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Catalog Management Interest Group Program at ALA Midwinter 2011

Catalog Management Interest Group invites your participation in our program at 2011 ALA Midwinter in San Diego. There will be three presentations:

Time:   January 8th (Saturday), 1:30pm-3:30pm
Location:   San Diego Convention Center - Room 30C

Batch-conversion of non-standard multiscript records by XSLT

Lucas (Wing Kau) Mak, Metadata and Catalog Librarian, Michigan State University

After switching to Skyriver as its cataloging utility, Michigan State University Libraries (MSUL) has been using Z39.50 search as part of its copy cataloging workflow and using this federated search function to acquire HathiTrust records. During the course of bringing in multiscript catalog records for non-Roman script materials through Z39.50, MSUL catalogers realized that some records don't have original script data stored in 880 fields as required by MARC 21 specifications; instead, original script data are put alongside with their romanized counterparts. Bringing in these non-standard records makes record structure of multiscript records inconsistent within the ILS. On top of that, it creates confusion in searching. Since manually correcting and inserting coding (i.e. MARC tag, indicators, and values in subfield 6) of MARC fields that contain original script data is extremely labor-intensive, the metadata librarian has created an XSLT to automate the process. This presentation will provide an overview of the issue, then focusing on the logic of the XSLT as well as the important factors that have affected the design of it.

The Journey to Single BIB

Jane Anne Carey, Metadata Resource Management Librarian, University of Florida Libraries

The State University Library System of Florida consists of 11 state-funded institutions. The Florida Center for Library Automation (FCLA) provides automation services for those libraries using Aleph, a shared Integrated Library System (ILS) created by ExLibris.

Since early 2008, subcommittees of the Technical Services Planning Committee (TSPC) have discussed the possibility of creating a shared bibliographic record architecture and sent forward a report to the Council of State University Libraries (CSUL). On the strength of that report, CSUL created the Single Bibliographic Record Task Force (SBTF) to investigate the steps needed to create an effective merged ILS. In May 2010, FCLA created a test catalog of the merged records of the three largest libraries - Florida State University, University of Florida, and University of South Florida. Besides participating in the theoretical discussions, the three libraries worked on a clean-up project of incorrect bibliographic tags to keep the legacy of successive catalogs and evolving cataloging rules.

All of the work put into this project so far has led to a greater spirit of cooperation among technical service departments in solving problems and maintaining a clearer catalog for our patrons.

Reclaiming your Catalog: Benefits of Batch Reclamation

Roman S. Panchyshyn, Catalog Librarian, Assistant Professor, Kent State University

As one of the founding members of OhioLINK, Ohio’s statewide library consortium, Kent State University Libraries have operated using Innovative Millennium software (KentLINK) since the 1990’s. Various cataloging policies and practices over the years have led to significant discrepancies between materials held locally and holdings posted to OCLC WorldCat. In 2009, KSU Libraries planned and undertook a batch reclamation project with OCLC to clean up and reset KSU library holdings on OCLC WorldCat.

This presentation will review the entire cycle of KSU’s successful batch reclamation project. The presentation will cover the planning process, project setup and output, database clean-up, and ongoing maintenance. Emphasis will be placed on the importance for libraries to plan and document the project thoroughly from beginning to end, to extract and deliver controlled data for OCLC processing, to locate and identify problem areas in the collection based on project output, and to organize database clean-up projects for problem data. If the batch reclamation project is managed carefully, it will benefit all involved partners.  

Anping Wu (Annie)
Chair, ALCTS CCS Catalog Management Interest Group
Cataloging Coordinator
University of Houston Libraries
114 University Libraries
Houston, TX 77204
Phone: 713-743-9678
Fax: 713-743-9748
Email: awu@uh.edu