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Cindi Blyberg's picture

Fall meetings: Executive Commitee; ALA Joint Boards

Hi everyone!

Here's an issue I'd like to get our collective brain trust's opinion on: the timing of our fall Executive Committee meeting and to what extent our leadership should participate in the Fall Joint Boards Session.  

Background

Every year in the fall, there is a Joint Boards meeting in Chicago--the leadership from all the Divisions meets for an afternoon, usually for brainstorming and discussion centered around one of the Association's Strategic goals or around one of the ALA President's initiatives (the topics for the past two years, anyway).  Division Presidents, Vice-Presidents, Councillors, Past-Presidents and Executive Directors also have the opportunity to network with each other. Divisions have traditionally taken advantage of having everyone together and also conducted Executive Committee meetings.  LITA's Executive Committee also forms its Forum Steering Committee and Budget Review committee, so we have in the past devoted two half-days to agenda items from all three groups.  The Division Vice-Presidents' training is the day before the Joint Boards meeting.

The Catch

This year's fall meeting is the last weekend in October.  Unfortunately (well..), John and I will be on our honeymoon that weekend--we originally had an earlier wedding date, but our facility had promised the earlier date to someone already, so we had to swap.

The Question

Given that we have had successful virtual discussions in the past, it's no problem to have our meetings (Executive Committee, Forum Steering Committee, Budget Review Committee) another time.  It's a given that Rachel will be in Chicago for her training and the Joint Boards meeting; the question is: do we also want to ask Zoe, Aaron, and David to participate?  Expenses (travel reimbursements, hotel costs: AV, rooms, meals) ran between $5800 and $6500 for the last two years.

Options

  • Business as usual - Have ExCo during Joint Boards; Rachel can convene ExCo. 
  • Middle Ground - ExCo/Forum St/Budget rev meet virtually; Rachel, Mary, Aaron, Zoe participate in Joint Boards (Aaron & Zoe stay in Chicago 1 night, tops)
  • Skeleton crew - ExCo/Forum St/Budget rev meet virtually; Rachel, Mary participate in Joint Boards. 
  • Something else?

My thoughts: I would like to convene ExCo and the Forum Steering committee outside the in-person meeting in Chicago; however, I don't want to preclude anyone's attendance at the Joint Boards meeting, should anyone who'd normally go want to attend.  I don't know anything yet about the agenda; I'm asking about that.

What do you all think?  Thanks! :)

David King's picture

I think it would be good to have a physical LITA presence there. If they're really talking about strategy for ALA, it might be good to have more than just the skeleton crew there, so LITA can have a stronger presence.

As to convening the Ex Co there - virtual works fine for me.

Andromeda Yelton's picture

I'm with David.

LITA Board of Directors, 2013-2016

http://andromedayelton.com

@ThatAndromeda

Lauren Pressley's picture

I agree with David. Makes sense to me to have as much representation as possible given the strategy for ALA aspect.

laurenpressley.com

Jason Griffey's picture

I would agree that presence = voice in this instance, as much as I hate that. But I'd like to find a way to make the cost to LITA as little as possible, obviously. :-)

Follow me on Twitter! http://twitter.com/griffey

Elizabeth Stewart-Marshall's picture

I agree that physical presence in this set of meetings sends a positive message regarding our involvement with ALA strategic planning.

I may need to be flexible in my scheduling, depending on how Maureen schedules our cohort meeting, but am willing to chip in to cover costs.

Zoe Stewart-Marshall

LITA Past President

Cindi Blyberg's picture

OK, we've heard from five folks.  Other thoughts?

Jennifer Reiswig's picture

I don't know how the joint boards meeting works - do additional people really translate to additional influence or is it managed to ensure the divisions are represented fairly? Do other divisions typically send a big delegation?  If Rachel will also be doing her training during that time, and if some of the other individuals suggested are willing and able to attend, I have no objection to it. 

Cindi Blyberg's picture

@Jenny, I believe at least one division sends their entire board, and while I would not really say that more people = more influence, the organizers work pretty hard to put people into small groups that co-mingle the board representatives that don't often get to meet.  One group will have a president, vice-president, councilor, ED, at-large, all from different divisions.

It sounds like folks are willing to go and that folks think it's a good idea.  So, David, Rachel & Zoe should plan to attend.  More information forthcoming regarding our the other meetings that typically happen during this face-to-face time (Executive Committee, Forum Steering Committee, Budget Review Committee).

Thanks to everyone for your input! :)

David King's picture

Fun fun. So when is this? I need to make sure I block it off my speaking schedule...

David

Cindi Blyberg's picture

The Joint Boards meeting will be the afternoon of October 25.  Mary, please correct me if I'm wrong.

Cindi Blyberg's picture

The councilor typically attends; I left Aaron off the list in my above message.  Apologies. :)

Rachel Vacek's picture

Yes, you are correct, Cindi.  I need to be there for Thursday meetings/training with the other division Vice-Presidents, so all the division meetings are on that Friday the 25th. I am glad that we are committed to sending these people to this.