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ALSC Board of Directors Committee

In: Association for Library Service to Children (ALSC) -- Governance

Greetings, Board colleagues.

I am calling an online meeting of the ALSC Board of Directors.

The agenda item is to respond to the Budget Committee's recommendation to fund the School-Age Programs and Services Committee proposal (attached) for Tween Non-fiction/fiction Paired List Bookmarks and Book List for up to $1500 from the FY2017 Children's Library Services Endowment funds.

Greetings, Board--

As we are currently convened in an online meeting, I would like to include an additional agenda item which has just come to our attention today regarding the Librarian of Congress. The Office of Government Relations (OGR) for the ALA Washington Office has invited ALA divisions to endorse a letter to the Senate Rules Committee asking them to rapidly vote to recommend to the full Senate that Dr. Carla Hayden be confirmed immediately to serve as the nation’s 14th Librarian of Congress.

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Discussion March 2012 online board meeting: O & B motion making the Grants Administration Committee virtual

by Mary Fellows on Mon, Mar 19, 2012 at 02:19 pm

Change in charge wording to reflect committee’s virtual operation.

 

Discussion March 2012 online board meeting: Sibert terms

by Mary Fellows on Mon, Mar 19, 2012 at 02:14 pm

Here is the background on this issue, brought to our meeting at Midwinter where we began to consider it. (Please also refer back to Document 22 from our Midwinter meeting.)

The ALSC Executive Committee reviewed the task force’s report during their Midwinter Meeting and recommended the last sentence of the task force’s charge should be part of the new terms (Poetry is not eligible EXCEPT as a format or vehicle to convey information.) 

Here is the background on this issue, brought to our meeting at Midwinter where we began to consider it. (Please also refer back to Document 22 from our Midwinter meeting.)

The ALSC Executive Committee reviewed the task force’s report during their Midwinter Meeting and recommended the last sentence of the task force’s charge should be part of the new terms (Poetry is not eligible EXCEPT as a format or vehicle to convey information.) 

The members of the taskforce did discuss whether or not to include this sentence and decided it did not need to be included as it is covered in the definition and criteria, and wanted to go with something simpler. Susan Veltfort reported that Bob Sibert (donor) said that the criteria didn’t spell out that poetry wasn’t eligible, and he felt it could be eligible. It was recommended that simpler language would be clearer over time (for future committees that don’t have the context of this discussion), but that examples would be good.

Since the task force report only pulled out parts of the terms and criteria, the Board decided that we should review the manual for full context, and continue the discussion after conference.

So, we are first looking at the terms and definitions in their entirety in the manual here: http://www.ala.org/alsc/awardsgrants/bookmedia/sibertmedal/sibertslct

Then we are determining what changes should be made to “terms” in the manual. As reference, prior to the Board discussion the Task Force recommended this new wording:

“There are no limitations as to the character of the book provided it is an original work. Works of traditional literature (e.g. folktales) are ineligible.”

The Executive Committee, prior to the Board discussion, recommended this new wording:

"There are no limitations as to the character of the book provided it is an original work. Traditional literature (e.g. folktales) are not eligible. Poetry is not eligible EXCEPT as a format or vehicle to convey information." 

We spoke of providing examples for clarification of what is and isn't eligible (Joyce Sidman and Old Elm Speaks were mentioned). 

Our goal here is agreement on specifically what the terms should say, including examples. 

 

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Discussion March 2012 online board meeting: Belpre MOU

by Mary Fellows on Mon, Mar 19, 2012 at 02:16 pm

This is something we review annually with REFORMA to see if we want to make substantive changes. During this year’s review, we noticed the omission of one word, which we added. So one simple change: add “annually” to the bottom of appendix IV on page IV.  Change is highlighted on attached MOU document.

 

Discussion March 2012 online board meeting: Twitter guidelines

by Mary Fellows on Mon, Mar 19, 2012 at 02:23 pm

These documents respond to the Board request that we identify an interactive platform for ALSC members to discuss issues related to digital media (for example, apps). We will want to review the guidelines carefully. If we approve these guidelines or revised guidelines, ALSC can move forward on expanding our use of Twitter to engage members.

 

Discussion March 2012 online board meeting: O & B motion making the Scholarships Committee virtual

by Mary Fellows on Mon, Mar 19, 2012 at 02:21 pm

Change in charge wording to reflect committee’s virtual operation.

 

Discussion Board discussion of Membership Meeting changes for AC 2012

by Mary Fellows on Fri, Feb 24, 2012 at 04:50 pm

Dear Valued Board Members,

As you know, we had a lively discussion about the Membership Meeting (MM) during our Community Forum on Wednesday, and some feedback on Connect after.  We have a window of opportunity to make significant changes for this summer’s MM, and the window closes on Wednesday (March 1). Therefore, we need a discussion and some direction on this issue.

 Here’s the situation, and our parameters:

Dear Valued Board Members,

As you know, we had a lively discussion about the Membership Meeting (MM) during our Community Forum on Wednesday, and some feedback on Connect after.  We have a window of opportunity to make significant changes for this summer’s MM, and the window closes on Wednesday (March 1). Therefore, we need a discussion and some direction on this issue.

 Here’s the situation, and our parameters:

1. Everyone agrees that the MM needs a change. We’ve asked the membership for ideas about improving the MM, and they have generously given many. We need to introduce some change to June’s MM rather than waiting 16 months for any real result of our discussion.

2. The changes we make for AC 12 will be interim changes. We’re already limited by timing on some changes (see below) and others need deeper discussion than we can have in the next four days. So let’s try a thing or two this year without being concerned about making things perfect, knowing that we’ll keep improving the MM.

3. Wednesday’s deadline is the last day to change room setup in our requested meeting room. Here is what to know: whatever setup we request is what we live with. We can't change the room ourselves at all or we get charged a lot, and it’s cost prohibitive for the hotel to change it. (The details: conference services assigns rooms based on setup, so that the room is set up in the morning and that setup is used by various groups the entire day.) Whatever room arrangement we ask for, we have for the entire time. So if we have theater style for the presidents program and award presentation, we have theater style for the MM. And if we want tables for the MM, then we’ll have them for the president’s program and the award ceremony. 

 One possibility is an arrangement called Crescent Rounds – round tables with chairs on just one side so audience is facing the podium. That is a possibility if we want to have some sort of table interactions at the MM yet have a setup that works for the earlier events. What we lose in this is any intimacy – we will have to be in a huge room. 

4. For this summer (AC 12), we can't change the schedule and move the MM to a different time slot. It's too late. The MM is on Monday from 12:00 – 1:00, following the awards ceremony which follows the President's program. We have one hour for our MM.

5. If we make any changes for this summer, we will need a working group to implement them. I would see two board members comprising the working group. They would have responsibility for total implementation of any changes, determining how much of the old format to keep, what questions (if we go that route), selecting who’s facilitating, determining the exact timing and flow, creating scripts (with the ALSC staff doing the Distinguished Service Award part only), and most importantly, communicating with members about this new and improved MM. The working group will work with Aimee.  

6. We must always keep in mind our resources - and in this case, a big one is the time of our staff who have many, many responsibilities already Monday morning and can't take on much - if anything - else.

7. We can’t rely on the room where we have the MM to have Wi-Fi (cost-prohibitive for ALA). My understanding is that someone with a mobile hotspot could have Internet access in such a room, but it would be slower than Wi-Fi because it would be cellular access. 

 

I would like us to agree on some guidelines for the Board to give the proposed Membership Meeting Working Group. Then I would like two Board members to volunteer to be the Working Group. A change can only happen this year if we can muster a working group.

 

Here, again is the current agenda for the MM:

Membership meeting, Monday 12:00 - 1:00

   Welcome

   Overview of ALSC initiatives

   Presentation of the Distinguished Service Award

   Distinguished Service Award winner remarks

   Recognition of professional award winners

   Floor opens to member comments, questions, and concerns

 

So here are some questions for us to consider:

Do we want member discussion to be a larger part of the MM?

If yes, do we want small group discussion? If we do, then we will need the room set up with crescent rounds for the entire morning. If we want one large group discussion, then we will order theater setup.

If yes, what do we want from the discussion? Examples: discussion on ALSC initiatives to provide feedback for strategic plan activities, discussion on a mega issue concerning the profession or association to engage members and provide general background for association decision-making, discussion using questions submitted that morning or beforehand to be responsive to member information needs.

If yes, is the information gathered from the discussion captured? How? How is it shared with the membership?

If yes, how will we change the agenda to allow time for discussion? 

If yes, who volunteers to be the Working Team? (Remember: you will be It! You’ll have the power, the glory – and the decisions, the scheduling, the arranging for facilitators and discussion leaders, and the thorough marketing . . . did I mention the power and the glory?!

 

In advance, thanks so much for your ideas and thoughtful consideration. I’ll review our discussion on Tuesday afternoon and make a decision about changes for this year then. I’ll let you know what those will be!

Let the discussion begin . . .

 

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Discussion Membership Meeting Plan for AC12

by Mary Fellows on Fri, Mar 2, 2012 at 02:36 pm

Thank you all for a good discussion! We have a lot of possibilities to explore for the future, and it’s exciting to know that the MM can continue evolving each year with these ideas.

For AC 2012, here’s what we’ll do:

Maintain the theater-style seating. There was no support from the Board for changing it this year.

Reduce the time on ALSC initiatives. We will highlight one or two, with the rest available on the screen and/or on paper to our members.

Thank you all for a good discussion! We have a lot of possibilities to explore for the future, and it’s exciting to know that the MM can continue evolving each year with these ideas.

For AC 2012, here’s what we’ll do:

Maintain the theater-style seating. There was no support from the Board for changing it this year.

Reduce the time on ALSC initiatives. We will highlight one or two, with the rest available on the screen and/or on paper to our members.

Include announcements (such as introduction of any new ALSC staff) and note current ALSC issues (for example, issues the Board considered Saturday, or is considering on Monday)

Recognize other professional award winners by having them stand as a group (their photos will be on the powerpoint) , and present the Distinguished Service Award. The winner will be prepared to give a speech of no more than five minutes. Here’s why we’re presenting the DSA at the MM: the winner represents career-long, committed service to ALSC, and that’s a model we want to hold up to our members. We must remember what it was like to be new in the profession, and the value of being exposed to possibilities and offered role models. And, as Carolyn said, the DSA is an important part of our culture: we not only embrace new members and innovation, we value experience and honor accomplishment. The MM is the event that all members are encouraged to attend, and thus the place to make the award.

Hold a large group discussion of an issue we'd like feedback on or a mega-issue. The issue to be discussed will be announced several weeks in advance. This gives us an opportunity to choose something that’s a specific Board issue, or to ask members to think more broadly on a topic such as how libraries communicate their value in an increasingly electronic world. We’ll need to discuss how we select this issue. Suggestions?

Respond to questions from membership submitted in advance (by a stated deadline) and in-person questions/comments from people at the MM. (The advance questions allow for more thorough answers. The live chat aspect of the community forums has taught me that it’s often challenging to answer a question effectively on the spot, because the answer requires information stored in documents, not in my head. ALSC is complex. In the community forums our fingers are flying as Aimee and I open documents and check old emails to find the correct answer to members’ questions.) I will field questions from members attending the MM, and refer them for post-conference follow-up as necessary.

We’ll also seek at least one volunteer from the membership to Tweet and to monitor Twitter during the meeting.

Regarding food, we do serve food at 10:00 a.m. between the President’s Program and the Awards Presentation. And, as Carolyn pointed out, having food takes time. Let’s try the changes above for AC12 and make food one of the possible evolutions when we can plan and budget for it.

So the agenda for this summer’s MM will look like this:

5:00     Intros and pointing to ALSC initiatives (on the screen or on paper), highlighting 1-2

5:00     Announcements and current Association issues (for example, issues the Board considered Saturday, or is considering Monday)

10:00     Recognize professional award winners and present the Distinguished Service Award. The winner will be prepared to give a speech no more than five minutes.

20:00   Large group discussion of an issue that has been announced in advance

20:00   Responding to questions from membership submitted in advance (by stated deadline) and questions/comments from people at the MM. 

 

Let me know if you think the times allotted for each item should be tweaked.

Following this agenda, I think that the work of the two-member Working Team will be much less than if we had dramatically changed the room setup and thus the format. Cecelia has volunteered; anyone else willing to help?

 

 

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Discussion Online board meeting: considering LEAP into Science grant support

by Mary Fellows on Wed, Jan 4, 2012 at 11:05 am

Hello ALSC Board!

I am opening the online board meeting to consider whether to continue ALSC support for a grant building upon the pilot grant, LEAP into Science: A National Museum-Library Partnership. The pilot grant and the new grant are a project between The Franklin Institute and The Free Library of Philadelphia.

Additional information is attached.

Hello ALSC Board!

I am opening the online board meeting to consider whether to continue ALSC support for a grant building upon the pilot grant, LEAP into Science: A National Museum-Library Partnership. The pilot grant and the new grant are a project between The Franklin Institute and The Free Library of Philadelphia.

Additional information is attached.

Our support takes the form of continuing to supply an ALSC representative to the Leap into Science advisory board. May I have a motion and a second that ALSC support the grant "LEAP into Science: Understanding and Building Partnerships for Informal Science and Literacy" by providing a representative to the grant advisory board?

Once you see a motion and a second, let's move right into discussion.

Thanks!


 

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Event Board of Directors Meeting II (ALSC)

by ALAConnect Helpdesk (staff) on Fri, Dec 16, 2011 at 12:23 pm

Board of Directions discuss various issues pertaining to ALSC.

More information about this conference session

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The Association for Library Service to Children (ALSC) is responsible for the evaluation and selection of book and nonbook library materials and for the improvement of techniques of library service to children from preschool through the eighth grade or junior high school age, when such materials and techniques are intended for use in more than one type of library.

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