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ALCTS / LITA Metadata Standards Committee Committee

In: Association for Library Collections and Technical Services (ALCTS), Guidelines and Standards, Library and Information Technology Association (LITA)
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Event MSC ALA Annual 2017 Meeting Agenda and minutes

by Erik Mitchell on Thu, Jun 29, 2017 at 06:08 pm
  1. General Introduction: farewell to departing members, welcome to new members
  2. Status of our new charge (approved by LITA, no word from ALCTS yet)
  3. Discuss the review process for the STS standard; how can our experience help us in the future?
  1. General Introduction: farewell to departing members, welcome to new members
  2. Status of our new charge (approved by LITA, no word from ALCTS yet)
  3. Discuss the review process for the STS standard; how can our experience help us in the future?
  4. Address low use of the Metaware.buzz Blog (note it is the only public posting of the Committee's Principles http://metaware.buzz/2016/08/04/principles-for-evaluating-metadata-standards/): Does this fit the new charge?
  5. Discuss the desire to sponsor a session for ALA Annual 2018
  6. Lauren’s question about $0 data from vendors

Minutes

  1. Time and location
    1. Sunday, June 25, 2017, 1:00 pm to 3:00 pm, US/Central
  2. Announcements
    1. Metadata IG presentation
      1. People were interested to hear about our work; hunger for more evaluation.  Framework was perceived as having value.  DPLA conversation indicated an interest in this as a 'service.'
  3. General Introduction: farewell to departing members, welcome to new members
    1. Current membership list at:  http://www.ala.org/lita/about/committees/jnt-meta
    2. Action:Erik will reach out to LITA - ask for nominees
    3. Ayla Stein is new ALCTS rep.
  4. Status of our new charge (approved by LITA, no word from ALCTS yet)
    1. Action:  Erik will make sure the charge gets on the LITA page for the committee
  5. Discuss the review process for the STS standard; how can our experience help us in the future?
    1. The technical review work was pretty substantial and the feedback provided was in-depth.  We found the process really benefitted from a group effort.  If we created sub-groups to do the work we could review a few more standards.
    2. Could form three groups of three; blended expertise groups (pair LITA and ALCTS), target communities of interest, seek volunteers who may not feel they have the expertise.  Perhaps ask for outside help, ask people to volunteer.  Call it a sub-committee so people can put on their CV; Start with the people who participated once and seed the work (Lauren, Mike, Erik); time limit of 2 hours;
    3. Decision:  Form 3 groups; 2 committee members; time bound. Form groups in next meeting; review standards for one after that
    4. Decision:  Need to watch out for more standards to review; engage in active list maintenance. (Digital humanities comm, W3); put list review on the agenda
  6. Address low use of the Metaware.buzz Blog (note it is the only public posting of the Committee's Principles http://metaware.buzz/2016/08/04/principles-for-evaluating-metadata-stand...): Does this fit the new charge?
    1. Current connect platform being replaced in Auguest - may serve our need
    2. If you do not have the community editor role established you do not need the blog; it does have an identify outside the library world.  Could defer
    3. Decision:  Defer decision until technology reboot happens at ALA.  Work to push principles more through ALCTS and LITA channels
  7. Discuss the desire to sponsor a session for ALA Annual 2018
    Lauren’s question about $0 data from vendors
    1. Summary:  Vendors beginning to use $0 for URI and other information.  This use case has been implemented by OCLC; starting to see content showing up.    In addition $1 (links to real-world objects) is emerging as an approved practice.  There is a URI task force for PCC that is releasing their recommendations on this issue (URI task group report, April 15, 2017)
      1. A potential action:  Open discussion with Marc Advisory group; PCC about the issue
      2. A second potential action:  Review using principles; 
      3. Decision:  Keep issue under consideration; members could review PCC URI taskforce.  Debbie will send out link to committee
  8. Brainstorming for the coming year
    1. review of standards
    2. outreach to committees
      1. PCC
      2. ALCTS standards committee
      3. NISO
      4. IFLA
    3. sponsor session for Annual 2018.  
      1. due soon; 
      2. Could devote first hour to a presentation; could do some modification but we are likely to be in a hotel in the next meeting
      3. Decision: Do not pursue
    4. revisit metaware.buzz discussion
    5. presentations to groups -
    6. regular meeting schedule?
    7. Work directly with DPLA to give early feedback:
      1. Action:  reach out to DPLA to find out if they have a near term need
    8. develop liaison relationships
      1. alcts standards relationship
      2. metaadta interest groups
      3. DPLA
      4. NISO
      5. IFLA
      6. Document in connect lists committees that we could do outreach to
    9. meeting schedule
      1. monthly in past year worked;  essential to continued work
    10. Authorities -anything we want to focus on?  Should authority work be done in old MARC formats
      1. Session idea:  one project about how people outside the library world found authority useful and vice versa (bridging idea) (SNAC / VIAF)
      2. Something with datasets - standards for datasets; work with data science librarians; 
  9. Next steps
    1. Erik and Nadine will setup meetings for group
    2. Next meeting agenda:
      1. Plan out standards review work
      2. Discuss ALA Midwinter agenda and plan
      3. Plan out an outreach and committee engagement plan (other committees)
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Event MSC / Metadata Interest Group presentation ALA 2017

by Erik Mitchell on Sun, Jun 25, 2017 at 09:41 am

 

Representatives from the MSC gave a presentation about the committee's principles and their application at the ALCTS Metadata Interest group meeting at ALA Annual 2017. A summary of the presentation, slides and  discussion content are available at:

http://metaware.buzz/2017/06/25/msc-metadata-interest-group-presentation...

 

Online Doc MSC Conference Call Agenda 2017-05-08

by Jenn Riley on Mon, May 8, 2017 at 08:47 am

Metadata Standards Committee
Conference Call
May 8, 2017
Noon EST / 9am PST

Call in details (***NEW! Using GoToMeeting***)

AGENDA

  1. Response to call for comment on NISO Standards Tag Suite
  2. Discussion of other standards to review/evaluate 
  3. Agenda items for in person meeting at ALA?

 

Online Doc MSC Conference Call Agenda 2017-02-13

by Hui Zhang on Mon, Feb 13, 2017 at 03:26 pm

Metadata Standards Committee
Conference Call
February 13, 2017
Noon EST / 9am PST

Call in details

Notetaker: Hui Zhang

AGENDA

  1. Work on draft of new charge
    1. Original charge, for reference

Meeting Notes:

Metadata Standards Committee
Conference Call
February 13, 2017
Noon EST / 9am PST

Call in details

Notetaker: Hui Zhang

AGENDA

  1. Work on draft of new charge
    1. Original charge, for reference

Meeting Notes:

- Goals for New Charge:
.Obtain feedback from groups we give guidance/feedback too
.Develop and maintain frameworks for evaluating metadata standards
.Outreach/educating??? Do we want this in scope or not?
.Definitely expand from bibliographic info to other types
.Get metadata quality and accessibility in there somewhere - what the community needs. (make it user-centred charge/language)
.collaboration/liaisons

- Committee members discuss and work together to revise the proposed charges made by Erik, in below is the revised charge agreed by all participants.

The ALCTS/LITA Metadata Standards Committee will play a leadership role in developing and maintaining guidelines and principles for evaluating, adopting, and applying metadata standards. To assist the ALA community in making informed and user-focused decisions relating to metadata, the Committee will review and evaluate standards relevant to cultural heritage institutions, engage in outreach and education on metadata issues, and maintain liaison relationships with concerned units within ALA and with relevant outside agencies.

More...

Online Doc MSC Conference Call Agenda 2017-01-09

by Jenn Riley on Sun, Feb 12, 2017 at 04:15 pm

Metadata Standards Committee
Conference Call
January 9, 2017
Noon EST / 9am PST

Call in details

AGENDA

Metadata Standards Committee
Conference Call
January 9, 2017
Noon EST / 9am PST

Call in details

AGENDA

  1. Review ALA Conference Remodel proposal
  2. Move from conference calls to a videoconferencing technology with collaborative document editing capabilities?
  3. Getting started on commenting on draft standards
    1. Places to look for calls
    2. Define/confirm our process for moving forward with this
  4. Begin work on drafting new charge
  5. Review draft midwinter meeting agenda
More...

Online Doc Agenda for MSC Meeting at ALA Midwinter 2017

by Jenn Riley on Sun, Jan 22, 2017 at 06:54 am

Metadata Standards Committee
In-Person Meeting
Sunday, January 22, 2017
1:00-2:30pm
Georgia World Congress Center, A303

AGENDA

Metadata Standards Committee
In-Person Meeting
Sunday, January 22, 2017
1:00-2:30pm
Georgia World Congress Center, A303

AGENDA

  1. Welcome and introductions
  2. Visit from ALCTS president Vicki Sipe
  3. Question from the community - Discussion of metadata needs related to accessibility of resources and bibliographic metadata
    1. http://bit.ly/msc_accessible
  4. Ideas for new projects for the committee this year
  5. Commenting on draft standards
    1. Upcoming calls?
  6. Programming at MIG at Annual on putting our Principles for Evaluating of Metadata Standards into practice
  7. Work on new draft charge
More...

Online Doc MSC Conference Call Agenda 2016-12-16

by Jenn Riley on Mon, Dec 19, 2016 at 01:01 pm

Metadata Standards Committee
Conference Call 2016-12-19
Noon EST / 9am PST

Dial in information

Metadata Standards Committee
Conference Call 2016-12-19
Noon EST / 9am PST

Dial in information

  1. Volunteer to take notes (rotate in the future?)
  2. Welcome and introductions
  3. Event at ALA annual? Opportunity to provide some programming at the Sunday morning MIG meeting.
  4. Midwinter agenda
  5. Getting started reviewing standards drafts issued for comment
    1. ICA EGAD - Records in Contexts (RiC), due Dec 31
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Online Doc ALCTS/LITA Metadata Standards Committee 2016 Annual Meeting Agenda

by Jenn Riley on Thu, Jun 23, 2016 at 11:44 am

Sunday, June 26, 2016
1:00 - 2:30 pm EST
Orange County Convention Center, Room W207A

AGENDA

Sunday, June 26, 2016
1:00 - 2:30 pm EST
Orange County Convention Center, Room W207A

AGENDA

  1. Thank you to outgoing members and welcome to incoming members
  2. Review ethnic caucuses feedback on draft Principles
    1. Steps for finalizing and publishing
  3. Discuss mechanisms for regularly commenting upon draft standards
  4. Discuss process for publishing analyses of standards
  5. Metaware.buzz report
More...

Online Doc May 2016 report to LITA Board

by Jennifer Liss on Sun, Jun 19, 2016 at 08:22 am

Online Doc May 2016 report to ALCTS chair

by Jenn Riley on Mon, May 30, 2016 at 02:39 pm

Report to ALCTS President

Name *

Jenn Riley

Report to ALCTS President

Name *

Jenn Riley

Email *

jenn.riley@mcgill.ca

Committee or Group

Name *

ALCTS/LITA Metadata Standards Committee

In the box below, provide a summary of all activities of your committee or group for this period. *

The ALCTS/LITA Metadata Standards Committee is very near finalizing our Principles for Evaluating Metadata Standards document. Based on community feedback, a new draft (dated May 11) is online as a document for comment at https://docs.google.com/document/d/1NXO0miR1-X1xsue1wyKoSStGB_SkGg5SyXTgJVPxezw/edit#heading=h.ju5bghz9d47c. We also published a summary of the changes made following the second comment period at http://metaware.buzz/2016/04/18/summary-of-comments-received-on-msc-principles-for-eval uating-metadata-standards/.

 

The committee evaluated the EAD 3.0 standard against the Principles to "test drive" their application, and was pleased with their utility as a tool for examining the robustness, flexibility, and forward-thinkingness of the standard, which is what we had hoped to achieve with the Principles document.

 

We are preparing to get one final set of feedback on the new addition of the principle "Metadata standards should be inclusive and transparent about bias" from the ALA ethnic and under-represented groups roundtables and caucuses in ALA before releasing the final version.

Activities Related to ALCTS Strategic Plan Goal I

Increase awareness of the ALCTS mission and activities to outside groups

Engaging the ALA ethnic and under-represented groups round tables and caucuses will promote a connection between ALCTS (and LITA) and these groups.

 

Final release of the Principles will solidify ALCTS' (and LITA's) name as a source for good information on cultural heritage metadata issues.

Activities Related to ALCTS Strategic Plan Goal III

Develop ALCTS as a vibrant, relevant organization

Final release of the Principles will solidify ALCTS' (and LITA's) name as a source for good information on cultural heritage metadata issues.

More...

Pages

The ALCTS/LITA Metadata Standards Committee will play a leadership role in the creation and development of metadata standards for bibliographic information. The Committee will review and evaluate proposed standards; recommend approval of standards in conformity with ALA policy; establish a mechanism for the continuing review of standards (including the monitoring of further development); provide commentary on the content of various implementations of standards to concerned agencies; and maintain liaison with concerned units within ALA and relevant outside agencies.

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