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CRS Annual 2010 Executive Committee minutes

CRS Executive Committee
Sunday, June 27, 2010
Mayflower Renaissance, Chinese Ballroom


In attendance:

  • Connie Foster, Chair
  • Paul Moeller, Chair-Elect
  • Felicity Dykas, Past Chair
  • Anne Mitchell, Secretary
  • Ann Fath, Member-at-Large
  • Maggie Horn, Member-at-Large
  • Bonnie Parks, Member-at-Large
  • Rebecca Kemp and Beth Bernhardt, College and Research Libraries IG
  • Christine Turner, Electronic Resources IG
  • Christopher Walker and Jennifer Young, Continuing Resources Cataloging Committee
  • Julie McGinnis, Policy & Planning Committee
  • Cecilia Genereux, Standards Committee
  • Kurt Blythe, rep to ALCTS Publications Committee
  • Emily McElroy, rep to ALCTS Budget & Finance Committee
  • Meg Mering, rep to ALCTS Organization & Bylaws Committee
  • Lori Kappmeyer, Beverly Geer, and Betsy Simpson, guests

Welcome and announcements from ALCTS President Mary Case

  • Case and incoming president Cynthia Whitacre had no general remarks for all committees, but visited each committee individually. Members were encouraged to visit the Issues and Advocacy page on the ALCTS site to review the proposed reorganization scenarios and respond to the survey. Members asked whether the current organization chart is also posted there. Case and Whitacre thought it was not, but that the current structure is closest to the “green” scenario in the proposed plan.

CRS welcome and introductions (Connie Foster)

  • 2010 Midwinter Meeting minutes were approved and will be made public on the Executive Committee’s Connect space.

ALCTS Board Report highlights from Saturday meeting (Foster)

  • The ALCTS Board meets twice during the conference, Saturday and Monday 1:30-5:30.
  • The Board discussed programming-related issues. Access, mobile technologies, EZproxy and Shibboleth were mentioned as fruitful areas for programming. Linda Wright noted that the Friday evening ALCTS 101 event was successful, but there was a conflict with a program on leadership development that might have diminished potential attendance. Sections were again encouraged to schedule programs through the Program Committee to avoid getting slated into conflict times, but the programming mechanism is still a work in progress. In particular, the trend toward interest groups rather than formal programs makes the process simpler and more agile, but the conference program doesn't have descriptions for the interest group sessions because the topics are decided so late in the process.
  • In the area of publications, ALCTS Newsletter Online will be going to four issues per year, and ALCTS will be revamping the ALCTS Papers Series.
  • Jim Rettig spoke to the Board about possible furloughs for ALA staff. ALA was encouraged not to use furloughs as a budget control mechanism, or to do so in such a way as to minimize impacts on member business.

CRS general discussion (Foster)

  • The ALCTS Board recap segued into a discussion of the proposed ALCTS reorganization. A recurring question was whether restructuring is the best way to address problems with communication within the organization, or if some other mechanism is needed. Given the trend toward more interest group activity, the idea of an Interest Group Coordinator generated considerable interest and has since been implemented. The Interest Group Coordinator's role is to facilitate communication and action among the many interest groups across the division, and serve as a resource for those interested in forming a new interest group. There was also interest in moving externally-oriented groups such as the Council on Regional Groups, affiliate relations, and international relations under a single umbrella. It was pointed out that as more programming moves under the auspices of interest groups, the governance needs of the organization are changing. The ALCTS leadership seemed to favor scenarios that would improve the currently fragmented state of programming within ALCTS. ALCTS has a more loyal membership base than other sections. The reasons for this are not known, but there was concern that if functional areas in which members are professionally invested (such as continuing resources) cease to be represented in a new organizational structure, membership could suffer. Particularly for those with a cataloging focus, CRS is the best chance for many serialists to be involved and to find community in ALA, because other sections within ALCTS tend to focus on monographic issues and production by default. The ALCTS leadership is looking for scenarios that will keep the ALCTS structure lean without disenfranchising members.
  • Anne Mitchell asked for additional information from several committees and interest groups for the website updates. Several committees and IGs provided fuller information following the conference, and Paul Moeller has supplemented this with further information from the appointments database. Mitchell encouraged chairs and representatives to post their files on Connect as public files wherever feasible, as these feed into the CRS website.

Reports and action items (see all CRS committee reports)

  • Interest Group Chairs
    • Rebecca Kemp, College and Research Libraries IG: The IG's Saturday session featured three speakers and drew about 25 attendees.
    • Christine Turner, Electronic Resources IG: The IG's program on statistics included a NISO update on SUSHI. The session drew 60-75 attendees.
  • Committee Chairs
    • Ann Fath on behalf of Jill Mason, Acquisitions Committee: The Acquisitions Committee was exploring a joint preconference with CMDS for 2011.
    • Christopher Walker, Cataloging Committee: the Cataloging Committee's Monday forum would emphasize RDA testing. [see full report]
    • Felicity Dykas on behalf of Julie Su, Holdings Committee: the Holdings Committee's program drew about 75 attendees.
    • Kurt Blythe, Education, Research, and Publications Coordinating Committee: The Education, Research, and Publications Coordinating Committee has established its Connect space, brainstormed ideas that will be action items through the next six months, and called for groups to rely on the Committee to shepherd content through the publication process. Dykas suggested that particular attention be given to capitalizing on the work of interest groups, and raised the possibility of an organic process by which e-forum topics could evolve into Connect communities and then to CRS-affiliated interest groups. Blythe reminded members to notify him about any publication or program so the Committee can be aware of it.
    • Cecilia Genereux, Standards Committee: [see full report]
  • Representatives
    • Emily McElroy, rep to ALCTS Budget & Finance Committee: Non-member and international rates for LRTS will increase, and the journal will transition to electronic-preferred for non-members, with print available at a surcharge. Members can continue to receive LRTS in print, but are encouraged to forego their print access to reduce costs. Membership numbers are down overall, but continuing education efforts are a successful revenue stream. The white paper series is seen as a good way to attract attention and membership to ALCTS without detracting from LRTS readership. Publications will be the next major focus of revenue generation.
    • Meg Mering, rep to ALCTS Organization & Bylaws Committee: The Organization & Bylaws Committee had not met yet, but would be looking at the issue of attending both Midwinter and Annual conferences.

Other business

  • Foster thanked Chair-Elect Paul Moeller and officially passed the section leadership over to him. The Executive Committee thanked outgoing members Felicity Dykas (Past Chair) and Maggie Horn (Member-at-Large) and welcomed Meg Mering (Chair-Elect and Gene Dickerson (Member-at-Large).