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Meeting Minutes: Saturday June 25, 2011, ALA Annual, New Orleans

RUSA STARS Interlibrary Loan Discussion Group

Meeting Minutes:

Saturday  June 25, 2011

10:30 - 12:00

Lowes New Orleans (65 attendees)



  1.   I.            Welcome and Announcements
  2. Megan Gaffney:  Discussion Group Chair, welcomes attendess

Ryan Litsey (Texas Tech) is our next chair elect.  David Atkins (datkins@utk.edu, University of Tennessee, Knoxville) will be next year's Chair.

  1. Nora Dethlof (ndethloff@uh.edu, University of Houston), our RUSA membership representative.  Any questions about RUSA and RUSA membership, please ask refer to Nora.
  2. Mary Hollerch (Lewis University) encourages all to attend IFLA's 12th Interlending and Document Supply conference in Chicago Sept 2011, http://www.ilds2011.org/.   



  1. Program:  Of Lending and Licensing



Presentation slides to be posted.  Some highlights follow.


  1. 75% of libraries do not ask e-publishers for lending rights.  Libraries should consider using

Standard licensing agreement:  Developed by librarians and vendors:  http:/link.jaredhowland.com/licensing_language

  1. Deflections in OCLC


At BYU:  only 5% of ejournal titles lendable so would it be easier to track what BYI

  • Use the MARC Record 008 to set ILL availability:  20th:  a = lend, b=not lend, u=unknown.
  • Autodeflect on resource type and request goes to next lender. 
  • 21st indicator deflects  article request.



  1. Question and Answer

Q:  What about consortial agreements? 

A:  Group discussion of the purchase and  licensing can include lending rights. 


Q&A:  Worldcat local:  Users  find but can't lend.    If you use  OCLC for your OPAC, need to add all ejournal  holdings.


Q:  How to convince others ILL licensing is import?  Tips?

A:  Start w/ conversation.  If you don't lend you don't borrow so we should lend.  Let licensing people know they can negotiate licensing.  A matter of education.  Provide example language.


Q:  What if current licensing silent on ILL? 

A: Can use title for ILL.   But can be ambiguous.  Language limiting to only for your users…does that exclude ILL?


Q:  Ebooks. Tips to negotiating ebook licenses?

A:   More librarians that ask, the more likely vendors will allow. But 3rd  party vendors  (ebrary) will prevent ILL.  More  success working directly with publishers (e.g. Springer).  This is like the conversations we had 15 years ago with e journals.  Rent from ebook vendors instead of ILL not workable model w/ consortia.  Ebook business models are the "wild west." 


Q:  Lending mixed media (text & video) ?   Some  titles can lend  parts of titles not the video?

A:   If you can't borrow, my have to travel to holding library.  


Q:  Silent contracts, how to process lending…print/scan or e only?

A:   Process however you need to.  Get rid of old practices and language…print & scan no longer useful.  Today we print to file not print to paper. 


Comment:   More general language preferred to give you most flexibility. 

Counter:  Some licensing says that publisher holds rights not otherwise specified is a reason to set more specific language.


Q:  OCLC Knowledge Base may address some of the licensing issues/information. 

A:  Wayne State using.    Tony Melvyn:  OCLC 400 plus publishers/aggregators can match to holding so you can get licensing information centrally.    Don't have to have 100% accounted for.  Can do a subset of your holdings. 


Q:  Workflow to lend e books?

A:  Emailing string of pdfs so it's clunky.  Easy on the licensing but not on the actually lending.  Clunky process but still faster than loaning print.  Can use dropbox to distribute via a shared link. 


Q:  Success in negotiating language concerning 'secure delivery methods?'  Ariel and Odyssey both have their problems.

A:  Tried to negotiate out of but not too successful as it's not a BYU priority.  Has seen less & less language mentioning platform or 'secure transmissions like Ariel.'



  1. Open Discussion Time:


Q:  ILL Request for course reserves:  Institutions vary their practice.    Faculty doing their own course sights so  what if they are using ILL to collect materials  for reserve. 

A:  UCLC: Will not request for reserve.  Will accept personal copies for reserve

A:  Wayne State restricted view of copyright…no e reserves but use blackboard.  Have to copy/scan via licensed original. 


Q:   How do you educate faculty on copyright for reserve?

A:   University has strong policies so libraries not involved.   When ereserve became course management, libraries lost some control. 


Comment:  Marry copyright w/ open access conversations on campus.   Be an issue educator but not the copyright police. 


Q:  ILL & Music CDs:  Delaware had  to stop borrowing many music CDs cause of boom in requests (thousands dollars per month) brought by WorldCat local.  Others have gotten more funds to borrow or use funds to purchase CDs. 


Some problem patrons creating high volume:  Limit media orders per person per week to manage the orders.  Other libraries can limit base on whether or not request is linked to a course or specific research. 


Q:  Textbooks?


  • Delaware cancels for students not faculty. Use subject headings to determine if textbook.
  • Get ISBNs for your campus  bookstores and use ILLiad add-ons to search. 
  • Lars Leon survey on textbooks survey information shared.  
  • Publishers "ripping off students" w/ prices so it's a university, not just a library issue.  Libraries can use this issue as opportunity for leadership. 
  • Oklahoma State textbook purchase criteria:  Class with  150 students and text over $150 will purchase one copy for 2 hr reserve. 
  • The Ohio State University:  80 basic gen ed course texts on reserve. 
  • Faculty can put personal copies on reserve (on OSU's request page, directing students to faculty)



IV:  Megan Gaffney thanks presenters, attendees and closes the meeting.