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Online Doc Brainstorming ideas from 6/25/16

by Madeleine Charney on Fri, Aug 19, 2016 at 03:17 pm

SustainRT Board meeting, Orlando 6/25/16

Notes from brainstorming session. The board will sift through, prioritize and figure out how best to move forward. Please be in touch with any other thoughts that popped up for you, or if you want help directly manifest one (or more) of these great ideas!

SustainRT Board meeting, Orlando 6/25/16

Notes from brainstorming session. The board will sift through, prioritize and figure out how best to move forward. Please be in touch with any other thoughts that popped up for you, or if you want help directly manifest one (or more) of these great ideas!

Brainstorming ideas from annual meeting:
Explore ways to partner with other ALA groups
Hold a “Technical Discussion” at midwinter
Partner with SRRT for annual program in Chicago; speakers ideas:  Robert Bullard, Naomi Klein, Bill McKibben (Rene Tanner and Al Kagan agreed to start the ball rolling)
Recommend (how and to whom?) that library systems create an Office of Sustainability; hire a sustainability librarian
Find more alliances in academia (ex: G3 at U. of Albany Business School)
Contact deans of academic libraries
Analyze current SustainRT members by state
Create a template article that anyone can use to write a piece for their state association publication, etc.
Have a booth at PLA and other sites
Make member gift certificates available
Make student membership free for one year

In attendance:
Eleanor Johnson eleanorjohnson@unomaha.edu>
Al Kagan akagan@illinois.edu>
Mary Beth Lock lockmb@wfu.edu> - incoming Member at Large
Steve Herminghausen sherming@worthingtonlibraries.org
Beth Filar Williams Beth.Filar-Williams@oregonstate.edu> - co-founder
Victoria Caplan lbcaplan@ust.hk>
Gary Shaffer gshaffer@tulsalibrary.org>
Rene Tanner Rene.Tanner@asu.edu> - incoming Coordinator
Andrea Snyder asnyder@nassaulibrary.org>
Jodi Shaw jodishaw@mac.com> - incoming Coordinator Elect
Rebekkah Smith Aldridge rsmith@midhudson.org> co-founder; outgoing/incoming Member at Large
Madeleine Charney mcharney@library.umass.edu> - outgoing Coordinator
Bonnie Smith bonniesmith@ufl.edu> - co-founder
Jen Ferriss jferris@sals.edu>

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Discussion Draft Minutes, SustainRT Conference Call, May 3, 2016

by Matthew Bollerman on Wed, Jun 15, 2016 at 03:20 pm

DRAFT

SustainRT Conference Call, May 3, 2016

 Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large

Meeting was called to order at noon by Madeleine Charney.

Budget is the same with no updates at this time.

DRAFT

SustainRT Conference Call, May 3, 2016

 Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large

Meeting was called to order at noon by Madeleine Charney.

Budget is the same with no updates at this time.

Governance Working Group – Ashley contacted Paul and his assistant Lindsay who asked if SustainRT could look into local sustainability options for Annual. Ashley will follow up with Paul. Peter Hepburn followed up with Keith Michael Fiels about further conversations to pursue resolution implementation.

Environmental Scan held a conference call which included editing the google form to include data to help feed the blog.

Outreach’s co-chair is Christina. Working on a travel stipend award via video essay submission. Twitter handle is changing.

Online Education – Libraries and the Sacredness of Community is happening on May 19 at 12:15 pm to 12:45. Guest is Rachael Shea, Clarke University.

Annual – The Lightning Rounds will be a panel discussion with a moderator. Member meeting will include discussion of budget, news, results of the election and upcoming activities and webinars. Broadcast of this meeting is tabled due to AV needs of making it a success. Social with SRRT on Saturday, June 25 at 5:30 pm. Some discussion about a booth with SRRT.

Virtual membership meeting a few weeks prior to Annual on ALA Connect is in the works. Time/day to come. Agenda similar to one for in-person meeting.

Task Force Updates: Diversity is wrapping up a two-year project. Future of Accredition for Library Curricula draft was reviewed with our comments.

Discussion on how to transition in new Board members. Project Teams will be called committees from this point forward.

Meeting adjourned at 1 pm.

Respectfully submitted, Matthew Bollerman, Secretary

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Discussion Draft Minutes Conference Call February 8, 2016

by Matthew Bollerman on Thu, Mar 10, 2016 at 09:59 am

DRAFT

SustainRT Conference Call, February 8, 2016

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Betsy Evans, Treasurer

Meeting was called to order at 2 pm by Madeleine Charney.

Online Education – Books for Action program went well. Libraries as Community Space Makers is happening on May 19 at 12:15 pm to 12:45.

Environmental Scan needs some assistance with database work. Also thinking of splitting project into smaller pieces.

DRAFT

SustainRT Conference Call, February 8, 2016

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner, Coordinator-Elect; Betsy Evans, Treasurer

Meeting was called to order at 2 pm by Madeleine Charney.

Online Education – Books for Action program went well. Libraries as Community Space Makers is happening on May 19 at 12:15 pm to 12:45.

Environmental Scan needs some assistance with database work. Also thinking of splitting project into smaller pieces.

The newly named Outreach group launched the blog and are looking for content. Hoping to keep a schedule of one new post per week.

Madeleine asked that all working groups push items to SustainRTs working docs/google space.

Governance Working Group – Ashley contacted Paul from conference services to follow up with outcomes of promotions at Midwinter and plans for Annual.

Annual – Plans are set for the Annual Meeting, 3 programs. Lightning Rounds, Sustainable Thinking, and Aruba. In addition, there is the Roundtable meeting and a social with SRRT.

No change to the election or candidates since Midwinter.

Budget needs to conform to the codes outlined by ALA.

Madeleine met with Jody Gray at Midwinter. Jody is forming an advisory group with a representative from each roundtable that answers to her. It was decided that one of our member at large positions would take on that role.

The group discussed a climate change resolution that we were asked to consider endorsing. After a lengthy conversation Madeleine will write an email expressing the groups feelings on this topic at this time.

Meeting adjourned at 2:53 pm.

Respectfully submitted, Matthew Bollerman, Secretary

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Discussion Draft Minutes, SustainRT Board Meeting, Midwinter, Boston, January 9, 2016

by Matthew Bollerman on Wed, Feb 3, 2016 at 01:33 pm

DRAFT

SustainRT Board Meeting, ALA Mid-Winter, Boston, January 9, 2016

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Amy Paster, Tonyia Tidline, Andrew Peters, Meredith Wickham, Margaret Woodruff, Shaun Akhtar, Al Kagan, Brianne Wall

Virtually: Eileen Harrington, Member at Large

Meeting was called to order at 1 pm by Madeleine Charney. The group introduced themselves and were asked what they were grateful for.

The minutes from November 23 were reviewed.

DRAFT

SustainRT Board Meeting, ALA Mid-Winter, Boston, January 9, 2016

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Amy Paster, Tonyia Tidline, Andrew Peters, Meredith Wickham, Margaret Woodruff, Shaun Akhtar, Al Kagan, Brianne Wall

Virtually: Eileen Harrington, Member at Large

Meeting was called to order at 1 pm by Madeleine Charney. The group introduced themselves and were asked what they were grateful for.

The minutes from November 23 were reviewed.

Matt shared Betsy’s budget report.

Online Education – Madeleine shared a list of all the webinars held and planned for to date: Recap of lightning rounds from Annual SF; Miguel Figaroa, Center for the Future of Libraries on resilience and the shared economy; EPA Energy Star, Mike Walker, Libraries and IT; Chelsea Green Publishing, Books to Action program – Genease Ray, the Seed Underground author had a program with library; Rachel Shea, Clark University, TED Talk, Laquota Nation tree cutting on the reservation, libraries as community space builders; Jody Grey, Director of ALA Office of Diversity, Literacy and Outreach, will explain about what the office is up to.

ALA Structure

Jody Grey, Director of ALA Office of Diversity, Literacy and Outreach

John Amundsen, ALA Staffer

Peter Hepburn, ALA Executive Board

Governance – Scheduling follow up call with Keith Michael Fields (KMF). Conference services issues follow up.

Programs – Lightning Rounds. Sustainable Thinking, Rebekkah and Matt – could be highlighted as a spotlight program KMF is considering it. National Library of Aruba, secondary and higher ed panel talk about sustain issues. Social with SRRT at Annual, Saturday night dinner with membership meeting, possibility.

Enviro Scan – Google form to collect projects and categorizing them. Resource list.  Projects will be used to inform blog posts. Database help is needed. MySQL in conjunction with Drupal.

Marketing & Outreach – Two reports from Tonya and Christina. Blog launch, olos.ala.org/sustainrt looking for Board approval for launch. RSA moves MB seconds. Passed, 4-0.

Membership goal of 300 members. December of 2016, will use $300 creating an each one tell one, $100 gift card to ecoplum (currently 203 members). $100 travel award to a student to attend conference (written or video). $100 travel award for current library worker.

Beth Filar Williams and Tonya – are looking at refreshing the web site. Will draft a mock up and distribute for comment and review.

Secretary will manage membership. This will include sending a letter welcoming new members, asking after dropped members, and whatever our members need.

Name changed from Marketing & Outreach to Outreach.

Nominations for Elections – Ashley Jones is chair of the nominating committee. Four members are interested in member-at-large position. One person interested in treasurer and coordinator. None for Secretary.  People are still encouraged to sign up for an office.  Interest is due to ALA by January 28.

Madeleine is encouraging attendance to IFLA in Columbus, Ohio. ENSUE is their comparable SustainRT section. Volunteers are needed, which results in free attendance.

Christine Lind Hage is a candidate for ALA President. She shared her experience with ALA and related associations. She also shared her platform, including work on the Digital Content Working Group. Strongly in support of roundtables. Seeing a more robust library economy more people are joining ALA. Allows new members to put a toe into ALA.

Peter Hepburn from ALA Executive Board shared ALA is encouraged by increases in membership numbers and budget.  Membership Committee liked our work on getting rid of the plastic name badge holders. May be asked to help with evaluating financial investments by the endowment office. We asked Peter to continue the conversation about the resolution passed at San Francisco.

We will set up a Board list serv as per John Amundsen’s offer.

Green Award – Will be examined and forwarded to the Outreach group.

Climate-related resolution – What role should SustainRT take? Will table and discuss more in the future.

Meeting adjourned at 2:35 pm. Madeleine moved and matt seconded the meeting to close.

Respectfully submitted, Matthew Bollerman, Secretary

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Discussion Draft SustainRT Conference Call, November 23, 2015

by Matthew Bollerman on Wed, Nov 25, 2015 at 02:48 pm

SustainRT Conference Call, November 23, 2015

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large

Meeting was called to order at 11 am by Madeleine Charney.

The minutes from October 17 were reviewed.

The budget was unchanged since the last review.

SustainRT Conference Call, November 23, 2015

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Ashley Jones, Past Coordinator; Eileen Harrington, Member at Large

Meeting was called to order at 11 am by Madeleine Charney.

The minutes from October 17 were reviewed.

The budget was unchanged since the last review.

Governance Working Group – (Ashley, Rebekkah and Matt) – Rebekkah shared the results of two phone conversations. The first with Sari Feldman dealt with her introduction to the roundtable and her interest in joining us for a board meeting in person or via phone conference. The second was with ALA’s Executive Director Keith Michael Fields and his assistant. Mr. Fields reported on the Association’s work to date on sustainability. He sought further information to expand his knowledge on the subject and seems to be engaged in making sure the association is moving forward on the topic. Ashley shared her conversation with Paul from conference services and getting a list of activities for Midwinter that we can help publicize.

Online Education will be hosting libraries as communities in spring. The December meeting is on track with IT and Energy Star for Libraries.

Eileen reported on updating the website with new sustainable resources. She is holding back some project based information in order to feed the new blog.

Annual – Plans are set for the Annual Meeting, Lightning Round and Rebekkah and Matt’s Sustainable Thinking program. A new program about Aruba libraries is being considered as well.

The blog is set up on an ALA server. Details are coming on a post schedule.

The roundtable google account is going to be used to collect documents of its work.

Matthew moved and Rebekkah seconded staggering the open member at large positions for the upcoming election. Five positions will be open: two member at large, treasurer, secretary, and coordinator-elect.

The December 17 virtual member meeting will be an opportunity to publicise the work of the roundtable and encourage membership.

Meeting adjourned at 12 pm.

Respectfully submitted, Matthew Bollerman, Secretary

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Discussion DRAFT SustainRT Conference Call, October 19, 2015

by Matthew Bollerman on Fri, Nov 20, 2015 at 02:57 pm

DRAFT

SustainRT Conference Call, October 19, 2015

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner ,Coordinator Elect; Ashley Jones, Past Coordinator

Meeting was called to order at 10:30 am by Madeleine Charney.

Midwinter Schedule: Jan 9, Sat. 1 to 2:30 pm – SustainRT Committee Meeting

                                    Jan 10, Sun. 3 pm – Social with Project ARCC

DRAFT

SustainRT Conference Call, October 19, 2015

Present: Madeleine Charney, Coordinator; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Rene Tanner ,Coordinator Elect; Ashley Jones, Past Coordinator

Meeting was called to order at 10:30 am by Madeleine Charney.

Midwinter Schedule: Jan 9, Sat. 1 to 2:30 pm – SustainRT Committee Meeting

                                    Jan 10, Sun. 3 pm – Social with Project ARCC

Asking Beth to expand the December 17 webinar to include virtual member meeting. Possibly 12:45 pm to 1:15 pm. Brainstorm about new projects.

Peter is concerned about recruitment of officers for the roundtable. Possibly a modification of the bylaws is in order. A video on benefits of being a board member of SustainRT was discussed.

Madeleine spoke to chair of ENSULIB about our work and areas to explore working together.

Governance Working Group – (Ashley, Rebekkah and Matt) – No news. Conversations with Keith and Sari are scheduled. Detials on MW Mtg coming from Paul to the marketing committee.

Online Education – 30 people attended the webinar in November. December is regarding energy star. February is with Chelsea Green publishing.

Eileen reported on being able to access the web site and working on creating a database. She is always looking for more items to add to the database.

Marketing and Outreach – Waiting on ALA for hosting opportunities. Matt moved and Rene seconded moving forward to authorize money for domain. Matt moved and Ashley seconded $300 to group to use to increase membership.

Annual – Plans are for the Annual Meeting, Lightning Round and Rebekkah and Matt’s Sustainable Thinking program.

Meeting adjourned at 11:23 am.

Respectfully submitted,

Matthew Bollerman, Secretary 

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Discussion DRAFT SustainRT Conference Call, September 17, 2015

by Matthew Bollerman on Wed, Sep 30, 2015 at 01:05 pm

DRAFT

SustainRT Conference Call, September 17, 2015

Present: Madeleine Charney, Coordinator; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Betsy Evans, Treasurer; Rene Tanner ,Coordinator Elect

Meeting was called to order at 2:00 pm by Madeleine Charney.

No changes to the budget or financials since the last meeting.

DRAFT

SustainRT Conference Call, September 17, 2015

Present: Madeleine Charney, Coordinator; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Betsy Evans, Treasurer; Rene Tanner ,Coordinator Elect

Meeting was called to order at 2:00 pm by Madeleine Charney.

No changes to the budget or financials since the last meeting.

Governance Working Group – (Ashley, Rebekkah and Matt) – Spoke with Paul Graller, ALA Conference Manager. No badge holders at upcoming meetings. Also print programs will become more optional. Will work with Paul to make ALA efforts more known and try to influence more changes. A phone meeting is being scheduled with ALA Executive Director and connecting with Sari Feldman.

Online Education – On Thursday, October 15, 12:15 to 12:45 EST, Miguel Figarro will be speaking. On December 17 a representative from Energy Star will be presenting.

Eileen reported on being able to access the web site and working on creating a database. She is always looking for more items to add to the database.

Marketing and Outreach – Looking for language to outline jobs for non-Board members. Group is promoting educational webinars and Project ARCC tweet up. The blog proposal was discussed.

No updates on the resolution.

Project ARCC – October 19, 1 pm EST, tweet up. Tonya will advertise. Check out projectarcc.org for further info. Looking to partner for social event at midwinter.

Chelsea Green is a publisher of resilient community titles is looking to convene meetings at libraries. They are interested in partnering. Rebekkah will approach about becoming a member of our group first.

Gmail/Youtube – looking for our own workspace. Will ask Pete if there is a policy about roundtables having their own channels.

Madeleine will reach out to former members to ask them to reconsider.

Midwinter – Two events, meeting of the Executive Board and a social event. Looking at Saturday for meeting and Sunday for social event.

Annual – Plans are for the Annual Meeting, Lightning Round and Rebekkah and Matt’s Sustainable Thinking program.

Candidates are needed for the roundtable.

Meeting adjourned at 2:58 pm.

Respectfully submitted,

Matthew Bollerman, Secretary

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Discussion SustainRT Annual Meeting, June 27, 2015, ALA Annual San Francisco

by Matthew Bollerman on Thu, Aug 20, 2015 at 01:20 pm

DRAFT

SustainRT Annual Meeting, June 27, 2015, ALA Annual San Francisco

Present: Ashley Jones, Coordinator; Madeleine Charney, Coordinator Elect; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Mindy Reed; Deanna King; Tonyia Tidline; Laura Anthony; Rene Tanner, Coordinator Elect; Peter Hepburn, ALA Executive Board Liaison

Meeting was called to order at 1:04 pm by Ashley Jones.

Minutes from the 2014 Annual Meeting in Las Vegas were moved by Tonyia and seconded by Rebekkah for approval.

DRAFT

SustainRT Annual Meeting, June 27, 2015, ALA Annual San Francisco

Present: Ashley Jones, Coordinator; Madeleine Charney, Coordinator Elect; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Mindy Reed; Deanna King; Tonyia Tidline; Laura Anthony; Rene Tanner, Coordinator Elect; Peter Hepburn, ALA Executive Board Liaison

Meeting was called to order at 1:04 pm by Ashley Jones.

Minutes from the 2014 Annual Meeting in Las Vegas were moved by Tonyia and seconded by Rebekkah for approval.

The finances are as follows:

Opening Balance                                           $643

Revenue (100% from membership)          $1,154

Expenses                                                        ($214)

Closing Balance                                             $1,583

A donation page is set up for the roundtable on its ALA web site.

The membership is currently at 182 members: 178 individual and 4 institutions. It is 32% higher than last year.

Project Team Updates

Governance

Meeting with Paul Grolier from Conference Services on Monday to explore current and potential green conference activities.

Resolution will be presented at ALA Council meeting at Sundays session. Many counselors have been contacted to support the resolution. Talking points have been written and the feeling is good for its passage.

 Membership and Outreach

Beth Filar Williams is leading the group. Six additional people are helping out. Toniya let us know about the roundtables twitter account, @ala_sustainrt Each channel (web site, twitter, facebook) has a leader. Developing a media calendar.

 Online Education

Three webinars are coming. 30 minutes each.

Environmental Scan

Eileen reported on the Google Form is still collecting information. She is still investigating a database. The responses have leveled off.

SustainRT held its first virtual membership meeting. 18 people attended. Madeline edited the chat to conversation bubbles. Ideas were: resolution, resource sharing, projects, connections, mission, defining sustainability. Some improvements were shared for future virtual membership meetings.

Peter shared a number of items from the Executive Board of Council. Conference registration is up from Las Vegas. Many conversations are ongoing about ALA strategic plan, including advocacy, information policy and leadership development. Incoming ALA President Sari Feldman’s theme is “Libraries Transform”

Approval of the SustainRT budget was moved by Matthew and seconded by Madeline. Approved.

Fred Stoss is looking for help on programming for the 2017 Annual Conference.

The group thanked Ashley for all her work as the inaugural roundtable coordinator.

Meeting adjourned at 2:35 pm.

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Discussion Draft Conference Call Minutes, April 24, 2015

by Matthew Bollerman on Mon, May 18, 2015 at 09:37 am

DRAFT

SustainRT Conference Call, April 24, 2015

Present: Ashley Jones, Coordinator; Madeleine Charney, Coordinator Elect; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Betsy Evans, Treasurer

Meeting was called to order at 10:00 am by Ashley Jones.

Governance Working Group – (Ashley, Rebekkah and Matt) – Beth is working more with the Marketing and Outreach group. Paul Growler, conference special services committee will be approached about what ALA is doing towards sustainable conference practices.

DRAFT

SustainRT Conference Call, April 24, 2015

Present: Ashley Jones, Coordinator; Madeleine Charney, Coordinator Elect; Eileen Harrington, Member at Large; Matthew Bollerman, Secretary; Rebekkah Smith Aldrich, Member at Large; Betsy Evans, Treasurer

Meeting was called to order at 10:00 am by Ashley Jones.

Governance Working Group – (Ashley, Rebekkah and Matt) – Beth is working more with the Marketing and Outreach group. Paul Growler, conference special services committee will be approached about what ALA is doing towards sustainable conference practices.

Marketing and Outreach – Beth is taking a lead on moving forward a number of issues.

It was agreed by all that at least one Board member should be on each working group.

The second draft of the resolution was read through and some suggestions were made. It looks ready for the June 4 ALA Virtual meeting from 1:30 to 2:30 PM CST. All are asked to build support for the resolution before the virtual meeting.

Madeleine has the ok to move forward with the webinar.

SustainRT Virtual Meeting is being scheduled for June 12, 15 or 16. A doodle pool will confirm shortly.

Meeting adjourned at 10:52 am.

Respectfully submitted,

Matthew Bollerman, Secretary

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