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2012 ALA Annual Intellectual Access to Preservation Metadata Interest Group (IAPM-IG) Meeting Minutes

The Intellectual Access to Preservation Metadata Interest Group met June 23 at 4:00pm in the Hyatt Hotel, Pacific Room, Anaheim, CA. 35 people attended.

Business meeting announcements:
--Outgoing chair, Meghan Banach Bergin, University of Massachusetts-Amherst, noted the Interest Group's participation in collaborative program planning with PARS Digital Conversion IG, PARS Digital Preservation IG, and ACRL Digital Curation IG, and encouraged attendees to complete a brief online survey about the programming to be sent following the conference.

--Meghan welcomed incoming chair, Shawn Averkamp, University of Iowa Libraries, and conducted the election for the new chair-elect. Sarah Potvin, Metadata Librarian, Texas A&M Libraries, ran unopposed and was approved unanimously.

The business meeting was followed by two presentations on technical metadata.

Chris Lacinak, President, AudioVisual Preservation Solutions, discussed embedding and editing metadata in audio-visual files using MetaEdit, a tool created jointly with NARA, and reVTMD an XML schema designed to address metadata for reformatted video. Chris gave a brief overview of the benefits of embedding metadata for both creators and end-users, and he explained the mechanics of embedding in A/V files and schemas involved. He described the MetaEdit tool--free, open-source, software for embedding, extracting, and editing metadata. Some features of MetaEdit include: both GUI and command-line interfaces, ability to import/export metadata in a variety of formats, (optional) enforcement of standards and guidelines, and batch operations.

Joan Dashiell, Product Manager for Digitization Services, Backstage Library Works, spoke on the topic of metadata for images and her company's workflows for generating, editing, organizing, and embedding metadata for clients. Dashiell gave an introduction to the types of metadata--descriptive, structural, technical, and administrative--and enumerated the benefits and processes of recording each. She gave special attention to structural and technical metadata as areas of her company's expertise. Capturing both of these types of metadata can require a mastery of specialized software and workflows.

The question and answer session following the presentations inspired a lively group conversation about how much and which metadata to embed, with opinions ranging widely across the "just in case" to "just in time" spectrum.

Presentation slides are available below.

Minutes submitted by Shawn Averkamp, co-chair, ALCTS PARS Intellectual Access to Preservation Metadata Interest Group

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Lacinak_ALA_2012-06-23.pdf5.45 MB