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Discussion ALSC Student Membership Task Force 3/14/17 Meeting Notes

by Andrea V. Johnson on Fri, Mar 24, 2017 at 10:36 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, March 14, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

  • Appoint volunteer to take minutes/attendance – Patrick

  • Introductions/Attendees – Andrea, Aimee, Ted, and Patrick

  • Revisions/Additions to Agenda – NONE

 

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, March 14, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

  • Appoint volunteer to take minutes/attendance – Patrick

  • Introductions/Attendees – Andrea, Aimee, Ted, and Patrick

  • Revisions/Additions to Agenda – NONE

 

2. Communication with Recipients

  • First email out – to incorporate into blog post

    • Not a huge response

      • Andrea – 1

      • Ted – 1

      • Patrick – 3-4

  • How frequent should we communicate?

    • Once a month seems too much

    • At least at a two-month minimum

      • Or when something comes up

  • Point new members to new aspects of library community building opportunity

    • Storytime Underground

    • NM roundtable

    • ALA Think Tank

    • ALSC networking events at ANNUAL

    • ALSC Listserv

    • Ribbon? Pitch idea to Aimee

  • We need to make a google doc of what we want to share

  • Get ALA What’s Happening from Aimee in March

  • Andrea will set a Google Drive table with varying dates to send out communications…

    • Add a column of when people are contacted on the recipients spreadsheet – so no one is missed

3. Blog post:

  • It’s great – thanks Andrea!

  • There will be a photo attached – see email by Andrea

4. Q&A and Other Business:

  • SGM Ribbons:

    • Ask new members to participate in selecting a new member ribbon?

    • Slogan? What should it say?

  • Ted – “The Future of ALSC”

5. Next Meeting Dates

  • iday, April 14, 2017 3:00pm CST Google Hangouts - *tentative*

  • iday, May 19, 2017 3:00pm CST Google Hangouts

  • iday, June 9, 2017 3:00pm CST Google Hangouts

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Discussion ALSC Student Membership Task Force 3/14/17 Meeting Agenda

by Andrea V. Johnson on Wed, Mar 15, 2017 at 09:51 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, March 14, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees

c. Revisions/Additions to Agenda

 

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, March 14, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees

c. Revisions/Additions to Agenda

 

2. Communication with Recipients

 

3. Blog Post

 

4. Q&A and Other Business

 

5. Review of New Action Items

 

6. Next Meeting Dates

iday, April 14, 2017 3:00pm CST Google Hangouts

iday, May 19, 2017 3:00pm CST Google Hangouts

iday, June 9, 2017 3:00pm CST Google Hangouts

 

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Discussion ALSC Student Membership Task Force 2/17/17 Meeting Notes

by Andrea V. Johnson on Fri, Feb 17, 2017 at 03:53 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
Friday, February 17, 2017 3:00 p.m. CST

Meeting Agenda

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance - Andrea
b. Introductions/Attendees  - Kenneth, Karen, Dan, Andrea
c. Revisions/Additions to Agenda - None

2. Pilot Update

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
Friday, February 17, 2017 3:00 p.m. CST

Meeting Agenda

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance - Andrea
b. Introductions/Attendees  - Kenneth, Karen, Dan, Andrea
c. Revisions/Additions to Agenda - None

2. Pilot Update

All 100 applications have been processed by the membership office. They were almost done at the end of December and Dan had to iron out issues with a couple memberships before we proceeded with the welcome emails.

3. Communication with Recipients

There is a new spreadsheet in the shared drive for the 100 recipients: https://docs.google.com/spreadsheets/d/142TqMh9B5cjUHKYsPTx4Rv0dAt5N58lNT7Kak6UXpaE/edit?usp=sharing
It has a column with our names added. We each have 15 recipients assigned to us, Karen has 10. I know I said I would write a template for this but it is so straightforward you won’t need one. Just send a “brief, warm and casual” welcome email to each recipient (send them individually, not to the whole group at once). Introduce yourself and offer to answer any questions they may have, etc. They have already received information from ALA and ALSC about membership benefits, so no need to go into detail about that. Also let them know that we will be sending a survey at the end of the first membership year. 

Let's get these sent by Wednesday, February 22, with a deadline for replies by March 1, because must submit our blog post by the first week of March. 

4. March Blog Post

Look at your recipients’ survey responses in the other spreadsheet, and choose one or two articulate/interesting recipients to ask two follow-up questions for the ALSC blog post. Here is some language you are welcome to use: 

Would you be willing to tell us more about yourself that we can share in an ALSC blog post?  This is totally optional, of course, but we would need your answers by Wednesday, March 1st.  
What led you to want a MLS/MLIS degree? What are your dreams about working as a children's librarian?

5. Q&A and Other Business 

Dan's last day at ALSC will be next Friday (sob!) and he will make sure his replacement is prepared to work with us. 

6. Review of New Action Items 

All: Welcome emails sent by Wednesday 2/22
All: Expect a message from me next week asking for contributions and edits to our ALSC blog post 

7. Next Meeting Dates

Friday, March 17, 2017 3:00pm CST Google Hangouts
Friday, April 14, 2017 3:00pm CST Google Hangouts
Friday, May 19, 2017 3:00pm CST Google Hangouts
Friday, June 9, 2017 3:00pm CST Google Hangouts

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Discussion ALSC Student Membership Task Force 2/17/17 Meeting Agenda

by Andrea V. Johnson on Mon, Feb 13, 2017 at 09:25 pm


ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, February 17, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to Agenda

 

2. Pilot Update

 


ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, February 17, 2017 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to Agenda

 

2. Pilot Update

 

3. Communication with Recipients

 

4. March Blog Post

 

5. Q&A and Other Business

 

6. Review of New Action Items

 

7. Next Meeting Dates
iday, March 17, 2017 3:00pm CST Google Hangouts
iday, April 14, 2017 3:00pm CST Google Hangouts

iday, May 19, 2017 3:00pm CST Google Hangouts

iday, June 9, 2017 3:00pm CST Google Hangouts

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Discussion ALSC Student Gift Membership Task Force 12/16/16 Meeting Notes

by Andrea V. Johnson on Sun, Dec 18, 2016 at 10:32 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, December 16, 2016 3:00 p.m. CST

 

Meeting Agenda

1. Welcome and introductions

a. Appoint volunteer to take minutes/attendance - Andrea

b. Introductions/Attendees  - Patrick, Karen, Andrea

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, December 16, 2016 3:00 p.m. CST

 

Meeting Agenda

1. Welcome and introductions

a. Appoint volunteer to take minutes/attendance - Andrea

b. Introductions/Attendees  - Patrick, Karen, Andrea

c. Revisions/Additions to agenda - None

2. Project update
Dan sends his thanks to the task force for their efforts. He has sent 100 applications to the ALA Membership & Customer Service people.  When he hears back from them, he will email all the successful/unsuccessful applicants. After that, we can start talking about next steps, i.e. communications with the recipients assigned to us.

Do we know how many were disqualified? Andrea will ask Dan.

3. ALSC blog post ideas
We had planned to advertise the program in an ALSC blog post. Since we no longer need promotion, Mary Voors suggested it might be interesting to interview some of the people who have applied for the memberships and find out their stories with questions like:

  • What is their background?

  • What led them to wanting their MLS/MLIS degree?

  • what are their dreams about working as children's librarians?

  • would they have been able to join ALSC without this program?

  • what do they think a membership in ALSC will offer them?
    She also suggested it might be interesting to do a post on how to run a successful campaign. “you guys were REALLY successful! How did that happen? How can it be replicated?”  


We think the first suggestion is more compelling. We can make a blog interview part of our first contact with recipients. Each TF member could look at the applications for the 20 recipients assigned to them, and choose one with interesting answers to follow up with. In the post we could share data from the 238 applications (but ask permission before quoting survey responses/anecdotes).  Andrea will ask Mary Voors for a mid February date for the post.

4. New agenda item: Analyzing applications
We might find some interesting trends in the applications, particularly in the survey responses about ALSC participation and what “problem” they are looking to solve with membership. Let’s split the data points into categories, assign one area to each member to analyze.
Patrick noticed only one male in his group of applications. Unfortunate that we can’t report the female to male ratio; too hard to determine using only first name. Information derived from their responses will be useful for the strategic plan, which will be put out to the membership at Midwinter.

5. New agenda item: ALSC resource list
Nina Lindsay has asked committees to review a post-election resource list that will be made available to members. Have we developed resources that would be useful? Andrea mentioned our contact list of ALA committees that represent diverse populations in her quarterly report to the ALSC board. It may be more helpful to the ALSC office or committee chairs. We’ll see what the board says.

4. Next steps

- In order to seek out interesting data or trends in the applications, Andrea will assign categories for members to examine.
- Waiting for word from Dan about 100 memberships processed. Then recipients will be assigned to TF members. Andrea will draft an informal welcome email template members can use if they like.
- We will also invite some recipients to elaborate on their survey answers for our February blog post.

5. Q&A and other business

 

6. Scheduling 2017 meeting dates

Please send known conflicts Jan-May. Considering skipping January and meeting next on Fri Feb 17.

 

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Discussion ALSC Student Membership Task Force 12/16/16 Meeting Agenda

by Andrea V. Johnson on Wed, Dec 14, 2016 at 10:38 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, December 16, 2016 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to agenda

 

2. Project update

 

3. ALSC blog post ideas

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)

iday, December 16, 2016 3:00 p.m. CST

 

Meeting Agenda

 

1. Welcome and introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to agenda

 

2. Project update

 

3. ALSC blog post ideas

 

4. Next steps

 

5. Q&A and other business

 

6. Scheduling 2017 meeting dates

 

More...

Discussion ALSC Student Gift Membership Task Force 11/18/16 Meeting Notes

by Andrea V. Johnson on Mon, Nov 28, 2016 at 09:22 pm

ALSC Student Gift Membership Task Force 11/18/16 Meeting Notes

 

Welcome and Introductions:

__ Karen volunteered to take notes

__ All task members present except for Lauren; we did a brief round of introductions

__ No revisions or additions to the agenda

 

Review Online Form:

ALSC Student Gift Membership Task Force 11/18/16 Meeting Notes

 

Welcome and Introductions:

__ Karen volunteered to take notes

__ All task members present except for Lauren; we did a brief round of introductions

__ No revisions or additions to the agenda

 

Review Online Form:

__ Questions were raised about whether a second address line was required and if the list of MLIS programs could be put in alphabetical order. Dan said he would make fixes, consulting with Andrea.

__ Andrea asked if the form is ADA compliant. Dan said it should be because it is hosted by the ALA website, which is ADA compliant, but that he would double-check

 

Review ALSC Press Release:

__ A question was raised as to whether it was necessary to note the eligibility criteria twice; it was agreed that it can’t hurt!

__ A suggestion was made and accepted to add a sentence or two about the “rolling” nature of the acceptances, and how quickly applicants might get a reply.

__ A suggestion was made and accepted to add a line noting the Friends of ALSC as the sponsors of the gift memberships.

__ Andrea will make edits, working with Dan.

 

Report Back on Promo Outreach Response:

__ Those groups contacted indicated a willingness to share the news about the ALSC student gift memberships. Some groups, however, haven’t responded yet (i.e. some roundtable and membership groups). Andrea asked task force members to note on the spreadsheet if there are any bounce-backs from the contacts.

__ It was agreed that the task force would send the groups another email; Andrea said she will write another “template” email to send, which could link to an ALSC Blog post on the gift memberships. Dan will write that ALSC Blog post, which will likely be published on Dec. 4. Brittany said she would confirm that one of her professors would write a guest blog post about the value of the student gift memberships.

__ It was noted that ALSC Pres.-elect Nina Lindsay recommended also using Twitter and Facebook to make sure the word gets out

__ Andrea said she would add a line in the press release asking folks to share the news about the gift memberships. Andrea also said she would write a sample Tweet.

__ The webpage with the info about the gift memberships, plus the online application form, will go live on Dec. 1. At that point, Andrea will send out a “kick-off” email to the ALSC listserv. ALSC will post on the blog Dec 4.

 

Application Review Process:

__ When people apply, their applications will be sent to Andrea and Dan. Andrea will double-check the eligibility of the applicant; Dan will then send the names of those eligible applicants to the membership office, which will process them.

__If Andrea and Dan are overloaded with applications, they will begin sharing the load with other task force members.

__ Those given the gift memberships will receive the regular “welcome package” from ALA and ALSC. The new members also will receive welcome emails from the ALSC membership committee; Dan noted that the idea is to “inundate” new members with welcome messages from ALSC. It was agreed that task force members also will send a “brief, warm and casual” welcome email and offer to keep in contact, answer questions, etc. Andrea will divide up the applicant names to share among task force members for this email effort.

 

Review of New Action Items:

__ After the gift membership webpage goes live on Dec. 1, task force members will send that information to their contacts, using a template email drafted by Andrea

__Andrea will draft a new template for the announcement email, and a sample tweet for Twitter users

 

Next Meeting Date:

__ Friday, Dec. 16, 3 p.m CST

 

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Discussion ALSC Student Gift Membership Task Force 11/18/16 Meeting Agenda

by Andrea V. Johnson on Mon, Nov 14, 2016 at 10:15 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
 Friday, November 18, 2016 3:00 p.m. CST

Meeting Agenda

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
 Friday, November 18, 2016 3:00 p.m. CST

Meeting Agenda

1. Welcome and introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to Agenda

2. Review online form

3. Review ALSC press release

4. Report back on promotion outreach responses

5. Application review process

6. Q&A and other business

7. Review of new action items

8. Next meeting date:
 Friday, December 16 3:00pm CST Google Hangouts

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Discussion ALSC Student Gift Membership Task Force 10/21/16 Meeting Notes

by Andrea V. Johnson on Fri, Oct 28, 2016 at 10:35 am

ALSC Student Gift Membership Task Force 10/21/16 Meeting Notes

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance - Patrick

b. Introductions/Attendees -

ALSC Student Gift Membership Task Force 10/21/16 Meeting Notes

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance - Patrick

b. Introductions/Attendees -

New members:
Board Liaison Karen MacPherson,
Takoma Park Maryland Library,
Membership Committee liaison Brittany Tavernaro, graduate school at the University of Tennessee, Knoxville for school media.

Attendees:Patrick, Andrea, Brittany, Kenneth

c. Revisions/Additions to Agenda - none

 

2. Promotion campaign
Lauren got some tips from the Public Awareness Committee. They suggested we ask a professor to be a guest blogger to promote the SGM program and the benefits of ALSC membership in early career. Brittany will ask one of her professors.

a. Promo copy - Andrea sent Dan copy/blurb to use in ALSC press release, webpage, newsletter.

Dan will write up a planning document for the promotional campaign.

b. Review planning document - ALSC Student Gift Membership Promotion Plan DRAFT in Google Drive

c. Assign tasks We assigned the emails we plan to send to other committees.
- Patrick will divide his list of committee contacts among himself, Andrea, Kenneth, Ted, Lauren, and Brittany.
- Kenneth will divide the ALSC school contacts among himself, Patrick, Andrea, Ted, Lauren, and Brittany.

3. Logistics

a. Rolling applications, reaching max - Pros to rolling applications: recipients don’t have to wait and easier on ALSC office. Cons: not as neat for communication, assessment. Does this make sense? Yes, rolling applications are better. May take a week or two to batch new memberships. TF will contact new members once a month. Once we reach 100 applicants ALSC will close online form and post a message.

b. Current members - ALA members who joined within last 6 months can get SGM; ALA can process a partial refund.

c. ALA Chapters Office program - Their Joint Membership Program will be simultaneous with SGM.

 

4. Reaching Diverse Student Populations

We are following the work of the ALSC Diversity Task Force, who are working on an ethnicity/race survey of ALSC membership. We need to ask them: What does success look like?

 

5. Q&A and Other Business

 

6. Review of New Action Items

Patrick will divide his list of ALA committee contacts among six task force members
Kenneth will divide the school contacts among six task force members

All - Check your assignments in the ALSC Student Gift Membership Promotion Plan DRAFTto

i. Send intro email to your assigned ALA committee and school contacts by early November

ii. Send official announcement - another email to your ALA contacts and school contacts with link to live page/application, press release, promotional copy, etc. in early December

Brittany - ask Ed committee if their school contact list overlaps with ALSC or do they have other contacts?Brittany - ask her professor about doing a guest post on ALSC blog about the SGM and benefits of ALSC membership in early career. 
Andrea - share our email template and include language about diversity 
Andrea - Ask Dan if any updates to ALSC school contact list

 
7. Next Meeting Dates 

iday, November 18 3:00pm CST Google Hangouts
iday, December 16 3:00pm CST Google Hangouts

 

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Discussion ALSC Student Gift Membership Task Force 10/21/16 Meeting Agenda

by Andrea V. Johnson on Sun, Oct 16, 2016 at 10:03 pm

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
iday, October 21, 2016 3:00 p.m. CST

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

ALSC Student Membership Task Force (virtual meeting, Google Hangouts)
iday, October 21, 2016 3:00 p.m. CST

Meeting Agenda

 

1. Welcome and Introductions

a. Appoint volunteer to take minutes/attendance

b. Introductions/Attendees  

c. Revisions/Additions to Agenda

 

2. Promotion campaign

a. Promo copy

b. Review planning document  

c. Assign tasks

 

3. Logistics
a. Rolling applications, reaching max

b. Current members

c. ALA Chapters Office program

4. Reaching Diverse Student Populations

5. Q&A and Other Business

6. Review of New Action Items


7. Next Meeting Dates
iday, November 18 3:00pm CST Google Hangouts
Friday, December 16 3:00pm CST Google Hangouts

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To explore the possibility of, and make recommendations regarding a pilot program that would offer the gift of ALA/ALSC memberships to children’s services-focused students graduating from ALA-accredited graduate schools of library and information science (GSLIS) with the objective of encouraging and supporting new professionals in their ALSC membership and engagement.

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