Awards Task Force Committee

ACRL Awards Task Force meeting, agenda attached

URL: http://ala.adobeconnect.com/r84if28t3dj/

Access: Anyone who has the URL for the meeting can enter the room

Please do not enter the meeting room more than 15 minutes before the start
time.

A stable internet connection and USB headset is recommended to connect to this
meeting. If you would like to test your equipment, please email me at esharpe@ala.org.

Before joining, please review the virtual meeting guidelines: http://acrl.libguides.com/virtualmeetings/home

Agenda forthcoming.  Connection info follows.  Thanks!

Name: ACRL Awards Taskforce Meeting

Start Time: 12/12/2016 3:00PM CST

Duration: 01:00 hour

URL: http://ala.adobeconnect.com/r53bzhubd4p/

Access: Anyone who has the URL for the meeting can enter the room

From Elois: 

Attendees will need a USB headset (and an Internet connection) to utilize the VoIP feature. We recommend that all attendees have headsets with microphones available, and have a current version of Flash player installed.

Here are a few tips we’ve discovered that you can pass onto committee members:

1.            Adobe Connect has recently updated their software. When you log-in, you may notice a screen asking you to install the add-in. If you click “yes,” the update will install in about 20-30 seconds. You may need to complete the audio setup wizard after installing the add-in.

2.            Use Firefox, if possible -- Internet Explorer and Chrome seem to have some issues.

3.            Make certain you have an updated version of Flash.

4.            Only use PDF or PPT files.

5.            You will need a headset for VoIP. If you are using a machine with a built-in microphone, you will need to disable the built-in microphone and enable the microphone on your headset (a USB headset is best).

6.            Once you enter Adobe Connect (you will sign in as a guest -- so no log-in is needed), you will need to click on the speaker and microphone icons to activate -- both need to be GREEN.

7.            Please allow a few minutes to get in and test your audio, etc. before the start time.

8.            To test audio, click on ‘Meeting’ in upper left corner. Choose the audio set-up wizard. Click through every step, making sure the dropdown is set to your USB headset, and click through to the very last screen. IMPORTANT: You must click all the way through the audio wizard in order to save your selections.

********************

If you have never attended an Adobe Connect meeting before:

•             Test your connection: http://ala.adobeconnect.com/common/help/en/support/meeting_test.htm  

•             Get a quick overview: http://www.adobe.com/products/adobeconnect.html  

•             Meeting tips: https://www.insidehighered.com/blogs/technology-and-learning/how-have-distributed-meeting

The ACRL Awards Task Force wants to hear from you!

Please plan to attend an open forum at midwinter conference to learn about the work of the task force and to let us know what you think about various aspects of the ACRL awards program.  The midwinter forum is an opportunity for ACRL membership to help us provide recommendations to the Board based on member input.

The open forum will be held Sunday, January 22, from 1-2 pm at the Westin Peachtree, Chastain F.

The ACRL Board charged the taskforce with reviewing ACRL’s awards program to see whether it meets the needs of its members and is strategically focused to make the best use of ACRL resources.  The committee charge can be found at http://www.ala.org/acrl/aboutacrl/directoryofleadership/taskforces/acr-tfawards

If you cannot attend the forum and want to contribute please send comments to Penny Beile at pbeile@ucf.edu.

All, reminder of our Sept 29th meeting.  If you have anything to add to the agenda please let me know.  Also, we can upload any files as pdf's or ppt's, so send those along if you have something to share.  Connect link follows.  Thank you!

ACRL Awards Taskforce Meeting Agenda - September 29, 2016

1. Welcome
2. Meeting minutes, Aug 25
3. Status of surveys
4. Taskforce report
5. Midwinter meeting
6. Other business
7. Adjourn

Meeting Name:  ACRL Awards Taskforce Meeting-Sept 29

Start Time:  09/29/2016 2:00PM CST

Duration:  1:00 hour

URL:  http://ala.adobeconnect.com/r8lisbl3btg/

Access:  Anyone who has the URL for the meeting can enter the room

______________

From Elois Sharpe:

Attendees will need a USB headset (and an Internet connection) to utilize the VoIP feature. We recommend that all attendees have headsets with microphones available, and have a current version of Flash player installed.

If attendees have PowerPoint presentations or PDF documents, please send them to me ahead of time so I can upload them.

If you’d like to record the meeting, all presenters will need to submit a signed agreement. Please contact me for this agreement. As meeting host, you will be responsible for starting and ending the recording during the session.

Here are a few tips we’ve discovered that you can pass onto committee members:

1.            Adobe Connect has recently updated their software. When you log-in, you may notice a screen asking you to install the add-in. If you click “yes,” the update will install in about 20-30 seconds. You may need to complete the audio setup wizard after installing the add-in.

2.            Use Firefox, if possible -- Internet Explorer and Chrome seem to have some issues.

3.            Make certain you have an updated version of Flash.

4.            Only use PDF or PPT files.

5.            You will need a headset for VoIP. If you are using a machine with a built-in microphone, you will need to disable the built-in microphone and enable the microphone on your headset (a USB headset is best).

6.            Once you enter Adobe Connect (you will sign in as a guest -- so no log-in is needed), you will need to click on the speaker and microphone icons to activate -- both need to be GREEN.

7.            Please allow a few minutes to get in and test your audio, etc. before the start time.

8.            To test audio, click on ‘Meeting’ in upper left corner. Choose the audio set-up wizard. Click through every step, making sure the dropdown is set to your USB headset, and click through to the very last screen. IMPORTANT: You must click all the way through the audio wizard in order to save your selections.

All, early reminder of the Aug 25 meeting.  If you have anything to add to the agenda please let me know.  Also, we can upload any files as pdf's or ppt's, so send those along if you have something to share.  Connect link follows.  Thank you!

ACRL Awards Taskforce Meeting Agenda August 25, 2016

1. Welcome
2. Meeting minutes, Aug 11
3. Go over survey questions
4. Other updates
5. Other business
6. Adjourn

Meeting Name:  ACRL Awards Taskforce Meeting-Aug 25

Start Time:  08/25/2016 2:00PM CST

Duration:  1:00 hour

URL:  http://ala.adobeconnect.com/r2ek5pnc52h/

Access:  Anyone who has the URL for the meeting can enter the room

______________

From Elois Sharpe:

Attendees will need a USB headset (and an Internet connection) to utilize the VoIP feature. We recommend that all attendees have headsets with microphones available, and have a current version of Flash player installed.

If attendees have PowerPoint presentations or PDF documents, please send them to me ahead of time so I can upload them.

If you’d like to record the meeting, all presenters will need to submit a signed agreement. Please contact me for this agreement. As meeting host, you will be responsible for starting and ending the recording during the session.

Here are a few tips we’ve discovered that you can pass onto committee members:

1.            Adobe Connect has recently updated their software. When you log-in, you may notice a screen asking you to install the add-in. If you click “yes,” the update will install in about 20-30 seconds. You may need to complete the audio setup wizard after installing the add-in.

2.            Use Firefox, if possible -- Internet Explorer and Chrome seem to have some issues.

3.            Make certain you have an updated version of Flash.

4.            Only use PDF or PPT files.

5.            You will need a headset for VoIP. If you are using a machine with a built-in microphone, you will need to disable the built-in microphone and enable the microphone on your headset (a USB headset is best).

6.            Once you enter Adobe Connect (you will sign in as a guest -- so no log-in is needed), you will need to click on the speaker and microphone icons to activate -- both need to be GREEN.

7.            Please allow a few minutes to get in and test your audio, etc. before the start time.

8.            To test audio, click on ‘Meeting’ in upper left corner. Choose the audio set-up wizard. Click through every step, making sure the dropdown is set to your USB headset, and click through to the very last screen. IMPORTANT: You must click all the way through the audio wizard in order to save your selections.

Please review the following documents (at least the critical ones) to draw potential survey questions and/or to inform our report to the Board.  Let me know of questions, and thank you!

Critical resources/info:

• Division and section committees http://www.ala.org/acrl/awards
• ACRL’s Guide to Policies and Procedures, Chap 12: Awards (including new awards) http://www.ala.org/acrl/resources/policies/chapter12

Additional resources/info:

• Awards Manual of the American Library Association http://www.ala.org/awardsgrants/sites/ala.org.awardsgrants/files/content/awardgov/alaawardsmanual/2010_awards_manual_rev5.pdf
• LLAMA Awards http://www.ala.org/llama/awards
• ALCTS Awards/governance http://www.ala.org/alcts/awards/governance

Next steps and potential timeline for surveys:

• Aug 11-25: review documents, work on tasks (see minutes)
• Aug 25: virtual meeting to discuss survey items and work to date
• Aug 29-Sept 2: finalize surveys, send to ACRL/Chase, create distribution list and draft email invitation
• Sept 6: distribute surveys, leave open until 9/25
• Sept 29: virtual meeting to discuss results and next steps