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Meghan Bergin's picture

Digital Preservation Interest Group session at ALA Midwinter 2013 in Seattle

Sunday, January 27, 2013, 8:30am-10am
The Conference Center of the Washington State Convention Center, Room LL4-5

We plan to have a brief business meeting followed by two 10 minute lightening talks and two longer 20 minute talks with question and answer sessions.

Topics for these talks will include: using LOCKSS to preserve government information, managing born-digital materials, preserving AutoCAD files, and planning and implementing a digital repository.

The two lightening talks will be:

*Lots of Copies keep Docs Safe: Using LOCKSS to create distributed digital government information depositories*

This presentation will describe the LOCKSS model of digital preservation and why that model is beneficial to apply to the realm of digital government information, describe the USDOCS Private LOCKSS Network (USDocsPLN http://lockss-usdocs.stanford.edu) and the  Canadian Government Information Private LOCKSS Network, what we're currently preserving and what our next steps will be.

Presenters:

James Jacobs is the Federal Government Information Librarian at Stanford University's Green Library and program lead for the LOCKSS-USDOCS program (http://lockss-usdocs.stanford.edu). He is very active in the library community, having been a long-time member of the Government Documents Roundtable (GODORT) of the American Library Association and having served a 3 year term (2009 - 2012) on Depository Library Council to the Public Printer, including as DLC Chair from 2011 - 2012. He is the co-founder of Free Government Information and Radical Reference and serves on the board of Question Copyright, a 501(c)(3) non-profit organization that promotes a better public understanding of the history and effects of copyright, and encourages the development of alternatives to information monopolies.

Amanda Wakaruk is the Government Information Librarian at the University of Alberta Libraries. Having worked with government information in public, special, and academic libraries, Amanda (MLIS, MES) is well versed in the precarious nature of government publishing (regardless of format). She is a former chair of the Canadian Library Association's Access to Government Information Interest Group, a long-time member of ALA's Government Documents Roundtable (GODORT), and the incoming Coordinator of the International Documents Task Force (IDTF). Amanda is a member of the Canadian Depository Services Program Library Advisory Committee and the Chair of the nascent Canadian Government Information Private LOCKSS Network Steering Committee.

*An overview of recent publications about managing born-digital materials*

This talk will give a brief overview of recent publications aimed at providing guidance and statistics on the handling of born-digital materials. These include the ARL SPEC Kit 329: Managing Born-Digital Materials in Special Collections and Archival Materials (http://publications.arl.org/Managing-Born-Digital-Special-Collections-and-Archival-Materials-SPEC-Kit-329), OCLC's two new publications on Demystifying Born Digital (http://www.oclc.org/research/activities/borndigital.html), and a few publications that are forthcoming. The talk will look at the current push for practical guidance and energizing all repositories to assess their holdings and make basic steps to preserve born-digital materials.

Presenter:

Erin O'Meara is an Archivist at the Gates Archive, where she manages digital strategy and the acquisition and preservation of archival collections. From 2009-2011, she was the Electronic Records Archivist at the University of North Carolina at Chapel Hill where she helped deploy the Carolina Digital Repository. Before joining UNC Libraries, Erin served as the Electronic Records Archivist at the University of Oregon and as a NHPRC Electronic Records Research Fellow from 2006-2007, where she researched the recordkeeping practices of social scientists conducting data-intensive research. Erin received her Master of Archival Studies in 2004 from the University of British Columbia.  While at UBC, she conducted research for the InterPARES 2 Project pertaining to archaeological records managed in a Geographic Information System.

The two longer talks will be:

*Preserving AutoCAD Files at the University of Montana*

At The University of Montana Maureen and Mike Mansfield Library Archives and Special Collections department we have recently acquired materials from a local architecture firm, including a set of digital files created using the AutoCAD design software. In collaboration with my colleagues, I plan to investigate emulation in parallel with a format migration based preservation strategy for these files, as we determine which strategy will both meet user needs, and be achievable in relation to our specific resource environment as a medium-sized university library. I will discuss the process of acquiring these materials including the use of a donor survey instrument, conducting a feasibility assessment, and utilizing digital forensics tools during initial processing. In addition, I will also discuss the landscape of existing best practices and guidance for preserving and providing access to Computer Aided Design and 3D digital objects, and how we are integrating these best practices into our local context and strategy.

Presenter:

Sam Meister is a Digital Archivist and Assistant Professor in the Mansfield Library at the University of Montana-Missoula. Previously, he worked as an Archival Consultant on a Library of Congress funded project to collect and preserve the records of failed Dot Com businesses. He holds a Master of Library and Information Science degree from San Jose State University, where he completed a thesis on “Recordkeeping in Small Nonprofit Organizations”. He is passionate about developing workflows, and is learning how to ride a bike on icy winter streets.

*A Repository Year: Planning and Implementing a Digital Repository at the Computer History Museum*

In fall 2011, the Computer History Museum received a grant from Google.org to develop a prototype digital repository within one year. This presentation will describe the processes used to set up the prototype as well as lessons learned. The Computer History Museum holds diverse digital collections--from in-house produced high definition video to legacy software. The size and diversity of the collections present particular challenges, especially for a small organization.

With a focus on creating functional requirements, selecting repository software, selecting storage infrastructure, and implementation challenges, the presentation will be of interest to smaller cultural heritage organizations with limited resources. Larger organizations such as academic research libraries that provide support to museums, archives, and special collections may also find this information useful.

Presenters:

Paula Jabloner is Director of Collections at the Computer History Museum. Paula engages in department strategic planning and development while directing the work of the collections staff engaged in acquisitions, preservation, and providing access to the Museum's Collections. She is currently directing the creation of the Museum's first digital repository.

Katherine Kott is an organization development and project management consultant to libraries and other cultural heritage organizations. She was the digital repository consultant for the Computer History Museum digital repository project.