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ALCTS CaMMS Catalog Management Interest Group at Annual

Please add this event to your Annual schedule: http://ala13.ala.org/node/10896

ALCTS CaMMS Catalog Management Interest Group

Date: Saturday, June 29, 2013

Time: 1:00 PM – 2:30 PM

Location: McCormick Place Convention Center - Room N229

There will be 3 speakers:

Preprocessing Materials for a Remote Storage Facility” presented by Brian Dobreski, Catalog Librarian, Syracuse University

The Syracuse University Libraries Cataloging Department has been actively involved in preparing a variety of materials for the recently opened Syracuse University Library Facility (SULF), a high-density, near-campus storage facility that will house approximately 1.2 million volumes. Transfer of these materials from the general collections allows for future collection growth and reconsideration of the use of library space on campus, but their removal from physical browsing areas, as well as the request and retrieval procedures employed at SULF, necessitates acceptable representation in the library catalog. In response, catalogers have been dispatched to a number of locations on campus to preprocess library materials designated for storage, a task which involves review and correction of all associated records in the library's catalog. Their preparation of materials for ingest at SULF has brought to light a number of problems in the catalog, and required a variety of catalog maintenance workflows and quality controls in response. Common problems encountered during preprocessing activities have included pockets of incomplete retrospective conversion, the discovery of missing and previously withdrawn items, complicated bound-with and filmed-with situations, multi-format records, incorrect item locations, and other mistakes and omissions in the catalog. Such problems were overcome by establishing minimal guidelines for discoverability, devising specific workflows for the preparation of different portions of the collection, utilizing reports for quality control of all materials headed to storage, maintaining a high level of communication with SULF staff, and other strategies. Work thus far has resulted in the correction of a number of problems in the catalog, assured a high level of access for materials in storage, and helped further establish the importance of cataloging staff at Syracuse University.

"Batch editing: software and regular expressions” presented by Julene Jones, Head, Database Integrity, William T. Young Library

The University of Kentucky Libraries have undertaken multiple bibliographic integrity projects recently, including those resulting from an OCLC reclamation project, to discovered errors in loader tables, updating authorized headings in bibliographic records and adding or editing standard notes.  This presentation will discuss our workflows, including the usage of regular expressions, MarcEdit and Voyager's Global Data Change.

Automating Name Authority Record Updates and Bibliographic File Maintenance: a Proof of Concept” presented by Lucas (Wing Kau) Mak, Metadata and Catalog Librarian, Michigan State University Libraries

Batch reissuance of LC Name Authority File (LCNAF) and manual upgrading/recoding of pre-RDA name authority records (NARs) have created an overwhelming burden to catalog maintenance staff. The sheer volume of changed NARs and potential bibliographic file maintenance (BFM) could easily stall in-house authority control process. At Michigan State University Libraries, an AutoIt script for automating the process was tested. This script works from a .mrc file of NARs extracted from ILS and utilizes XSLT, OCLC LCNAF SRU service, SkyRiver, and MarcEdit to detect and bring in updated NARs, and complete corresponding BFM by ILS global update function. Without going into the technicality of the script, this presentation will talk about the design of the workflow, challenges, and limitations of the script. A live demo will be included if time permits.

Jane Anne Carey, Chair in 2012-2013

Attached are the PowerPoint files of the 3 presentations.