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Andrew Medlar's picture

Online Board Meeting: Advocacy & Legislation Composition Change

Greetings, everyone!

I am calling an online meeting of the ALSC Board of Directors.

Following up on the Board’s discussion at Annual regarding the Organization & Bylaws Committee’s recommendations for the Advocacy & Legislation Committee, you will recall that we approved revising this committee’s composition to include two overlapping co-chairs. Now I would like to address the proposal that the Everyday Advocacy Member Content Editor formally become an ex-officio member of the committee.

The action item on our agenda is to address the “Composition” of the Advocacy & Legislation Committee, by considering the proposal to:

Change it from: The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. (2 co-chairs +5)

To: The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. (2 co-chairs +5) The Everyday Advocacy Member Content Editor serves as an ex-officio member.

Here is the timeline for our meeting:

  • Preliminary Discussion: Now through Tuesday, September 15, 9:00 pm ET
  • Entertain a Motion: Tuesday, September 15, 9:00 pm ET to Wednesday, September 16, 9:00 pm ET
  • Final Discussion, if seconded motion: Wednesday, September 16, 9:00 pm ET to Thursday, September 17, 9:00 pm ET
  • Vote, if seconded motion: Thursday, September 17, 9:00 ET to Saturday, September 19, 6:00 pm ET

In order to establish quorum for this online meeting, I would like to ask everyone to please indicate at this time that you are "present” and then the discussion may begin. I will look to call for a motion on Tuesday, September 15.

Thank you!

Andrew

Kay Weisman's picture

Present.

Kay Weisman

Elizabeth Orsburn's picture

Present and ready for our discussion.

Betsy

Christine Caputo's picture

Present!

Gretchen Caserotti's picture

Present

Ellen Riordan's picture

Present

 

Doris Gebel's picture

Present

Doris Gebel

 

Vicky Smith's picture

Present.
Vicky SmithChildren's & Teen EditorKirkus Reviews108 Stillman St.South Portland, ME 04106Phone: (207) 671-6846

Diane Foote's picture

Present

Diane Foote
Assistant Dean & Curator, Butler Children's Literature Center
Dominican University GSLIS
dfoote@dom.edu, 708-524-6054
http://www.dom.edu/gslis

Jenna Nemec-Loise's picture

Present as ALSC Board member but abstaining from discussion and recusing my vote as Everyday Advocacy Member Content Editor.Jenna




Date: Sun, 13 Sep 2015 18:10:13 -0400
To: alsc.jenna@hotmail.com
Subject: [ALA Connect] ALSC Board of Directors (Association for Library Services to Children) - Online Board Meeting: Advocacy & Legislation Composition Change (updated)
From: connect@ala.org

Jenna Nemec-Loise
Division Councilor
Association for Library Service to Children

 

Megan Schliesman's picture

Here

Andrew Medlar's picture

Thank you, we have a quorum.

Any discussion?

 

 
Vicky Smith's picture

Posting the proposed change at the top, so it's in everyone's mind:

Change it from: The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. (2 co-chairs +5)

To: The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. (2 co-chairs +5) The Everyday Advocacy Member Content Editor serves as an ex-officio member.

First, I would like to propose a small change to the wording of the revised composition:

The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. The "Everyday Advocacy" member content editor serves as an ex-officio member. (2 co-chairs + 5 + 1)

That parenthetical is intended to sum up the whole thing and should appear at the very end of the composition statement. (And as a person who is working very slowly to bring the handbook into compliance with Chicago style, I'd like us to try to wean ourselves from excess uppercase. "Everyday Advocacy" is the name of our publication, but the rest need not be capitalized.)

Moving onto the substance of the proposed change, I will confess as its original author, I spent a fair amount of time thinking about this. How much of the reason for the proposed change, I wondered, was because the committee did not want to lose the participation of the very excellent Jenna? I do not like the idea of changing committee structure to retain a particular personality. But on further reflection, it seemed to me a good idea that the publication that's directly concerned with advocacy should maintain a formal link with the committee that is all about advocacy, regardless of the personalities involved.

As a side issue, what are the implications of Jenna's maintaining this particular, formal link with the advocacy & legislation committee AND her division counselor duties? I am not aware of a formal barrier, but is it an issue? (If Jenna is stepping down from "Everyday Advocacy," then forget all this.)

Finally, is it necessary to specify that this ex-officio member is a nonvoting member? Or should the ex-officio member be a voting member? If that's the case, then do we need to worry about the fact that there is now an even number of voting members on the committee? Frankly it doesn't seem like a great concern right now, but one never knows, and best practices dictates that there be an odd number of voting members. If we determine that this ex-officio member be a voting member, then we need to either add an extra member at large or take it away.

(When I wrote the motion, this was the discussion that I imagined you all having, so having pre-thought about it, here it is.)

Vicky 
Vicky SmithChildren's & Teen EditorKirkus Reviews108 Stillman St.South Portland, ME 04106Phone: (207) 671-6846
On Sep

Diane Foote's picture

Good morning everyone! In order:

-I support Vicky's textual changes.

-I agree that "the publication that's directly concerned with advocacy should maintain a formal link with the committee that is all about advocacy, regardless of the personalities involved."

-I think we can discuss the side issue of "too many hats" in another forum, but I agree it is worthy of some attention.

-I don't think most process committees operate on a voting basis (obviously media award ones do); I feel like they generally use a consensus model. If a committee ended up being immovably split down the middle on some issue, the chair could always seek guidance from the PGC or the Board/Exec Comm via the PGC. So, I don't think we need to worry about whether this ex-officio spot, if we vote to approve it, is voting or non. I'm very glad to have this issue raised, though!

Diane Foote
Assistant Dean & Curator, Butler Children's Literature Center
Dominican University GSLIS
dfoote@dom.edu, 708-524-6054
http://www.dom.edu/gslis

Aimee Strittmatter-IL (staff)'s picture

Hello, Board:

Jumping into the conversation to address a couple of Vicky's questions.

1) During the last election, ALA membership voted to approve the use of Robert's Rules of Order Newly Revised, 11th edition as ALA's parliamentary authority.  Using that as our knowledge base, the short answer is that ex-officio members have the right to vote and we do not need to add anything to the composition statement. (http://www.robertsrules.com/faq.html#2)

"Without exception, ex-officio members of boards and committees have exactly the same rights and privileges as do all other members, including, of course, the right to vote."

Establishing quorum is another issue, detailed in the link provided above.

2) I can assure you that the Nominating committee did their due diligence in understanding ALA policy and vetting member eligibility prior to inviting them to stand for election. Each member of the Board signs a conflict of interest policy. As an aside, several members of the Board serve as liaisons to some of our standing committees, and will also find themselves in the position of offering insight about the association's strategic direction and priorities as well as their own perspectives and experiences related to the work at hand.

Best,
Aimee

Aimee Strittmatter
ALSC Executive Director

Andrew Medlar's picture

Good morning, all. I wanted to give this about an extra 12 hours for discussion of the points raised and information provided. I'd now like to welcome any potential motion and seconds.

Thanks.

Andrew

 
Diane Foote's picture

I move that the ALSC Board approve the changes to the Advocacy & Legislation Committee as presented, with copyedit changes to the last sentence, to read "The 'Everyday Advocacy' member content editor serves as an ex-officio member. (2 co-chairs + 5 + 1)."

Diane Foote
Assistant Dean & Curator, Butler Children's Literature Center
Dominican University GSLIS
dfoote@dom.edu, 708-524-6054
http://www.dom.edu/gslis

Doris Gebel's picture

I second the motion.

Doris Gebel

 

Andrew Medlar's picture

Thank you, Diane and Doris, for that motion and second.

Any further discussion?

Andrew

 
Andrew Medlar's picture

The poll is now open for the next 24 hours at http://connect.ala.org/node/244758 to vote on the motion as moved and seconded above. Unfortunately ALAConnect has an extremely inconvenient character limit to poll questions, so I'll restate here what the motion is referencing:

The Advocacy and Legislation committee consists of two co-chairs plus five members appointed from the ALSC membership at large, serving two-year terms. The co-chairs also serve two-year terms and are appointed in alternating years. The “Everyday Advocacy” member content editor serves as an ex-officio member. (2 co-chairs + 5 + 1)

 
Andrew Medlar's picture

The motion has passed.

Andrew