Syndicate content

GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

In: Gay, Lesbian, Bisexual, and Transgender Round Table (GLBTRT)

Greetings, ALA GLBTRT Membership! 

Time flies! It's already time to start thinking about the 2017 ALA Elections! 

The ALA Elections nomination system is now up and ready to start submitting nominations and biographies for GLBTRT Officer positions starting in 2017.  

The following vacancies will be available to anyone interested in running for them:

Chair-Elect 
(3 year term: Chair-Elect, 2017-2018; Chair, 2018-2019; Past-Chair, 2019-2020)

Treasurer 
(2 year term, 2017-2019)

Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

21
View:   Faces | List
DiscussionsDiscussions
Discussions

Online Doc Future Agenda Items List

by Melody Townley on Fri, Oct 16, 2015 at 10:16 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Committee Member and Chair Guidelines (20 mins)
  2. GLBTRT Board Meeting Norms Proposal (15 mins)
  3. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [2016 ALA MW]

1. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

2. GLBTRT Board Meeting Norms Proposal (15 mins) David V will rework this item and share with the board for a future meeting.]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).   

 

More...

Online Doc GLBTRT Committee Appointments -- Thank you!

by ALAConnect Helpdesk (staff) on Thu, Nov 30, 2017 at 11:28 am

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Thank you EVERYONE who volunteers for GLBTRT Committee work. This is a listing of the incoming Committee Members. ** Please note - We are still looking for chair of the Reviews Committee. ** IF you interested in learning more about the position or have questions about your role, please contact me directly dsica@aclibrary.org. Here's to a great up coming year.  

The 2016-2017 Committee Members are as follows:

Advocacy Committee
Chair: Hillary "Tess" Goldwasser
Lisa Houde
Anna Robinson
Vanessa Kitzie
Gabriela Toth

Bylaws Committee
Chair: Gina A. Persichini
Ashley Cornell Huser
Michael J. Krasulski

Web Committee
Chair: Nathan Thomas
Anthony D. Wright De Hernandez
Naomi Gonzales
Shauna Marie Koszeg
Ashley Ruth Lierman
Eddie Rubeiz
Alexander T. Salopek
Rachael Stein

Fundraising Committee
Chair: Erin Berman
Megan Drake
Jesus I. Espinoza
Casey McCoy
Casey A. Wayman

Membership Promotion Committee
Chair: Jeffrey Sowder
Naomi Gonzales
Sam Leif
Anna Marie Mattonen
Jared L. Mills

News Committee
Chair: Emily L. Wagner
Ashley E. Faulkner
Elizabeth Gartley
Emilia Rose Marcyk
Jeremy Michael Selvidge

Program Planning Committee
CoChair: Roland C. Hansen
CoChair: Megan Drake
Ellen M. Bosman
Taylor E. Parks
Becca Bastron
Alanna Aiko Moore
Michael Miller

Resources Committee
Chair: Jane Sandberg
Peter Brunette
Jessica Colbert
Eric Charles Hanshaw
Marian Mays
Talya Sokoll
Gabriela Toth

Reviews Committee
Chair: PENDING
Catherine J. Ritchie
Nicholae Cline
Shauna Marie Koszegi
Dontana Danielle McPherson-Joseph
Taylor E. Parks
Heather Acerro

More...

Discussion 2017 July Executive Board Meeting Agenda and Minutes

by Sherry Machones on Tue, Aug 1, 2017 at 02:01 pm

2017 July Executive Board Meeting Agenda and Minutes

 

Wednesday, July 19, 2017, 3:00 am EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

 

1. Call to Order

Item Facilitator: Jen Maguire-Wright

2017 July Executive Board Meeting Agenda and Minutes

 

Wednesday, July 19, 2017, 3:00 am EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

 

1. Call to Order

Item Facilitator: Jen Maguire-Wright

Minutes: Meeting began at 3:00 pm. Members attending: Jen Maguire-Wright, Deb Sica, Ana Elisa De Campos Salles, Liz DeCoster (arrived at 3:49 pm), Matt Ciszek, Megan Drake (left at 3:42 pm), Lisa Johnston, Sherry Machones, Ann Symons.

 

2. Approval of Agenda and Minutes

Action: Approve agenda for the July 2017 Executive Board meeting and approve minutes from the June 2017 Executive Board and June Membership meetings.

Item Facilitator: Deb Sica

 

Minutes: Megan Drake requested to move her portion to before the emerging leaders progress report. Sherry Machones requested that we discuss ALA Connect being down in August. Deb Sica moved to approve the amended agenda and minutes, Matt Ciszek seconded. Motion carried.

3. Secretary position

Action: Select a secretary to complete Paul’s term

Item Facilitator: Jen Maguire-Wright

 

Minutes: The Board went into a closed session to discuss the appointment of a Secretary to complete Paul Kelly’s term.

 

4. Board liaisons and RT representatives

Action: Discuss and appoint

Item Facilitator: Jen Maguire-Wright

 

Minutes: The Board confirmed committee liaisons. Jen Maguire-Wright will email existing representatives to see if changes are needed.

 

 

5. ODLOS EDI Strategic Direction Implementation Draft

Action: Information

Item Facilitator: Megan Drake

 

Minutes: Megan Drake is seeking feedback on the draft by July 31st. Please send feedback directly to her.

 

6. Emerging Leader Progress Report

Action: Information

Item Facilitator: Ana Elisa De Campos Salles

 

Minutes: Ana Elisa De Campos Salles sent in our sponsorship application to the Emerging Leader Program. She will send in our project proposal soon as they are requested. Three of the Board members met with the ALA Archivist at annual to discuss logistics of our project. It was recommended by the current Emerging Leader group that year two Emerging Leaders Project proposal needs to be more detailed. Lisa Johnston volunteered to be the Board contact for next year’s group.

 

7. GLBTRT Councilor Report

Action: Information

Item Facilitator: Ann K. Symons

 

Minutes: Ann Symons reported that very few things got done at Council this conference. More than two GLBTRT members elected to committees. The climate change resolution took the most time at Council because of procedure issues and was eventually adopted. The resolution on libraries as responsible spaces passed. There was a suggestion that we might want to add it to our toolkit. Council bid Keith Michael Fiels farewell. There were discussions at Council that business gets done at council forum instead of on the floor of Council.

 

8. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

 

Minutes: Liz DeCoster provided her monthly update on finances. The social earned $790. The Endowment is at $270,730. Membership and donations are very robust and ahead of where we were last year.

 

9. Announcements/Adjournment

Action: Information

Item Facilitator: Jen Maguire-Wright

 

Minutes: ALA connect outage for august starts on the 10th. We may need to post agenda and minutes to the listserv.

 

Meeting adjourned at 4:16 pm.

More...

Discussion 2017 June Executive Board Meeting Agenda and Minutes

by Paul Kelly (non-member) on Sat, Jul 1, 2017 at 01:35 pm

2017 June Executive Board Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 8:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

2017 June Executive Board Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 8:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

Vote: No

8:30 (5m)

 

Minutes: Called to order at 9:34 pm. Liz DeCoster, Matt Ciszek, Ann Symons, Ana Elisa De Campos Salles, Deb Sica, Peter Coyl, Joel Nichols, Megan Drake, Jen Maguire-Wright, David Isaak, Paul Kelly, Lisa Johnson, Sherry Machones, Roland Hansen, Ashley Faulkner, Peter Hepburn, Lisa Johnson present.

 

2. Approval of Agenda and Minutes

Action: Approve agenda for the May 2017 Executive Board meeting. 

Item Facilitator: Deb Sica

Vote: No

Supporting Information: Approval of minutes from the May 2017 Executive Board meeting. (Link: http://connect.ala.org/node/267016)

8:35 (5m)

 

Minutes: changes - add ODLOS as number 9. Add RT councilor report after treasurer report (item 4). Before meetings and dates, add discussion about ALA Connect. Changes to the last call minutes - add Liz. Minute changes approved.

 

3. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information: Liz will provide her monthly update on the Round Table’s finances.

 

8:40 (10m)

 

Minutes: April close numbers. See Liz’s spreadsheet. Operating revenues come from dues, donations, and sales. Ann - we only have one endowment, correct? Stonewall. We can’t transfer money out of that for general expenses. Restricted endowment. Do we also have a stonewall budget in the operating budget? It would be useful to have a stonewall line in the operating budget. The only thing we extract from the stonewall endowment is the $1,000. Can we have lines for the stonewall honorarium and one for stonewall expenses? Ann - do we need to ask Dan or Peter to verify with Bibliotecha what we should use the money for? Deb - no, it’s just a donation. We can vote, however, about where we want the money to go. Jen - we should acknowledge their donation in some way when we decide. Ann - at one of the upcoming meetings we should have a proposal for what we’d like to see that money for. Add to the July agenda. Jen - ALA membership is going down while Roundtable membership is going up. Should we be worried about that? Liz - we continue to purposefully underestimate our projected member growth due to this. Ann - what is our total balance right now? $30,979.

Links: GLBTRT_endowment_April2017.xlsxGLBTRT_adminfinancials_April2017.xlsxALA-AC-17-Treasurer-s-Report.docx

4. Councilor’s Report

 

Minutes: Climate change resolution passed. New resolution on responsible spaces. Also draft on inclusion, diversity and equity as an interpretation of the Library Bill of Rights. Deb - can we get gender neutral bathrooms as an issue of accessibility included in the language? 

 

4. Social Media Policy

Action: Discussion

Item Facilitator: Matt Ciszek

Vote:No

Supporting Information: The Board will discuss the latest updates/finalized version of the GLBTRT social media policy.


8:50 (10m)

 

Minutes: Matt - we were hoping to get all the work done before the meeting so we can vote. We’re going to open it up for discussion. News committee was unaware of what they should be doing WRT to social media; traditionally it’s been in the purview of the web committee. Going forward, this will be a joint responsibility between them. David Isaak: should some of this go into the procedures manual? Yes. Just give comments to Ana Elisa or Matt. 

 

5. June is GLBT Book Month

Action: Discussion

Item Facilitator: Ann Symons

Vote:No

Supporting Information: The Board will discuss formulating a yearly plan about what happens each month and who does what in preparation for June is GLBT Book Month.

 

9:00 (10m)

 

Minutes: This is the end of year two/start of year three. Ann - we usually leave the planning until way too late. Two suggestions: one, we have an ad-hoc committee until 2020, or we give it to the advocacy committee to work on. Deb - add it to their advocacy charge. Peter - it’s already part of their charge. Ann - but we can’t assign both the Open to All Toolkit AND GLBT Book Month to Advocacy - it’s just too much. Ana Elisa - can we assign the toolkit to the Resources committee? David - let’s have the advocacy committee create the advocacy plan by October. Deb - end of September? Megan will be liaison for that. Jen - next February is when we need our spokesperson locked in for 2019. Ann - ask Robin Roberts. David - have them not only come up with a timeline (including social media, timeline for working with OIF), but also a program of events, and execute it. Ann - we’d like to be able to have promo materials for the membership by the Midwinter conference. 

 

6. Open To All Toolkit

Action: Discussion

Item Facilitator: Ann Symons

Vote:No

Supporting Information: The Board will discuss both the Welcome To All posters progress as well as potential Open To All toolkit edits.


9:10 (10m)

 

Minutes: Peter - we need to update the list of recommended books. Have a first draft ready for the next meeting. 

 

 

7. New Conference Planning
Action: Discussion
Item Facilitators: Ann Symons

Vote: No

Supporting Information: The Board will discuss the latest changes to ALA’s conference program selection and planning process.


9:20 (10m)

 

Minutes: Deb - phase I, the information that we’re pressed to have by the Aug 25th deadline is our jury programs. Membership first, then chair, then committee meetings and business meetings. Three tiered rollout plan. History RT wants to partner with us for this coming annual. We could also partner with REFORMA on a jury program. Ann - by Aug 25th, how complete do the jury programs need to be? Peter - they have to be complete. Nobody is guaranteed a jury program. David - are we going to be on the Jury for 2020? No. Can we flip that? Peter - maybe we can all do programs together. Ann - what happens to Stonewall Book Awards program? Peter - unaffected. The point here is that they want to highlight the programming aspect of Annual and keep the RT type meetings out of the conference center.

 

 

8. News Committee Charge

Action: Discussion

Item Facilitator: Ana Elisa De Campos Salles/David Isaak

Vote: No

Supporting Information: The Board will discuss updating the charge of the GLBTRT News Committee.


9:30 (10m)

 

Minutes: Ana Elisa - charge was last updated in January 2014. Amelia and Ashley, co-chairs of the news committee, were brought in to help update it. Peter - are volunteers writing about books or is that the Reviews Committee? No - they don’t really post reviews, it’s more just informational blurbs. Matt - maybe the News Committee should change the format of GLBT News? Yes, they can format it however they want. Ana Elisa - let’s defer to Ashley from News Committee. Vote on the updated charge. Jen - how long will this be in effect? If it’s going to be a long time, maybe don’t namecheck Facebook and Twitter. David - we avoided saying social media because we didn’t want to imply they can start accounts themselves without board approval. Matt - let’s say “approved social media channels”. Voted, all in favor, non opposed.

 

9. ODLOS

 

Item Facilitator: Megan Drake

Minutes: Seeking feedback on the ODLOS Strategic Direction document by July 31st. Peter - outcome measure of success could be that a certain minimum number or percentage of EDI programs are selected by the Juries. 

 

9. Midwinter 2018 Social/Annual 2018 Social

Action: Information

Item Facilitator: Ann Symons/David Isaak

Vote: No

Supporting Information: The Board will begin preliminary discussions regarding the socials for both ALA conferences in 2018.


9:40 (10m)

 

Minutes: Why don't we repeat the location from the last time ALA was in Denver? Ann - could we ask them for the whole venue? Maybe if we have a sponsor? Megan - Mango have expressed interest in the past with sponsoring us. Next annual can be agenda item for the July meeting.

 

10. Emerging Leader Progress Report

Action: Information

Item Facilitator: Ana Elisa De Campos Salles

Vote: No

Supporting Information: The Emerging Leaders class of 2017/18 will present  their conference posters and update the Board on their work.

 

9:50 (10m)

 

Minutes: Working with ALA Archives. Need to create some forms for copyright release from donors. Make sure there's a steady stream of documents to archives instead of a massive dump (they’re part time). They can transfer their working google account to the RT. David will handle transferring the account. David - needs to be a committee that ensures continuity of contact with donors between change-over of emerging leader cohorts.

 

10. New ALA Connect

 

Minutes: Items from the current version do not go to Archives. We will call our shared files “Shared Files”. Matt - Web Committee Chair and Liaison to the Board from the Web Committee should have elevated privileges in the new system. Privacy - will our Connect be accessible to all or membership only? David - keep it membership only. Deb - keeping it public means more people can get the information. But isn't that what our website is for? Can we ask for both? Do we have specific poll needs? Peter - yes, for conducting meetings online. 

 

 

11. Meeting Dates and Times for 2017/2018 

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will settle a schedule for teleconference meetings in 2017/18. 


10:00 (10m)

Minutes: Third Wednesday of the month, 3 pm EST. Send out agendas on the listserv. Also post the minutes on the listserv. Also CC the ALA Archivist on any documents.

 

12. Announcements/Adjournment

Action: Information

Item Facilitator: Deb Sica

Vote: No

 

Minutes: Peter - encourages current RT members to contribute planned giving for ALA and name the RT in their pledge.

 

Meeting adjourned at 10:42 am.

 

10:10 (end)

More...

Discussion 2017 June Membership Meeting Agenda and Minutes

by Paul Kelly (non-member) on Sat, Jul 1, 2017 at 01:29 pm

2017 June Membership Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 11:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

 

1. Call to Order/Introductions

Action: None

2017 June Membership Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 11:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

 

1. Call to Order/Introductions

Action: None

Item Facilitator: Deb Sica

Vote: No

11:30 (5m)

 

Minutes: Called to order at 11:35.

 

2. Approval of Agenda

Action: Approve agenda for the June 2017 membership meeting. 

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will approve the agenda for the May 2017 membership meeting.

11:35 (5m)

 

Minutes: Add announcements to the agenda.

 

3. Emerging Leader Progress Report

Action: Discussion

Item Facilitator: Ana Elisa De Campos Salles

Vote:No

Supporting Information: The Emerging Leaders class of 2017/18 will present  on their conference posters and update the Board and membership on their work.

 

11:40 (10m)

 

Minutes: 

 

 

4. Golden Jubilee Timeline 

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the latest plans for celebration of the 50th anniversary of the GLBTRT.


11:45 (5m)

 

Minutes: Ad hoc planning committee open to volunteers. Looking for some local people in Chicago. Black Caucus and REFORMA are turning 50 in the same year.

 

 

5. GLBTRT Social ALA Annual 2017

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will promote the 2017 Annual GLBTRT Social (6-8pm Sunday, June 25th; Columbia College Chicago Library, 624 S. Michigan Avenue, Chicago, IL).

11:50 (5m)

 

Minutes: Roland gave directions and instructions to attendees for the 2017 social.

 

6. Program Changes

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the latest changes to ALA’s conference program selection and planning process.


11:55 (5m)

 

Minutes: Deb briefed those present on the new submission method for ALA conference programs for 2018 onward. 

 

7. Membership Committee Briefing
Action: Discussion
Item Facilitators: Membership Committee members (TBD)

Vote: No

Supporting Information: Members of GLBTRT’s Membership Promotion committee will be on hand to present their work to both the Board and GLBTRT membership.


12:00 (5m)

 

Minutes: Jeffrey from Membership - Started using Mailchimp, created templated letters. Reached out to 54 student groups. ALA memberships down 4%, but ours was up 16%. 

 

8. ALA Elections/Candidate Pools

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will reach out to the membership regarding running for ALA office.


12:05 (5m)

 

Minutes: 

 

9. GLBTRT Name Change

Action: Information

Item Facilitator: Deb Sica/Peter Coyl

Vote: No

Supporting Information: The Board will present on the history of GLBTRT, and how the group’s name has evolved over time. The Board will then discuss its method in soliciting new name suggestions from the membership over the past two months. The Board will then facilitate discussion between membership and the Board regarding the relative merits of these suggestions.


12:10 (25m)

 

Minutes: Member comment - whatever the name becomes, it needs to be instantly understandable to people outside of the group. Second member comment - we all struggle with labels. He appreciates the idea of using “Out” or “Pride” because we don’t have to continue adding letters. 

 

11. Announcements.

 

Minutes: Jen pitched the membership on volunteering. There were technical glitches, so submitted applications may not have been received by the Round Table. Peter - 3M has donated money to the RT for three years. They have a wall to sign in the exhibit hall as well as buttons.

 

 

12. Adjournment 

Action: Information

Item Facilitator: Deb Sica

Vote: No

 

12:35 (end)

 

Minutes: Meeting adjourned at 12:32 pm.

More...

File ALA-AC-17-Treasurer-s-Report

by Elizabeth DeCoster on Sat, Jun 24, 2017 at 09:33 am

DOCX File, 61.71 KB

Discussion 2017 June Membership Meeting Agenda

by Paul Kelly (non-member) on Tue, Jun 6, 2017 at 08:04 pm

2017 June Membership Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 11:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

 

1. Call to Order/Introductions

Action: None

2017 June Membership Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 11:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

 

1. Call to Order/Introductions

Action: None

Item Facilitator: Deb Sica

Vote: No

11:30 (5m)

 

2. Approval of Agenda

Action: Approve agenda for the June 2017 membership meeting. 

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will approve the agenda for the May 2017 membership meeting.

11:35 (5m)

 

3. Emerging Leader Progress Report

Action: Discussion

Item Facilitator: Ana Elisa De Campos Salles

Vote:No

Supporting Information: The Emerging Leaders class of 2017/18 will present  on their conference posters and update the Board and membership on their work.

 

11:40 (10m)

 

4. Golden Jubilee Timeline 

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the latest plans for celebration of the 50th anniversary of the GLBTRT.


11:45 (5m)

 

 

5. GLBTRT Social ALA Annual 2017

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will promote the 2017 Annual GLBTRT Social (6-8pm Sunday, June 25th; Columbia College Chicago Library, 624 S. Michigan Avenue, Chicago, IL).

11:50 (5m)

 

6. Program Changes

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the latest changes to ALA’s conference program selection and planning process.


11:55 (5m)

 

 

7. Membership Committee Briefing
Action: Discussion
Item Facilitators: Membership Committee members (TBD)

Vote: No

Supporting Information: Members of GLBTRT’s Membership Promotion committee will be on hand to present their work to both the Board and GLBTRT membership.


12:00 (5m)

 

8. ALA Elections/Candidate Pools

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will reach out to the membership regarding running for ALA office.


12:05 (5m)

 

9. GLBTRT Name Change

Action: Information

Item Facilitator: Deb Sica/Peter Coyl

Vote: No

Supporting Information: The Board will present on the history of GLBTRT, and how the group’s name has evolved over time. The Board will then discuss its method in soliciting new name suggestions from the membership over the past two months. The Board will then facilitate discussion between membership and the Board regarding the relative merits of these suggestions.


12:10 (25m)

 

 

12. Adjournment 

Action: Information

Item Facilitator: Deb Sica

Vote: No

 

12:35 (end)

More...

Discussion 2017 June Executive Board Meeting Agenda

by Paul Kelly (non-member) on Tue, Jun 6, 2017 at 08:03 pm

2017 June Executive Board Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 8:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

2017 June Executive Board Meeting Agenda

ALA Annual Meeting

 

Saturday, June 24, 8:30 am CST

Palmer House, Honore Ballroom

Chicago, IL

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

Vote: No

8:30 (5m)

 

2. Approval of Agenda and Minutes

Action: Approve agenda for the May 2017 Executive Board meeting. 

Item Facilitator: Deb Sica

Vote: No

Supporting Information: Approval of minutes from the May 2017 Executive Board meeting. (Link: http://connect.ala.org/node/267016)

8:35 (5m)

 

3. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information: Liz will provide her monthly update on the Round Table’s finances.

 

8:40 (10m)

 

4. Social Media Policy

Action: Discussion

Item Facilitator: Matt Ciszek

Vote:No

Supporting Information: The Board will discuss the latest updates/finalized version of the GLBTRT social media policy.


8:50 (10m)

 

 

5. June is GLBT Book Month

Action: Discussion

Item Facilitator: Ann Symons

Vote:No

Supporting Information: The Board will discuss formulating a yearly plan about what happens each month and who does what in preparation for June is GLBT Book Month.

 

9:00 (10m)

 

6. Open To All

Action: Discussion

Item Facilitator: Ann Symons

Vote:No

Supporting Information: The Board will discuss both the Welcome To All posters progress as well as potential Open To All toolkit edits.


9:10 (10m)

 

 

7. New Conference Planning
Action: Discussion
Item Facilitators: Ann Symons

Vote: No

Supporting Information: The Board will discuss the latest changes to ALA’s conference program selection and planning process.


9:20 (10m)

 

8. News Committee Charge

Action: Discussion

Item Facilitator: Ana Elisa De Campos Salles/David Isaak

Vote: No

Supporting Information: The Board will discuss updating the charge of the GLBTRT News Committee.


9:30 (10m)

 

9. Midwinter 2018 Social/Annual 2018 Social

Action: Information

Item Facilitator: Ann Symons/David Isaak

Vote: No

Supporting Information: The Board will begin preliminary discussions regarding the socials for both ALA conferences in 2018.


9:40 (10m)

 

10. Emerging Leader Progress Report

Action: Information

Item Facilitator: Ana Elisa De Campos Salles

Vote: No

Supporting Information: The Emerging Leaders class of 2017/18 will present  on their conference posters and update the Board on their work.

 

9:50 (10m)

 

11. Meeting Dates and Times for 2017/2018 

Action: Information

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will settle a schedule for teleconference meetings in 2017/18. 


10:00 (10m)

 

12. Announcements/Adjournment 

Action: Information

Item Facilitator: Deb Sica

Vote: No

 

10:10 (end)

 

More...

Discussion 2017 May Executive Board Meeting Agenda and Minutes

by Paul Kelly (non-member) on Mon, Jun 5, 2017 at 01:55 pm

2017 May Executive Board Meeting Agenda

Teleconference

 

Wednesday, May 17th, 6:00 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

2017 May Executive Board Meeting Agenda

Teleconference

 

Wednesday, May 17th, 6:00 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

Vote: No
6:
00 (5m)

 

Minutes: Meeting called to order at 6:05 pm EST. All present, except Liz DeCoster.

 

2. Approval of Agenda and Minutes

Action: Approve agenda for the April 2017 Executive Board meeting. Approval of minutes from the May 2017 Executive Board meeting. (Link: http://connect.ala.org/node/266454

Item Facilitator: Deb Sica

Vote:No
6:05 (5m)

 

3. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information: Liz will provide her monthly update on the Round Table’s finances.

6:10 (5m)

 

4. Executive Board Meeting Agenda for Annual

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the agenda for the GLBTRT Executive Board meeting at ALA Annual 2017.


6:20 (10m)

 

Minutes: Deb wanted to talk about structure of the membership meeting. What do we want to prioritize regarding those agenda? Ann - April minutes details several agenda items for the annual executive board meeting. Social media policy, June is GLBT Book Club, adding Open to All (advocacy). New conference planning will also be discussed at both meetings. Ana Elisa - exec board, she and David want to update the charge of the news committee. Ann - midwinter social should be on the agenda, too. David - also annual; based on prior experience, it can be very complicated. Ann - progress report from the emerging leaders. Perhaps they can bring their posters to the meeting and talk about what they’ve been working on? For both meetings? Recommendations for handoff to the next team? Ann - did we put in for an emerging leader next year? Deb has not heard back yet. Any need to talk about the golden jubilee timeline meeting? Meeting times schedule for 2017-18. 

 

5. Membership Meeting Agenda for Annual including facilitating a name change discussion

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the agenda for the GLBTRT Membership meeting at ALA Annual 2017. This will include the introduction of the proposed GLBTRT name change to the membership.
6:25 (10m)

 

Minutes: Membership meeting - EL report; name change discussion (put the names on posters and post-its, with blank ones for other ideas, have people choose their top three - allocate 25 minutes to it - three people get colored dots (green, yellow, red?); Peter - as we start the conversation, we should highlight how our name has evolved. Peter will handle that part of it. Deb will discuss how this got started and how we solicited suggestions. 11 total names came up. Some of them are very close to one another. Should we list all 11? Yes. Or should we reduce it before it goes to a vote? Ann - what happens if we change the roundtable name to GLBT book month? We should put the 11 names as an attachment to the meeting agenda. Jen will figure out the dot system. Ana Elisa - we should award the lion’s share of the meeting towards this. Should we put this last, to make sure we address everything else? Emerging leaders towards the beginning. David - we need to talk about reaching out for elections to cultivate a more diverse candidate pool. Intro of everybody and intro of new, and outgoing; ELs; jubilee; plug for the social; program changes; membership committee briefing; elections and candidate pools; name change. Ana Elisa - has anybody aside from membership committee been invited to talk? Deb is going to reach out to specific people.

 

6. Social Logistics Confirmation for Annual

Action: Discussion

Item Facilitator: Deb Sica/Sherry Machones/Matt Ciszek

Vote:No

Supporting Information: The Board will discuss logistics for the GLBTRT social at ALA Annual 2017.


6:35 (10m)

 

Minutes: Sherry and Matt are basically figuring this out. Sherry will pick up the alcohol in Wisconsin. Beer/Wine/Soda/Water. 2 cases of red; 2 of white. 2 or 3 different kinds of beer. 2 kinds of red, 1 kind of white.

 

7. Google Drive - Update and Next Steps
Action: Discussion
Item Facilitators: Deb Sica/David Isaak

Vote: No

Supporting Information: The Board will hear updates about the Google Drive GLBTRT website project.

6:45 (10m)

 

Minutes: Web committee has a demo site up; not ready to be shown yet. Each committee has their own webpage, and then the drive folders for committee materials. If you’re a member, you can login and access the materials, if you’re not you can’t. 

 

 

8. Changing Conference Program Process

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will discuss its current conference program approval process, and hear potential changes to that process.

 

6:55 (10m)

 

Minutes: Changes are going to be recorded programs are subject to juried processes, but anybody from the group can submit a program from April through August. Program selection will be completed by end of September. Roundtables will be represented in a selection process by the ALA jury. We’re only represented one fourth of the cycle. We will not be in the first jury. Ann - can anybody (individual) submit a program? Or only units? Can we be slapped with a sponsorship without our consent? David - there’s potential that there may not be ANY LGBT library services that make it through. Very concerning. 

 

 

9. Additional Film Program Added to Annual

Action: Information

Item Facilitator: Peter Coyl/Deb Sica

Vote: No

Supporting Information: The Board will hear details about the recently added film program for ALA Annual 2017.

7:05 (5m)

 

10. Welcome to All Poster

Action: Information

Item Facilitator: Deb Sica

Vote: No

7:10 (5m)

 

Minutes: Peter - Tess will follow up with Marcie at Advocacy. She contacted her on May 1st, and has yet to hear back. We’ll send a follow-up. Add toolkit edits to the Executive Board agenda. Open To All is the Toolkit. Make sure both are on the Executive Board Agenda (Open AND Welcome To All).

 

11. Adjournment

Action: Information

Item Facilitator: Deb Sica

Vote: No

7:15 (end)

 

Minutes: Adjourned at 7:20

More...

Discussion 2017 May Executive Board Meeting Agenda

by Paul Kelly (non-member) on Tue, May 16, 2017 at 08:30 am

2017 May Executive Board Meeting Agenda

Teleconference

 

Wednesday, May 17th, 6:00 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

2017 May Executive Board Meeting Agenda

Teleconference

 

Wednesday, May 17th, 6:00 pm EST

Dial-in info is as follows: 

Toll Free Number: 866-801-5789

Participant Passcode: 78965432

 

1. Call to Order

Action: None

Item Facilitator: Deb Sica

Vote: No
6:
00 (5m)

 

2. Approval of Agenda and Minutes

Action: Approve agenda for the April 2017 Executive Board meeting. Approval of minutes from the May 2017 Executive Board meeting. (Link: http://connect.ala.org/node/266454

Item Facilitator: Deb Sica

Vote:No
6:05 (5m)

 

3. Treasurer’s Report and Budget

Action: Update from the Treasurer

Item Facilitator: Liz DeCoster

Vote:No

Supporting Information: Liz will provide her monthly update on the Round Table’s finances.

6:10 (5m)

 

4. Executive Board Meeting Agenda for Annual

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the agenda for the GLBTRT Executive Board meeting at ALA Annual 2017.


6:20 (10m)

 

5. Membership Meeting Agenda for Annual including facilitating a name change discussion

Action: Discussion

Item Facilitator: Deb Sica

Vote:No

Supporting Information: The Board will discuss the agenda for the GLBTRT Membership meeting at ALA Annual 2017. This will include the introduction of the proposed GLBTRT name change to the membership.
6:25 (10m)

 

6. Social Logistics Confirmation for Annual

Action: Discussion

Item Facilitator: Deb Sica/Sherry Machones/Matt Ciszek

Vote:No

Supporting Information: The Board will discuss logistics for the GLBTRT social at ALA Annual 2017.


6:35 (10m)

 

7. Google Drive - Update and Next Steps
Action: Discussion
Item Facilitators: Deb Sica/David Isaak

Vote: No

Supporting Information: The Board will hear updates about the Google Drive GLBTRT website project.

6:45 (10m)

 

 

8. Changing Conference Program Process

Action: Discussion

Item Facilitator: Deb Sica

Vote: No

Supporting Information: The Board will discuss its current conference program approval process, and hear potential changes to that process.

 

6:55 (10m)

 

 

9. Additional Film Program Added to Annual

Action: Information

Item Facilitator: Peter Coyl/Deb Sica

Vote: No

Supporting Information: The Board will hear details about the recently added film program for ALA Annual 2017.

7:05 (5m)

 

10. Adjournment

Action: Information

Item Facilitator: Deb Sica

Vote: No

7:10 (end)

More...

Pages

The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

Subscribe to GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table)