Board Response: ACRL and Data Management: How ACRL may best serve members
To: Lisa Macklin, Chair, Research and Scholarly Environment Committee
From: Mary Ellen Davis, ACRL Executive Director
Date: April 11, 2014
Re: ACRL and Data Management: How ACRL may best serve members
Cc: Trevor Dawes, ACRL President
Irene Herold, ACRL Director-at-Large
Lori Goetsch, Chair, ACRL 2015 Coordinating committee
Yasmeen Shorish, Convener, Digital Curation Interest Group
Angela Courtney, Convener, Digital Humanities Interest Group
Joyce Ogburn, Chair, Intersections of Information Literacy and Scholarly Communication Task Force
Stephanie Davis-Kahl, Liaison, Research and Scholarly Environment Committee
Marianne Stowell Bracke, Vice-Chair, Science and Technology Section
Lori Goetsch, ACRL 2015 Conference Chair
Margot Conahan, ACRL Manager of Professional Development
Kara Malenfant, ACRL Senior Strategist for Special Initiatives
Chase Ollis, ACRL Program Coordinator
Tory Ondrla, ACRL Conference Supervisor
I am writing to inform you that the ACRL Executive Committee, at its Spring Executive April 2, 2014, meeting in St. Louis, approved the following recommendations of the Data Management Roles report:
1) Have a pre-conference workshop on data management at ACRL 2015. The Executive Committee that the topic was important enough that a slot at the ACRL 2015 Conference would be reserved for this preconference and it would not have to go through the competitive process. The preconference will be held Wednesday, March 25, 2015, at the Portland Convention Center. We anticipate a day long preconference and these are scheduled from 8:30 a.m.-3:30 p.m. so that they can be completed before the first keynote session.
However, the Executive Committee noted that there were weekly if not almost daily notices of professional development opportunities in this area already underway and recommended that ACRL not wait for another year to offer a workshop. Staff will work with you and the interested parties to identify existing opportunities that may be offered under the ACRL umbrella. Margot Conahan firstname.lastname@example.org will work with you on developing these additional opportunities and can help you with any logistical information developing the one-day joint Research and Scholarly Environment Committee and Digital Curation Interest Group preconference.
2) Add more information on data management to the ACRL Scholarly Communication Toolkit, including linking to existing resources.
The Executive Committee felt this was an important and logical step to take and looks forward to seeing more content on this topic added to the Toolkit. Your staff liaison, ACRL Senior Strategist for Special Initiatives Kara Malenfant can assist with adding more information on data management to the ACRL Scholarly Communication Toolkit, including linking resources on the ACRL website, as well as creating data literacy competency standards.
3) Survey DCIG members for their needs and suggestions on data management.
The Executive Committee asked whether you (and any of the members copied here) might be aware of a member with expertise in this area that would be willing to work on crafting a survey. It was also suggested that many academic institutions offer assistance in survey design through the campus assessment office and it would be ideal if that expertise could be brought to this project. If you could identify such an individual I will work with him/her to identify the best way and time to launch the survey.
As to your fourth recommendation to develop data literacy competency standards, some members of the ACRL Executive Committee had attended a presentation at CNI the day before the Executive Committee meeting about the research data management competencies being developed by the Association of Research Libraries (ARL). The draft document that was shared seemed to indicate considerable overlap with what ACRL might develop. Rather than ACRL starting its own initiative, ACRL President Trevor Dawes will reach out to ARL to find out if ACRL might join this effort and have an ACRL member to be appointed to their group.
Regarding the fifth recommendation to create professional development opportunities on data literacy, ACRL will continue to work on this and welcomes suggestions from all of the members who prepared this report. Currently ACRL is offering an online course and a webinar on these topics this month and next. (Details posted below.) We welcome your suggestions for expanding our work in this area.
Thank you for your stewardship on the important topic of data management. I so appreciate your participation in the Midwinter Forum that we held and in developing such a thoughtful set of recommendations. I especially appreciate your willingness to use the Knowledge-based Dialogue approach to preparing your report. It made it very easy for the Executive Committee to engage with the recommendations and understand the thinking behind them.
Please let me know if I can provide any assistance as we continue this work.
ACRL Webinars and Online Courses
What You Need to Know about Writing Data Management Plans (April 7-25, 2014) Description: Demand for data management plan consultants is growing as more granting agencies add this requirement. Most presentations concerning data management do not provide practical advice on how to consult with researchers writing a data management plan for grant submission. This course teaches participants about the elements of a successful data management plan, and provides practice critiquing data management plans in a supportive learning environment where no grant funding is at stake. Join two experienced data management plan consultants with experience in liaison librarianship and information technology as they demonstrate how all librarians have the ability to successfully consult on data management plan. Each week will include assigned readings, a written lecture, discussion questions, weekly assignments, and live chats with the instructors.
Participants will examine how data and metadata are defined, open data formats, dark archives, and secure repositories as well as addressing specialty concerns such as how securely preserve information related to at risk populations, etc. Selection of effective long term data preservation and sharing strategies will also be examined. Lastly, participants will evaluate sample data management plans from the sciences, social sciences, and the arts and humanities as a final project for the course. Critiques of each plan will be presented to the class during the final chat session at the end of the course.
- List specific data depository resources in order to formulate recommendations for researchers to securely deposit and share their data.
- Learn about how different funding agencies, and departments within those agencies, have different requirements for data management plans in order to determine how to effectively advise each researcher according to the requirements for their specific plan.
- Analyze sample data management plans in order to develop an understanding of what constitutes a thorough data management plan.
Presenters: Dee Ann Allison, Professor, University of Nebraska-Lincoln; Kiyomi Deards, Assistant Professor, University of Nebraska-Lincoln
LIVE WEBCAST –Scheduled for May 27
An Introduction to Data Management Plans (May 27, 2015)
Description: Data management is one of the hottest topics in librarianship due to the increasing number of funding agencies, both federal and private, that are requiring data management plans (DMPs) as part of the grant application process. Management of information and libraries are a natural fit but many librarians remain unsure of how they can effectively work with researchers creating DMPs.
Join two data management plan consultants as they provide a detailed guide to the basic principles of data management plan consultation that attendees can use to guide their own data management plan consultations. Discover how the skills and knowledge you already have can lead to a successful data management consultation. Participants will examine the elements of a data management plan, learning about data repository and preservation options, discuss the pros and cons of providing boilerplate language to researchers, and learn about tips and tricks for dealing with unique data management issues.
- Learn the required elements of a data management plan in order to evaluate the data management plans of their researchers.
- List specific resources related to data management plans, and data depositories, in order to formulate recommendations for researchers working on a data management plan.
- List specific issues that must be addressed in a data management plan regarding long term preservation of data, file formats, and disposal of physical samples in order to evaluate whether of not all types of data, and their preservation have been addressed by a data management plan.
Presenter(s): Dee Ann Allison, Professor, University of Nebraska-Lincoln; Kiyomi Deards, Assistant Professor, University of Nebraska-Lincoln