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Digital Conversion Interest Group

Saturday, January 25, 2014
1:00 pm to 2:30 pm, US/Eastern

The Digital Conversion Interest Group Meeting at Midwinter will provide answers to the topic of when to send material out and when to preserve in-house. Four speakers from a range of institutions, including a vendor, will weigh in.

The following will be addressed:
The decision making process that preservation professionals go through when deciding whether to work in-house or out-source including:

• How one builds a digital program focused on audiovisual materials
• How to decide when and why to outsource the digital conversion of audiovisual materials
• How decisions are made at your institution regarding digital conversion and preservation of audiovisual materials and content
• The pros and cons of performing conversion in-house versus outsourcing
• Advice for a variety of institutions on how to move forward with their own digital programs

Bertram Lyons, Archivist / Digital Assets Manager, American Folklife Center, Library of Congress
The American Folklife Center at the Library of Congress boasts one of the largest collections of ethnographic and documentary recordings in the world, with currently over 200,000 hours of audiovisual recordings dating from the late 1800s to the present day. In our ongoing efforts to migrate these recordings to digital formats, we have access to state-of-the-art in-house digitization, the Library’s National Audiovisual Conservation Center in Culpeper, Virginia. We also have facilities within our own division to handle the digitization of sound recordings. As a supplement to both these options, we also partner with digitization vendors throughout the year. This presentation will provide an overview of how we prioritize what to digitize and how we determine where to do the work, in-house or with a vendor. The entirety of AFC’s digital program will be discussed.

Brian Carpenter, Mellon Digital Archivist

This talk will outline the APS Library's 6-year Native American audio digitization project, from its inception to its imminent completion. I will focus particularly on hurdles the project faced in determining a budget, timeline, and workflow in light of the types of formats in the collections and the library's limited capacity for handling them, as well as how a digital infrastructure was created to sustain the material and facilitate future projects. The end goal will be to distill from the experience of this project some recommendations for other institutions looking to move forward with their own audiovisual preservation projects.

Janet Gertz, Director of the Preservation and Digital Conversion Division of Columbia University Libraries

Will discuss how Columbia University Libraries built a program for preservation digitization of audio without building an audio lab, and how audio fits into our overall digital preservation program.

Martha Horan, Registrar, George Blood Audio and Video, L.P.

Bringing work experience that includes both the institutional and vendor perspectives, the talk will give insight into when vendor services can be beneficial.

George Blood, L.P. is a leading provider of archival audio and moving image services, digitizing obsolete and deteriorating audio, video and film media. Each month, George Blood, L.P. reformats approximately 1,000 hours of audio and video content.

More information about this conference session