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Online Doc Resources for RUSA Section and Committee Reviews

by Anne Houston on Tue, Jan 13, 2015 at 08:20 pm

This resource page is to provide chairs of RUSA sections and RUSA-level committees with the information needed to complete the reviews which are required every few years (see schedule below).  

The review process is organized by the RUSA Organization & Planning Committee. For questions or further information, please contact the chair of O&P or any member of the committee.   The current roster is available at http://www.ala.org/rusa/contact/rosters/rusa/rus-org. 


 

This resource page is to provide chairs of RUSA sections and RUSA-level committees with the information needed to complete the reviews which are required every few years (see schedule below).  

The review process is organized by the RUSA Organization & Planning Committee. For questions or further information, please contact the chair of O&P or any member of the committee.   The current roster is available at http://www.ala.org/rusa/contact/rosters/rusa/rus-org. 


 

 

Why are committee and section reviews conducted?

The RUSA Organization and Planning Committee reviews the non-administrative RUSA-level committees and the sections of RUSA every four years on a staggered basis. Section executive committees are responsible for review of committees and discussion groups within their sections. The purpose of the review is to determine whether the committee or section continues to serve a useful purpose within the division and to give members an opportunity to recommend changes in the structure of their own committee or section and of RUSA as a whole.  

In addition, the purpose of a RUSA section review is to provide a self-study for the benefit of both the section and the division.  The purpose of the review is to:

  1. determine the effectiveness with which the section continues to serve its current and potential membership and to give the section a process for growth and development as it sets goals and plans for the future; and
  2. insure that the section is appropriately engaged with overall RUSA goals and planning.

(from http://connect.ala.org/node/173374)

 


 

When are committee and section reviews conducted/due?

The schedule for committee and section reviews has recently changed:

ALA equivalent year

Section and Committee reviews

2014-2015

no reviews

2015-2016

CODES, HIST & RSS

2016--2017

all RUSA Committees

2017-2018

BRASS, MARS & STARS

2018-2019

no reviews

2019-2020

CODES, HIST & RSS

2020-2021

all RUSA Committees

2021-2022

BRASS, MARS & STARS

See http://connect.ala.org/node/223566 for details of the revised schedule, approved by RUSA Board May 16, 2014.  

Reviews will generally be due on March 1 (for example, March 1, 2016 for review year 2015-2016).  

 


 

How does the process work?

The following outlines what should be included in the review.   Be sure to date all documents and number pages.  The final document should be sent to the chair of O&P in PDF format.

For committee reviews:

In preparation for the review, the chair of the committee will send to the Organization and Planning Committee answers to the following questions:

  1. What is the charge of the committee?
  2. How does the committee’s charge and activities support the current RUSA Strategic Plan? (Please list specific activities or accomplishments).
  3. What challenges will the committee face in the next 4 years?  In light of these challenges, what changes should take place in the committee’s organization, activities or goals?
  4. What other committees in RUSA or ALA perform similar functions to this committee? Is there any overlap with this committee and other relevant ALA/RUSA committees? And if so, how might this duplication of effort be eliminated?

The answers to these four questions should not exceed ten pages. The Organization and Planning Committee will post an archive copy of the answers to its ALA Connect site.

 

For section reviews:

The section review consists of two parts: a) The answers to five self-study questions (ten pages maximum); and b) an appendix containing committee reviews.

A. Self-Study Questions

  1. How is the section supporting the current priority areas of RUSA?
  2. What does the section do well?
  3. What challenges does the section face in the next four years?
  4. What changes need to be made to face those challenges?
  5. What recommendations do you have for going forward?

The answers to these four questions should not exceed ten pages. The Organization and Planning Committee will post an archive copy of the answers to its ALA Connect site.

 

B. Committee Reviews

Each committee within the section will answer the following questions. The committee review should help inform the section’s answers to the self-study questions. There is no page limit to the committee reviews.

 

  1. What is the charge of the committee?
  2. How does the committee’s charge and activities support the current RUSA Strategic Plan? (Please list specific activities or accomplishments).
  3. What challenges will the committee face in the next 4 years?  In light of these challenges, what changes should take place in the committee’s organization, activities or goals?
  4. What other committees in RUSA or ALA perform similar functions to this committee? Is there any overlap with this committee and other relevant ALA/RUSA committees? And if so, how might this duplication of effort be eliminated?

 

Procedures

1. The RUSA Organization and Planning Committee will provide the following:

  1. Advance notification of the review schedule
  2. Advice and support from the Organization and Planning Committee chair and liaison(s)
  3. A copy of the Organization and Planning Committee report to the RUSA Board at the conclusion of the review
  4. An official archive copy of all reviews on ALA Connect

2. The section will provide the following:

  1. A designated committee to prepare the section review
  2. A liaison to the RUSA Organization and Planning Committee
  3. A report containing answers to the self-study questions with an appendix containing the content of the committee reviews

(from http://connect.ala.org/node/173374)

 


 

What is a section or committee chair responsible for?

The section or committee chair is responsible for ensuring that the review committee is appointed and that the review is completed on time.  

 


 

What is the RUSA O&P committee chair responsible for?

The Chair of RUSA Organization and Planning is responsible for letting section and committee chairs know that a review is due.  While this needs to take place by the beginning of the review year, it should ideally take place by Midwinter of the year before so that the section or committee has plenty of time to appoint a review committee for the following year.  (For example, by Midwinter of 2015 for a review due in the 2015-2016 year.)  The chair of O&P should copy the section or committee’s representative to O&P on this correspondence.  

 


 

What is the section or committee’s representative to RUSA O&P responsible for?

Each section or committee has a representative on RUSA O&P.  This representative can serve as a conduit for information between O&P and the section or committee, and ensure that the section or committee is on time to meet the review deadline.  

 


 

What does RUSA O&P do with the self-studies?

The RUSA O&P Committee will appoint a sub-committee to review each self-study.  The sub-committee will write a summary of the self-study including any recommendations for the section or committee or for RUSA Board in response to the self-study.   O&P as a whole will discuss the summaries; and then produce an Executive Summary of the summaries to go to RUSA Board, including recommendations and a timeline for recommendations.  The summary may be in form of motions to take to RUSA Board.

 


 

Tips:

  • The Organization and Planning Committee strongly recommends that a section conduct a SWOT analysis at the beginning of the review process to help gather the information needed to answer the self-study questions. For an introduction to SWOT analysis, the section can consult IFLA’s case example of the Indian Library Association’s SWOT analysis (http://www.ifla.org/node/5749) as well as this brief explanation from MindTools.com (http://www.mindtools.com/pages/article/newTMC_05.htm).)

  • Sections should include membership statistics if at all possible, and examine membership trends over time.  These statistics are generally available from the RUSA office, though the office should be given plenty of time to compile any needed figures.  

  • Statistics on attendance at recent section programs, webinars, events, etc. are useful to include.  Because this information is not kept in any centralized place by the RUSA office or ALA conference services, sections may want to think about a way to organize and document attendance on a regular basis.

  • Sections and committees may wish to consult earlier self-study reports  for reference:

More...

Online Doc Minutes - ALA Annual - 2012

by Liane Taylor (non-member) on Mon, Jun 25, 2012 at 12:36 am

Online Doc Minutes, 1/22/2012

by Liane Taylor (non-member) on Mon, Jan 23, 2012 at 08:41 am

Online Doc RUSA Section Review - DRAFT 4

by Liane Taylor (non-member) on Mon, Jan 23, 2012 at 08:35 am

I have edited the content regarding RUSA section reviews for the RUSA Guide to Policiies and Procedures to reflect the committee's recommended changes made during the 1/22/12 Midwinter meeting.

Online Doc RUSA Section Review DRAFT, June 2011

by Mary Mintz on Wed, Jun 22, 2011 at 11:02 am

Subcommittee Report on Section Review
RUSA Organization and Planning
June, 2011

Meeting Discussion
A. Current section review process from the RUSA Toolkit provided.

B. Review the new draft proposal for the section review process (see below) with new, revised, and continuing questions.

 

C. Should section committees continue to conduct separate reviews that become part of the overall section review report?

 

Subcommittee Report on Section Review
RUSA Organization and Planning
June, 2011

Meeting Discussion
A. Current section review process from the RUSA Toolkit provided.

B. Review the new draft proposal for the section review process (see below) with new, revised, and continuing questions.

 

C. Should section committees continue to conduct separate reviews that become part of the overall section review report?

 

C. Should we suggest/require that sections engage in a SWOT as part of their review and planning processes?

 

D. Next steps:  form a subcommittee with October 30 deadline?

RUSA Guide to Policies and Procedures –DRAFT THREE/6-22-2011

See attachment.
 

 

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Online Doc RUSA Organization and Planning Committee - AGENDA -- Annual Conference 2011 New Orleans

by Mary Popp on Wed, Jun 22, 2011 at 07:38 am

Attached please find 2 documents:

  • Agenda
  • Document on Questions for Committee Reviews

Two additional documents will be posted here before the conference:

  • Draft report to the RUSA Board about 2010-2011 committee reviews
  • Latest draft of plan for revising section reviews

Online Doc RUSA Organization and Planning Committee - June 13, 2011

by Mary Popp on Thu, Jun 9, 2011 at 04:23 pm

 

Hi, everyone!   I am looking forward to talking with all of you on Monday.  Here is information about the meeting:

Monday June 13, 2011

2:30 – 4:00 pm (Eastern)

1:30 – 3:00 pm (Central)

12:30 – 2:00 pm (Mountain)

11:30 – 1:00 pm (Pacific)

Feel free to bring your lunch if you like.

 

Hi, everyone!   I am looking forward to talking with all of you on Monday.  Here is information about the meeting:

Monday June 13, 2011

2:30 – 4:00 pm (Eastern)

1:30 – 3:00 pm (Central)

12:30 – 2:00 pm (Mountain)

11:30 – 1:00 pm (Pacific)

Feel free to bring your lunch if you like.

We will try an experiment for this meeting.  We will use the FreeConferenceCall service for our meeting.  This is something that RUSA is working with.  It is nice because we can record our meeting for anyone who cannot attend in person. 

All are welcome. If you are not a member of the Committee, please write and RSVP your attendance at the meeting.

Here is the information you will need to connect to the call:

Phone number:  605-477-2100

Participant access code:  204671 # (pound)

Commands:

            Exit call   (star) * 3 

            Mute/unmute  (star) * 6

Charley is on vacation, so I will be calling him on his cell.  If there is anyone else who has difficulty calling long distance to connect to the conference call, PLEASE CONTACT ME ASAP.

The agenda for our meeting is attached.   I had to make a last minute change because Mary M. will not be able to join us for the call.  Her nephew was tragically killed recently and the memorial service will occur during our call.  We send our thoughts and prayers to Mary and her family.

 

 

More...

Online Doc Review Procedures -- Draft 3

by Mary Popp on Wed, Jan 5, 2011 at 03:34 pm

For discussion at Midwinter--latest draft of review procedures for section and committee reviews.

To implement the RUSA Division Level Recommendations. 

Subscribe to RUSA Restructuring Task Force (Reference and User Services Association)