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Erin Shackelford (staff)'s picture

ACRL Annual Conference 2012 Meetings [DEADLINE February 8]

Dear Member Leaders,

It is time to submit your meeting requests for the 2012 ALA Annual Conference in Anaheim, June 21-26, 2012.   The online meeting request form will go live on Wednesday, October 19.  You will receive an instructional message from conference services with your unique User ID and password.  All meeting requests must be submitted by Wednesday, February 8, but we encourage you to submit your requests this fall, if possible. 

Below is the 2011 ALA Annual Conference final schedule to assist with scheduling. Last year’s schedule may be used as a guide for creating this year’s schedule, but it may be necessary to make changes to observe no/low conflict times, special events, etc.  Please print and review the four documents uploaded below before scheduling any sessions. 

Additional key points:

  • ALA Conference Services requires all units to schedule their meetings equally over the standard time slots. This means that if your unit has eight meetings on Saturday, two meeting should be scheduled in each of the four time slots.
  • AV requests must be submitted as part of your meeting request. 
  • If you schedule a meeting and need to delete it, please let me know. I will work with ALA Conference Services to officially remove the session. 

To be included in the preliminary schedule, all meeting requests must be submitted by February 8.  After the preliminary schedule is posted in early February, we will then have a week to make additions and adjustments. I will send an announcement and alert you about the opportunity to make final changes before the online form goes down.

Questions about virtual participation at Annual Conference and/or virtual meetings?

ALA does not have the technical means to support “blended meetings” (some members meeting face-to-face and others virtual) at conference.  If you choose to offer a blended meeting, it will be the responsibility of the meeting attendees/chair to ensure everything runs smoothly.  Please note that it is not mandatory to attend conference and if your committee should choose to meet virtually ALA can provide access to the iLinc virtual meeting service.  We advise that virtual meetings take place before or after Annual Conference rather than directly conflict.  If a virtual meeting is scheduled during conference, it must adhere to ALA’s no/low conflict times referenced in Attachment 2- Meeting Timeslots and No/Low Conflict Times. 

If you’d like more information about guidelines for submitting virtual meeting requests, please visit http://www.ala.org/ala/mgrps/divs/acrl/resources/policies/chapter8.cfm#8three2one2. I also manage virtual meeting scheduling and am happy to help. 

Please let me know if you have any questions and thank you for your participation.