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Digital Conversion Interest Group

Saturday, June 28, 2014
1:00 pm to 2:30 pm, US/Pacific

Welcome, Introductions DCIG Chairs

Kristin MacDonough, Audiovisual Artifact Atlas Coordinator, Bay Area Video Coalition
QC Tools and the AV Artifact Atlas: Open Source Tools and Resources for Quality Control in Digitization
Quality Control Tools for Video Preservation (QC Tools) is a two-year NEH-funded research and design project organized through the Bay Area Video Coalition (BAVC) in partnership with independent consultants and contributors. The goal of the project is to develop a suite of open source software tools along with an online resource (AV Artifact Atlas wiki) to identify and enhance visual literacy of artifacts and errors prevalent in digitized analog video collections. The audience will be introduced to the QC Tools project as it exists today, highlighting how the software and online resource are useful for librarians beginning or in the midst of an a/v reformatting project. The project serves as a model for the advancement of community built and open educational resources, and attendees will have an opportunity to learn how they might contribute to its growth.

Kimberly Tarr, Head, Media Preservation Unit, NYU Libraries
Preserving Analog Video: Considerations for Outsourcing Projects to Vendors
Together, media degradation and system obsolescence place analog video collections at risk. Many libraries are interested in preserving their analog video materials but don't know where to begin. This presentation will provide the framework for organizations to initiate audiovisual reformatting projects, including: locating qualified vendors, how to request proposals and quotes, reviewing vendor bids, developing a statement of work, and managing projects. The talk will highlight the release of a new publication: Digitizing Video for Long-term Preservation: An RFP Guide and Template, which was developed by New York University's Division of Libraries and its academic partners and technical advisors. The publication is intended to take an institution step-by-step through the process of drafting a Request for Proposals (RFP) for the transfer of analog video -- specifically VHS -- to digital carriers for preservation.

Discussion on how small operations or institutions with limited budgets could proceed with digitization – Roger Smith, UC San Diego

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