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Digital Conversion Interest Group

When: 
Saturday, June 27, 2015
1:00 pm to 2:30 pm, US/Pacific

Agenda

1-1:10: Call to order, announcements, co-chair announcement: Co Chairs to be Erica Lynn Titkemeyer from UNC and Ivey Glendon from University of Virginia

1:10-1:30: Erica Lynn Titkemeyer will discuss work at the Southern Folklife Collection (SFC) at the University of North Carolina at Chapel Hill. As the Project Director on an initiative titled "Extending the Reach of Southern Audiovisual Sources", and funded by the Mellon Foundation, I have been with the co-principal investigators to develop and implement a large-scale digitization program for our moving image and audio collections. Dedicated to collecting, preserving and disseminating vernacular music, art, and culture related to the American South, the SFC holds over 250,000 audio recordings, 3,500 video materials, and over 8 million feet of film. With a significant portion of these recordings residing on unstable formats, and 60% of the collection requiring more complete processing and cataloging, the SFC has been working to assess needs related to conservation and access. In this talk I would plan to discuss our initial challenges and processes in developing workflows and prioritization tools, along with our future plans, with a particular focus on developing improved visibility and access to our digitized collections via online streaming.

1:30-2:00: George Blood, George Blood Audio and Video, “Number Crunching: Or How I Learned I Wanted to Participate in Preservation Statistics”

"If you can't measure it you can't control it". In this presentation we'll look at how statistics can be used in preservation: how do our stats compare with other institutions (baselining), how can we we make our limited staff and funds go further (resource allocation), how do we keep making the same mistakes (quality control), if we spend more on X will we do better (quality assurance), make better estimates of resources needed (budget development)? Building upon common library concepts, such as rules of entry and tracking reference requests, we'll show how a simple spreadsheet and "make chart" will help you do a better job, demonstrate improvement, and make the case to management and funders.

2:00-2:30: Emily Shaw
The Ohio State University Libraries holds roughly 80,000 Masters Theses deposited by OSU graduate students over the decades. Like many of our peers, we have been converting high-use theses and dissertations and those requested through Interlibrary Loan for some time, and depositing them into the OhioLINK ETD Center. Access and download statistics for OSU’s digitized, retrospective theses and dissertations in the OhioLINK ETD Center indicate the high value and impact of these works, so the Libraries decided to go big: In 2014, we went out to bid for the conversion of 20,000 Masters Theses over 2 years. As a result of the pricing obtained through this competitive bid process, we will be able to convert roughly 1/3 more volumes than estimated for the amount of funding originally allocated to this project. This presentation will outline the inception, scope and process for this ongoing project, and discuss issues related to access, preservation and rights management.