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Discussion International Relations Committee Meeting, Midwinter 2013

by Kimberley Edwards (non-member) on Sun, Jun 30, 2013 at 11:04 am

2013 Midwinter Meeting

January 27, 2013

Excerpt from committee report

2013 Midwinter Meeting

January 27, 2013

Excerpt from committee report

  • Discussion of ALCTS Course Grant Award: the first two awardees for 2013 have been notified. 

All the documentation for this award will be pulled together from committee minutes and posted in one place.


  • IFLA Standing Committee Nominations: all nominations coming from ALCTS, for the 2013-2017 period, have been submitted to the ALA IRO.


  • Programming: discussed the possibilities of a forum for Midwinter 2014, and a program for Annual 2014. Likely topics include international copyright/DRM, and global linked data initiatives.


  • Other: we plan to update and redo a survey of ALCTS international members originally sent a few years ago. We also discussed ways to increase the perceived value of ALCTS membership to international colleagues and enhanced communication via targeted email and a possible Facebook page with a focus on international members.
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Discussion Leadership Development Committee Meeting, Midwinter 2013

by Kimberley Edwards (non-member) on Sun, Jun 30, 2013 at 10:50 am

2013 Midwinter Meeting

January 27, 2013

Committee report

Planned ALA Annual 2013 program, "Grow Your Own: Developing NextGen Leaders in Your Library and the Profession" (identified speakers to invite; brainstormed about marketing)

Planned ALCTS new chair orientation webinar; discussed with ALCTS IG coordinator Dale Swensen how to address issues specific to IG chairs

2013 Midwinter Meeting

January 27, 2013

Committee report

Planned ALA Annual 2013 program, "Grow Your Own: Developing NextGen Leaders in Your Library and the Profession" (identified speakers to invite; brainstormed about marketing)

Planned ALCTS new chair orientation webinar; discussed with ALCTS IG coordinator Dale Swensen how to address issues specific to IG chairs

Discussed topic of interest to committee: "virtual leadership"; decided to begin preliminary work on this topic with a goal of proposing a program for ALA Annual 2014

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Discussion CaMMS Cataloging Norms Interest Group

by Kristin Lindlan on Wed, Jun 26, 2013 at 03:00 pm

om report by Karen Sigler:

om report by Karen Sigler:

We had a successful program of two speakers (program described below), with 63 people in
attendance. Of current concern to catalogers is how to manage their workflows, along with learning more about RDA and understanding metadata. With this in mind, we selected one speaker who addressed the relationship between metadata and cataloging and one with a historical perspective on cataloging.



Maura Valentino, Assistant Professor and Metadata Librarian at Oregon State University, presented “Beyond Description: Metadata for Catalogers in the 21st Century”. She discussed the many tasks beyond describing resources that can be accomplished with metadata. Training catalogers in metadata has often only involved explaining various metadata schemes and how they relate to MARC records. This presentation explained how metadata differs from cataloging beyond being a more context specific form of object description. Metadata can be used in many ways that cataloging was never meant to be used. For example, metadata is used in preservation, whereas traditionally cataloging and preservation were separate issues. Also metadata can be used to bind separate digital objects that create one logical object. This was not necessary in traditional cataloging. Each point was discussed in theory as well as practice. By explaining some of the theory behind the uses of metadata, it was hoped that catalogers would understand the changes in workflow they have been experiencing and how their skills are adding value to a 21st Century library.



Harold Thiele, Assistant Professor, Valdosta State University, Valdosata, Georgia presented, “Evolution of Cataloging Norms from Ancient Mesopotamia to RDA”. The focus was on the development and changes in the main entry concept. The application of the FRBR suite of standards and the RDA cataloging code have the potential of effecting major changes in the main entry concept. This presentation put these changes into historical context.



Our current goals in relation to the ALCTS Strategic Plan relate to following trends and issues in the profession and the exchange of information. We concentrate on innovative topic ideas and areas of concern when we select speakers.

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Discussion ALCTS/LITA Authority Control Interest Group

by Kristin Lindlan on Wed, Jun 26, 2013 at 02:51 pm

om report by Christina Hennessey:

The theme of the meeting at ALA Midwinter Seattle was "Best practices for RDA Authorities". We had presentations by four speakers. The speakers were:

om report by Christina Hennessey:

The theme of the meeting at ALA Midwinter Seattle was "Best practices for RDA Authorities". We had presentations by four speakers. The speakers were:

  • 

Janis Young (Library of Congress, Policy and Standards division) gave a general update on authorities projects, staffing changes, training plans, and statistics from the Library of Congress, particularly in relation to changes for RDA.


  • Chamya Kincy (UCLA), Co-Chair, Program for Cooperative Cataloging, Standing Committee on Training, gave an update on the latest RDA Authorities training efforts within the PCC. She also discussed RDA NACO training and review as implemented at UCLA starting in October 2012.
  • Kevin Randall (Northwestern) discussed his experiences as a CONSER cataloger in addition to RDA NACO training and review at Northwestern.

  • 
Mark Scharff (Washington University, St. Louis), NACO Music Project Funnel Coordinator, discussed RDA best practices from the standpoint of a NACO Funnel Project. He gave an honest look at what their plans and hopes were for RDA training, what was the real outcome of the training, and problems that they ran into during the training.



Questions for the panel and discussions were around topics of RDA/AACR2 hybrid records, RDA NACO training, plans for updating authority records nationally and locally, and more discussion of best practices.

All presentations from the meeting will be available on ALA Connect in the Authority Control Interest Group Community.



The committee discussed a few different presentation ideas for the meeting at Annual in Chicago and determined possible speakers around these topics.

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Discussion CaMMS Recruitment and Mentoring Committee

by Kristin Lindlan on Wed, Jun 26, 2013 at 02:44 pm

From report by Raegan Wiechert

Discussed the Mentoring program and how to proceed now that some pairings are coming to an end. Also discussed possible changes to make on the form.

Discussed recruitment ideas, including the possibility of a mixer at a future conference.

Discussion CaMMS Cataloging and Classification: Description and Access (CC:DA), Midwinter 2013

by Kristin Lindlan on Wed, Jun 26, 2013 at 01:33 pm

om report by Peter Rolla:

om report by Peter Rolla:

RDA Revision Proposals

 CC:DA had a very busy summer and fall of 2012. We approved four revision proposals for RDA and modified one of the proposals that we had approved at Annual 2012. We also approved a new ALA-LC Romanization table for Belarusian, and commented on dozens of proposals from other constituencies to the Joint Steering Committee (JSC). Some of our comments may lead to further revision proposals. The four proposals approved by CC:DA
were:


  • A proposal from Adam Schiff changing the instructions for assigning the creators of hearings
  • A proposal from the Music Library Association on variant access points for musical works whose librettos are written by the composers.

  • A proposal that combined two proposals, one from the American Association of Law
    Libraries (AALL) and one from the Council on East Asian Libraries (CEAL), on
    the preferred names of places.

  • A proposal based on the work of CC:DA’s Sources of Information Task Force.



Task forces. CC:DA discussed the work of three outstanding task forces. The work of one task force, which is investigating changes affecting RDA in the Chicago Manual of Style, 16th
edition, is essentially finished, but CC:DA was not able to vote on this report at the Midwinter meeting. We will do so soon, and submit it to the JSC as a proposal or discussion paper. The task
force proposing new relationship designators for Appendix K has completed about half of their work. CC:DA generally approved of it and so the task force should submit a completed proposal for Annual 2013. Lastly, the task force on recording relationships also appears to be on track and will hopefully have a proposal by Annual as well.



CC:DA also discussed some of the issues raised by the proposals we had submitted last fall, in order to prioritize CC:DA’s next actions. We determined that two large issues were the most important to tackle first, and agreed to form two new task forces to study them. First, our discussions of the AALL/CEAL proposals revealed many more issues relating to place names, so we will have a new task force to look at place names in detail and perhaps suggest sweeping changes to the instructions in RDA. Second, we decided to reconstitute an existing task force,
which was looking at presenting quantitative data in a more machine-actionable form. That task force wrote a discussion paper, which CC:DA approved at Annual 2012 and which was sent to the JSC for their fall meeting. The JSC encouraged ALA to continue working on these issues, so the task force’s work will continue but with new membership: we want to include members with expertise in special materials (music, audio-visual, rare books, maps).


CC:DA’s new website, based on WordPress software, went live for Midwinter 2013 and all
documents relating to the meeting were only posted on the new website and not on our previous site. CC:DA’s webmaster solicited input about the architecture and style of the site, and we also discussed how to best archive the older materials relating to the committee. The new website can be seen at: alcts.ala.org/ccdablog. 

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Discussion CaMMS Catalog Management Interest Group

by Kristin Lindlan on Wed, Jun 26, 2013 at 01:22 pm

om report by Jane Anne Carey

This interest group had presentations by 4 speakers. The presenters and topic were:

om report by Jane Anne Carey

This interest group had presentations by 4 speakers. The presenters and topic were:



“Expending to E-Content Cataloging Management: Impact and Insight,” presented by Sherab Chen, Associate Professor, Cataloging Coordinator, Ohio State University Libraries.



“Managing a Consortial DDA E-book Project,” presented by Jessica Hayden, Manager of Resource Processing & Description, University Libraries, University of Northern Colorado.



“Using Google Refine to clean up data in the catalog,” presented by Sarah Beth Weeks, Head of Technical Services, St. Olaf College Rolvaag Memorial Library.

“

Addressing RDA Display Issues in the Local Catalog,” presented by Roman S. Panchyshyn, Catalog Librarian and Assistant Professor, University Libraries, Kent State University.

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Discussion MAGIRT/ALCTS CaMMS Cartographic Resources Cataloging Interest Group, Midwinter 2013

by Kristin Lindlan on Wed, Jun 26, 2013 at 01:17 pm

om report by Marc McGee:

om report by Marc McGee:

Treatment of Globes in LCSH & LCGFT. 

This was a summary discussion of the revised treatment of Globes in LCSH and LCGFT. For details, please see the document: http://www.loc.gov/catdir/cpso/genre_form_globes_final.pdf

  

In LCSH, the subject heading “Earth” will now be qualified by “Planet”, e.g. Earth (Planet), because there are other topical meanings associated with the term “earth”.

 The heading “Earth (Planet)--Maps” will be established as a separate heading. When this heading is used to describe a globe of the earth, the LCGFT term “Globes” will be used with Earth (Planet)--Maps.

The genre subdivision “Globes” now applies to globes of all heavenly bodies.

The revisions will appear on Tentative List 02 (February 18, 2013) and the revised records will be distributed in March 2013. Catalogers can start using these headings.



Use of “World maps” in LCSH & LCGFT. 

Discussion on the use of “World maps” in LCSH was raised by Min Zhang and Tammy Wong of LC who wanted to hear from the map community. Catalogers in the Geography & Map Division would prefer to keep this term to describe maps of the world rather than using the newly established LCSH heading Earth (Planet)--Maps. A point was made that users ask for “world maps.” Users search for globes in a different way, not under “World maps.” Paige Andrew pointed out that it’s useful to think about how discovery systems use the form/genre heading for faceting bibliographic records. The group agreed on the desirability of accepting “World maps” as a topical heading and as a genre heading. Min will advise Janis Young at the Policy and Standards Division (PSD) as to the preference of the community, and will forward policy proposals to Susan Moore for consideration by the MAGIRT Cartographic Cataloging Committee.


Concept of work for cartographic resources cataloging within the RDA/FRBR WEMI framework. 

Mary Larsgaard recommended to avoid creating work records for cartographic resources since the community has never created “uniform titles” before. As an example, she cited a single 7.5 quad which is available in several paper editions, online, in microform, and scanned in different PPIs. The scanned ones are all different manifestations because of the different PPIs. There is no way we want to create a dozen work records. 

Mary cited some articles and a presentation that she and Kathy Rankin gave at WAML in October 2012. The presentation is available from WAML toolbox under RDA (http://www.waml.org/maptools.html#rda).



Citations:



Tami Morse (2012): Mapping Relationships: Examining Bibliographic Relationships in Sheet Maps from Tillett to RDA, Cataloging Quarterly, 50:4, 225-248. To link to this article: http://dx.doi.org/10.1080/01639374.2012.657292



Scott R. McEathron (2002): Cartographic Materials as Works, Cataloging & Classification
Quarterly, 33:3-4, 181-191
To link to this article:
http://dx.doi.org/10.1300/J104v33n03_09



Ruth Kalf (2008): FRBR: an Opportunity for Map Collections and Map Users?, LIBER Quarterly, 18:2, 276-291
http http://liber.library.uu.nl/index.php/lq/article/view/7927/8184
pdf http://liber.library.uu.nl/index.php/lq/article/view/7927/8185



Other discussion topics. 



Louise Ratliff reported on an explanation of BIBFRAME given by Sally McCallum at a presentation given by the MARC Formats Transition Interest Group at Midwinter.
 A summary of the program: http://alamw13.ala.org/node/9079Information about Bibframe will be available after the conference: http://www.loc.gov/marc/transition/
See also: http://bibframe.org/


Tammy Wong spoke about RDA-related policies at LC. Before cataloging a map they do a name/title search to make sure that what they have is a separate entry. They assign a 1xx if at
all possible so that their entry may be unique. There are too many non-unique name/title entries. A discussion followed about ways of further qualifying resources, including place of publication for older non-unique entries.

Min Zhang mentioned that Adam Schiff presented a discussion paper at CC:DA about relationship designators in RDA. It is to include information about geographic
name relationship designators. It was recommended for review:
http://alcts.ala.org/ccdablog/wp-content/uploads/2013/01/TFappendixK201301.pdf 

The concept of “Core” and “Core if” elements in RDA was briefly discussed. There are no major changes in terms of expected bibliographic elements appearing in the “Core” and “Core if” elements for cartographic materials.



The Bounding Box Tool by Klokan Technologies was discussed: http://boundingbox.klokantech.com/
  Many of those present use this tool to identify and add bounding coordinates for maps in their cataloging. Marc McGee will write up a brief description of how to use the Bounding Box Tool to be published in Baseline. The question was asked as to how
many institutions always add coordinates to their map records as a matter of policy. Many institutions present always add coordinates to map records. For those institutions that do record bounding box coordinates, it was asked how many use degrees, minutes and seconds vs. decimal degree notation, since many non-library geospatial systems use decimal degree notation for spatial search. Both methods of notations were used among the group.



Discussion on the suitability of LCSH for describing geospatial data sets in the OpenGeoportal (OGP) http://opengeoportal.org/ Many institutions involved with OGP use LCSH to describe themes in the metadata for geospatial data layers. There is a problem of data layers needing more specific subject keywords than what are available in LCSH. The question was posed to the Interest Group as to whether the OGP metadata community should make an effort to address gaps in LCSH through the SACO program or whether they would be better served looking toward other thesauri (e.g. Getty, GNS, etc.) for more specific description of geospatial resources. The consensus of the group seemed to favor applying relatively broad LCSH terms and using also other thesauri for more specific terminology when appropriate. Marc McGee will report on our discussion to the OGP Metadata Working Group and report back on any further developments in the OGP Metadata Working Group.

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Discussion CaMMS Subject Analysis Committee, Midwinter 2013

by Kristin Lindlan on Wed, Jun 26, 2013 at 12:56 pm

From report by Judy Jeng:

From report by Judy Jeng:

The Subject Analysis Committee met twice at Midwinter. 

At Sunday's meeting, the committee heard reports from a variety of liaisons. Eve Miller reported on the Sears List of Subject Headings. Janis Young presented a detailed report on activities at the Library of Congress including general updates, details on general, descriptive, and subject cataloging (including a variety of RDA updates), genre/form headings and the new music medium of performance thesaurus. Julianne Beall, Michael Panzer, Caroline Saccucci, and Deborah Rose Lefmann spoke on Dewey Decimal Classification topics. Hermine Vermeij reported on the activities of the Music Library Association. Suzanne Graham reported on the American Association of Law Libraries. Sherman Clarke spoke on behalf of the Art Libraries Society. The SAC Research and Presentation Working Group was then represented with a report from Deborah Ryszka. Finally, Robert Maxwell updated the committee on the activities of the RDA Sub committee.



Monday’s session opened with a large crowd for Kevin Ford’s presentation, “When URIs become the authority: Benefits and challenges of library Linked Data.” Ford’s talk focused on the Library of Congress’ Bibliographic Framework Transition Initiative and what it might look like in the real world. Acknowledging the fact that our information ecosystem is rife with complicated constructions and inconsistent representations, the ideal paradigm of connecting URIs directly is not always realistic. Ford discussed a very practical application of what he termed an “abstraction layer” wherein data could be communicated via a central URI when an already-established URI may not exist. Following the talk, a lively Q&A session took place, during which many of the ideas Ford presented were discussed, expanded, and analyzed.



After a short break, the committee returned to hear reports on a number of topics. Stephen Hearn provided an update from MARBI. Adam Schiff then spoke on behalf of the SAC Genre/Form Subcommittee. Ed O’Neill reported on the ongoing progress of the FAST project and John DeSantis presented a report from IFLA. Melanie Wacker discussed the happenings at the SACO at Large meeting.

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Discussion CaMMS Executive Committee, Midwinter 2013

by Kristin Lindlan on Tue, Jun 25, 2013 at 08:04 pm

om report by Erin Stalberg:

om report by Erin Stalberg:

Online votes were confirmed; committee membership transitions were discussed for committees with members stepping down mid-term; discussed responsibility for the the Biennial Library Educators Meeting, Midwinter 2014; addressed issues that resulted from the CaMMS Section review which was completed before Midwinter and approved by the ALCTS Organization and Bylaws Committee; voted to establish an Intern position to manage the CaMMS content on the ALCTS website and ALA Connect; decided to co-sponsor the RDA Update Forum at Annual in Chicago with the RDA Conference and Forums Task Force.

The committee also discussed a variety of ALCTS Board topics, including the ALA membership dues increase proposal and issues surrounding open access for ALCTS publications; launched the effort to identify names to bring to the ALCTS Board for a replacement when John Attig steps down as the ALA representative to the Joint Steering Committee for the Development of RDA in June.

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This Connect community is for tracking activities related to the ALCTS strategic plan (http://www.ala.org/ala/mgrps/divs/alcts/about/plans/stratplan.cfm#plan). 

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Current and prospective ALCTS members interested in progress on strategic issues. ALCTS leaders are encouraged to use this resource to see their activities in a division-wide context and identify opportunities to collaborate with peers and build on each other's work. 

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