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Teri Switzer's picture

TOLD Committee Meeting Agenda and Documents

Hello TOLD Committee Members,

Attached you will find several documents to print out, read, and bring to our meeting, which is scheduled for Friday at 9:30 in the Grand Hyatt, Independence F.

If you have questions, please contact me either via email, cell (970-691-6975), or leave a message at my hotel (The Beacon).

See you Friday and have safe travels.

Best,

Teri S.

Stephen Matthews's picture

Dear Teri and TOLD:  I am pleased that you not only maintained the voting aspect of Interns but made it part of the program rather than up to committees.  I have always liked the Intern Program because it has provided a mechanism for newer members to serve. Now,more than ever, this is essential.   I think the term "Intern" has sometimes worked against the reality of who the "interns" are.  They are all members of ALA and working in the profession, not college students or utter library neophytes.  We shouldn't have members who commit to serve as part of a committee be excluded from full participation. Sometimes the best ideas come from those who are relatively new to the landscape.  I have made some comments below about the Guidelines.  They are questions and one wording suggestion.  I certainly support the Intern Program and these guidelines are an improvement.  Now, it is important that COO have a process to  have committees adjust their quorum requirements to reflect the presence of Interns as voting members on each committee. 

 

ALA Leadership Development (Intern) Guidelines

Revised Summer, 2010

The internship program began its two-year trial period in 1988. This program, initiated by the ALA Membership Committee*, was designed to provide an avenue for interested members to become more easily involved in ALA activities and to introduce new people and ideas to ALA committee discussions and decision-making. The hope is that the experience gained by the interns will aid their official appointment on an association committee, and provide them with valuable association leadership experience.

These guidelines are designed to: (1) clarify the role of the intern on the committee and the process by which an intern is appointed; and (2) suggest responsibilities for intern appointments, such as duties on the committee, voting status, etc.

Who can be appointed as an intern? Individuals who have never held an appointment or elected office in the Association. 

Who appoints interns? Interns will be appointed by the ALA President-Elect. Names of possible interns will be forwarded to the ALA President-Elect by individuals, committee chairs, and others. 

Which committees can have interns? All ALA committees may have interns. It is voluntary for a committee. The intern position is an extra membership slot on the committee.

What is the ALA Intern Program? The ALA Intern Program provides an opportunity for newer library workers to become familiar with ALA structure, in particular its committees; to network with peers and library leaders from around the country; and to participate in a service learning activity. The ALA Intern Program offers the possibility to connect, to learn, to succeed, to advance, and to lead.

Who can be appointed as an intern? The Intern Program is open to any ALA member who has never held an appointment or elected office within the Association, or an elected office within any unit of the American Library Association (including its Divisions, Round Tables, etc.) and have been ALA members for fewer than 10 years.  Does this mean that an intern may have served on a Division or Round Table Committee but not have served in an elected role in a Division or Round Table?

Who appoints interns? Interns will be appointed by the ALA President-Elect. Names of possible interns will be forwarded to the ALA President-Elect by individuals, committee chairs, and others.  What about the Emerging Leaders, should that be mentioned?  Also should this be stated in terms that the President –elect will solicit suggestions from throughout the association  as part of the overall committee volunteer and appointment process?

Which committees can have interns? All ALA committees may have interns, but it is voluntary for a committee. The intern position is considered an additional membership slot on the committee.   Is this still limited to as many as two interns per committee or is it just one now?If it is one per committee then that needs to be explicitly stated?

Terms of appointment. Each intern will serve for a period of one or two years. After a two-year period, the intern should not be appointed to another ALA committee as an intern.  Successful interns should be considered by the ALA President-Elect as candidates for appointment as members of an ALA committee. Service as an intern is not counted in accumulating the four years of maximum consecutive served on a committee.

Duties. The committee chair will determine the most appropriate duties for the intern on a specific committee, depending in large part on the nature of the work of a particular committee. The primary duty should be, however, to become as knowledgeable of ALA processes as possible, such as how to submit a resolution, how to make a report to ALA Council or other Board, as well as to learn about the inner workings of the Association, its Divisions, its Round Tables, and its Committees. Some suggestions for intern duties include:

  • Help with planning and presenting programs and events.
  • Perform administrative duties to facilitate committee/association processes.
  • Assist the ALA staff liaison and/or the committee chair in posting announcements to ALAConnect and general committee correspondence.
  • Write the committee report, with input from committee chair.

All interns are expected to participate in the work of the committee to which she or he is appointed.

Voting.  The committee will determine the voting status of the intern.  Interns are not considered to be[ a ]regularly appointed member(s) of the committee.  Instead, they serve as a special type of affiliate member with voting privileges.   This language should be consistent by person, if each committee can have only one intern, then it should be singular.

Travel. If the committee meets outside of the Midwinter Meeting and the Annual Conference, the committee will determine if the intern will attend the meeting.

Attendance at Meetings. An intern is expected to attend both the Midwinter Meeting and the Annual Conference committee meetings to participate in all virtual and in-person committee meetings.

 * During the 2009 Midwinter Meeting, Council voted to transfer responsibility for the program from the Membership Committee to the Training, Orientation & Leadership Development (TOLD) Committee. 

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Good luck with your process

 

Steve Matthews

Member, ALA Executive Board, 2009-2012

ALA Councilor-at-large, 2008-2011

Steve Matthews

Librarian
Currier Library
Foxcroft School
Middleburg, Va. 20118

Teri Switzer's picture

Steve,

Thank you for taking time to review the guidelines and adding your comments.  To answer your questions:

 

** Yes, an intern can have previous service within a division or roundtable but NOT as an elected officer (such as a past treasurer of YALSA or past chair/president of NMRT).  We want to keep this as broad as possible but also limit it to some extent. 

** Who appoints interns -- great suggestion!  To be honest with you, I don't know what the pres-elect does , if anything, with respect to soliciting intern interest and applications.  It would be very helpful if there was a statement issued about the intern program at the time the call for committee volunteers is released.  I will check with JoAnne Kempf and ask her what the procedure is and how we can get this added. 

** The number of interns appointed to a committee seems to be nebulous.  But, perhaps Lorelle Swader, TOLD's staff liaison, knows.  Whether one or two should be articulated here, so we will work on that.

** Thank you for the wording change under voting! 

 

If you think of anything else, let us know.  Again, I appreciate your comments and suggestions.  Clearly this is still a work in progress and the more eyes that look it over, the better.  Our hope is that we can get this approved.  Then, as you mentionted, COO can address committee membership.

See you soon,

Teri S.

Teri R. Switzer, Ph.D.

Dean, Kraemer Family Library, UCCS

Teri Switzer's picture

TOLD, Steve, et al --

 

I just found out that since COO determines the number of members on a given committee, they also determine the number of interns a given committee has.  Kudos to Joanne Kempf for going beyond the call of duty and answering my question!

Teri S.

 

Teri R. Switzer, Ph.D.

Dean, Kraemer Family Library, UCCS

Teri Switzer's picture

Okay, everyone, Joanne asked more questions and sent me the following, which needs to serve as a correction on what I previously sent out:

COO does not determine the number of interns on a given committee. Instead, when the intern program was first established, every committee (except accreditation) was given 2 interns -- appointed for alternating terms.  Therefore, each president-elect appoints one intern for a term of 2 years.  If a committee decides it no longer wants interns, they tell the president-elect not to appoint anyone.  The same would then be true if accreditation wanted an intern or two, they would tell the president-elect.

If this is something we think should continue then I want it to be put into the proposal I present to Council.  Therefore, be prepared to jump into this when we meet so we can knock the final proposal out during our meeting.  I will bring copies of the latest marked up version and we can go from there.

Thank you!

Teri

Teri R. Switzer, Ph.D.

Dean, Kraemer Family Library, UCCS