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Copy Cataloging Interest Group

Saturday, June 27, 2015
8:30 am to 10:00 am, US/Pacific

Update from the Library of Congress
Presenter: Angela Kinney, Chief, African, Latin American and Western European Division (ALAWE), Library of Congress

Fighting the Hydra: or, Revising a Complex Quality Control Workflow
Presenter: Autumn Faulkner, Assistant Head of Cataloging and Metadata Services, Michigan State University

Michigan State University Libraries receives thousands of shelf-ready monographs from approval plans each year, which are accompanied by matching copy records located by the vendor. A recent overhaul of the quality control procedure for these records presented several challenging decisions, including what types of issues could be resolved by initial copy catalogers in Acquisitions, which errors should be passed along to an "advanced problem solver" in Copy Cataloging, and best methods for distilling many-layered, complicated instructions into a concise and user-friendly document. This presentation discusses the entire range of considerations encountered, from workloads, pay grades, and RDA training, to technical writing, formatting, and accessible web design!

Using XSLT for Automated Quality Control for Vendor Provided Records
Presenter: Dominique M. Bortmas, Complex Cataloging & Metadata Specialist, Florida State University

Vendor records, ideally, should meet quality standards and be free of error. However, records do not always meet an institution’s standards. Errors ranging from multiple 049s, 245 indicators, missing LOC call numbers 9or call numbers without cutter numbers), and many other problems produce incorrect records which create multiple conflicting issues for the library, staff, and patrons. In order to save time and resources while still producing high quality vendor records, the presenters uses an XSLT script to address these and many other problems found within vendor records. The vendor supplied MARC records are converted to XML using MarcEdit and an XSLT script is run on the records to identify problems with the records. Rather than have catalogers search through each record for accuracy, the result from this script flag the problem records; in turn, the staff is informed about records that need correction. This presentation demonstrates how to utilize xml technologies in order to automate the quality control review of vendor supplied catalog records. There will be an overview of the problems with some vendor records and why automation needs to be implemented.

Lessons Learned from Managing Multiple Shelf-Ready Cataloging Projects
Presenter: Angela Kinney, Chief, African, Latin American and Western European Division (ALAWE), Library of Congress

The presenter describes her experiences at the Library of Congress of working with international vendors to implement and manage shelf-ready cataloging projects. It includes a description of the steps that can be taken when instituting such projects, the challenges and positive aspects of outsourcing cataloging, and the resources needed to do it. The presentation will discuss training issues, including the need for distance learning, and the impact of importing vendor-provided records on the roles of cataloging staff. Also included will be information about how vendor records are treated as copy cataloging at the Library of Congress, and the importance of quality control and of developing efficient workflows in order to reap benefits from shelf-ready cataloging projects.