade gifts or invite people to create artwork that can be auctioned off at your event with proceeds going to support the GLBTRT.
  4. Have a bake sale. This is one that I’m personally taking up as I’m an avid baker. Whip up brownies and cookies and sell them off to friends, family, and coworkers. Collect the money and donate the funds to the round table for the Emerging Leaders, Stonewall Book Awards, or General Fund.
  5. Write letters to people in the community who you think might be interested in supporting the round table. Hand written letters to community leaders or local businesses asking for their support can often go a long way. Make sure to let them know that their donation is tax deductible and ALA will send a thank you letter with tax information to them.
  6. Renew your GLBTRT membership. Your membership dues help make all of these programs happen.

 

There are lots of ways that you can help raise funds for and support the GLBTRT besides just opening up your own pocket book! Even something as simple as posting this link (http://www.ala.org/glbtrt/fundraising) on your favorite social media page can make people aware of the round table. Encourage your library peers to become members and/or donate. Every penny makes a difference!

 

Thank you,

 

Erin Berman

GLBTRT Fundraising Chair

More...

Online Doc Interim Report from Advocacy Committee

by Melody Townley on Wed, Dec 10, 2014 at 07:53 am

Interim Report from GLBTRT Advocacy Committee December 2014

Co-chairs

Julie Winkelstein          jwinkels@utk.edu

Mary Gen Davies         marygen.davies@gmail.com

Committee members

Alex Andrasik              andalex34@gmail.com

Interim Report from GLBTRT Advocacy Committee December 2014

Co-chairs

Julie Winkelstein          jwinkels@utk.edu

Mary Gen Davies         marygen.davies@gmail.com

Committee members

Alex Andrasik              andalex34@gmail.com

Karla Strand               karla.strand@wisc.edu

Mark Polger                        markaaron.Polger@gmail.com

Vanessa Kitzie             vkitzie@gmail.com

Samantha Helmick      shelmick@burlington.lib.ia.us

Stephanie Preston       prestons@albanypubliclibrary.org

Committee charge

The charge of this committee is to:

  • Support the efforts of advocates for library service to GLBT Families and their allies through wide dissemination of a GLBT Toolkit modeled on other ALA advocacy toolkits.
  • To develop and highlight resources in a toolkit for advocates at the local, state, and national level with particular emphasis on the grassroots level. 
  • To work with other ALA units including the youth divisions, PLA, the Chapter Relations Committee and the Committee on Library Advocacy to integrate GLBT advocacy efforts into their planning and priorities.

Since our last report we:

  • Identified and clarified toolkit sections
  • Assigned sections to committee members
  • Assembled rough drafts of sections
    • Currently being edited, rearranged, and expanded on by all committee members
    • Are preparing for a conference call with all members
    • Are beginning to plan for our ALA midwinter meeting

Respectfully submitted,

Julie Ann Winkelstein and Mary Gen Davies

More...

Online Doc 2014-11 Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Dec 8, 2014 at 10:41 am

2014-11 Executive Board Meeting Agenda

November 19, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

2014-11 Executive Board Meeting Agenda

November 19, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

This document holds meeting minutes in spaces at the end of each agenda item.  The minutes for this meeting will be approved at the October board meeting.  Please share agenda/minutes amendments to the board email list.  Non-board members can submit amendments via the board contact form

Attendees: A. Symons, P. Coyl, M. Ciszek, R. Hansen, A. de Campos Salles, L. Johnston, D. McNeill, P. Hepburn, I. Abrams, and M. Townley

 

Guests: D. Isaak

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: The meeting was called to order at 4:02 pm CST.

 

2. Approval of Agenda

Action: Approve agenda for the November 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: http://connect.ala.org/node/65035 

Minutes: The agenda was approved.

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from the October 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: http://connect.ala.org/node/230763

Minutes: Item #7 should read “Stonewall book awards ceremony”. Item #10 should be edited to explain that the website mock-ups are not for Connect but for the actual GLBTRT home page.

 

4. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:  http://connect.ala.org/node/230077

Dale was unable to make the October meeting, but asked that members consider if they had any questions about the proposed budget. This budget will discussed further and approved at Midwinter.  Dale wanted to give time in advance for viewing and discussion. The question was raised about why the budget does not include funding for programming because limits the RT to only holding programming which can be done for free.  Discussion points:  Taking $1,000 from long term investment fund for Stonewall Awards, $$ for program committee each year. 

Minutes: Dale clarified that the budget being spoken about would not go into effect until October 2015 and would be voted on at Midwinter. The Association is currently working end of the year results for ALA and divisions, with round tables usually last to receive such reports. Dale discussed putting $1,000 from the long term investment fund into the FY2016 budget, however clarified that RT could take up to $3,000 to use for Stonewall Book Awards.

Dale also brought up the point that currently, donations are not included as a part of the RT’s budgeted revenue, but that ALA had encouraged that we do so. It was also recommended that we include Emerging Leader donations in our budget.

 

5. ALA Design Office Web Mock-Ups (10 mins)

Action: Update & Discussion

Item Facilitator: David Isaak

Vote: Yes

Supporting Information: Matt Ciszek conducted a Doodle Poll and results will be available soon.  David will join the discussion with the Executive Board for feedback on the second round of GLBTRT custom website designs created by the ALA Design Office. The round two mock-ups can be viewed here: http://connect.ala.org/node/230822

Results of the survey:  Nine people voted. Design #4 was a slight favorite with Design #5 being the second favorite.

Minutes: David began by clarifying what the last round of discussion had yielded as far as website preferences  HE went on to explain that the image strip at the bottom of each sample in the second round of mock-ups was not a footer. Rather, it was an extended header to show what the site would look like on desktops or extra wide monitors. The larger image would be how the site would appear on a smaller computer screen.

The question was raised whether we were or should be including a redesign for mobile devices. David explained that essentially all of ALA just followed the same mobile template, so that wasn’t really something to consider.

David explained that the Design Office would be happy to do another round of templates for but that this would obviously slow down the process of actually getting a new design on the site. Additionally, he explained that the Design Office was not responsible for the implementation of the new designs. Rather, the Design Office would pass the completed product onto the ALA IT folks, who would then add it to their queue of work to do. David indicated that their queue is quite long and that it might take months before the design was up on the site.

In the official Doodle poll, Designs #4 and #5 were the clear favorites. It was motioned and seconded to accept Design #4 as the new website design. The point was raised that the black bar of #4 seemed too dark. It was asked if the main design of #4 could be kept, but the purple bar from #5 be used in place of the black bar. This motion was amended, seconded, and passed.

Design Office will complete changes forward that design to the ALA IT . The ALA Design Office will move onto designing the feature slides for the site using the same color scheme that had been utilized for the site redesign.

 

 6.  ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Information

Item Facilitator: Dale McNeill, Guests:  Tom Fortin (San Mateo County Library), and Karen Strauss (SFPL)

Vote: ??

Supporting Information: Dale, Tom, and Karen will discuss the status of the ALA Annual 2015 Social in San Francisco, CA as well as plans for the 45th Anniversary.  Tom Fortin, Dale McNeill, and Karen Strauss were all unable to attend the October 2014 meeting, so this discussion was moved to the November 2014 Executive Board meeting.

Minutes: Karen and Tom were unable to attend, but Dale acted as our liaison. Plans for the social are proceeding with decisions to be made about venue, date, amount of donation, and budget for the RT social.   

TA motion was made to accept an increase in the event budget to $1,000. It was seconded and passed.

Dale stated that typically the social received $550-$600 in donations and that this money could be put to the operating budget plans should be known by the end of the month. 

Plans for the 45th anniversary were moved to the December agenda.

 

7. Request to co-sponsor IFRT Program at ALA Annual Conference San Francisco (5 mins)

Action: Move to co-sponsor program and discuss full sponsorship.

Item Facilitator: Ann Symons

Vote: Yes - on co-sponsorship in name only

Supporting Information: From Robert P. Holley aa3805@wayne.edu>

Hi Ann, As the senior member of the IFRT Program Committee, I have been tasked with consulting with the GLBTRT Round Table to see if you have

Any suggestions for speakers at our proposed program at ALA Annual and if your Round Table would be interested in co-sponsoring.

The tentative title for the program is "The history and evolving acceptance of collecting LGBT materials in libraries." The format would be a four person panel with one academic librarian, one public librarian and one school librarian as well as someone with historical knowledge of the topic. Since he’s been active in IFRT, we're going to ask Martin Garnar to represent academic libraries; but we would appreciate your RT’s suggestion for the other three speakers.

I'd also like to know if GLBRTR would be interested in co-sponsoring. This could be “in name only" or perhaps the GLBRTR would be interested in participating more fully.

Minutes: This program will be held at the same time as the RT co-sponsored ACRL RBMS program. A motion was made to co-sponsor the IFRT program in name only. It was seconded and passed. It was recommended that suggestions for panelists should be emailed directly to Rob Holley (aa3805@wayne.edu)

 

8.   Social at Midwinter Chicago 2015 (5 minutes)

Action:  Discussion

Item Facilitator:  Roland Hansen

Vote: ??

Supporting Information: 

Minutes: Roland reported that the social would take place at the library at Columbia College. While the space is free, the RT must pay for a security guard to keep the building open past the normal 6 pm closing time.

Roland will continue to work with a caterer and report back in December.  Dale confirmed that the budget could provide up to $1,000 for this event. It was agreed that the discussion should be continued next month. 

 

9.  Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action:  Discussion

Item Facilitator:  Peter Coyl

Vote: N/A 

Supporting Information

Minutes: Ann reported from the Bylaws Committee that if we wanted changes to the bylaws then the changes must be proposed by Midwinter so that they could be on the spring ballot. However, it was still unclear who initiated bylaw changes.

Ingrid Abrams reported from the Pre-Conference committee that they were collecting speaker photos and bios for Midwinter.

Matt Ciszek reported from the Membership Promotion Committee that there was not much to report. The question was raised about whether letters were or would be sent to new and re-upping members as had been done in the past. Additionally, it was asked how many GLBTRT brochures were left and whether more should be ordered. Matt agreed to look in on these items. Matt also reported from the News Committee that new newsletter format was being met with an extremely positive reception.

Dale McNeill reported from the Fundraising Committee and said that fundraising letters would be sent by the end of the month.

Lisa reported from the Program Planning Committee that the Trans 101 session planning was going well. Also, work was being completed on the RBMS event and a panel moderator had been chosen.

Peter reported from the Stonewall Book Awards Committee that everything was on schedule for Midwinter and that there would be more to report once the winners had been chosen.

Ana Elisa reported from the Over the Rainbow Committee that there were 182 books under consideration for the list. The Committee is working on narrowing down that pool for the final list. Ana Elisa also reported from the Web Committee that David Isaak had recently taken over as the head of the Committee. The board is already aware of that Committee’s work since they are undertaking the web redesign and the feature slide project. However, Ana Elisa reported that the lack of face-to-face time in the Web Committee sometimes made motivation difficult, so David was looking for a fun, more interactive way for the Committee to communicate.

There was no word from the Resource Committee. The Advocacy Committee will be on the December agenda.

 

10. ALA Task Force on Equity, Diversity, and Inclusion

Action: Information

Item Facilitator: Martin Garnar

Vote: N/A 

Supporting Information:  Here's a brief report from the ALA Task Force on Equity, Diversity, and Inclusion:

 

* The definitions circulated for comment have been tweaked based on suggestions from a number of people.  Thanks for your input.  The current version is available on the Task Force's Connect site at http://connect.ala.org/node/229669.

 

* The Task Force is hoping to undertake a series of surveys between now and the Orlando conference in 2016.  We're aiming to launch a short one before Midwinter in Chicago, so stay tuned for updates -- the groups represented on the Task Force may be asked to pretest.

 

* The Task Force will be holding a facilitated Harwood Conversation at Midwinter in Chicago on Sunday from 1 to 2:30 p.m.  If you're not familiar with the Harwood approach, read more here: http://www.theharwoodinstitute.org/about/.  The session will be facilitated by Nancy Kranich and Jorge Schement.

 

* The Task Force will be cosponsoring a Human Library program with the Spectrum Initiative for Annual 2015 in San Francisco.  All groups represented on the Task force, including GLBTRT, will be approached for volunteers to participate.

 

* Questions about the report or the task force in general should be referred to Martin Garnar, GLBTRT liaison and Task Force co-chair, at mgarnar@regis.edu.

 

Minutes: This was just an information item to make the board aware of what the Task Force will be doing.

 

11. Announcements

Action: Update & Discussion

Item Facilitator: Any

Vote: n/a

Minutes: The announcement was made that John “Mack” was chosen by the ALA Emerging Leaders program as the RT’s first sponsored EL.

 

12. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: The meeting was adjourned at 5:00 pm.

More...

Online Doc 2014-11 Executive Board Meeting Agenda

by Melody Townley on Wed, Nov 12, 2014 at 09:51 am

2014-11 Executive Board Meeting Agenda

November 19, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

 

1. Call to Order and Introductions

2014-11 Executive Board Meeting Agenda

November 19, 2014, 4 pm CST

Location: Conference Call

Dial - (605) 475-4700

Enter Access Code - 974507#

 

 

1. Call to Order and Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: n/a

 

2. Approval of Agenda

Action: Approve agenda for the November 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: http://connect.ala.org/node/65035

 

3. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from the October 2014 Executive Board meeting.

Item Facilitator: Ann Symons

Vote: n/a

Background Information: http://connect.ala.org/node/230763

 

4. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:  http://connect.ala.org/node/230077

Dale was unable to make the October meeting, but asked that members consider if they had any questions about the proposed budget. This budget will discussed further and approved at Midwinter.  Dale wanted to give time in advance for viewing and discussion. The question was raised about why the budget does not include funding for programming because limits the RT to only holding programming which can be done for free.  Discussion points:  Taking $1,000 from long term investment fund for Stonewall Awards, $$ for program committee each year. 

 

5. ALA Design Office Web Mock-Ups (10 mins)

Action: Update & Discussion

Item Facilitator: David Isaak

Vote: Yes

Supporting Information: Matt Ciszek conducted a Doodle Poll and results will be available soon.  David will join the discussion with the Executive Board for feedback on the second round of GLBTRT custom website designs created by the ALA Design Office. The round two mock-ups can be viewed here: http://connect.ala.org/node/230822

Results of the survey:  Nine people voted. Design #4 was a slight favorite with Design #5 being the second favorite.

 

 6.  ALA Annual 2015 Social and 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Information

Item Facilitator: Dale McNeill, Guests:  Tom Fortin (San Mateo County Library), and Karen Strauss (SFPL)

Vote: ??

Supporting Information: Dale, Tom, and Karen will discuss the status of the ALA Annual 2015 Social in San Francisco, CA as well as plans for the 45th Anniversary.  Tom Fortin, Dale McNeill, and Karen Strauss were all unable to attend the October 2014 meeting, so this discussion was moved to the November 2014 Executive Board meeting.

 

7. Request to co-sponsor IFRT Program at ALA Annual Conference San Francisco (5 mins)

Action: Move to co-sponsor program and discuss full sponsorship.

Item Facilitator: Ann Symons

Vote: Yes - on co-sponsorship in name only

Supporting Information: From Robert P. Holley aa3805@wayne.edu>

Hi Ann, As the senior member of the IFRT Program Committee, I have been tasked with consulting with the GLBTRT Round Table to see if you have

Any suggestions for speakers at our proposed program at ALA Annual and if your Round Table would be interested in co-sponsoring.

The tentative title for the program is "The history and evolving acceptance of collecting LGBT materials in libraries." The format would be a four person panel with one academic librarian, one public librarian and one school librarian as well as someone with historical knowledge of the topic. Since he’s been active in IFRT, we're going to ask Martin Garnar to represent academic libraries; but we would appreciate your RT’s suggestion for the other three speakers.

I'd also like to know if GLBRTR would be interested in co-sponsoring. This could be “in name only" or perhaps the GLBRTR would be interested in participating more fully.

 

8.   Social at Midwinter Chicago 2015 (5 minutes)

Action:  Discussion

Item Facilitator:  Roland Hansen

Vote: ??

Supporting Information:

 

9.  Informal Reports by Board Members – Liaisons to GLBTRT Committees (10 minutes)

Action:  Discussion

Item Facilitator:  Peter Coyl

Vote: N/A 

Supporting Information

 

10. ALA Task Force on Equity, Diversity, and Inclusion

Action: Information

Item Facilitator: Martin Garnar

Vote: N/A 

Supporting Information:  Here's a brief report from the ALA Task Force on Equity, Diversity, and Inclusion:

 

* The definitions circulated for comment have been tweaked based on suggestions from a number of people.  Thanks for your input.  The current version is available on the Task Force's Connect site at http://connect.ala.org/node/229669.

* The Task Force is hoping to undertake a series of surveys between now and the Orlando conference in 2016.  We're aiming to launch a short one before Midwinter in Chicago, so stay tuned for updates -- the groups represented on the Task Force may be asked to pretest.

* The Task Force will be holding a facilitated Harwood Conversation at Midwinter in Chicago on Sunday from 1 to 2:30 p.m.  If you're not familiar with the Harwood approach, read more here: http://www.theharwoodinstitute.org/about/.  The session will be facilitated by Nancy Kranich and Jorge Schement.

* The Task Force will be cosponsoring a Human Library program with the Spectrum Initiative for Annual 2015 in San Francisco.  All groups represented on the Task force, including GLBTRT, will be approached for volunteers to participate.

* Questions about the report or the task force in general should be referred to Martin Garnar, GLBTRT liaison and Task Force co-chair, at mgarnar@regis.edu.

 

11. Announcements

Action: Update & Discussion

Item Facilitator: Any

Vote: n/a

 

12. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: n/a

More...

Online Doc GLBTRT Custom Website Mock-Ups Round 2

by Melody Townley on Tue, Nov 11, 2014 at 08:45 am

Online Doc 2014-10 Executive Board Meeting Agenda & Minutes

by Melody Townley on Mon, Nov 10, 2014 at 10:31 am

2014-10 Executive Board Meeting Agenda & Minutes

 

2014-10 Executive Board Meeting Agenda & Minutes

 

This document holds meeting minutes in spaces at the end of each agenda item. The minutes for this meeting will be approved at the October board meeting. Please share agenda/minutes amendments to the board email list. Non-board members can submit amendments via the board contact form.

 

October 22nd, 2014, 4 pm CST

Location: Conference Call

Dial

- (605) 475-4700

Enter Access Code

- 974507#

Attendees: A. Symons, P. Coyl, M. Ciszek, R. Hansen, A. de Campos Salles, L. Johnston,

and M. Townley

Guests: D. Isaak

1. Call to Order

Action: The meeting will be called to order.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: The meeting was called to order at 4 pm CST.

 

2. Introductions

Action: Callers present should introduce themselves.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: N/A

 

3. Approval of Agenda

Action: Approve agenda for October 2014 meeting.

Item Facilitator: Ann Symons

Vote: N/A

Background Information:http://connect.ala.org/node/229703

Minutes: The agenda was approved.

 

4. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from September 2014 Executive Board Meeting.

Item Facilitator: Melody Townley

Vote: N/A

Background Information: http://connect.ala.org/node/229102

Minutes: The previous board meeting minutes were approved.

 

5. Treasurer's Report (5 mins)

Action: Update & Discussion

Item Facilitator: Dale McNeill

Vote: N/A

Supporting Information:http://connect.ala.org/node/230077

Minutes: Dale was unable to make the meeting, but asked that members consider if they had any questions about the proposed budget. This budget will discussed and approved at Midwinter, but Dale wanted to give time in advance for viewing and discussion. The question was raised about why the budget does not include funding for programming because it limits the RT to only holding programming which can be done for free.

 

6. Motion to Accept Restricted Gift (10 mins)

Action: Motion to accept a restricted gift for the round table for the purposes of advocacy.

Item Facilitator: Dale McNeill

Vote: Yes

Supporting Information: This item is for a motion to accept a restricted gift to the GLBTRT operating fund of $500 from Patricia Glass-Schuman for the purpose of advocacy. We received this gift in February and Dale reported on it. Dale worked with ALA staff at the time, as restricted gifts are not common to the Round Table. However, he has recently learned from ALA Development that the Board does need to take action to accept any restricted gifts.

Minutes: It was moved and seconded to accept a restricted gift to the GLBTRT operating fund of $500 from Patricia Glass-Schuman for use by the Ad Hoc Advisory Committee.

 

7. Annual Conference Schedule (15 mins)

Action: Discussion and “finalize” information for 2015 Annual schedule of events and

meetings for preliminary schedule database.

Item Facilitator: Roland Hansen

Vote: No

Supporting Information: Here is what we had in Las Vegas, 2014:

Saturday Exec Bd Mtg, 830am-1130am

Saturday, Program, 3pm-530pm

Sunday, Membership Meeting, 1015-1115am

Sunday, Social, 6-8pm

Monday, Stonewall Event, 1030am-2pm

Just using the index for the Program Book, I didn’t see any time slots for meetings of any committees, so am assuming there aren’t any. The Membership Meeting will have to be moved from Sunday since I don’t think we should have it on Pride Sunday; possibly Monday morning, or possibly Saturday 1-2pm right before Program. We also need to include the RBMS Co-sponsored program, and include the pre-conference. For each scheduled event/meeting/whatever, the name of the Chair, Job title, and Institutional affiliation is now required. The Midwinter time choices were really limited, but there is an option to choose OTHER, which allows any times to be entered. I’m assuming though that these choices may come under some scrutiny at ALA if “odd times” are chosen, like 1015am, which will not be chosen.

Minutes: The schedule for Annual conference is due by October 31st. Roland indicated that it would be easier to add programs/meetings that we might want to do and then remove them later instead of waiting until we were sure of all the specifics. The Preconference, on Friday morning, is already done as it had to be entered in August. The San Francisco schedule had to be shifted around somewhat since Sunday will mostly be a wash due to the Pride Parade, closing of Market Street, and associated travel difficulties. The current schedule is as follows:

Friday, June 26: GLBTRT Pre-Conference, Rolling out the Rainbow Carpet: Serving LGBTQ

Communities, 8:30 am – 12:00 pm

Saturday June 27: Executive Board meeting, 8:30 am – 11:00 am

Saturday, June 28: Membership meeting, 11:00 am – 12:00 pm

Saturday, June 28: ACRL RBMS Co-Sponsored program, 1:00 pm - 2:30 pm

Saturday, June 28: , RT Program: Trans 101, 3:30 pm - 5:00 pm

Sunday, June 29: Social, 6:00 pm – 8:00 pm

Monday, June 30: Stonewall Award Ceremony 10:00 am – 12:00 pm

In the past, the Executive Board and Membership meeting have been on two different days, but the Pride Parade makes that separate day scheduling impractical. The executive board meeting and membership meeting will be listed in the scheduler as two separate events despite their back-to-back times to ensure maximum draw to the Membership meeting. The Stonewall will debut its new format. In the past, the program was given a much longer time slot (10:30 am – 2:00 pm) because of the breakfast portion of the event. The new format will not include food, so the time slot has been shortened and scheduled from 10:00 am – 12:00 pm.

The program format of the ACRL RBMS co-sponsored program is open for discussion and ACRL has asked that the RT offer speaker suggestions. Speakers will be speaking on collection development and related issues. Speakers may be academic, public, school, or governmental related. There are no committee meetings scheduled for Annual, so if spots are needed, Roland must be contacted ASAP.

 

8. 45th Anniversary Annual Celebration Brainstorm (15 mins)

Action: Informal Discussion with board, Tom Fortin and Karen Strauss

Item Facilitator: All

Vote: No

Supporting Information: Members will brainstorm and discuss ways to celebrate GLBTRT's 45th anniversary at the 2015 Annual Conference in San Francisco, CA.

Minutes: The GLBT Pavilion in the exhibits floor will debut for the first time in San Francisco. There has been discussion on about having cake at the exhibits opening in the GLBT Pavilion as a way to celebrate the RT’s 45th anniversary. Tom Fortin was unable to attend the meeting, so part of this discussion will be moved to the November 2014 Executive Board meeting.

 

9. ALA Annual 2015 Social (15 mins)

Action: Information

Item Facilitator: Dale McNeill, Tom Fortin (San Mateo County Library), and Karen Strauss

(SFPL)

Vote: n/a

Supporting Information: Dale, Tom, and Karen will discuss the status of the ALA Annual 2015 Social in San Francisco, CA.

Minutes: Tom Fortin, Dale McNeill, and Karen Strauss were all unable to attend, so this discussion was moved to the November 2014 Executive Board meeting.

 

10. ALA Design Office Web Mock-Ups

Action: Update & Discussion

Item Facilitator: David Isaak

Vote: Informal

Supporting Information: Dave will ask the Executive Board for feedback on the new GLBTRT custom Connect page designs created by the ALA Design Office. The actual mock-ups can be viewed here: http://connect.ala.org/node/229789

Minutes: Dave began by explaining that the web committee chose to focus first on the new web mockups before they begin to work on the customized feature slides. He said that opinions on the mockups seemed to fall into a few categories. People seemed to either like the brightness of the triangles in mock-up #1 or seemed to find that brightness too distracting and busy. Many people preferred the stylized logo of mock-up #3 over the plan text of mock-ups 1 & 2. Several people noted the pink and black color scheme of mock-up #2 felt too harsh. There was the mention that the triangles should not be present under the logo or other wording because it was too distracting. The general consensus was that the stylized logo of mock-up #3 should be kept and integrated in with the colored triangles of mock-ups #2 and #3 – but that the triangle colors should be toned down and/or there should be less colored triangles. Dave said that his contact at the ALA Design Office was nice and fast to work with, so he would bring more mock-ups to the next meeting based on these ideas. Once a design is settled on, he warned that the actual implementation might be significantly slower.

 

11. Announcements

Action: Update & Discussion

Item Facilitator: Any

Vote: n/a

Minutes: There were no announcements.

 

12. Adjournment

Action: The meeting will be adjourned.

Item Facilitator: Ann Symons

Vote: n/a

Minutes: The meeting was adjourned at 4:55 pm CST.

More...

Online Doc Proposed Fiscal Year 2016 Budget

by Melody Townley on Fri, Oct 24, 2014 at 10:31 am
  Unit No.: 619    
  Unit Name: GLBTRT - FY 2016    
  Unit No.: 619    
  Unit Name: GLBTRT - FY 2016    
  Project No.: 0000    
  Project Name: Administration    
         
         
Line# Line Item   Description Explanation Memo Only  $ Amount 
  REVENUE      
4000 Dues/Personal               10,500
4101 Sales/Pamphets Stonewall   Book Awards Program ad sales                  600
4103 Sales/On-line Stonewall   Book Awards Seals sales               5,000
4110 Subscriptions      
4220 Meal Functions      
4400 Donations/Honoraria Emerging   Leaders               1,500
4421 Royalties-Exempt      
    Total   Revenue             17,600
  EXPENSES      
5016 Prof Memberships FTRF   Member dues                  200
5122 Bank Service Fees                    250
5210 Transportation                      -  
5212 Lodging & Meals                      -  
5301 Conference Equipment   Rental                    400
5302 Meal Functions GLBTRT   Social expenses (MW & AC)               2,000
5303 Exhibits                    600
5304 Speaker/Guest   Expenses                    750
5305 Speaker/Guest   Honorarium                 1,000
5306 Awards Awards   Honoraria               3,000
    Program   and Bookmark Production                  600
         
5309 Audio/Visual Equip   Rental & Labor                    850
5350 Program Allocation                    650
5402 Printing-O/S Stonewall   Book Awards Replenishment                4,000
5410 Mail Service-O/S Postage   reimbursement                  110
5500 Supplies/Operating                      25
5523 Postage &   E-Mail/O/S                      -  
5599 Misc. Expense                    350
5901 IUT-Prod. Serv./Adm.   Fee                      50
5902 IUT-ITTS                      50
5909 IUT-Dist. Center                      75
5910 IUT-Repro.                      50
5911 IUT-General Overhead                 1,050
    Total   Expenses             16,060
    Net               1,540
More...

Pages

The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

Subscribe to GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)