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Nina Lindsay's picture

O&B Motions to enact Digital Media Plan

Greetings, Board colleagues!

I am calling an online meeting of the ALSC Board of Directors.

We have before us 6 motions from the Organization & Bylaws Chairs to enact the Digital Media Plan, by altering the Great Websites, Carnegie Medal/Notable Childrens' Videos, and Children and Technology Committees.

In order to establish a quorum for this meeting I ask everyone to indicate "present" in the comments below. Because there is urgency to passing these motions I am presenting background below now.  The schedule for this vote will be:

Thursday Dec 1 --Establish quorum, and members present review background and motions

Friday Dec 2 --After I call the quorum, entertain second for the 6 motions, and begin discussion

Monday Dec 5-Wed Dec 7 --Complete discussion and vote. 

Background

Earlier in June, the Board discussed the proposed Digital Media Award plan.  In that discussion (which you can review here) a motion was made, seconded, and passed to adopt in concept the following, and to refer to O&B crafting next steps for implementation.

  • Expand the scope of the Great Websites Committee’s charge to include digital media.
  • Evolve the charge of the Carnegie Medal/Notable Children's Videos Committee to become selection of a winner of an annual medal for “Excellence in Early Learning Digital Media.”
  • Expand the charge of the Children and Technology Committee to include the selection of a winner of an annual “ALSC Media Mentorship Leadership Award,” as well as the duties of the Digital Content Task Force.
  • Define “digital media” as: Any real-time, dynamic, and interactive media content or product that is available via personal electronic device across multiple platforms that enables and encourages active engagement and social interaction while developmentally appropriately informing, educating, and/or entertaining.
  • Implement on a pilot basis to be evaluated with the possibility of future adjustments being made to fit the current environment. 

The motions are attached. In summary:

  1. The Children and Technology Charge motion adds to this committee's charge: "To select the recipient of an annual ALSC Media Mentorship Leadership Award"
  2. The two motions for the Carnegie Committee change its name to "Excellence in Early Learning Digital Media Committee" and establishes a new charge.
  3. The three motions for the Great Websites committee change its name to "Notable Children’s Digital Media Committee", establishes a new charge, and corrects language in the composition statement regarding virtual committee status to make it consistent with other virtual committees. 

Once these motions are passed, I will establish a task force to oversee implementation of these three "evolved" committees, including establishing terms and criteria and a pilot review process, and we will undertake to appoint this task force and the committees to commence their new work at Midwinter. 

 

 

Kay Weisman's picture

Present.

Kay Weisman

Amy Koester's picture

Present.

Paula Holmes's picture

Present

Doris Gebel's picture

Present

Doris Gebel

 

Vicky Smith's picture

Present.
---Vicky SmithChildren's & Teen Editor, Kirkus ReviewsKIRKUS MEDIA LLCoffice: 207.671.6846vsmith@kirkus.com
108 Stillman St.South Portland, ME 04106

Karen MacPherson's picture

Present

Christine Caputo's picture

Present

Mary Voors's picture

Present

Andrew Medlar's picture

Present

 
Nina Lindsay's picture

Good morning, and thank you for showing up last night!  We have a quorum, and at this point I'd welcome a second to the six motions.

Nina Lindsay

2017-18 ALSC President

 

 

Paula Holmes's picture

I second the O&B motions

Nina Lindsay's picture

Thank you Paula for seconding the motions. Discussion is now open.

Nina Lindsay

2017-18 ALSC President

 

 

Kay Weisman's picture

Hi,I have a couple of questions...mostly just wordsmithing suggestions and requests for clarification.

  • RE: charge of new Notable Children's Digital Media Committee  Is there a reason we have dropped having them being a liaison with the ALSC staff person? Is there a reason that they only keep in touch with Children and Technology?  Is the idea that C&T will be the overseeing committee for this group of three committees?  Or are they all equal and they should all stay in contact with the ALSC staff and the other two committees?  I'm just asking for clarification--and possibly making all these motions parallel, if we decide they should be.
  • RE: charge of new Excellence in Early Learning Digital Media.  Same as above...this charge does not mention that they should keep in touch with either of the other two committees and the ALSC staff.

Otherwise, this looks good to me.
Kay
On Th

Kay Weisman

Nina Lindsay's picture

Kay, 

The reference to the Public Information Office in the Great Websites (Notable Children's Digital Media) Committee was a holdover from previous practice, and no longer necessary.

My sense is that working closely with the staff liaison is implicit by virtue of having that liaison assigned to the committee.  Communication and working with other committees wherever and whenever it makes sense is also implicit in the role and charge of any committee.  We do call out, when necessary, particular relationship between committees or offices when they have a key relationship that needs regular attention, but the danger in putting those in the statements is that those relationship can change (ergo: necessitating the removal of PIO).

That does lead me to wonder, and I don't truthfully know, what the particular communication with Children and Technology is, and whether it is still relevant.  I don't think the intention is one of overseeing.  

The Implementation Task Force will be making sure these committees are in communication with other, at least to see them off together. 

Nina Lindsay

2017-18 ALSC President

 

 

Andrew Medlar's picture

Hi everyone,

Regarding the motion on the Great Websites Committee’s charge, my understanding of the plan that was approved this summer by last year’s Board to "expand the scope" of Great Websites was that it intended to continue the model that Great Websites currently has of being updated several times a year. This would be as opposed to switching it to a Notables list model of only being updated once a year, which this motion does. The former seems much more relevant to me as I'm not sure that a list that is only updated once a year is as responsive as ALSC members need in the digital media environment.

I propose that the charge in the “Expanding the scope of the Great Websites Committee (renamed: Notable Children’s Digital Media)” motion be amended to read:

To evaluate, select, annotate and present a list of notable digital media of interest to children which is updated on a regular basis multiple times each year. To maintain communication with the Children and Technology Committee.

Definitions of such terms as “regular” and “multiple” are intended to mean at least more than once annually, and by not codifying them more specifically here they can be determined at the committee level. 

Andrew

 
Vicky Smith's picture

I'm not so sure that "regular" gives the committee the flexibility that you want it to have, Andrew. While it does allow the committee to establish its own schedule once, having put it in place, it will be an expectation subsequent committees will be bound by. It also implies a predictability of interval that I'm not sure you feel is desirable. (I'm thinking of the difference between "periodical" and "serial" here.)If I read you wrong and you do want scheduled periodicity (and I think there's a valid argument for that) but you don't want the board to dictate it, then recasting your proposed revision to something like 

To evaluate, select, annotate and present a list of notable digital media of interest to children which is updated on a regular basis multiple times each year, with a periodicity to be determined (initially? annually?) by the committee. To maintain communication with the Children and Technology Committee.


For me, I'm not so sure we don't want to be directive. We know that a committee's efficacy can vary wildly depending on its personnel, and setting a (say) quarterly benchmark for revisions as necessary to the list will give them a concrete target and save them spending time spinning their wheels as they decide on a schedule of revision. It will also give our membership a predictable schedule for their own workflows: "Hm. It's June, so we'll be hearing about changes to the NCDM list next month. Must get ready."
If we want to give them flexibility to add something amazing before the next scheduled revision (or drop something that's suddenly nosedived into mediocrity or just disappeared, we can add language like "with interim revisions if the committee deems that they are necessary."
Thanks,Vicky
Vicky SmithChildren's & Teen EditorKirkus Reviews108 Stillman St.South Portland, ME 04106Phone: (207) 671-6846
O

Nina Lindsay's picture

I'm looking at the existing Great Websites charge, which simply says: "To administer and evaluate ALSC's great sites within the criteria and procedures established for selection and reconsideration", guiding a "collection" of sites rather than an annual list.  I feel that that is what the original plan and proposal was asking for.

Vicky, I think your call for direction is sound, but my sense is that the procedures (i.e. a manual) are the place for precise direction.  The charge should be lasting, and flexible.  The initial committee can work with the Implementation Task Force to determine periodicity, and I don't think we have to say that in the charge. 

Does it make sense to add "within the criteria and procedures established...." to the charge to make clear that "regular basis" is further called out in procedures? Such as:

"To evaluate, select, annotate and present a list of notable digital media of interest to children which is updated on a regular basis multiple times each year, within the criteria and procedures established for selection and reconsideration. To maintain communication with the Children and Technology Committee."

 

 

Nina Lindsay

2017-18 ALSC President

 

 

Amy Koester's picture

I agree with the sentiment here, and only worry that perhaps we're getting a bit wordy (which can make interpretation of a charge less clear). Instead of "on a regular basis multiple times per year," might we just say "on a continual basis"? Specific parameters can still be addressed in the procedures.

Nina Lindsay's picture

Amy I like that adjustment. 

As Andrew has put forwarded an amendment to one of the motions, and there's been discussion on it, I'd suggest we hear from him on where he feels this amendment stands.  If we can get some general agreement on it, I will ask for a period for "any objections" after which the amendment to the motion will pass. (The motions themselves still need to voted on, we will simply have amended this one.)  So, if others have thoughts on this one I encourage you to chime in, as well as any other other thoughts on the other motions, if there are any concerns there.  

Nina Lindsay

2017-18 ALSC President

 

 

Andrew Medlar's picture

Thanks for the superb thoughts, everyone! This has been very helpful to my own processing of this. Therefore, in consideration of the conversation regarding concerns on mandating communication with only one specific other committee, reviewing the current charge of Great Websites as Nina mentioned, and with the understanding that parameters can be addressed in the procedural manual, I would like to make an amendment to my proposed amendment (per Robert's Rules) so that the charge would read:

To evaluate, select, annotate and present a list of notable digital media of interest to children which is updated on a continual basis

Andrew

 
Christine Caputo's picture

I like Andrew's proposed amendment and think it pulls in all the recommendations.  Great teamwork!

 

Nina Lindsay's picture

Thank you, Andrew, for presenting your amended amendment at http://connect.ala.org/comment/84080#comment-84080

I will ask now for any objections to this amended amendment passing.  if no objections are raised by Monday 12 noon Central time, the amendment to the motion will pass.  (We will still vote on the amended motion).   

I also ask now for any further discussion items on any of the motions.  If none are presented by Monday 12noon Central time, we will proceed to a vote on all six motions.

Thank you!

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

As there are no objections to Andrews amendment to the Great Website Committee charge motion, his amendment to the motion (as made at http://connect.ala.org/comment/84080#comment-84080) has passed. 

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Andrew's amendment to the Great Website Charge motion has passed. As there is no further discussion requested on any of the 6 motions, I have opened our vote at http://connect.ala.org/node/260817

Nina Lindsay

2017-18 ALSC President

 

 

Nina Lindsay's picture

Thank you, Board Colleagues, for your votes.  The 6 motions, as amended, have passed, and this online board meeting is adjourned.

 

Nina Lindsay

2017-18 ALSC President