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Collection Evaluation and Assessment Interest Group

Sunday, February 1, 2015
1:00 pm to 2:30 pm, US/Central

The Collection Evaluation and Assessment Interest Group program  includes three presentations about collection assessment projects to support data-driven decision making in academic libraries. “Planning for Certain Future Cuts when the Future is Uncertain.” Many academic libraries have to make decisions about journal and database subscriptions before the university releases the upcoming budget. The Library at the University of North Carolina at Greensboro (UNCG) formed a Collection Development Team with members from several invested departments who could divide into subgroups, analyze data, and return quickly with proposed cuts. Different scenarios were identified, and a proposed plan for cuts was created for each potential scenario. Timelines were created to allow for ample input from subject liaisons and departments, including time for departments to react to the proposed cuts in their areas and to swap out items. This presentation will cover how UNCG librarians worked as a team and used data to arrive at budget cut decisions and how we conveyed this information to the UNCG campus. “Right Sizing the Print Collection: Collection Assessment Methods for Ensuring that Shippensburg University Has the “Right Books” for Its Users.” In August 2014, the Associate VP and Dean of Technology and Library Services initiated the task of creating a “right sizing plan” for the print collections that had been weeded and moved to one floor in a previous and hurried project to make room for renovations on the main level of Lehman Library at Shippensburg University. He posed the question: “We still have books, but are they the right books?” This presentation will provide an overview of the various user-based and collection-based assessment techniques designed to systematically—and with great care—identify what books are not right for supporting our curriculum, what books are that we do not have, and, most importantly, what formats students in various disciplines are accessing curricular and research materials. “Assessment methodology: Information gathering for serials review.” Each year, the University of Houston’s M.D. Anderson Library reviews serials to make sure the current title list harmonizes to faculty research areas. Depending on the budget, titles may be added or canceled. Often titles are both added and cancelled to complement both the collection and university research objectives. Over the years, the University of Houston has developed specific methodology to gather and disseminate vital information needed to make such decisions. They have determined a wide scope of information needed to best evaluate the existing collection. The presenters will share what they have learned is needed to assess serials purchases and will discuss each area and their adventures in bringing together this information.

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