General Description
The chair of the Governance Committee is typically appointed as Parliamentarian, because the Governance Committee is the advisory committee to the Board.
Term of Office
The Parliamentarian will be appointed for a two-year term by the President.
Purpose
The Parliamentarian counsels the NMRT Executive Board on matters of parliamentary procedure, providing guidance on rules of order and the conduct of NMRT Board meetings. The Parliamentarian also serves as chair of the Governance Committee.
Major Responsibilities
The Parliamentarian is required to attend NMRT Executive Board meetings, either in person or virtually, in order to provide any needed parliamentary guidance at meetings. As chair of the Governance Committee, the Parliamentarian also leads periodic reviews of the NMRT Constitution and Bylaws, and if needed helps draft any amendments or revisions proposed by the Executive Board or the Governance Committee. Any proposed changes approved by the Executive Board must then be voted upon and approved by the NMRT Membership, before being integrated into the official NMRT Constitution and Bylaws.
Procedures Used to Accomplish Major Responsibilities
- Become familiar with the current NMRT Constitution and Bylaws, as well as with Roberts Rules of Order, current edition
- Attend NMRT Executive Board Meetings, offering support and guidance as needed.
- Communicate with NMRT President, Executive Board, Governance Committee
Contact People for Accomplishing Objectives
- NMRT President
- NMRT Executive Board
- NMRT Governance Committee
Types of Record-Keeping
Constitution and Bylaws (permanent)
Correspondence and Copies
- NMRT President and Vice President: copies of most correspondence
- NMRT Officers and Committees: copies as applicable to their responsibilities
Timetable of Activities
July
- Obtain and review any files from previous Parliamentarian
- Send welcome message to Governance Committee
August-September
- Post Governance Committee planning report to ALA
October-November
- Attend Fall NMRT E-Board Meeting
December-January
- Only if needed: If any proposals for changes to NMRT Constitution or Bylaws were approved by NMRT Executive Board, they must be submitted to ALA in time to be placed on the spring ALA ballot.
Midwinter
- Attend Midwinter NMRT Board Meeting
February
- Post Governance Committee progress report to ALA
March-April
- Attend Spring NMRT E-Board Meeting
Annual
- Attend Annual NMRT Board Meeting
July-August
- Post Governance Committee final report to ALA
Last reviewed: July 2015; Last revised: July 2015
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