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Gwendolyn Prellwitz (staff)'s picture

Minutes from COD May Conference Call

MINUTES
Committee on Diversity
May 24, 2017 Conference Call

Thank you to Tiana Trutna for recording the minutes!

ATTENDANCE

  • Martin L. Garnar (Member, July 1, 2016, to June 30, 2018) Chair Presiding - present
  • Mr. Jason Monroe Broughton (Member, July 1, 2015, to June 30, 2017)
  • Holly Clark Carroll (Member, July 1, 2015, to June 30, 2017)
  • Ms. Amiya P. Hutson (Member, July 1, 2016, to June 30, 2018)
  • Ms. Laura Lanning (Member, July 1, 2015, to June 30, 2017)
  • Miriam C. Nauenburg (Member, July 1, 2016, to June 30, 2018)
  • Ms. Satia Marshall Orange (Member, July 1, 2016, to June 30, 2018) - present
  • Ms. Karen Patricia Quash (Member, July 1, 2015, to June 30, 2017)
  • Ms. Gloria L. Rhodes (Member, October 20, 2016, to June 30, 2017) – present
  • Mr. Jose Miguel Ruiz (Member, July 1, 2016, to June 30, 2018) - present
  • Mr. Jesse Bernard Sanders, III (Member, July 1, 2015, to June 30, 2017)
  • Mrs. Yvonne C. Stephenson (Member, July 1, 2015, to June 30, 2017) - present
  • Mrs. Fantasia A. Thorne-Ortiz (Member, July 1, 2015, to June 30, 2017)
  • Ngoc-Yen Tran (Member, July 1, 2015, to June 30, 2017)
  • Ms. Tinamarie Vella (Member, July 1, 2016, to June 30, 2018)
  • Rebecca J. Kemp (Intern, July 1, 2015, to June 30, 2017)
  • Tiana Trutna (Intern, July 1, 2016, to June 30, 2018) – present and recorder
  • Jody Gray (Staff Liaison) - present
  • Gwendolyn Prellwitz (Primary Staff Liaison) – present
  • Mike Marlin (Executive Board Liaison) – present

REPORTS

I. EDI Strategic Direction Draft Implementation Plan – Jody Gray
Background: The new EDI strategic direction was approved by Council at Midwinter.  Now begins the work of defining what success will look like, including measures.  A Draft Implementation Plan has been written by Mary Ghikas and Jody Gray, and presented to the Executive Board at its Spring Meeting.

ALA is currently seeking feedback on the outcome measure/sign of success for each strategy through July 31.  Please feel free to share the public link to the draft implementation plan for the Equity, Diversity, and Inclusion Strategic Direction: http://connect.ala.org/node/266608. The goal is to have the plan finalized and presented to the Executive Board at its Fall 2017 Meeting.

See UPCOMING BUSINESS for additional Committee on Diversity actions requested.

II. COD Leadership on development of implementation plan for specific EDI Strategies – Martin Garnar
Background: COD is the first member group being consulted and asked to lead creation of and ongoing monitoring of the implementation plan for the EDI Strategic Direction.  Strategies 5 and 10 have been identified as in the scope of the Council Committee on Diversity. These two will be used as a pilot to identify ways to implement the ten strategies. Key to understand is how do we know that we’ve made any impact and that it’s not just lip service.

See UPCOMING BUSINESS for additional Committee on Diversity actions requested.

UNFINISHED BUSINESS

I. Equity, Diversity, and Inclusion Working Group EDI Recommendations for COD action – Martin Garnar
Background: The Task Force on Equity, Diversity, and Inclusion issued a Final Report including 59 recommendations for the Association in June 2016.  21 recommendations were identified as requiring Committee on Diversity assistance at that time.  An EDI Implementation Working Group was formed to implement the Task Force’s recommendations in consultation with the units and groups identified in the initial report. 

In December 2016, Keith Michael Fiels (ALA Executive Director), Mary Ghikas (ALA Associate Executive Director), and Jody Gray (ALA Director, Office for Diversity, Literacy and Outreach Services) reviewed the recommendations and came up with a preliminary plan for addressing the recommendations. All the recommendations remain, but a couple of the recommendations were broken down further, bringing the total up to 61. A few changes were made to the list of referrals. 21 recommendations were initially assigned to the Committee on Diversity (COD). 15 of the recommendations fit better with the Office for Diversity, Literacy and Outreach Services (ODLOS) Advisory Committee. The Advisory Committee did not exist when the recommendations were being developed. The six remaining recommendations for COD implementation have been posted in ALA Connect: http://connect.ala.org/node/266609.

See UPCOMING BUSINESS for additional actions requested on the 6 EDI recommendations referred to COD.

UPCOMING BUSINESS

I.  EDI Strategic Direction Draft Implementation Plan

  • Feel free to share the draft implementation plan and engage others (at the local level) in giving feedback on the outcome measurements.
  • In addition to sharing this out, it would be really helpful to have your feedback on the measurements of success for all of the strategies – is this the right track, is there a different lens, are we missing opportunities?
  • For Strategies 5 & 10, we will work this summer on developing Logic Models (framework being used for other ALA Strategic Directions). After the implementation plan and measures of success have been defined for all strategies, COD can focus on filling out the logic models for 5 &10 to track and monitor how well the strategy implementations are working.
  • Satia Orange and Martin Garnar have volunteered to focus on Strategy 5, and Gloria Rhodes, Miguel Ruiz and Tiana Trutna have volunteered to focus on Strategy 10.  Any other volunteers?
  • What questions or comments do we have now for Jody?

Q: Can we share these documents with our representatives at the local level? How do we connect the regional efforts with the state efforts?
A: Yes!  This is a public document (with caveat that this is a draft)
Q: What kind feedback specifically are we looking for?
A: Some of the strategies are vague and we are looking for guiding feedback from a broad group of stakeholders, and others have some concepts already. We are looking to hear from members if we are on the right track, missing a valuable perspective, or need to redefine success.   

II. 6 EDI recommendations referred to COD for implementation

  • Please be sure to review the full list of recommendations and the 6 referred to COD to ensure that the Committee is in agreement with the items it will implement and that everyone has evaluated whether or not any other recommendations should be on COD’s radar.
  • Looking for volunteers to work with the Exhibitor’s Round Table on Recommendations 2.5: Encourage diversity among exhibitors and their representatives participating in ALA Annual Conference and/or Midwinter Meeting and/or other ALA activities, in alignment with ALA's policy on equity, diversity and inclusion (B.3), and 2.6: Identify and implement an incentive program for vendors who strive to meet the diversity goals of recommendation 2.5 in a meaningful way.   
  • Look for ways the Association can have sustainable approaches to monitoring progress on the 61 recommendations – Satia is worried about responsibility falling on staff. Suggested that the EDI-IWG look at creating a reporting form for groups who were referred recommendations to input activities.

III. Council Action at Annual - Definitions, as noted in EDI recommendations and strategic direction

  • Looking to have COD request Council add the EDI definitions created by the Task Froce to ALA policy manual. Note, this will fulfill Recommendation 4.2a: Add the definition of EDI developed by the TF to the ALA Policy Manual.  
  • Desire to give a higher profile to this committee within council through more frequent action requests.
  • Goal is to take a more visible and active role for council as we don’t always come to mind as a committee for issues surrounding diversity.

ANNOUNCEMENTS

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