ALCTS / LITA Metadata Standards Committee Committee
ALCTS/LITA/RUSA Metadata Standards Committee
Sunday, January 10th, 1:00-2:15pm
Committee Members Present: Mike Bolam, Kevin Clair, Jennifer Liss, Jenn Riley
Guests: Amanda Harlan, Reinhold Heuvelmann, Laurie Kulik, Darnelle Melvin, Jim Soe Nyun, Bonnie Parks, Melanie Polutta, Karen Tripp
1. Introduction and open discussion of the Draft Principles for Evaluating Metadata Standards [link]
historic background on the Draft Principles--it started as a “manifesto,” and based on comments where the community felt it would be a more useful document if it were more of an evaluative tool, the document evolved into its current form.
Some of the comments we received revolved around “openness” and the contradictions in that, e.g. by evaluating a metadata standard based on how “open” it is, we inadvertently make it more restrictive for use, as in the case of Creative Commons where a CC-BY-SA license is more open but more restrictive than CC-BY. Metadata standards should allow for freedom in licensing rather than being prescriptive about the license. Need to be clear that we're talking about the openness of the metadata, not the resource
When evaluating, note that standards/vocabularies are always evolving and while a standard may not hit all of the points in the document, they may be working toward that, or they may hit all the points in some contexts but not in others. Our goal for this draft is to spur analysis, encourage writeup, learn by discussion; avoid language that reduces analysis to "green light" or "red light"
Better precision of terms, e.g. “the network”: what is that? It’s clear to us but not necessarily to someone reading the doc for the first time, or someone outside of our community.
Providing (diverse!) examples to demonstrate what we mean in certain principles, for illustrative purposes; examples might be hypothetical; so "by reference" in Principle 1 can be an example, rather than a checklist thing
ensuring that metadata avoids (or at least documents, or contains multiple) biases; be careful to not be to be too prescriptive about how to e.g. build a controlled vocab; acknowledge the issue, get some other eyes, e.g., the ALA minority caucuses might help; suggested language: "good metadata embraces diverse viewpoints"; Jenn Riley will distribute the DLF keynote video to the group
glossary? seems like scope creep for us; our role is evaluative/recommending, not for creating new metadata architecture; consensus was to identify a glossary and point to it in the introduction (new edition of Metadata being published in February by ALA)
Write an introduction with information about what we envision people doing with this document: both ourselves and other bodies (MLA, etc.) who may wish to use it in their own context
privacy-- should we discuss it? Melanie Polutta talked about the PCC context, indicating that that information is only recorded if it’s publicly available. so maybe we could develop a privacy principle based on policies that already exist in other contexts. do they apply to the standards themselves? we can advise on what fields should be available, do we advise on what metadata people should provide in those fields (i.e. content standards)? also machine-created metadata, which is oftentimes tied up with privacy concerns. does this fit into our idea of “graceful degradation”?
research uses of metadata: what does that mean? how do you measure it? you should be able to do interesting things with that metadata. Reinhold Heuvelmann comment: should metadata standards support “creative, productive working with it”, that is, researchers as producers of/contributors to metadata, rather than simply consumers of it? as written now it’s a one-way street.
re-evaluate standards on a regular basis
be sure to acknowledge that not all metadata is created by machines (draft makes this assumption)
use Tim Berners-Lee's 5 Star Linked Data ideas to frame a progression for each principle
do we want to develop a checklist? as an illustrative tool of the principles and an aid in evaluation? we have some checklist items now, more may emerge as we begin to use the principles for evaluating a standard; checklist makes sense but it's too premature to tackle now
when do we cut off comments? this morning, Jennifer mentioned that we'd accept comments for a couple more weeks; Jennifer will set a committee phone call or late Jan/early Feb; cut off comments a week before that.
committee will write up a summary of all of the comments we received and post to Metaware; committee will tackle re-working of Principles
2. Testing the Draft Principles: applying the draft document to a standard
what standard to evaluate? possibilities:
VRA Core 4.0 RDF Ontology
rightsstatements.org registry (small, but substantial)
- DACS revision
Revised, finalized draft Principles
Comment summary + Responses to draft comments
At least one text analysis of a standard or ontology using the guidelines (rightsstatements.org)
Have this done with enough lead time pre-Annual that people can read and comment on it (figure June 10th-ish?)
ALCTS/LITA Metadata Standards Committee Meeting
Sunday, January 10, 2016
1-2:20 pm EST
Boston Convention and Exhibition Center, Room 259A
- Introduction and open discussion of the Draft Principles for Evaluating Metadata Standards [link]
- Testing the Draft Principles: applying the draft document to a standard
- Other business?
Reconcile Principles document edits & distribute draft to prospective commenters
Discussion of #6 & #7, there is some overlap with regard to these two in the document.
Edits will be made and the new document posted on Friday, October 23rd.
Jennifer will post clean document in Google Docs & ALA Connect.
New call will be made to prospective commenters for comments & feedbacks on document. The new call should include all the various ways to provide feedback. The call to prospective commenters should include promotion of the Midwinter meeting.
Presenting draft at Metadata Interest Group Midwinter meeting (Sun, 8:30-10:00)
Kevin offered to present at Midwinter Metadata Interest Group meeting. Jennifer will be the co-presenter.
MSC Midwinter meeting time slot agenda?
Discussion will continue via email thread for brainstorming & compiling the agenda. Jennifer will email with an initial framework.
MSC Annual meeting program planning update
Kevin updated everyone. No official updates from MSC. Alerts will be coming soon about proposals (hopefully by the end of October).
Metaware blog update was provided by Michael Bolam. 11 out of 13 students accomplished blog posts.
Conference Call Agenda
February 27, 2015
2-3 pm EDT / 11-noon PDT
- Metaware website progress
- Editor guidelines draft (Kevin, Andrew, Bonnie)
- Transitioning to non-committee members as editors (all)
- Keeping momentum on gathering feedback for draft Checklist (all)
- Unofficial feedback from VRA (J. Liss)
- Timeline for feedback and our deadline for Draft 2
- ALA Annual program (our committee's time slot) host debate on vocabulary development/reuse (all)
Present on call: Kevin Clair, Ed Kownslar, Jennifer Liss, Erik Mitchell, Bonnie Parks, Jenn Riley, Amy Rudersdorf, Lauren Corbett
- Discuss draft, Checklist for Future Metadata Standards: http://connect.ala.org/node/231421
- Committee was comfortable with the content and agreed that the draft would be ready with the addition of copy editing, harmonizing of points that could be combined (see Amy's suggestions), and the addition of an introductory paragraph that provides context and intended audience.
- ACTION ITEM: Committee members should enter their Gmail or Gmail-affiliated accounts in this [private] page: http://connect.ala.org/node/233134
- ACTION ITEM: Jenn R. will move text into a Google doc and invite committee to edit
- ACTION ITEM: Committee members complete all editing done by the close of the west coast business day on Thursday, January 15
- ACTION ITEM: Jennifer L. will send announcements for the Midwinter meeting agenda (with a link to the document) on Friday, January 16
- ALA Midwinter program--who are we inviting to help us talk about our checklist draft?
- Rather than wait a week, decided to reach out to the communities identified at the bottom of the Checklist page ASAP and ask if anyone in the group is able to attend ALA MW and provide feedback on draft; committee members volunteered (or were volunteered, based on that member's known connections) to reach out to communities--this info is also on the Checklist page
- ACTION ITEM: Committee members will email community groups with the raw version of the draft as it exists presently and ask whether someone from the organization is willing to give a 5-7 minute response to the draft document from their organizations point of view at the ALA Midwinter meeting in Chicago; date/time info about our meeting is here for reference: http://alamw15.ala.org/node/25670
- Finalize Midwinter business meeting agenda
- ACTION ITEM: Jennifer L will create a Connect page for our agenda
- ALA Annual co-sponsored program action items: information needed from speakers: contact information (ALCTS sends each a speaking agreement) and whether speaker intends to register for conference (otherwise, ALCTS issues speaker badges for free)
- Three speakers seemed adequate; there was a concern that the program content could be dense; with four speakers the content has the potential to overwhelm
- No one was convinced that paper handouts were needed (due to ALCTS May 20) but that this info should be passed onto our speakers, just in case they wanted to take advantage of the printing or early online access that ALCTS arranges
- ACTION ITEM: Jennifer L. will contact Seth and Nancy for this info and communicate opportunity for printing and electronic posting of handouts/slides
- ACTION ITEM: Jennifer L. will relay our discussion back to Roman and Cathy of Catalog Management IG
Conference Call Agenda
January 9, 2015
noon-1 pm EDT / 9-10 am PDT
Discuss draft, Checklist for Future Metadata Standards: http://connect.ala.org/node/231421
ALA Midwinter program--who are we inviting to help us talk about our checklist draft?
Finalize Midwinter business meeting agenda
ALA Annual co-sponsored program action items: Seth's contact info and whether Seth plans to register for Annual Conference