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ALSC Board of Directors Committee

In: Association for Library Service to Children (ALSC) -- Governance

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to respond to the Budget Committee's recommendation to fund the School-Age Programs and Services Committee proposal (attached) for Tween Non-fiction/fiction Paired List Bookmarks and Book List for up to $1500 from the FY2017 Children's Library Services Endowment funds.

Greetings, Board--

As we are currently convened in an online meeting, I would like to include an additional agenda item which has just come to our attention today regarding the Librarian of Congress. The Office of Government Relations (OGR) for the ALA Washington Office has invited ALA divisions to endorse a letter to the Senate Rules Committee asking them to rapidly vote to recommend to the full Senate that Dr. Carla Hayden be confirmed immediately to serve as the nation’s 14th Librarian of Congress.

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Discussion Online Board Meeting: ALSC Leadership Transition Plan

by Nina Lindsay on Thu, Mar 9, 2017 at 10:45 pm

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

I’m calling to order this online meeting of the ALSC Board Directors.  We will have two items of business; one small new business item that I will introduce within a few days; but our major and first item is to discuss and approve a transition plan for the Board vacancy created by the recent resignation of Betsy Orsburn from the office of ALSC President.

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion.  I am pasting background and a plan below for your review before we begin.

As we establish quorum, I would like to open by thanking Betsy for her service. While this must have been a very difficult decision, I am glad she is able to focus on her health, and I wish her the very best.

Background

Our Bylaws , at http://www.ala.org/alsc/aboutalsc/governance/bylaws provide for the governance of our organization.  The ALSC Executive Committee, in consultation with the co-chair of ALSC’S Organization and Bylaws Committee, have reviewed the Bylaws for guidance in handling this vacancy.

Article V. Sec. 3 states that:

In the event that the office of president becomes vacant, the vice-president shall become president and shall continue to fulfill the duties of the vice-president until the results of the next election are certified.

That will inform immediate transitions on the Board; however, as we head into Board year 2017-2018, Betsy’s vacancy moves to the role of Immediate Past President. The Bylaws do not explicitly provide for replacement of that position.  The ALSC Handbook of Organization does outline specific duties of the Immediate Past President, which then need to be addressed. 

Considering what will best serve the organization during the course of this vacancy, ahd guided by our Bylaws, the Executive Committee and Organziation & Bylaws co-chairs have agreed on the following plan:

Transition Plan

1) As provided in Article V. Sec 3, I will assume the office ALSC President immediately, concurrently serving as ALSC Vice-President/President-Elect.

2) On April 12, 2017, when the ALA Election results are certified, the newly elected Vice-President/President-Elect will assume that role immediately. (The candidates have been alerted of this.) They will carry that role through the 2017-18 term, as I will for President.

3) At the conclusion of the ALA 2017 Annual Conference, Andrew Medlar’s term as ALSC Past President concludes, and that Board position will remain vacant for the 2017-2018 year.   There is no provision for replacing that position on the Board, as it specifically results from having the experience of serving as both VP and President, “contributing, from the experience as president and knowledge and insight gained, to the future direction and leadership of ALSC.”  (from the Handbook of Organization). We have been operating with a 12 member Board, which is high-functioning, voting generally in consensus and easily establishing a quorum. Bylaws Article 7. Sec. 2 provides for establishing a quorum in a vacancy, suggesting that operations with a vacancy are expected. The Board will retain the provided number of Directors at Large.  Finally, many ALA Division Boards, as well as those of other organizations, are smaller than ours.  For all these reasons the Executive Committee and O&B Chairs feel ALSC can operate for one year with the Board position of Immediate Past President vacant.

The following duties of the Immediate Past President would be distributed as follows:

4) “The immediate Past-President serves as a member of the Executive Committee.” Our EC would operate a member down, as it has been, and as the Board has been and would do.   

5) “The Past-President develops the agenda, in consultation with the Executive Director, and chairs the ALSC Past Presidents’ Breakfast during Midwinter.”  Andrew has agreed to fill this role for a second year.

6) “The immediate Past-President serves on the Nominating Committee during the following year as Immediate Past-President, usually as chair.”  This is established practice, but the position is not named in the Nominating Committee composition statement. We have precedent for previous Past-Presidents declining this term of service, in which case an exiting Board member has been appointed Nominating Chair instead, and we would follow that precedent. (This will not arise until fall 2018)

7) “The immediate Past-President serves on the ALSC Budget Committee.” This position is named in the committee composition statement, and it is here especially that we seek Board agreement.  The immediate Past-President serves on this committee to bring board perspective and insight into funding our strategic directions, and the budget is formed by the strategic plan.  Therefore, we propose that a member of the 2017-2018 Board, ideally in their 3rd, or 2nd, year, fill this role.

To appoint that member, the Organization & Bylaws co-chairs have suggested we may borrow from Bylaws Article 4 Sec 3 (for filling an interim Board appointment), and do so “by appointment of the president with approval of the Board of Directors.”

Action and Meeting Schedule

Item 1 in the Transition Plan is explicit in the Bylaws and does not require Board action.  I present Items 2-7 to you as recommendations of the Executive Committee in consultation with the Organization & Bylaws Committee co-chairs.  When quorum is established and I call for discussion, I would invite you to comment on any part of the plan.    

Depending on discussion, I will seek a motion by Monday or Tuesday.  If adopted, item 7 would then require me to bring an appointee for the Budget Committee to you for approval.  In advance, I would welcome any Board member who will be in their 2nd or 3rd year in 2017-2018 and who has interest in serving on the Budget Committee to nominate themselves to me individually by email. 

 

 

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Discussion Online Board Meeting: Adoption of ALSC Three Year Strategic Plan, 2017-2020

by Nina Lindsay on Mon, Feb 20, 2017 at 10:23 am

I am calling to order this online board meeting.  Our item is to adopt the ALSC Strategic Plan for 2017-2020, as attached. 

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then I will open discussion. 

 

Discussion Online Board Meeting: Consent Agenda, Budget Committee Recommendations

by Nina Lindsay on Fri, Feb 3, 2017 at 02:47 pm

I am calling to order this meeting of the ALSC Board of Directors, for a consent agenda.

I move that we accept the following recommendations from the Budget Committee. 

Please indicate your presence to establish a quorum by offering a second, and indicating your approval of the motion, or a request for discussion.

I am calling to order this meeting of the ALSC Board of Directors, for a consent agenda.

I move that we accept the following recommendations from the Budget Committee. 

Please indicate your presence to establish a quorum by offering a second, and indicating your approval of the motion, or a request for discussion.

This consent agenda will close at end of business day, Pacific Time, Tuesday February 7th.  The agenda will pass if a quorum is established and the motion passes with no request for discussion.  If there is no quorum we will extend the deadline until a quorum is reached.

Recommendations from the Budget Committee

1) As follow up from the Advocacy & Legislation Committee Board Action Request at Midwinter, we approved funding as requested, and asked the Budget Committee to recommend a funding source. The Budget Committee recommends that the Advocacy & Legislation committee National Library Legislative Day funding for up to $1,500 comes from Friends of ALSC funds.

2) The following was inadvertently omitted from the Budget Committee Recommendations that accompanied the Preliminary Proposed FY18 Budget (which we passed); the following is already accounted for within that budget: 

The Budget committee discussed an anticipated request from the ALA Development Office for funding a division-wide communication initiative from the ALA Development office that will look at an organizational wide cohesive donor giving plan. We anticipate the request will come to each division to support costs for a consultant. The Budget committee recommends allocating operating funds for between $1,500 to $2,000, should the request come forward. 

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Discussion Online Board Meeting: ALSC Support of YALSA Position Paper on Teen Privacy

by Nina Lindsay on Thu, Jan 26, 2017 at 08:58 pm

Board Colleagues,

I am calling to order this online board meeting.  

The agenda item is ALSC support of "The Library's Role in Protecting Teen Privacy: a YALSA position paper"  http://www.ala.org/yalsa/library’s-role-protecting-teens’-privacy-yalsa-position-paper

In order to establish a quorum for this meeting, please indicate in a comment that you are "present" and then we will begin discussion.

 

 

 

 

 

Discussion Online Board Meeting: WGBH Letter of Support

by Andrew Medlar on Fri, Jan 13, 2017 at 08:37 am

Greetings, everyone!

I am calling an online meeting of the ALSC Board of Directors.

Greetings, everyone!

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to respond to a request we have received from WGBH for a letter of support for an Advancing Informal STEM Learning (AISL) grant from the National Science Foundation (https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=504793) on behalf of their preschool science series, Peep and the Big Wide World (http://peepandthebigwideworld.com/en/about/#act-0).

ALSC has lent support support to the series in the past and I see potential alignments between the request and our media mentorship and Building STEAM with Día efforts. WGBH includes recommended books to go along with each science concept they promote and we would request that they add a message encouraging the use of local libraries for accessing related materials.

Please note:

  • The proposed project is entitled Bringing Science Home with Peep. It will be a mobile-accessible, digital media research and development project targeting diverse, low-income 3- to 5-year-old children and their parents—specifically, those at-risk families participating in recognized home visitor programs.
  • Goals of the project are to a) foster constructive joint media engagement and hands-on science exploration among families, b) build the capacity of home visitors in educational STEM content, and c) more broadly disseminate the ultimate resources—of value to all parents of preschoolers—via national and regional parent engagement organizations.
  • During the first two years of the project, WGBH and researchers from the Education Development Center will work through multiple cycles of implementation, research, and revision to create the Peep and the Big Wide World Family Engagement Toolkit. This Toolkit, available in both English and Spanish, will include modifications of existing Peep assets, plus new animations, live-action videos, hands-on activities, and mobile apps, accompanied by professional development for home educators.
  • WGBH asks ALSC to:
    • (Staff) follow the development and research phases via periodic emails or annual webinars in Years 1 & 2; and,
    • Commit to sharing news about the new free, bilingual resources to their networks via a variety of communication tools (listservs, e-newsletters, social media, etc.)

Here is the timeline for our meeting:

  • Preliminary Discussion: Now through Tuesday, October 20 (3:00 p.m. Central)
  • Entertain a Motion: Tuesday, October 20 (3:00 p.m. Central) to Wednesday, October 21
  • Final Discussion: Beginning with seconded motion (if any) to Thursday, October 22 (4:30 p.m. Central)
  • Vote, if seconded motion: Thursday, October 22 (4:30 p.m. Central) through Saturday, October 24 (4:30 p.m. Central)

In order to establish quorum for this online meeting, I would like to ask everyone to please indicate at this time that you are “present” and then discussion may begin. I will look to call for a motion on Tuesday.

Thank you!

Andrew

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Discussion Online Board Meeting: Fiore Institute Support

by Andrew Medlar on Fri, Jan 13, 2017 at 08:27 am

Greetings, everyone!

I am calling an online meeting of the ALSC Board of Directors.

The agenda item comes to us from the 2016 National Institute Planning Task Force, and is a request to use funding from the Carole D. Fiore ALSC Leadership Fund to support one of the speakers:

Greetings, everyone!

I am calling an online meeting of the ALSC Board of Directors.

The agenda item comes to us from the 2016 National Institute Planning Task Force, and is a request to use funding from the Carole D. Fiore ALSC Leadership Fund to support one of the speakers:

On behalf of the 2016 National Institute Planning Task Force we would like to submit a recommendation for the Leadership Fund of $1,000 to go towards an honorarium for Kathleen Gallagher during the Big Idea Session at the Institute in Charlotte, NC, on Thursday, September 15, 2016, at 11am after a welcome and introductions for approximately 45 minutes. Dr. Gallagher has expertise in the areas of social-emotion and behavior interventions, children living in poverty, early care and education programs, program evaluation, and professional development.

Dr. Gallagher’s presentation would focus on the type of community leader and advocacy that is needed in the 21st century.  Libraries and librarians can be leaders in promoting social justice in their communities. Dr. Gallagher will also specifically connect how Youth Librarians and educators can link program planning, book and media selection, and engage around issues of race, language, and gender diversity to 21st century leadership. In addition, Dr. Gallagher is planning to gather data-driven research in preparation for the presentation.  As a result, she plans to publish an article on the intersection of Libraries and Diversity, social justice, and leadership.

Dr. Gallagher’s research and applied work focuses on the design, implementation, and evaluation of evidence-based approaches that support the learning and well-being of young children, families and early childhood professionals in the contexts of poverty and disability.  See Dr. Gallagher’s talk at TEDxUNC 2015, "The Healthy Child: Assembly Required" taken directly from http://fpg.unc.edu/node/666  

Per the terms of the endowment, the Board must approve this expenditure, which does have the support of Carole Fiore herself.

Here is the schedule for our vote this week

  • Preliminary Discussion: Now through Tuesday, November 3
  • Entertain a Motion: Wednesday, November 4, through Thursday, November 5
  • Final Discussion: Beginning with seconded motion (if any) through Friday, November 6
  • Vote, if seconded motion: Saturday, November 7, through Monday, November 9

In order to establish quorum for this online meeting, I would like to ask everyone to please indicate at this time that you are “present” and then discussion may begin. I will look to call for a motion on or by Wednesday.

Thank you!

Andrew

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Discussion Online Board Meeting: Children in Crisis Project

by Andrew Medlar on Fri, Jan 13, 2017 at 08:27 am

Greetings ALSC Board Colleagues,

An item of New Business at Midwinter which we deferred for virtual work is the verbal request received from REFORMA at the ALSC/REFORMA Joint Executive Committee Meeting on January 9 to support their Children in Crisis project. I am now calling an online Board meeting to address this request.

Greetings ALSC Board Colleagues,

An item of New Business at Midwinter which we deferred for virtual work is the verbal request received from REFORMA at the ALSC/REFORMA Joint Executive Committee Meeting on January 9 to support their Children in Crisis project. I am now calling an online Board meeting to address this request.

On the website about the project, you can read more about it and its goal "to raise funds for books and backpacks for young refugees in detention centers across the country who awaited immigration processing or deportation" (quote source), and further information includes articles from American Libraries and SLJblog posts from our own ALSC Blog and YALSA; support from the IBBY Foundation; and a Council Resolution from 2015 Annual calling on ALA units to support the project and develop resources.

The form which this support would take, if any, is up to us and so I would now like to entertain discussion on this request for ALSC to support REFORMA's Children in Crisis project.

Andrew

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Discussion Online Board Meeting: ALSC 2016 National Institute

by Andrew Medlar on Fri, Jan 13, 2017 at 08:26 am

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to determine the status of the 2016 ALSC National Institute, and the discussion document is attached.

In order to establish quorum for this online meeting, I would like to ask everyone to please indicate at this time that you are “present” and then discussion may begin over the next couple of days. 

Thank you.

Andrew

Discussion Online Board Meeting: Digital Media Award Plan

by Andrew Medlar on Fri, Jan 13, 2017 at 08:25 am

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to discuss a potential Digital Media Award Plan.

In order to establish quorum for this online meeting, I would like to ask everyone to please indicate at this time that you are “present,” and once quorum is established within the next couple of days I will indicate that discussion may begin. A supporting document will be posted here in advance of the discussion commencing. 

Thank you.

Andrew

Discussion Online Board Meeting: Support Request for IMLS Grant Proposal

by Nina Lindsay on Mon, Jan 2, 2017 at 10:35 am

Board Colleagues,

ALSC has received a request to support an IMLS Grant Proposal.  Because the deadline to submit the letter is early next week, I am calling an online board meeting to vote whether or not to submit a letter of support for this proposal.  Since this is a grant request, we will conduct the discussion in executive session and the confidential documents will be sent separately by email.  

Board Colleagues,

ALSC has received a request to support an IMLS Grant Proposal.  Because the deadline to submit the letter is early next week, I am calling an online board meeting to vote whether or not to submit a letter of support for this proposal.  Since this is a grant request, we will conduct the discussion in executive session and the confidential documents will be sent separately by email.  

In order to establish a quorum for this online meeting, I ask everyone to please indicate at this time that you are “present,” and once quorum is established I will post a link to our private discussion. The results of  our final vote will be posted here.

Thank you,

Nina

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The Association for Library Service to Children (ALSC) is responsible for the evaluation and selection of book and nonbook library materials and for the improvement of techniques of library service to children from preschool through the eighth grade or junior high school age, when such materials and techniques are intended for use in more than one type of library.

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