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ALCTS CMS Exec Virtual meeting Jun 4, 2013

PDF version of the minutes is attached.

ALCTS Collection Management Section

Executive Committee Virtual Meeting (phone)

June 4, 2013 1:00pm Pacific Time

 

Present:     

Cory Tucker (Chair), Ellen Safley (Chair-Elect), Andrea Wirth (Secretary -minutes), Steven Harris (Member-at-Large), Brian Quinn (Member-at-Large)

Not able to attend:

Harriet Lightman (Past-Chairperson); Millie Jackson (Member-at-Large); Cindy Schofield (Member-at-Large)

 

1.     

CMS Survey – Committee discussed survey analysis, action items, distribution of results, changes to be made to CMS as a result of survey. (See SurveySummary_05102013.pdf, sent by Cory prior to meeting)

a.      

Approximately 240 members responded (17% of membership)

b.     

Is this enough of a response to accurately gauge CMS members thoughts on CMS? 

c.      

For now, we will focus on the comments. Themes occurring in comments include:

                                                              i.     

Communication

                                                            ii.     

Participation opportunities & need to better engage members

                                                          iii.     

More online participation opportunities

                                                          iv.     

Look to question 6 on “challenges” that would lead to topics for online delivery and/or for MW forum.

d.     

Some possible actions from these themes include:

                                                              i.     

Work to get content related to collections added to professional development offerings by ALCTS

                                                            ii.     

Could work though CMS Education committee or Publications committee for venues such as the Collection=Connection blog

                                                          iii.     

Action: Cory will contact CMS Education Committee’s chair

                                                          iv.     

We should consider better branding (including the blog)

                                                            v.     

We should advertise in multiple ways in order to reach a diverse audience, including using an email list.  Action: Cory will ask Charles Wilt if we can send set up a listserv for all CMS members.

                                                          vi.     

Use existing venues available to us including webinars, ALCTS e-forums, ALCTS CE committee process

e.      

Action: Steven Harris and another volunteer yet to be determined will look at the comments section more closely for other topics to address.

f.      

Action: Cory and Ellen will talk about the survey as part of their transition conversation.

g.      

Action: Cory will ask Charles about posting the survey as a public document. Action: Andrea will post on Connect with either public or private status as appropriate.

 

2.     

Annual CMS Leaders meeting schedule (10:30-11:30)

a.      

CMS Executive meeting will start at 8:30, first meeting with committees, then meeting with ALCTS leadership at 9:00am (Myall and Owens)

b.     

Action: Cory will send out agenda and our assigned committees.

 

3.     

Review agenda for Annual Leaders meeting Sunday June 30, 2013 10:30 a.m.-11:30 a.m.

a.      

Added CMS survey to agenda, which was otherwise approved (see email sent by Cory prior to meeting)

b.     

Action: Cory will send to Leaders list including IG chairs prior to meeting.

c.      

Any additional items should be sent to Cory.