ALCTS AS PPC Meeting Notes AC 2011
ALCTS Acquisitions Section Policy & Planning Committee
ALA Annual Meeting, New Orleans
Saturday 25 June 1:30-3:30 PM, Hilton Riverside Kabacoff Room
Members Present: James J. Dooley, Ann Doyle Fath (Chair), Rebecca L. Kemp, Marcia L. Thomas, Robert J. Van Rennes.
Members Not Present: Laurie L. McHenry, Marlene M. Slough, Caryl M. Ward.
Guests: Stephen Smith.
- ALCTS Strategic Planning: Documents distributed in advance.
a. Nobody present could recall the outcome of the efforts to restructure ALCTS. [Later confirmed that action did take place: The selected approach was incremental. The first implementation under this plan consisted of appoi8nting an Interest Group Coordinator, which happened this spring.]
b. Perceived problems of program duplication discussed.
c. Strategic planning tracking mechanism for future use.
- Questionnaire Responses Reviews In Process: Research & statistics + Technology Committees
a. Determined that this review will continue via Connect.
b. Communicating feedback to each Committee under review will take place this summer.
c. How can a committee not know the attendance of a program? Discussion involved the existence of a well-organized and useful document for planning programs as provided by ALCTS Program Committee. Nobody present could find any similar document to serve as a leadership manual for ALCTS or AS Section or Committee or Interest Group Chairs. Everyone agreed that an appropriate group should develop something like this.
- Committee Review Calendar: Revision submitted to AS Executive Committee
a. Any ALCTS or Section leadership manual should include a current copy of the Committee Review Calendar.
b. Reviewed committees ought to post & retain documents on their respective Connect spaces in order to further communication and the transfer of knowledge to future members and chairs.
c. Should new chairs meet with former/current chairs to transfer information? Should policy change about attendance at AC committee meetings (currently the newly appointed members/chairs are not required or even encouraged to attend)
d. [AS Executive Committee approved the draft Sunday 26 June 2011.]
- ALCTS Conference Calendar changes.
a. Moved all Executive Committee meetings to directly follow All-Committee meetings for each section.
b. ALCTS Board meeting moved from Tuesday to Friday.
c. Question of whether we will ever have the ability to eliminate Midwinter face-to-face meetings as a division. Do ALCTS Sections or Section-level Committees have the autonomy to independently decide to do this?
- Stephen Bosch (AS Chair 2011-2012) & Katharine Farrell (AS Chair 2009-2010) check-in.
a. Communicated issues previously discussed relating to recommending a leadership manual of some sort and the transfer of relevant information from former chairs to future chairs (including personal transfer and retention of documents on Connect).
- Kay Granskog (AS Liaison to ALCTS Program Committee, 2009-2011) check-in.
a. ALCTS looking for a pilot to try a virtual preconference.
b. Both AS Committees currently under review by this Committee (Research & Statistics and Technology) will have 2012 programs at AC.
- [Action taken by AS Executive Committee confirmed 26 June 2011: Approved all four recommendations forwarded by this Committee to continue the reviewed committees with the current charges unchanged.]