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Lindsay Johnston (non-member)'s picture

ACRL SEES Access & Preservation Committee Meeting, Jan. 28, 2016

Thursday, January 28, 2016
3:15 pm to 3:15 pm, US/Eastern

ACRL Slavic and East European Studies Section Access & Preservation Committee Meeting

Jan. 28, 2016, 3-4 pm Eastern


Agenda & Meeting Notes


Action Items:


*Add Lindsay (A&P Chair) to Google site - Jon

*Identify criteria for Inventory of North American SEES Digital Collections, building on work that Kevin has already done - Kevin, Lindsay


*Digital Humanities in Slavic Fields
- Lindsay to add links provided by Erin and Meghan to SEES Website
- Erin and Meghan to provide more info to committee and wider SEES on plans for unconference (possibly THATCamp) preceding next ASEEES Conference.


1. Updating website

  • Google site - Jon will add Lindsay as chair. Jon owns the site.

  • one person on each committee who can update, another person as well?



  • much better system

  • Bea explained used to have a lot of clients who could not afford to subscribe, and only wanted access to four or five journals, etc. Reorg makes it possible to choose selected titles. Price list provides each individual item, but caused confusion for subscribers to the entire package

  • big schools continue to subscribe to the whole package

3. New collections to promote? Input from members

  • Guide to Slavic Collections published in Slavic & East European Information Resources (SEEIR)

  • Guide to Slavic Collections in the United States and Canada - vol. 5 issues 3-4, 2004 -- some now have digital collections based on their holdings

  • post in announcements on website

4. At our virtual meeting during ALA Midwinter 2015, Kelly Evans and Kevin Hawkins were asked to develop a prototype inventory of "portals" (inventories of digital resources), especially those developed by national libraries in the SEES regions of the world.  Kelly had to drop out of this project, but here's our prototype with a few records to show what we might include.

  • does it capture the info that we want to see?

  • should we carry on with the project? -- use crowd sourcing?

  • who does the search tool serve? - Slavic Librarian community, researchers...

  • what is the scope? - National Bibliographies

  • not duplicate http://guides.library.illinois.edu/sb.php?subject_id=70325
    - resources produced in SEES regions and in North America - domestic traffic is not as well covered. Focusses on resources published or hosted outside of North America - National Bibliographies, Periodical, Monographic Sources
    - need to inventory and promote resources created in North America?

  • What is our sharing mechanism? -- Slavlibs listserv -- encourage community to share through the listserv. Some librarians already do this.

    • Annual SEES Newsletter

Criteria: Produced in North America,

Start with: http://viewshare.org/views/erika.spencer/russian-digital-collections/


Next Steps: come up with criteria, bring back to group with sample entries - Kevin, Lindsay

Future Step: link with Illinois Database - Joe

5. ASEEES Update - Meghan and Erin

  • Digital Humanities in Slavic Fields - Facebook group

  • integrate with ACRL?

  • Digital Humanities, Digital media

  • Planning to host a THATCamp or other unaffiliated pre-unconference before next ASEEES meeting

  • Good connection with identifying collections -- collections that scholars can use for projects; helping librarians to support work in Digital Humanities for Slavists -- what do we need to know and do, what is our role?

  • Slavic Digital Humanities Internet Group http://www.slavic-dh.org/join-mailing-list/

  • https://www.facebook.com/groups/413695302023356/

  • Profile on SEES website - Lindsay


*Janet Crayne’s notes from meeting with CEEOL at ASEEES

CEEOL meeting


Bea welcomes everyone


CEEOL GMBH new company strategic partnership with Serbica co-ownership for purposes of more direct communication for not just journals but also e-books and gray literature.  E-books and gray literature will be included in the near future.  They also have a new employee, who is an interface specialist, Renata, who will be working from Vienna.  


General subscription was too prohibitive for too many institutions   

Single title prices correlate to local prices so that is what informs the massive price increase for all titles


Open access was decided by publication so only open access in CEEOL if publisher decides it's open access


Difficult to persuade publishers to publish e-version in CEEOL simultaneously with print, because they held back the most recent e-issues in order to maximize sales of the print equivalent.  The new agreement says new issues have to be included in CEEOL within 4 weeks after the print appears


Is there still a way to package titles to reduce the cost?


700 some titles are open access; the remaining 475 are paid content titles but in some countries like Poland law has mandated more open access.  That will reduced the cost of Polish titles.  This will be the overall trend in the future.  More publications will become open access, rendering formerly paid-for titles “free”.


Additional discounts for long-term subscribers as well as three US consortia.  The first three months will be free.

So immediate 50 percent discount plus another 10-15 percent consortial discount will in the end make the price for whole database content the same as long-term subscribers have been paying in recent years.


Question about archiving and if they work with CLOCKSS and Bea mentioned Bavarian State Library will archive for subscribing institutions.  In case of disaster all the titles would be open access.


Inclusion of 3,000 gray literature documents per year will be provided as open access with all metadata included.


Will searching Summon bring up article level results in CEEOL?  They have an agreement with Ex Libris’PRIMO for article level discoverability aside from the CEEOL platform.  They are discussing this with Proquest as well.


With e-books DDA is not automatic.  The selector is informed and will decide on purchase.


Licensing question--can ILL articles in CEEOL database and that was always in the old agreement.  E-books cannot.


Access is set even if we stop subscribing.



E-books also available on title-by-title basis


Serials are also available on title-by-title basis.


There is a $350 maintenance fee.  Purpose of maintenance fee is for indexing, abstracting, etc.


Long-term subscribers are rewarded with a discount.


So in essence the subscription price to the whole database will remain the same


Tendency of paid journals in CEEOL will decrease and open access ones will increase much more


Note: E-books will require a separate license.


The switch over will be during the first week in December.


As noted before, there will be a three-month trial period with no cost.


Maintenance fee will be $350 and will cover indexing as well.


With payment for all titles, the price would be $4,000

Maintenance fee is $350

Totaling $4,350

These figures above already include deductions for the 3-months free and the consortial discount.