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Report from ALA Annual Conference 2014

Library Consortia Automated Systems Interest Group

Sunday, June 29, 2014 10:30 -11:30, Flamingo, Red Rocks II

Attendance: 11

Cheryl Gowing reported that the University of Miami is going to merge their 3 separate ILS installations for the main University and two professional schools.  She asked for advice on things to go into the MOU.  Suggestions included defining what happens if someone withdraws from the agreement, standards for bibliographic records, levels of access and who will be responsible for key activities.  Getting agreement on things like MESH subject headings was noted.  SCLENDS has a “miss three consecutive meetings and lose voting privileges” rule, which several attendees really liked.

Attendees shared the types of services that they offer.  Everyone had a shared ILS, but level of involvement with authentication (EZProzy), database and hardware purchases, telecommunications, data storage and physical storage, delivery, and digitization projects varied.   Steve Bowers reported that DALNET is installing CUFTS, the open source link resolver/electronic resource management program, for its members.

Mark Jacobs (The Washington Research Library Association) and Sarah Hamrick (Gallaudet University) noted that one of their problems with potentially migrating systems is that they had extensive custom work done to make requests/ILL work just the way they require.   Hamby noted that the request/hold management functions in Evergreen works very well for SCLENDS, and that there is an open source program that has similar features (FulfILLment?) and can work with any ILS.

Donna Crammer reported that the South Dakota statewide consortia is breaking up and causing all sorts of problems.  Siouxland Libraries is trying to figure out which databases they will be able to pick-up on their own.

Mary Ellen Tyckoson (SJVLS) asked how others orient new library directors to the consortia.  She also asked about charging for specific services, since consultants recommended that SJVLS provide some services as “premium”.  No one wants to become like lawyers, billing by the minute, but ways to charge back aren’t well defined in many cases.  Some do some testing to determine average times for certain things.  Nearly everyone has experience with a member thinking that they are over paying, only to find out that they really use more than their share of the consortia’s resources.

Bowers suggested that we try and get an email discussion list started for the IG so that we have a forum for these types of questions between conferences.  Tyckoson noted that we have a “community” on ALA Connect, but that it’s awkward.  She will follow up with the LITA office to see what the options are.

Respectfully Submitted,

Mary Ellen Tyckoson

Chair, LITA Library Consortia Automated Systems Interest Group