Fall meetings: Executive Commitee; ALA Joint Boards
Here's an issue I'd like to get our collective brain trust's opinion on: the timing of our fall Executive Committee meeting and to what extent our leadership should participate in the Fall Joint Boards Session.
Every year in the fall, there is a Joint Boards meeting in Chicago--the leadership from all the Divisions meets for an afternoon, usually for brainstorming and discussion centered around one of the Association's Strategic goals or around one of the ALA President's initiatives (the topics for the past two years, anyway). Division Presidents, Vice-Presidents, Councillors, Past-Presidents and Executive Directors also have the opportunity to network with each other. Divisions have traditionally taken advantage of having everyone together and also conducted Executive Committee meetings. LITA's Executive Committee also forms its Forum Steering Committee and Budget Review committee, so we have in the past devoted two half-days to agenda items from all three groups. The Division Vice-Presidents' training is the day before the Joint Boards meeting.
This year's fall meeting is the last weekend in October. Unfortunately (well..), John and I will be on our honeymoon that weekend--we originally had an earlier wedding date, but our facility had promised the earlier date to someone already, so we had to swap.
Given that we have had successful virtual discussions in the past, it's no problem to have our meetings (Executive Committee, Forum Steering Committee, Budget Review Committee) another time. It's a given that Rachel will be in Chicago for her training and the Joint Boards meeting; the question is: do we also want to ask Zoe, Aaron, and David to participate? Expenses (travel reimbursements, hotel costs: AV, rooms, meals) ran between $5800 and $6500 for the last two years.
- Business as usual - Have ExCo during Joint Boards; Rachel can convene ExCo.
- Middle Ground - ExCo/Forum St/Budget rev meet virtually; Rachel, Mary, Aaron, Zoe participate in Joint Boards (Aaron & Zoe stay in Chicago 1 night, tops)
- Skeleton crew - ExCo/Forum St/Budget rev meet virtually; Rachel, Mary participate in Joint Boards.
- Something else?
My thoughts: I would like to convene ExCo and the Forum Steering committee outside the in-person meeting in Chicago; however, I don't want to preclude anyone's attendance at the Joint Boards meeting, should anyone who'd normally go want to attend. I don't know anything yet about the agenda; I'm asking about that.
What do you all think? Thanks! :)