Question from a Conversation Starter Presenter
Dear Conference Committee:
Mary forwarded this email to me today from Michelle Dunaway who is a presenter for one of the chosen Conversation Starters at Annual Conference. (See email below) Her concern is that the program will be quite a bit different from what she submitted because they have had to refashion their Writing for Veterans presentations at the library because they haven't gotten the attendance they had hoped for. My feeling is that this probably makes it an even better Conversation Starter because they can share their plan and their added remedies and get feedback from the participants of the Conversation Starter. But, take a look at her message and let me know your thoughts. Should we tell her to continue to prepare and present her revised program or should be drop it from the lineup. Over to you Please share your thoughts by Friday, so we can move forward on this. Thanks, Steve
Thanks, Michelle. I am forwarding this message to Steve Matthews, chair of the ALA Conference Committee. I know the committee thought this approach to targeting service to returning veterans was extremely important so they may be very open to having you tweak the program so you can continue to address that. Thanks for checking in. mg
From: Michelle Dunaway [mailto:firstname.lastname@example.org]
Sent: Wednesday, May 02, 2012 11:54 AM
To: Mary Ghikas; Paul Graller
Subject: Question re: ALA Annual Conference Program
Dear Mary and Paul,
I apologize if you are not the correct people to contact about this, and if you are not, I hope you can help me determine who I should talk to. Upon receiving notification that my Conversation Starter proposal was accepted, I sent an email reply (please see below) to let the program committee know of some issues that have come up; essentially, our presentation will need to deviate somewhat from what we proposed (and what is currently listed in the online scheduler), so I wanted to give the committee the opportunity to decide whether we should go ahead with the presentation or be taken off the schedule. Can you help me figure out who to talk to? We are attending the conference and are prepared to present, but I would hate to have attendees complain that our presentation did not match our abstract.
Any advice that you can offer will be most appreciated!
---------- Forwarded message ----------
From: Michelle Dunaway <[ mailto:email@example.com ]firstname.lastname@example.org>
Date: Mon, Apr 16, 2012 at 12:36 PM
Subject: Re: ALA Conversation Starters and Ignite Sessions
To: Carrie Mehrhoff <[ mailto:email@example.com ]firstname.lastname@example.org>
Thank you so much for your email. My colleagues and I are honored that our Conversation Starter was selected! However, we have experienced an unfortunate set of issues that I want to let you know about so that you can decide what is best for the conference. I sent an email to the address provided on the proposal submission page ([ mailto:email@example.com ]firstname.lastname@example.org) as I was not sure who to contact about this, but I had not yet received a response.
The situation is that the writing workshops that are the subject of our presentation have had very low participation, and as such, we likely will not be in a position to compile an e-book of our participants' writings as we stated in our proposal. Also because of the low number of participants, we thought it best to tentatively postpone the second and third workshops in the series, with the hope that we can improve our outreach efforts and gain more participants.
As a result of these issues, the status of our project is considerably different than we expected that it would be. We did put a lot of time into the curriculum, and I do believe that there is a lot that we can talk about regarding the importance of programming for veterans, and we can absolutely talk about the challenges that we encountered--however, because the content of the presentation will not be what we said that it would be, we completely understand that the selection committee may prefer to schedule another team of presenters in our place. I realize that the conference planning process is already underway and that rearranging the schedule is problematic, and I am very sorry for this unexpected change.
Please let me know how you would like to proceed. I am definitely attending the conference and I am confident that we can give a valuable and engaging presentation in spite of these issues, and I would be more than happy to edit the presentation abstract to reflect the changes in content. However, if you would prefer to remove us from the schedule and allow another presenter the opportunity to share her or his work, we absolutely understand. I hope you will accept our sincere apologies.
Please let me know how I can help. I look forward to your reply.
Your sessions were chosen to be part of the ALA Annual Conference in Anaheim, CA on June 22-26, 2012. Please see the attached spreadsheet with all the Conversation Starter and Ignite sessions dates and times. The Ignite Sessions are highlighted and they are in order of presentation.
Please note we did our best to honor your date and time requests. We will not be able to move your session at this time.
All meetings will be held in the Anaheim Convention Center in Room 208A located on the 2nd level. We will provide a screen, projector and a microphone for your presentations.
We look forward to a great 2012 Annual Conference.
American Library Association
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Chicago, IL. 60611