NMRT (New Members Round Table)

Committee Charge

The NMRT President's Program committee plans, coordinates and delivers a program for the ALA Annual Meeting.

History of the Committee

The NMRT President's Program committee was created in 1983.

Committee Composition and Terms of Office

• Chair (one year term)


• Committee Members (one year terms)

Committee History and Purpose

The Committee was created in 1983. Its purpose is to add a program of substance to NMRT's roster of activities during Annual Conference.

Procedures Used to Accomplish Major Responsibilities

• In consultation with the NMRT President, decide on a program topic that will appeal to NMRT members, as well as the larger ALA community.


• Secure speakers for the program.


• Handle all publicity for the event.


• Oversee the event.

Contact People for Accomplishing Committee Objectives

• NMRT President


• NMRT Vice-President/President-Elect


• NMRT Staff Liaison

General Timetable of Activities

June

• If possible, attend the President's Program to get an idea of what was done the year before

July

• Read through your Handbook and files to get an idea of the program process;


• Consult with the NMRT President to learn her/his suggested program topics.

August

• Collaborate as a committee to investigate & develop program ideas & descriptions;


• Prepare Committee Planning Report for Executive Board & NMRT Archives.

September

• Finalize Program Title & Description, give to the NMRT Staff Liaison


• Provide reservation details to NMRT Staff Liaison: names and contact information of presenters; final audiovisual requirements; number of participants; seating arrangements; request for program to be in the convention center;

October

• Contact potential speakers;


• Delegate individual areas of responsibility among committee.

November

• Determine who will moderate the event – NMRT President, Committee Chair or another speaker;


• Design flyer for midwinter;


• Interface with NMRT Web Committee to update committee website with program details;


• Draft text of Speaker Confirmation Email including requests for a short bio and latest CV;


• Send speaker Confirmation Email.

December

• Email flyer to NMRT orientation committee chair (for midwinter conference);


• Draft mid-winter report (Committee Progress Report);


• Revisit program descriptions to include basic speaker information

January

• Gather short bios & latest CVs from speakers. Make available to committee member working on publicity;


• Review program description to make sure no changes are needed.

February

• Submit Committee Progress Report for Executive Board & NMRT Archives;


• Have speakers sign ALA Speaker Letter. Work with NMRT Staff Liaison for latest version;


• Check with NMRT Staff Liaison about using any leftover funds for refreshment(s).

March

• Create publicity materials:
  
  
  
  • Draft NMRT Listserv/NMRT Blog announcement & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking);
  
  
  • Draft brief Twitter/Linkedin/Facebook/ALA Connect communications & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking);
  
  
  • Prepare a program write-up to be included in the May Footnotes issue & submit to committee for approval;
  
  
  • Update committee website with any new program information & submit to committee for approval.
  
  
  
  

April

• Re-introduce the speakers to each other and ask for outlines of their presentation;


• Start designing assessment tool for program;


• Implement publicity:
  
  
  
  • Submit program write-up to be included in the May Footnotes issue;
  
  
  • Update committee website with any new program information (contact NMRT web committee).
  
  
  
  

May

• Finalize program assessment plan. Send electronic version of assessment tool to Chair so she can bring print copies;


• Remind speakers about conference details;


• Implement publicity:
  
  
  
  • E-mail NMRT Secretary with content for social media and a preferred posting schedule; the NMRT Secretary will then post your content;
  
  
  • Submit NMRT Listserv/NMRT Blog announcement to NMRT Secretary (via publicity request form);
  
  
  • Update committee website with any new program information (contact NMRT web committee).
  
  
  
  

June

• Finalize any last minute details;


• Enjoy the program!

Afterward

• Request copies of presentations, and post presentations to ALA Connect & http://presentations.ala.org;


• Review program assessments;


• Update website - remove program details;


• Thank speakers;


• Chair writes thank-you letters for committee members;


• Submit all bills to NMRT Treasurer;


• Chair sends anonymous surveys to committee members to assess committee functioning;


• Submit Committee Final Report to Executive Board & NMRT Archives;


• Review Handbook entry for changes to timeline.

Last Reviewed March 2014; Last edited March 2014