GLBTRT Executive Board (Gay, Lesbian, Bisexual & Transgender Round Table) Committee

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Office for Literacy and Outreach Services Report to Committees and Roundtables

2013 ALA Midwinter Meeting – Seattle 

Programs at Midwinter

The OLOS Advisory Committee will meet on Saturday, January 26 from 8:30-10:00am in room 620 of the Washington State Convention Center (WSCC).

The Committee on Rural, Native, and Tribal Libraries of All Kinds will meet on Saturday, January 26 from 1:00-2:30pm in the Discovery room at the Grand Hyatt.

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Online Doc Future Agenda Items List

by Melody Townley on Tue, Sep 9, 2014 at 10:43 am

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

What is this?

Below are future board meeting agenda items.

How do you get an item on the board agenda?

Board members should share agenda item ideas on the board email list.  Note in your message subject that you are proposing an agenda item.  Non-board members should use the board contact form to share meeting agenda items to the board:  http://www.ala.org/glbtrt/about/contact/board 

The secretary will work with item-bringers, the chair, chair-elect and past-chair to craft agenda items.

Meetings will be cancelled if there are no agenda items to share out at least 10 days before a meeting.

Agenda items should be shared with the board about 15 days before the meeting.

Reports shouldn't be read in meetings.  Links to reports should be shared out on the agenda 10 days before the meeting so all will have time to read them.  Reports can also be shared out on the board email list or the board contact form at anytime.

Each agenda item should include the following:

    • Action: state the desired outcome of the item (what do you want the board to do with your item?)
      • discussion OR listen to a report/update
    • Item Facilitator: Who will take responsibility for this item during the meeting and attend to work that must be done outside of the meeting?
    • Vote: Will voting be required?
    • Time: Estimate amount of time needed on agenda
    • Supporting Information: Supply related documents or links to them.

 

Agenda Items List

Table of contents:

  1. Charge for Fundraising Committee (15 mins)
  2. Committee Member and Chair Guidelines (20 mins)
  3. GLBTRT Board Meeting Norms Proposal (15 mins)
  4. Web Site Updates & Marketing Proposal (15 mins)
  5. Potential Survey of GLBT Membership

 

1. Charge for Fundraising Committee (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt a charge for the GLBTRT Fundraising Committee

Item Facilitator: Bylaws Committee and Larry Romans

Vote: Yes

Supporting Information: The draft charge for this committee was not adopted at the board meeting during 2013 Annual Conference because it didn't mention planned giving.

    • The charge language posed at that meeting is located here: http://connect.ala.org/node/208502

    • The meeting minutes for 2013 are located here:
      http://connect.ala.org/node/208501
    • New proposed draft charge: “Identifies and solicits funds from sources, other than member dues, to increase the long term investment fund for the Stonewall Book Awards and to fund other initiatives as set forth by the GLBTRT Board. Develops and implements a fundraising plan to encourage more GLBTRT members and others to donate.  Develops a list of potential individual, corporate, and foundation donors. Plans and implements planned giving, sponsorships, projects, and other fund raisers, Coordinates with the GLBTRT Treasurer and the ALA Development Office.”

 

2. Committee Member and Chair Guidelines (30 mins) [David V will rework this item and share with the board for a future meeting.]

Original Request from Board Contact Form
http://connect.ala.org/files/2014-GLBTRT-Cmte-Meetings-Guideline-Request.docx [WORD doc]

Action: Discuss adoption of general guidelines for committee chairs and members that cover things like participation expectations as well as dismissal procedures.

Action: Discuss accommodating committee members who cannot attend scheduled committee meetings at MW or Annual Conferences.  Former chair of Rainbow Committee, Christie suggested this language for what would be allowable: "in case of extreme emergency* (such as family illness or stranded by weather, members on those committees who have acted in good faith all year be able to attend virtually at ALA Midwinter."

Item Facilitator: David Vess [or anyone who wants to volunteer]

Vote: n/a

Supporting Information for Posed General Guidelines:  

Hi all, I've already covered this in the procedure manual I had to craft while I was chair (just to keep myself straight).  In fact, I had to work with Amanda Clay using the dismissal procedure to remove someone from Stonewall.  It went smoothly.  I also used it several other times while I was chair but I can't recall the details. In each instance things went smoothly.

I just touched this up a but to incorporate some things said in this email thread. dsv

LINK to posed General Cmte Guidelines:
https://sites.google.com/site/glbtrt/cmteprocedures

Supporting information for Accomidating Committee Members who cannot attend scheduled meetings:

    • As you meeting scheduler (a job the past-chair does) you should know that we cannot guarantee that every OTR, Rainbow or Stonewall meeting will have wireless access.  We can request wireless or even wired access but no guarantees can be made as to if the service will be provided.  dsv
    • I share the following since I did a lot of work to assure we had 'legal' GLBTRT Board meetings on line:  As long as the meeting is in real-time (not in email or discussion forums), there is no ALA policy that says a committees cannot use such tools as Skype to add others into a meeting who couldn't attend because of an emergency.  Committee members will already know about the meeting far in advance since it's help at MW or Annual.   dsv
    • More about online meetings is here: http://connect.ala.org/comment/35139#comment-35139

 

3. GLBTRT Board Meeting Norms Proposal (15 mins) [Moved to September 2014 meeting]

Action: Motion to adopt the below meeting document as board procedure.

During June 13 board meeting, the board: 1. Wasn't sure if all the language was needed.  2. Brainstormed about where these procedures would be placed.  The GLBTRT Leadership Responsibilities document was one suggestion.  Board decided this was an item for the Aug 2014 Conference Call.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDRAFT GLBTRT Board Meeting Norms Document [Word Document, 2 Pages]

 

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

    • Examples: Look at any of the ALA division sites. They have their own header and color palette.
    • Costs:
      • Design of up to 6 feature slides for website: $400-500
      • Design of custom header for website and color scheme $400-500
      • List of potential slides to be developed: Book Awards; Elections; Committee Volunteering; Professional Resources Page; News site; Reviews site; OTR site; Rainbow Site;
      • If there is a concern with costs, I think it’s worth it to have professionally developed feature slides done first. We could live without a new website heading and color changes.

5. Potential Survey of GLBTRT Membership (10 mins) [Moved to September 2014 meeting]

Action: Update & Discussion

Item Facilitator: Karen Schneider

Vote: n/a

Supporting Information

 

6. Treasurer's Report (5 minutes) [September 2014]

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

- See more at: http://connect.ala.org/node/214246#sthash.aya6YUN4.dpuf

4. Web Site Updates & Marketing Proposal (15 mins) [Moved to September 2014 Meeting]

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

- See more at: http://connect.ala.org/node/214246#sthash.aya6YUN4.dpuf

 

Action: Update

Item Facilitator: Dale McNeill

Vote: n/a

Supporting Information: Dale will review the 10 month budget for GLBTRT.

 

X. Evaluation of the Structure of the Stonewall Book Awards Committee (15 mins) [Scheduled for 2016 ALA Midwinter Meeting]
 

Action: Motion to adopt the subcommittee structure of the Stonewall Book Award Committee.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Midwinter Meeting, the GLBTRT Board voted to split the Stonewall Book Award Committee into two subcommittees.  The board committed to revisiting this issue at the 2016 ALA Midwinter Meeting.  This issue is item 9 on the minutes from that meeting: http://connect.ala.org/node/217048

 
The motion language committing the board to this: The motion language was: Motion to split the existing sbac into 2 subcommittees, one for literature and non-fiction and one for Children and YA, with the notion in 2 years, we (the board) revisit this issue and decide if we want separate committees (i.e. literature and non-fiction).
 

X. Future of Stonewall Book Awards Program (15 mins) [Scheduled for 2015 August Board Meeting]

 

Action: Motion to continue to make the Stonewall Book Awards event be a program consisting of a speaker and awards presentations.  The program will not require tickets.

 

Item Facilitator: Round Table Chair

 

Vote: Yes

 

Supporting Information: At the 2014 Annual Conference, the GLBTRT Board voted to pilot a new kind of Stonewall Awards event at 2015 Annual.  

 

The minutes item is as follows:

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch
This item wasn't on the agenda, it grew out of discussion at the end of the meeting.
 
Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 
 
Taken from item 16 on the 2014 Annual Conference board meeting minutes: http://connect.ala.org/node/225623

More...

Online Doc 2014 ALA Annual GLBTRT Executive Board Meeting Agenda & Notes

by David Vess on Fri, Jul 11, 2014 at 01:42 pm

This document holds both the agenda and meeting minutes.  Each item has a minutes section.  The minutes for this meeting will be approved at the July board meeting.

Saturday, June 28, 2014
8:30 am to 11:30 am, US/Pacific
Location: Las Vegas Convention Center, Room N229

This document holds both the agenda and meeting minutes.  Each item has a minutes section.  The minutes for this meeting will be approved at the July board meeting.

Saturday, June 28, 2014
8:30 am to 11:30 am, US/Pacific
Location: Las Vegas Convention Center, Room N229

Attendees:  Present: R. Hansen, chair; A. Symons, chair-elect; D. Vess, past chair; D. McNeill, treasurer; P. Hepburn round table councilor; M. Freeman; M. Townley; S. Vaillancourt; R. Ridinger; L. Johnston; L. Romans; P. Coyl; M. Ciszek; F. Cervone; W. Walker; B. Graziano; I. Abrams; A. Johnson, secretary. 

1. Call to Order (Roland)

Minutes: The meeting was called to order at 8:32 A.M. 

2. Introductions (Roland)

Minutes: Introductions of all present were made.

3. Approval of Agenda (Discussion, Vote) (Roland)

Minutes: Item #9 will not need a vote, just a discussion.  The agenda was approved.   

4. Approval of Previous Board Meeting Minutes (5 mins)

Action: Approve minutes from 13 June board meeting.

Item Facilitator: Andrew Johnson

Vote: n/a

Background Information:

Minutes: The minutes of the June 13, 2014 Executive Board Meeting were approved.

 

5. 2015 ALA Annual Pre-Conference Committee (20 mins)

Action: Update & Discussion

Item Facilitator: Shawn P. Vaillancourt & Carrie Moran

Vote: n/a

Supporting InformationGLBTRT 2015 ALA Annual Pre-Conference Committee Report [Word doc]

Minutes: The meeting next proceeded to a report from the 2015 ALA Preconference Committee. The theme the committee is working on is Building LGBT Libraries. There were a number of questions raised: how much should it cost, do we want to make money on the event, how much should we pay speakers, should we focus on a specific type of library? It was pointed out that members of ALA cannot be paid for speaking. Discussion ensued. We should probably focus on public and school libraries. Symons felt we should keep the cost low. Our charge should be compared to other pre-conference events. It was noted that the information for this event needs to be to ALA offices soon. This item will be one of the items up for discussion at the August board meeting.

 

6. ALA Executive Board Liaison Visit (10 mins) 

Action: Hear a report from ALA Executive Board Liaison.

Item Facilitator: Roland Hansen

Vote: n/a

Supporting InformationALA Executive Board Talking Points

Minutes: The meeting next had a presentation from our representative from the ALA Executive Board, Sara Kelly Johns. She reported that current membership in the organization stands at 56,637, which is down slightly from last year. The organization has lost about five thousand members in the last five years. The number of student chapters has increased. The attendance at this conference as of Sat. morning stood at 18,000 which is slightly more than the Anaheim conference two years ago but less than Chicago last year. The Task Force on Equity, Diversity and Inclusion will begin its work at this conference. 

 

7. Appointment Process for Book List and Award Committees (10 mins)

Action: Information Sharing

Item Facilitator: Peter Coyl and Ann Symons

Vote: n/a

Supporting InformationGLBTRT Book List & Award Committee Volunteer Form [Word doc]

Minutes: The next item of business was the appointment process for book list and award committees. Plans are being made for these changes. Next year 22 members will be needed, one half of whom will serve a one-year term and half a two-year term. The committee chairs will need to be involved. Persons who wish to volunteer need to use the ALA volunteer form but provide more information than usual as to their qualifications. It needs to be noted that attendance at mid-winter is required; attendance at annual is highly recommended. 

 

8. Gender Neutral Restrooms at ALA Annual and Midwinter Meetings (15 mins)

Action: Discussion with Paul Graller or another representative from ALA Conference Services about our request for gender neutral restrooms at Annual and Midwinter.

Item Facilitator: Roland Hansen

Vote: n/a

Supporting Information:

Minutes: After Ms. Johns left, the next order of business was a discussion of gender-neutral restrooms. One such restroom has been designated at this conference. Paul Graller, ALA Conference Services, has reported no problems in setting up this restroom for this conference. In the future the location of these restrooms should be noted in the Scheduler. This type of restroom should be available at all conferences and division meetings. 

 

9. National GLBT Book Month (20 mins)

Action: Determine whether or not the round table wants to pursue establishing an ALA/GLBTRT National GLBT Book Month held every June.

Item Facilitator: Ann Symons, Peter Coyl

Vote: Yes n/a

Supporting Information / Questions:

Do we have the capacity and the interest for a new GLBTRT initiative: National GLBT Book Month/June?

Nel Ward, current GLBT News Chair, received a message from the editor of Chase's Calendar of Events asking if we would like to continue to have National GLBT Book Month listed under the name of ALA/GLBTRT.

Apparently this has been listed for the past 15 or more years. If you Google "National GLBT Book Month" there is not much information from a national GLBT book month. According to Chase, we "own" this and it is our decision about what we want to do with it.

Do we want to pick this up and make something of it? Do we have the capacity to take on a new initiative? Do we need a new committee?

Will it cost money? To be listed in Chase, “no”
To put together an annual initiative – yes
Can we get sponsorships?
Can we get celebrity endorsements?
Do we have the capacity to start one more initiative?
Do we have reliable volunteers?
Can we start small?
Will ALA help us publicize National GLBT Book Month?
Do we ask “membership” what they think beginning with the membership meeting tomorrow?

What are the negatives? What are the positives?

Mary Ghikas, in a message to me, noted: GLBTRT might want to take a look at a couple of "weeks" that are supported by ALA through the Divisions: Teen Tech Week (YALSA), Teen Read Week (YALSA), Preservation Week (ALCTS). You know Kim Olsen-Clark in Development; she's a good person to talk to about sponsorships. You might also want to talk with Charles Wilt about how he got Preservation Week rolling. I think he had some national partners - like LC -- that helped make the initial splash.  Mg

Minutes: Next up for discussion was the National GLBT Book Month. It has been listed in Chase Calendar of Events for many years. Do we want to keep the listing? Discussion followed. Paul Graller has said he would like more GLBT presence in the exhibit floor. The listing does give us a presence in a national reference publication. It was decided to keep the listing for now.

 

10. Charge for Fundraising Committee (15 mins)

NB: The language posed in a charge by Larry Romans and Joel Nichols posed at 2013 Annual didn't pass for a lack of mention of planned giving.

Action: Discuss new charge for fundraising committee.

Item Facilitator: Larry Romans

Vote: n/a

Supporting Information: The draft charge for this committee was not adopted at the board meeting at 2013 Annual Conference.

Minutes: Proposed changes to the Fundraising Committee will be completed by August and sent to the Bylaws Committee. 

 

11. GLBTRT Resources Committee Update (10 mins)

Action: Update & Discussion

Item Facilitator: Cat Walker

Vote: n/a

Supporting InformationGLBTRT Resources Committee Report [Word doc]

Minutes:  There was a report from the GLBTRT Resources Committee. Its work formally begins at this conference. The committee is already at work on its webpage. More bibliographies will be produced, such as one for hate crimes, transgender issues and Afro-American lgbt issues. This will be a professional tools page for librarians to use. 

 

12. GLBT News Progress (10 mins)

Action: Update to the board about the current progress of GLBT News. Thanks to Nel Ward, the out going chair of the news committee.  Introduction of incoming GLBT News chair John Mack Freeman. Brief highlights of what the committee has accomplished since the January redesign. Informing people on how they can help or get involved if they want to.

Item Facilitator(s): Roland Hansen and Mack Freeman 

Vote: n/a

Supporting Information:

Minutes: A report on the incoming, news committee chair was next. Mack Freeman reported GLBT News is updated on a continual basis.  Subscribers can sign up to receive a daily email from the site of the latest posts.  There are currently 107 subscribers. A typical week will have 8-15 news articles. There was a discussion of how to make the email subscription feature more well known.  Visit the contact page to sign up.  

13. GLBTRT Ad hoc Local Arrangements Committee - Draft Guidelines (10 mins)

Action: Motion to adopt the attached guidelines regarding our Local Arrangements Committee. The committee is the group that plans our socials.

Item Facilitator: David Vess

Vote: Yes

Supporting InformationDraft Guidelines for GLBTRT Local Arrangements Committee [Word doc]

Minutes: D. Vess submitted the above draft guidelines for the GLBTRT Ad Hoc Local Arrangements Committee.  The guidelines are based off of input from a number of people including our treasurer.  A motion to adopt the submitted guidelines was made and it will become the first entry in a GLBTRT procedure manual.  

 

14. GLBTRT Project Proposal Form -- Proposal (15 mins)

Action: Motion to adopt the draft project proposal form and add to website web forms along with the board contact form: http://www.ala.org/glbtrt/about/contact

Item Facilitator: David Vess

Vote: Yes

Supporting Informationhttp://connect.ala.org/node/114947

Minutes: The draft project proposal form was adopted by the board.  It is already in place on the GLBTRT website.  

 

15. Web Site Updates & Marketing Proposal (15 mins)

Action: Motion to enlist ALA design services to create custom branding for the GLBTRT website and create feature slides for use on the round table home page.  (David and David recommend priority be given to the slides.)

Item Facilitator: David Isaak, GLBTRT Web Cmte Chair & David Vess

Vote: Yes

Supporting Information:

    • Examples: Look at any of the ALA division sites. They have their own header and color palette.
    • Costs:
      • Design of up to 6 feature slides for website: $400-500
      • Design of custom header for website and color scheme $400-500
      • List of potential slides to be developed: Book Awards; Elections; Committee Volunteering; Professional Resources Page; News site; Reviews site; OTR site; Rainbow Site;
      • If there is a concern with costs, I think it’s worth it to have professionally developed feature slides done first. We could live without a new website heading and color changes.

 Minutes: This item was discussed but was tabled for a later board meeting.

 

16. Discussion About Costs of the Social and Stonewall Book Awards Brunch

This item wasn't on the agenda, it grew out of discussion at the end of the meeting.

Due to cost considerations, do we want to change the Book Awards brunch event and replace it with just a presentation? Do we want the presentation done as part of the Social? If so, does that become a ticketed event? It was pointed out that we had a $6,000 deficit from our last event. Here in Las Vegas, we are losing money as the brunch tickets cost $55, but the charge to us from the hotel is $75. The idea of doing away with the brunch and making it a program slot with the awards and a speaker or two was raised. Is there another option?  A motion was made and passed that the San Francisco awards be done as a program with a speaker and no ticket as a trial to see how this scenario works. There will be a booklet and a bookmark done for the event. 

 

17. Announcements

Minutes

    • It was reported that as of this morning, the challenge for the book awards endowment had generated $14,626. 
    • Total membership in the round table has stayed static at 917 members over the last two years. In relation to other round tables, this is good as many of the others have seen a drop in their membership.

 

18. Adjournment

Minutes: The meeting was adjourned at 11:30 A.M.  

 

Appendix Committee Reports

Board Reports

Committee Reports

Representative and Liaison Reports

  • Representative to Budget Analysis and Review Committee (BARC):
    [None Submitted]
  • Representatives to Diversity Council, a subcommittee of the Committee on Diversity: http://connect.ala.org/node/225620 [Word Doc] 

  • Representative to Freedom to Read Foundation (FTRF): 
    http://connect.ala.org/node/226420 [Word File] 

  • Representative to Legislation Assembly (ALA Committee on Legislation): 
    [None Submitted]
  • Representative to Office for Literacy and Outreach Services Advisory Committee [None Submitted]
  • Representative to Round Table Coordinating Assembly (RTCA): [None Submitted]
  • Liaison to New Members Round Table (NMRT):[None Submitted]
  • Liaison Planning and Budget Assembly (Treasurer Ex-officio):  
    [None Submitted]
  • Representative to Social Responsibilities Round Table [vacant]
  • Young Adult Library Services Association (YALSA): http://connect.ala.org/node/225619 [Word doc]
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Discussion Update on Conference Calls

by Ann Symons on Wed, Jul 30, 2014 at 09:41 pm

Conference Call Update:

I am currently working with the survey that Melody conducted about meeting times for conference calls.

The second Wednesday of the month will be the preferred date.   

We will not have a conference call on August 13th as we will have to have a conference call before September   10th.

The likely date will be Wednesday, August 27th, time TBD.

We will have our regular agenda items and then go into Executive Session to discuss the Emerging Leader applicants. 

Online Doc August 2014 Conference Call Agenda

by Melody Townley on Tue, Aug 19, 2014 at 01:45 pm

File Sturgis Cheat Sheet

by Matthew Ciszek on Thu, Jul 24, 2014 at 12:30 pm

PDF File, 282.52 KB

File Eli Mina's Intro to the Rules of Order

by Matthew Ciszek on Thu, Jul 24, 2014 at 12:29 pm

PDF File, 1.27 MB

Discussion Board Liaisons to Round Table Committees

by David Vess on Thu, Jul 10, 2014 at 11:15 pm

Guidelines for being a board liaison to a committee are noted in the GLBTRT Leadership Responsibilities document.  
 

Guidelines for being a board liaison to a committee are noted in the GLBTRT Leadership Responsibilities document.  
 
ALA members can view contact information of any committee or board member by visiting their group page, logging in and clicking the browser refresh/reload button.  Non-ALA members may contact GLBTRT membership by signing up for our email list.  The GLBTRT Contact page also lists ways to get into touch with select round table groups.

---------

 

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Online Doc GLBTRT Councilor's report, Annual 2014

by Peter Hepburn on Mon, Jul 7, 2014 at 01:47 pm

GLBTRT Councilor’s report

ALA Annual Conference 2014, Las Vegas, NV

July 7, 2014

 

So that was Las Vegas.

 

GLBTRT Councilor’s report

ALA Annual Conference 2014, Las Vegas, NV

July 7, 2014

 

So that was Las Vegas.

 

I admit, I was among those in ALA who was not thrilled by the notion of going to Las Vegas for conference.  I’d never been there before – the desert at 100+ degrees in summer is not a place for someone who grew up in the cool and wet Pacific Northwest and who can burn to deep redness with frightening ease – and it wasn’t on my “must visit” list.  But it was where ALA went, so it’s where I went as well, and conference happened.  So on to that!

 

Council was relatively quiet this conference with the exception – of course! – of the last session which ran over time and which, unfortunately, I had to leave early.  There were no resolutions that impact the round table insofar as we work with and represent the GLBT communities.  Instead, Council devoted time to other matters.  For example, it debated its own means of communications (which resulted in some discussion over the precise wording of periodic review).  It supported a resolution calling for the District of Columbia to have sufficient budgetary control so as not to jeopardize library service there should federal government services come to a standstill in the future.  It also spent significant time in the third session on documents that provided interpretation of the Library Bill of Rights, with lengthy debate on one such document coming from the Intellectual Freedom Committee and centering on ratings for library materials.  Alas, it was during that debate that I had to leave, and I will need to read the record of Council when it is available to see what outcomes from that meeting I missed.

 

Within the Round Table, I was able to attend the executive board meeting but not the membership meeting.  The former was run effectively, allowing us to consider a large amount of business and leaving ample time at the end for some in-depth discussion of some matters.  A highlight from the meeting for me was discussion of the online newsletter/blog and what an achievement it is.  Roland ably chaired his last meeting (and David attended his last meeting as past-chair), and we’ll now have Ann’s leadership in the year ahead.  It will be interesting to see what we all accomplish together by the end of the San Francisco conference next year.

 

I typically make it to almost no programs at conferences because of meetings, and this time was no different.  Similarly, I could not go to the Stonewall Brunch, though I have heard raves about the food and the speakers.  I’m glad to hear it was such a good event.  Happily, I was able to attend the social.  Yes, there were challenges in pulling it together, but the venue was pretty terrific.  Out of the way?  Sure.  But how great to be visible at the Las Vegas GLBT community centre!  Plenty of food, lots of familiar faces, some new names for me to get to know.  Roland’s partner Bill and those who worked with him deserve a lot of credit for such an enjoyable time.

 

The big thing for me at this conference was my installation on the ALA Executive Board.  I’ll remain the GLBTRT Councilor with two years left in that term, but as of 4:30 on the Tuesday afternoon of conference, I was a member of the Executive Board.  It will be a privilege to work with Courtney Young in her presidential year, and I look forward to the work ahead.  There will be much of it, I know.  My husband, Conrad, escorted me in to the Inaugural Brunch, and I was later told by Molly Raphael that in her recollection, it was the first time that same sex spouses were introduced, though partners have been (and were again this year as Gina’s partner Kathy escorted her in).  A few people commented to me on how it marks progress, and how it was meaningful to them, and I was touched.  On a lighter note, the ridiculously colourful Mr Turk blazer I wore drew a lot of attention, and I cheerfully let anyone try it on who wished.

 

A few other things about conference to draw your attention to:

  • Mack Freeman was this year’s Conable Scholar, receiving support to attend the conference and being shepherded around to many functions and meetings.  I saw Mack a few times, and I was proud that one of our members had earned that award.
  • The RT board has been working with ALA Conference Services on policies and practice surrounding gender-neutral restrooms.  It was good to see one in place at the Las Vegas Convention Center.
  • I did not make it to the Queerty party, but I heard it was a success.  Between that and the librarian portraits she was helping coordinate in the convention centre (plus all the other things I would guess she had on her plate), Ingrid was a terrifically visible and active board member at conference.
  • Council has a healthy contingent of GLBT members and allies, I’m always heartened to see.
  • Attendance and voting records for Council are linked from here:  http://www.ala.org/aboutala/governance/council/attendance_voting/vote_ta....  Other links on the side of that page take you to various pieces of Council business.  You are always welcome to contact me with questions or concerns.
  • I have posted a photoset from the conference to Flickr.  It is currently available at https://www.flickr.com/photos/liberrianph/sets/72157645445936564/

 

In closing, a few kudos and thanks.  My roommates (and great friends), Todd Krueger and Martin Garnar, are an excellent pair to share a hotel room with as well as conference talk and non-conference talk, meals and drinks and Olivia Newton-John.  David, Roland, Ann, and now Peter, as well as the other recent and current RT board members all contribute so well to the work that is being done.  I’ve met more of you still and enjoyed a lot of conversations while we were together.  There are even more of you I have yet to meet and talk with.  Please, tap me on the shoulder at a future conference event and say hello.

 

We’re in Chicago for Midwinter, and I hope to see many of you there.  Enjoy the summer!

 

Peter Hepburn

GLBTRT Councilor, Executive Board member

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File GLBTRT Online Meeting Tips for Adobe Connect

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The GLBT Round Table is governed by an elected executive board.  The board consists of the chair, chair-elect, past-chair, treasurer, secretary, councilor, and five directors-at-Large.

The executive board will:

  • provide oversight and long-term planning for the round table, including: goal-setting, programs, projects, activities, and publications;
  • conduct and review all business between membership meetings;
  • carry out  the formal decisions of  membership;
  • review and approve an annual round table budget;
  • report activities to membership through round table communication channels; and
  • make recommendations to membership by all round table communication channels.

Board votes may be conducted by mail, electronic system, or conference call, provided that all board members are canvassed simultaneously. The chair has the authority to set a time limit within which the votes shall be recorded. If no such time limit is set, no vote shall be counted unless received within 30 days of the date the text of the matter to be voted upon was sent properly addressed to all board members.

Complete descriptions of board member and committee chair roles, are in the Leadership Responsibilities section of the procedure manual.

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