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Charles Stewart's picture

Mid-Winter Meeting Draft Agenda

 

Here follows our draft agenda for Mid-Winter.  Guests most welcome.  For Board members, PLEASE signal if you CANNOT attend, AND if you wish to participate via Google Hangouts.  Regards, Chip

 

Academic Library Trends and Statistics Survey Editorial Board Meeting

ALA Mid-Winter, Philadelphia--Sun, Jan 26, 2014, 08:30 am 10:00 am

Loews Philadelphia Hotel, Room Congress B

 

DRAFT AGENDA

 

Volunteer needed to take attendance and minutes

 

Welcome—attendees plus virtual participants (curated by Josh Petrusa)

 

ACRL Leadership Council—Chip

 

ALSFY12 and ACRLFY12 wrap ups and ACRL Survey FY13 status--Mary Jane, others?

 

ACRL Survey FY14 trends questions—Ted (remotely), Bob Dugan

 

IPEDS developments and need to communicate with institutional IR Offices--Chip, Bob

--activation of sub-committee:  Josh, Fannie, Gale, Ted, others?

--sample test questions, screens, and instructions still awaited

--promote awareness of NCES ALS reintegration into IPEDS survey

—prepare an article for publication in C&RL News advocating pro-active campus communication with local IR office—Fall 2014--Bob, Josh, Fannie

--consider appropriate timing for developing a communication plan using ACRL media channels to inform the field of ALS integration:  ACRL Update, ACRL Conference, etc.

Building the Board for 2014-2016--Chip

--recruiting new members:  encourage to volunteer by Feb 15th; at least three slots are openning up, perhaps one or two more

http://www.ala.org/acrl/membership/volunteer/volunteer

--new Chair, continuing Vice-Chair

 

Related groups--Z39.7, ARL, assessment, other?

 

New Business

Ellen Safley's picture

Unfortunately, I have a board meeting for ALCTS at this time.  If there is anything I can do before or after, please let me know.

 

Ellen

Ted Mulvey's picture

As previously noted, I'll be unable to attend in person; however, I will be available and interested in participating virtually via Google Hangout.

Ted

Charles Stewart's picture

I have added one more topic for the beginning of our meeting:  The Future of the ACRL statistics program.  Mary Jane would like to sound out our thoughts regarding possible changes to the data points that ACRL gathers.

 

Chip

 

Updated DRAFT AGENDA

 

Academic Library Trends and Statistics Survey Editorial Board Meeting

ALA Mid-Winter, Philadelphia--Sun, Jan 26, 2014, 08:30 am 10:00 am

Loews Philadelphia Hotel, Room Congress B

 

 

Volunteer needed to take attendance and minutes

Welcome—attendees plus virtual participants (curated by Josh Petrusa)

The Future of the ACRL statistics program--Mary Jane

ACRL Leadership Council—Chip

ALSFY12 and ACRLFY12 wrap ups and ACRL Survey FY13 status--Mary Jane, others?

ACRL Survey FY14 trends questions—Ted (remotely), Bob Dugan

IPEDS developments and need to communicate with institutional IR Offices--Chip, Bob

--activation of sub-committee:  Josh, Fannie, Gale, Ted, others?

--sample test questions, screens, and instructions still awaited

--promote awareness of NCES ALS reintegration into IPEDS survey

—prepare an article for publication in C&RL News advocating pro-active campus communication with local IR office—Fall 2014--Bob, Josh, Fannie

--consider appropriate timing for developing a communication plan using ACRL media channels to inform the field of ALS integration:  ACRL Update, ACRL Conference, etc.

Building the Board for 2014-2016--Chip

--recruiting new members:  encourage to volunteer by Feb 15th; at least three slots are openning up, perhaps one or two more

http://www.ala.org/acrl/membership/volunteer/volunteer

--new Chair, continuing Vice-Chair

Related groups--Z39.7, ARL, assessment, other?

New Business

 

Gale Etschmaier's picture

I look forward to our meeting--assuming no flight cancellations, I will be there. Hard to leave sunny CA for the arctic cold though.

Gale S. Etschmaier
Associate University Librarian for Public Services
Gelman Library
George Washington University
2130 H St, NW
Washington, DC 20052
(202) 994-6924
e-mail: gale@gwu.edu

Jay Bernstein's picture

Minutes of the Academic Library Trends and Statistics Survey Editorial Board Meeting

ALA Mid-WinterPhiladelphia--Sun, Jan 26, 2014, 08:30 am 10:00 am

Jay Bernstein, recording secretary

To be sent to ALA Connect by Feb. 14.

 

In Attendance:

Lindsay Thompson – Counting Opinions

Bob Dugan – Univ. of West Florida

Mary Jane Petrowski – ACRL

Rick Uttich – Roosevelt Univ.

Curtis Kendrick, Univ. Dean, CUNY

Gale Etschmaier, San Diego State University

Jay Bernstein, Kingsborough Community College- CUNY

Brad Eden – Valparaiso University

Terri Fishel – Macalester College

Josh Petrusa – Butler University

Carl Thompson – Counting Opinions

Chip Stewart – City College, CUNY

Jane Carvajal – De Vry University VA

 

Ted Mulvey, Vice Chair, remotely from Wisconsin.

 

Mary Jane: Future of statistics that ACRL gathers. Board met and heard report. Terri, collecting evidence (in the form of all kinds of statistics) on the values libraries provide.  ALS is going away and only six questions are being folded into IPEDS. For value study IPEDS includes retention rate needed for peer review. ACRL survey has risen in urgency, but it needs more institutions to report.   ALS was free, but academic libraries won’t have that anymore. Some institutions can purchase ACRL metrics, but others can’t afford it.  What can we do to figure out how to make this feasible for smaller institutions to participate?  ACRL Budget and finance will take up future of statistics.  Question of what is happening with ARL statistical survey—they may be may be rethinking this. We may need to create a new survey.

Bob Dugan:  ACRL survey is more and more urgent. It may take up to two years before we see results, because it is not a priority for IPEDS. They are just cranking out 2010 data. There is 100 percent participation but lag is significant.  ACRL started in 1986 because NCES took too long to produce the data. This concern is repeating itself now. Currently ACRL survey is based on ARL survey.  Hours are not collected in ARL.  We should abandon ARL survey according to Bob Dugan.

Brad Eden: There needs to be a marketing campaign regarding changes.  His library does 3 surveys in conjunction with his Affinity Consortium. They keep their master data in one database, LIBPAS.  This produces the reports.  Timing is done quickly for each fall.  LIBPAS puts everything together and has historical data for the past 12 years.  If one completes ACRL data one can get the results, including peer comparisons.

ARCL trends and statistics publishes a three-volume book and an online product, an annual subscription e-resource. Online access includes all chronological data.

ACRL Leadership Council. Where is ACRL trying to move the group? Move conversation to non-members or other non-librarians.  Harwood approach to developing community conversation.

Past surveys.  A year ago we finished last ALS survey, not yet reported, and ACRL survey 2012, already published.  For 2013 Ted, Bob, and Josh did a very comprehensive list of facility questions, but it raised questions by a non-librarian, an architect.  The architect wanted many more questions, such as net assignable square footage, which seemed like too great a burden of response for this national survey. We need granularity to show how we are to argue for things, or back up our ideas.  For particular building projects libraries may need this information, which might be a way to incentivize responses for this data.

Trends question for FY2014/Brainstormed.  

Ted:  List of 10 topics-- Resource usage- how measured? Discovery layer. Staffing trends, reallocations.  Digital presence beyond websites. Technology in libraries – what are we lending? Digital rights management, I-pads, textbooks, social media use.

Terri: Are there values questions that could be plugged in?  What kinds of data that libraries collect support student usage, value we provide?  E.g., how many students used chat and can you determine if people’s GPAs went up after they used chat reference? What is the savings to college found from lending laptops or value in the monetary sense?

Rick Uttich: Workshop attended. Professional development of librarians. How much money is there for professional development of staff?  Professional development is complex because the people need new kinds of development.  Student engagement scale, completion.  What do we know about “engagement”? What is the engagement level?  Are there surveys that deal with engagement? How do libraries support engaged research, e.g., in law?

How many libraries and how much are moving things to offsite storage? People are interested, but some say the question has already been asked.

Different libraries survey their users in different ways. What trends are there? 

IPEDS development.

Need of libraries to communicate with local research office, IR (Institutional research).   This survey will be mandatory with 10-15 questions, which will funnel through our institutional research offices.   New questions have loosely defined terms and can be viewed in different ways, e.g., circulation or e-resources.

We are starting a subcommittee that will have IPEDS expertise. ALS is already gone, so next thing will be FY 2014, which will be IPEDS. We need to let the library community know this is going on. IPEDS is collected three times a year because it is too much work if you do it once a year: there are 15,000 questions. So they do it in smaller pieces, three times a year. Next year is the IPEDS transition.

Small announcement should go into CRL News.

Would this group like to form a discussion group call to action in Las Vegas in summer 2014?  Mary Jane will try to set one up.

Also needed is a two-page, glossy handout explaining it all, saying this SS is coming

If IPEDS is coming in January, this should be handed to IR in fall. Unfortunately, fall is the busiest time for academic libraries. 

Just get word out in June.

Adobe Connect webinars could give people a sense of what people can do with data.

Sample questions:  Poor to adequate definitions that we will have to live with. It there anything we can do to enhance the different questions or definitions? Definitions are controlled by NCES. But for the ACRL survey, we have a lot more discretion. There is room for improvement, since ARL questions have conflicting definitions.  Another alternative is an FAQ which can be altered from year to year.

Membership:  Regarding the board and its future Chip will sunset off after June, and before that time he will make recommendations about chair and vice chair. Please ask friends to volunteer by Feb. 15.  Then Chip will look at that and come up with names. It is a two-year commitment.

Related groups. Many groups talk about statistics. Chip is ex officio on Z39.7 committee data dictionary of library data elements informed by ISO, which is already out of date,even though revised in 2013.  It contains short definitions of terms like “book” and “serial.” It is not the same as a guideline. Someone at the national level may have to take up the issue of more elaborate guidelines, though this is a tremendous challenge.

ARL is rethinking its survey. How do we know what questions will be important in the future?  Other groups deal with statistics, such as assessment groups, because they want to see what numbers to evaluate, to see where institutions excel or fall short. CUNY has an assessment conference coming up in June.

One person in our group, Fannie Cox, works in an ARL institution, University of Louisville. The dean is Bob Fox. He chairs the ARL survey committee.

Redefining the Academic Library, Washington, DC: Education Advisory Board, November 2011.   (http://www.theconferencecircuit.com/wp-content/uploads/Provosts-Report-o...). We could communicate with the Academic Affairs Forum (an association of provosts) regarding new measures.  Similarly for the American Council of Education--a group of college and university presidents.  Another interested group might be the Ithaka S & R consulting arm of JSTOR.

Our connection to ARL causes problems because of intellectual property. ARL says we can’t change questions but if we make our own questions we can ask whatever we want.

 What instrument are we going to use?  We could use old ALS survey, which is not copyrighted.  It is hard to create a survey from scratch.  ALS questions have been refined. Could we go forward with it? It is free and valid. With IPEDS, librarians will be lumped in with other professionals like curators, and the count will be lost.

A suggestion is for ACRLMetrics to make data freely available after two years.  So that if libraries want the latest information they will have to pay, but older data would be free.