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2013-11 GLBTRT Executive Board Meeting Agenda & Notes

NB: This document holds the meeting notes and agenda.

Friday, 8 November, 10-11 central

Notes

Present: Ridinger, Symons, Romans, Hepburn, Hansen, Johnston, Amundsen, Vess, Abrams, Cervone, Coyl

Meeting was called to order at about 10 A.M.,CST, after some initial problems with getting peoples’ electronic gear working. The published agenda was approved.

GLBTRT Resource Committee charge was passed with no amendments unanimously.  See Appendix one below for the charge.  The committee will launch in July 2014.  Hansen and Symons will work out appointments. 

There was a report on the committee appointments. Hansen reported a need to work on the Stonewall Brunch committee. There has been some confusion on what we can do with the committees.  Symons microphone wasn't working and will report out in email.

GLBTRT Advocacy Committee (Ad Hoc) See appendix 2 of the agenda. We need to create an advocacy committee. Discussion followed. Delete the word digitally from paragraph 4 of the committee charge. As to the size of the committee, it was felt that 10–12 was too big; 7-8 would be better. Vote: all aye to charge the GLBTRT Advocacy Committee (Ad hoc).

GLBT Reviews Committee Appendix 3 of the agenda. Romans expressed concern that these would be duplicating the newsletter reviews. Reviews should not be separate. After some discussion it was decided to wait until 2014 ALA Midwinter Meeting to discuss this issue when Nel, chair of the GLBTRT Newsletter Committee would be there.

ALA Annual Pre-Conference Committee (Ad hoc): Because of ALA requirements, this item was moved to 2015 conference.

Romans noted he needed to be added to the email list of the Ad hoc Committee on the Organization of the Stonewall Book Awards Committee. Hansen will take care of that.

Meeting adjourned 10:45 A.M. CST.

Meeting Agenda

GLBTRT Resources Committee Charge (10 mins)

Action: Adopt the propose charge for the GLBTRT Resources Committee
Owner: Roland Hansen
Vote: Yes
Supporting Information: See Appendix 1 below.

Committee Appointments Updates (5 mins)

Action: Updates -- Ann and Roland will report on Appointments -- Rainbow and OTR to begin in January and others to being in July 2014.
Owner: Roland Hansen and Ann Symons
Vote: n/a
Supporting Information:

GLBTRT Advocacy Committee (Ad hoc) (10 mins)

Action: Motion to create the GLBTRT Advocacy Committee (Ad hoc)  
Owner: Ann Symons
Vote: Yes
Supporting Information: See Appendix 2 below.

GLBTRT Reviews Committee (10 mins)

Action: Motion to create GLBTRT Reviews Committee
Owner: Ann Symons
Vote: Yes
Supporting Information:  See Appendix 3 below.

GLBTRT 2014 ALA Annual Pre-Conference Committee (Ad hoc) (10 mins)

Action: Motion to create the GLBTRT 2014 ALA Annual Pre-Conference Committee (Ad hoc).
Owner: Ann Symons
Vote: Yes
Supporting Information: See Appendix 4 below.

Report By Email -- Ad hoc Committee on the Organization of the Stonewall Book Awards Committee

Action: Report and any discussion in email.
Owner: Larry Romans
Vote: n/a
Supporting Information:  Will be in forthcoming email exchange.

Report By Email -- 2014 Annual Program: Transgender 101@Your Library

Action: Report and any discussion in email.
Owner: Ann Symons
Vote: n/a
Supporting Information:  Will be in forthcoming email exchange.

 

APPENDICES

Appendix 1: GLBTRT Resources Committee

Motion (what we’re voting on):

Motion to adopt charge for the GLBTRT Resources Committee:

GLBTRT Resources Committee

    • Establishes criteria for bibliographies and resource lists to be maintained on the GLBTRT web site.
    • Evaluates the current resources for possible revision or deletion.
    • Updates resources or contacts original resource authors to solicit revisions.
    • Identifies topics for new resources and solicits suggestions for new resources from GLBTRT members.
    • Creates new bibliographies and resource lists and approves them for inclusion on the GLBTRT web site.
    • Solicits new resources from GLBTRT members that meet established criteria and reviews them for inclusion on the GLBTRT web site.
    • Suggests web site changes for the GLBTRT resources page, including a mechanism on the web page for users to suggest new topics or other changes on the page.

Submitted by Walt Cat Walker

Additional Commentary About Motion:

At GLBTRT Board meeting at 2013 ALA Midwinter, the board asked Walt “Cat” Walker, and others involved with the then, Ad hoc resources committee, to pose a committee charge.

Appendix 2: GLBTRT Advocacy Committee (Ad hoc)

Motion (what we’re voting on):

Motion to create the GLBTRT Ad hoc Advocacy Committee with the following charge:

To support the efforts of advocates for library service to GLBT Families and their allies through wide dissemination of a GLBT Toolkit modeled on other ALA advocacy toolkits.  

To develop and highlight resources in a toolkit for advocates at the local, state, and national level with particular emphasis on the grassroots level.  

To work with other ALA units including the youth divisions, PLA, the Chapter Relations Committee and the Committee on Library Advocacy to integrate GLBT advocacy efforts into their planning and priority.

To produce a draft toolkit by Midwinter Meeting 2015 for digital distribution digitally and as a "brochure" by Annual 2015.

Committee Structure: 10 to 12 RT members with background in ALA advocacy, communication, and digital skills.

Sample Content:

Talking Points
Making the Case
Outreach to Patrons and the Public
Talking to the Media
Working with Local Officials
Library Checklist
Resources
Contacts

Additional Commentary About Motion:

From email sent to GLBTRT Board email list from Ann Symons on Sept 5 (6 board members replied to the email supporting the idea) 

It's time for a GLBTRT Advocacy Toolkit.  I'd like to propose that the board approve, at an upcoming Executive Board conference call, an Ad Hoc GLBT Advocacy Committee to begin Midwinter of 2014 with a finish date of Annual Conference, June 2015.  I believe that libraries, particularly school and public libraries, could benefit nationwide from the expertise of the RT in focusing attention on serving GLBT Families and their allies in this country and welcoming those who have not yet been library users.

The rationale for approving the ad hoc committee before Midwinter Philadelphia is to appoint the committee, and its chair,  allowing the committee to meet at MW and initiate their work.
Ann

 

Appendix 3: GLBTRT Reviews Committee

Motion (what we’re voting on):

Motion to create the GLBTRT Reviews Committee, as a standing round table committee, at the close of 2014 ALA Annual with the following charge:

The Reviews Committee creates book and media reviews for publication in for the round table's GLBT Reviews blog. Reviews are written by members of the Committee. The reviews cover all genres of GLBT-themed fiction and nonfiction material for children, young adults, and adults. A variety formats are considered: books, films, comics, music, and websites.

Additional Commentary About Motion:

Book and media reviews are written by GLBTRT members in an informal subgroup of the Newsletter Committee.  Reviews are posted on the GLBT Review site and in the GLBTRT Newsletter.  The Reviews Sub-Committee has it’s own site, its own “chair” and its own entry in our draft procedure manual.  With upcoming changes to the Newsletter, the time is right for the Reviews Sub-Committee to become its own committee in the GLBTRT structure.          

Related Documents:

 

Appendix 4: 2014 ALA Annual Pre-Conference Committee (Ad hoc)

At MW 2013 I presented the idea of a GLBTRT pre conference similar to the 1999 "Gay Teens" preconference.  Larry  Romans moved that we approve/sponsor Gay Teens in the 21st Century: Access for the Future, for a pre-conference session. The title was amended to be GLBT Teens in the 21st Century: Access for the Future. The motion was approved.  Working with the program chair Shawn Vaillancourt and the 2014 program chair Chet Mulaka, we determined that Las Vegas would not work as all information had to be to ALA by last month and that it would be best to have an ad hoc committee that could begin soon to develop a program for San Francisco.

Ann Symons

Draft Charge for the proposed Ad Hoc SFO Pre Conference Committee.

Motion (what we’re voting on):

Motion to create the GLBTRT Annual 2014 Pre-Conference Committee (Ad hoc) 

Plan and manage a full or half day pre conference in San Francisco 2014 subject and content  GLBT Teens or GLBT Families.  Content proposal including suggested speakers, number of participants and cost proposal to be shared with GLBTRT Executive Board by March 2014 with full approval at Annual 2014.  Propose ALA units to co-sponsor.  

Look at formats for other ALA Preconferences - full day and half day; investigate costs.

Committee to consist of 5-7 members plus a board liaison.   Planned attendance in SFO desirable [mandatory?]

 

David Vess's picture

Hi all, I just wanted to supply the charge with amendments displayed.  I'm requesting this charge be added to the ad hoc committee page on the website.  DSV

GLBTRT Advocacy Committee (Ad hoc)

Charge:

To support the efforts of advocates for library service to GLBT Families and their allies through wide dissemination of a GLBT Toolkit modeled on other ALA advocacy toolkits.  

To develop and highlight resources in a toolkit for advocates at the local, state, and national level with particular emphasis on the grassroots level.  

To work with other ALA units including the youth divisions, PLA, the Chapter Relations Committee and the Committee on Library Advocacy to integrate GLBT advocacy efforts into their planning and prioritypriorites.

To produce a draft toolkit by Midwinter Meeting 2015 for digital distribution digitally and as a "brochure" by Annual 2015.

Committee Structure: 10 7 to 12 8 RT round table members with background in ALA advocacy, communication, and digital skills.

Sample Content:

Talking Points
Making the Case
Outreach to Patrons and the Public
Talking to the Media
Working with Local Officials
Library Checklist
Resources
Contacts

David Vess's picture

Charge:

Plan and manage a full or half day pre conference in San Francisco 2014 2015 subject and content  GLBT Teens or GLBT Families.  Content proposal including suggested speakers, number of participants and cost proposal to be shared with GLBTRT Executive Board by March 2014 with full approval at Annual 2014.  Propose ALA units to co-sponsor.  

Look at formats for other ALA Preconferences - full day and half day; investigate costs.

Committee to consist of 5-7 members plus a board liaison.   Planned attendance in SFO is desirable.