We have made several innovations to the ALSC Membership Committee over the past two years through the vision of Carolyn Brodie and Mary Fellows that have resulted in a lively, interactive experience for our members. The EC discussed the structure and content of this year’s meeting during our Spring call, and I am requesting added input from the Board to create a welcoming, stimulating, and rewarding experience for our colleagues. I am counting on your collective creativity to come up with suggestions to continue that trend and make this an informative and rewarding event at annual conference.
As you know, the Membership Meeting is one hour long and is the forum for introducing the professional award winners, presentation and acceptance of the Distinguished Service Award, an opportunity to highlight ALSC activities and initiatives…and engage members in a face-to-face setting, and encourage involvement in the association through a “conversation” component. You may recall that last year Ernie led a discussion on play and Rita facilitated the segment on the Common Core. We especially need your input to determine what topic(s) to introduce for this crowd sourced conversation. I will also be looking for a work group of two Board members to help facilitate the communal conversation and fine tune logistics.
Here is a proposed structure for the meeting, but I am looking forward to your ideas for enhancement:
Prior to the official start of the meeting
--ALSC Board members continue to act as greeters at the door and around the room as members arrive.
Welcome (15 mins.)
-Ask new attendees to raise their hand to receive to receive a favor for first time attendance. (We have water bottles again, and they will be stuffed with membership forms and info.
-Update on ALSC initiatives—highlight one or two.
-Announcements and current ALSC issues (for example, issues the Board considered on Saturday or is considering on Tuesday).
-Recognize professional award winners (SL)
Distinguished Service Award (10 mins.)
-Maria Salvadore introduces Susan Roman who will be prepared to give a speech of no more than five minutes.
Update on ALSC initiatives (5 mins.)
-Highlight one or two. (board member)
Discussion of an issue that has been announced in advance (20 mins. or two issues @ 10 mins. ea.)
(Moderated by two ALSC Board Members)
Response to questions from membership (10 mins.)
Submitted in advance (by stated deadline) and questions/comments from people at the membership meeting. (SL)
Brainstorming from the EC meeting elicited the following suggestions for conversation topics:
- Recent paper on Importance of Diversity on Library Programs and Material Collections for Children, by Jamie Campbell Naidoo, PhD
- Recruitment strategies/ideas to bring people to the profession, (not ALSC membership)
- Technology/screen time
Other suggestions for member engagement:
- Ways to connect new and “vintage” members—have new members seek out those with “25+” ribbons and exchange business cards—take photos/selfies in mingling period before and after official meeting?
- Old photos numbered and mounted on matboard to help identify the people pictured?
- Post-it note wall—members can post their favorite app—collected and disseminated after meeting?
- “Match” cards with ASLC terms/words, (e.g. advocacy, access, common core etc.), if listeners match a row of terms they may choose from a table of giveaways after the meeting.
Board action items:
- Consider and suggest “conversation” topics
- Peruse and provide input on agenda/structure
- Consider and suggest activities for member engagement
- Two volunteers for Board work group to guide conversation during meeting