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ACRL ULS Executive Committee Committee

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Discussion ALA Midwinter Virtual Meeting Agenda

by Alexandra Rivera on Wed, Jan 24, 2018 at 12:18 pm


Here is the agenda for next week's meeting.

- Alex


ACRL ULS Midwinter 2018 Virtual Meeting - AGENDA

DATE: Tuesday, Jan. 30, 2018

1:00 - 2:00 p.m. Eastern

10:00 - 11:00 a.m. - Pacific


CONNECTION INFO: (Please join a few minutes early if you haven’t used BlueJeans before)


Here is the agenda for next week's meeting.

- Alex


ACRL ULS Midwinter 2018 Virtual Meeting - AGENDA

DATE: Tuesday, Jan. 30, 2018

1:00 - 2:00 p.m. Eastern

10:00 - 11:00 a.m. - Pacific


CONNECTION INFO: (Please join a few minutes early if you haven’t used BlueJeans before)

BlueJeans Meeting URL:

Meeting ID: 4071233074



  • INTRODUCTIONS - Name, committee/discussion group, and 1 - 2 words describing something that is currently resonating with you professionally.



    • Emerging Leader selection - Alexandra Rivera

    • Creation of email listservs for your committee (if desired)  Alexandra Rivera


  • COMMITTEE REPORTS - (please include updates, project ideas, questions for full Executive Committee for input, and your planned activities for rest of the year)

    • ULS Outstanding Professional Development Award selection - Kerry Creelman, Vice Chair, and Chair of Awards Committee

    • Future of University Libraries Discussion Group - Carrie Forbes, Co-chair
        Should ULS try to submit, as a section, a proposal for the ALA Symposium on the  Future of Libraries?   

    • Procedures Committee - Nancy Gibson, Chair

  Update and maintenance of Libguide Style Guide

  • Update on 2018 ALA Annual Program Committee - New Orleans - Amanda Peters, Chair

Other Committee Updates….


  • Additional Topics (if time allows)


Discussion ALA Annual Meeting - time, date, and draft agenda

by Rebecca Blakiston on Fri, Jun 9, 2017 at 12:08 pm

We'll be meeting in-person at ALA on Saturday, 6/24, 8:30-10am, Palmer House, Clark 05.

Add to your schedule.

See the draft agenda. 

I'll be finalizing the agenda in the next week or so. Please send me your ideas for other agenda items!


Discussion ALA Midwinter Meeting - Time, date, & agenda

by Rebecca Blakiston on Wed, Jan 11, 2017 at 10:50 am

I have attached our agenda for our virtual Midwinter meeting, to take place Friday 2/3/17 at 11am PT.

Let me know if you have any questions and see you then!


Event Executive Committee Meeting (ACRL ULS)

by ALAConnect Helpdesk (staff) on Wed, Jun 10, 2015 at 05:29 pm
ULS Executive Committee Meeting

            ALA Annual, June 27, 2015, 8:00-10:00 am

            Hilton Union Square, Union Square 14


ULS Executive Committee Meeting

            ALA Annual, June 27, 2015, 8:00-10:00 am

            Hilton Union Square, Union Square 14


  1. Call to Order—Marilyn Myers, Chair
  2. Introductions
  3. Approval of Minutes of the March 11, 2015 meeting [posted to ALA Connect]
  4. Best Practices in Leadership document for Committee Chairs and Discussion Group Conveners—Beth Filar Williams
  5. Communications Committee Charge proposed amendment—Jody Bailey
  6. Emerging Leaders selection and project for ULS
  7. ULS Award status report—Jason Martin
  8. Budget review
  9. Committee Reports

           a. Academic Outreach Committee

           b. Committee on the Future of University Libraries

          c. Communications Committee

          d. 2015 Conference Planning Committee

          e. Membership Committee

          f. Nominating Committee

          g. Procedures Committee

          h. Technology in University Libraries Committee 10.

    10. ULS Annual Report 

    11. Scheduling of future meetings at Midwinter and Annual

          a. All-Committees Meeting 

    12. Retired member engagement

     13. Announcements       


Online Doc Campus Administration and Leadership Discussion Group Notes from MW2015

by Lynn Baird on Sat, Feb 21, 2015 at 07:14 pm

ACRL ULS - Campus Administration and Leadership Discussion Group
ALA Midwinter 2015, Sheraton Chicago
January 31, 3-4 PM

Guest speaker: Rick Stoddart - Head of User & Research Services, Univ of Idaho

Recorder: Josh Petrusa, Butler University

ACRL ULS - Campus Administration and Leadership Discussion Group
ALA Midwinter 2015, Sheraton Chicago
January 31, 3-4 PM

Guest speaker: Rick Stoddart - Head of User & Research Services, Univ of Idaho

Recorder: Josh Petrusa, Butler University

Rick is here to facilitate a conversation about guns on campus and how this law affects libraries.
Idaho passed a law in 2014 permitting retired law enforcement officers or those with certain permits to carry a firearm in public education environments; excluding sports arenas, student housing, but including the library

Mentioned ALA code of conduct on meetings - here to have a conversation that is respectful.

Rick is not an expert, just a concerned party; having done some research in trying to figure out policies and best practices, framed around four questions:

What is the campus situation/concerns for the library? concealed weapons are allowed on campus and in the library. If staff see a weapon, they are allowed to ask if a person has a permit, but the individual does not have to respond. The policy is to call 911 so that an officer can answer - carriers must respond to question if asked by law enforcement.

Library has no speaker system, alarm or alert system. Is there an internal panic button? Need to respond in the proper way to the situation, and all-campus alerts may not be fast enough to respond to situation in the building. Library needs updated evacuation plan, better communication to librarians about what do to.

What resources are available? Training - had a shooter incident training via video that was available from campus security. Are there experts on campus? Campus security is one - could they do a floor by floor security assessment of the building? Made a libguide about other policies on the subject. Public Library Quarterly article "can i bring my gun" about policies in public libraries written by law librarian at Idaho. Perhaps need to have policies for certain patrons..

What relationships have been established or can be built? The law library is a resource, campus security is another; trying to have regular meetings with them, know they're welcome in the library, encourage them to help close the building. Also, is there a relationship across ALA which needs to be stronger in discussion on the topic?

What policies can be developed in response to this problem? Best policy is to always call the police first. Also have developed standard syllabus language - usually to protect the rights of those to bear arms. need to develop the right awareness and communication about policies the library needs to have in place.

Question - why are you here and what questions do you have?

Issue brought up by staff - what do we do if a shooter happens. Campus security came to talk, but it was an odd talk - they talked about what they do on campus regularly, but didn't have a protocol for an active shooter, said it was too chaotic to deal with. Was a difficult conversation to have, also a different conversation with staff about what to do because it's too charged. 

Concern from an urban institution - university/public collaboration - gets a large number of homeless and community patrons. Security wants to restrict use as a solution. Response has been walls and doors and swipe card restrictions. Volatile situations can happen anywhere.

Is this an issue where campus security keeps evolving its position? Do they understand the library as a sometimes lightly staffed open public space? One concern that library admin weren't sufficiently worried about getting proper planning in place - difficult to get the conversation going. 

Opposite experience - campus safety officer had developed training modules on active shooter issues, promoted them to campus. did a review of the library space, found problem points, then integrated that into the training done for library staff. Worked through options for responses for staff in various areas based on what might happen in a potential situation. 

Similar experience - police chief used the library as the first place to train his officers on how to handle an active shooter. Similar situation at north Texas - but, typical response is to get in a room and turn off the lights, but the building now has motion sensor lights, so ...

Community college in Florida - response from security was shelter in place; now the new response is run, hide, fight. Also recommended diversion techniques. new building being constructed, this time with considerations for the new security issues which need to be addressed.

Issue is a good way to connect with campus security office - building walkthrough, recommendations for security features, staff training, etc.

any planning to prepare for a situation like this?

There’s an internal panic button that goes to facilities that's computer based. Many others have a phone button. Another new initiative is the room tech/equipment requirements - switch phone line that used to go to IT, now goes to security.

Discussing issue with provost level committees gave visibility to the rest of university admin - be reminded of how different the library's public role is versus the rest of the university. 

Question of how architects are dealing with this in library design.

Addressing the culture of having staff feel prepared, but not the burden of taking on terrible issues. staff have worries about being able to support, reach out, counsel on a variety of campus issues - give them resources to help answer questions, but that they don't need to be ready to respond to any kind of student behavior issue.

concern over redesign of service points - are staff all in the same place? need campus security to look at the plans and say if they're safe. also need to redesign for 24 hour access - what are the concerns for that?

Did your trainings address what staff should do or what staff should do for patrons?

Response same as for fire - save yourself, do what you can to help others only if you can. different training for faculty in classes.

Idaho - sexual assault response is required of everyone on campus, but shooter training is only required of staff. How do we make this work? Is there a role for the library in education?

In IL - state library association was helpful in disseminating info on what can/should be done for libraries in that state.

Can ALA help?

Difficult since everything is different state by state. Different laws city by city let alone in the states. Too big for ALA with moving targets for states. Could ALA help with best practices for library design around security and safety?

Sticker on the door? different in each state. could ALA help design those? sometimes stickers draw attention to themselves and get pro-gun protestors to show up and cause trouble.

Issue with flash mob at UVA undergrad library. kept patrons from leaving via the main entrance due to congestion. found no students chose to use the emergency exits, so now staff are trained to encourage use of emergency systems in the case of emergency. similarly staff are trained on fire drills in library, but students are not.

ALA code of ethics - how do we balance personal safety and rights. but also talks about advocating conditions for the safety and welfare of all employees. how do we balance our ethics on that? also personal convictions versus campus policy? plenty of complexity here on safety and welfare versus rights of individuals. 

in Texas, corporations can choose to not allow open carry, because of employees concern. different in private versus public institutions? or are state controls slipping because state support is slipping?

 How would you respond to someone carrying in your library? someone exercising their right in your library - what is your response and do you know what they are allowed to do? 

in MN, it's not allowed. Argument is that places that allow open carry have fewer incidents. Hard to prove. so many spaces on campus where this is an issue. 

is the open carry policy an issue that affects student decisions regarding admissions? do parents and prospective students know/care? 

Is Idaho's LibGuide is a public libguide? yes, it will be sent out on to the list of attendees. 

Could ALA maintain a site that kept up to date on laws state by state?

Security consultants brought in on building redesign, but they only really talked about locks and cameras, not on how the space could be used in an incident.


Discussion ULS Academic Outreach Committee Midwinter meeting agenda

by Kerry Creelman on Fri, Jan 16, 2015 at 04:29 pm

The Academic Outreach Committee will meet during the ULS All Committee Meeting Saturday, January 31, 10:30-11:30am in the Sheraton Chicago, Ontario Room.

The meeting is open and anyone interested in the work of committee and a discussion on Assessment of Outreach Efforts: Best Practices & Successful Strategies is encouraged to attend!

Online Doc ULS Memebrship Committee Midwinter 2015 Agenda

by Leslie Sult on Fri, Jan 16, 2015 at 03:14 pm


Association of College and Research Libraries (ACRL) University Libraries Section (ULS) Executive Committee


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