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Membership Meeting Agenda & Minutes, 2012 ALA Annual

This document contains both the meeting agenda and minutes.

Agenda

Sunday, June 24, 2012 - 10:30am to 12:00pm

Anaheim Marriott Grand Salon D

  • Update from officers (chair, chair-elect, treasurer) (Anne)
    • Road Map for Change (Anne)
      • Proposed changes to conference meeting structure
  • Introduction of new board (David)
  • Call for nominations for 2013 election (Anne)
  • New Business
    • Discussion: how do we increase participation throughout the round table? (David)
  • Announcements
  • Adjournment

Minutes

Members present: D. Moore, P. Coyl, C Schroeder, R. Graziano, W. Breedlove, J. Sherlock, K. Hylton, L. Johnston, D. Combe, J. Cothron, D. Spring, R. Ridinger, M. Cienfuegos, I. Abrams, M. Banasek, K. Roberto, R. Hansen, J. Sandstrom, A. Moore, D. Vess, D. McNeill, R. Wexelbaum, A. Johnson (Acting Secretary)

Meeting was called to order at 10:35 A.M. The update report was given by A. Moore, which noted the changed book awards names, the increased endowment amount, the changed governing structure of the round table, and the Roadmap for Change, which ALA is involved in. Details will be forthcoming in a report on ALA Connect.  GLBTRT Revised Bylaws Implementation Roadmap documents.

D. Vess talked about the changed governing structure and introduced the new board. P Hepburn will be the representative to council; D. McNeill will be the treasurer. In the new structure the chair-elect appoints all committee members and chairs; it was reported that both Membership and Fundraising need members.  There will be monthly meetings of the board.

The treasurer, D. McNeill, reported revenues of $11,000 and expenditures of $7,000. The social held in Dallas resulted in generous support from the people attending. Hopefully that pattern will continue in Anaheim as the venue is rather expensive.  There is approximately $143,000 in the endowment at this point. However, we need $200,000 in that fund to support the three book awards.  There will be a need for volunteers to take money at the door of the social.  Planning for the social in Seattle is well along.  Chicago conference social planning has not started yet. In Philadelphia the social will be in a branch library again. And the social in Las Vegas isn’t on the radar yet.

A. Moore reported that the past chair will be in charge of nominations. There is a need for a chair-elect, which is a three-year term, 2 directors-at-large and a treasurer, which is also a two-year term.

Under new business there is a need for more people to participate in the round table activities. We need to get back to people who have volunteered to do things. Even if our answer to them is no for the position(s) they are interested in, we need to suggest other places they might help the organization. We should also post events on the Facebook page as well as the Gay Libn facebook page. Our message to new members should also include other places they can go to find more information that may be useful. We may also need to connect with the Emerging Leaders program to let those people know about the RT. We should also connect with other groups advertising membership meeting programs. We should also connect with NMRT. There is concern that with the Roadmap re-organization the smaller groups may not be heard.

The meeting concluded with the notice that the social is tonight at Tortilla Joe’s, in Downtown Disney, there is a program titled Safe Libraries this afternoon, the book awards event is tomorrow morning and tomorrow afternoon has a program titled Coming Out in Print. The meeting was adjourned at 11:50 A.M.

Andrew Johnson, GLBTRT Secretary
January 2013

Minutes modified and approved by GLBTRT Executive Board, ALA 2013 Midwinter Meeting.  Posted here by Vess.