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Susan Hornung-IL (staff)'s picture

Budget Request Proposal: Support for tour to a site of historical interest at AC2014, Las Vegas, #BF1310

Michelle Baildon's picture

There were questions about this during the virtual meeting.  Please let me know what other information you would like.

Michelle Baildon's picture

One of the issues that came up in our virtual meeting was registration for the event.  I was asked if this would be a "ticketed event," which apparently would incur some additional costs.  I wasn't familiar with this problem. Could someone please fill me in on the issues we need to consider around registration?

M. Kathleen Kern's picture

ALA charges us to have things ticketed through them. If we do not use conference services to handle ticketing, it does not show up as an option on the Conference registration website (or anywhere on the ALA website). We lose a lot of publicity when we don't do registration as part of the conference website. This is the same issue that we encounter when we hold off-site preconferences.

If the HS tour is not a "ticketed event" HS will need to find some other secure way to handle registration and payments as well as to take care of publicity. I think it depends somewhat on the purpose of having the tour as to if this loss of wide publicity is a problem.

M. Kathleen Kern

RUSA President

 

Susan Hornung-IL (staff)'s picture

Ticketed events do not incur overhead from ALA, so no worries about that being taken out. However, there is a processing fee for each ticket (very low - $1-$2 per ticket last time we had a ticketed event).

I believe there is also a registration processing fee now, but will have to get back to you on that - hard to get answers this time of year from other departments so close to conference. Registration processing is usually between $4 and $5 per person. 

Other than the cost of transportation, I don't believe there are any other expenses. If you have a tour guide or food, that should be included in the price of the ticket, too.The proposal included a discount for History members, but ALA will not be able to handle that with their pricing rules. We could only offer RUSA members a discount. We may be able to use a coupon process, but we'd have to check further about this - ALA is revising their pricing rules right now.

If you choose not to use ALA to organize the tour, then we lose the publicity and promotion through their channels of communication. We probably would not want to do that if one of the purposes is to recruit members.

Hope this helps - let me know if you have any other questions,

Best,

Susan

Joseph Thompson's picture

Ideally I'd like to see the History tour offered as an official ALA-registered event and discounts available to RUSA members (there could always be a recommendation that RUSA members become members of History if they're not already in the publicity.  After all it's free to join another section!).

My $.02.

Thanks to History for organizing it!

-Joe

Janice Schultz's picture

I would agree only if it were a FREE ticketed event, open to the first 40 people.  The idea is to get new members, not charge to discourage attendance.

Janice Schultz, retired

M. Kathleen Kern's picture





There would be the charge for the to ticket to the venue, of course. The request is to cover the bus. 


Kathleen




On Jun 24, 2013, at 4:55 PM, "ALA Connect" <connect@ala.org> wrote:


M. Kathleen Kern

RUSA President

 

Michelle Baildon's picture

The National Atomic Testing Museum web site has conflicting information about the max size of group tours (both 40 and 45).  Admission is $10/person for group tours. 

We could increase the budget request by:

  • $675 to cover $10/ticket and $5/person registration processing fee for 45 people
  • $225 to cover the $5/person registration processing fee for 45 people.  We could charge $10/ticket to cover the admission cost.  This is still a discount because regular museum single adult admission is $14.

If we could offer it for free, all the better!

Sorry hadn't realized that could only discount for RUSA members, not at the section level, and of course that would be fine.  Another possibility: free for RUSA members and $10 for non-RUSA.

Janice Schultz's picture

Michelle, I like that idea of free for RUSA members and charge $10 for non-members.  It might promote membership.  It's definitely a value-added benefit of membership.

Janice Schultz, retired

Susan Hornung-IL (staff)'s picture

Recommended to and approved by RUSA Board, AC2013, Session II. Amount increased to $1500.

Free for rusa , nonmembers pay $10