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Online Doc Budget

by Lesley Looper on Wed, Oct 11, 2017 at 01:54 pm

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2016-2017 NMRT Budget

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2016-2017 NMRT Budget

2015-2016 NMRT Budget
2014-2015 NMRT Budget
2013-2014 NMRT Budget
2012-2013 NMRT Budget
2011-2012 NMRT Budget
2010-2011 NMRT Budget
2009-2010 NMRT Budget
2008-2009 NMRT Budget
2007-2008 NMRT Budget
2006-2007 NMRT Budget
2005-2006 NMRT Budget
2003-2004 NMRT Budget

Committee budgets are listed under the title of their Supervising Board Member.

ALA Charged Expenses

If your committee uses services provided by ALA, NMRT will be charged for the expenses. The following are some examples of ALA charged expenses.

  • Mailing
  • Printing
  • Conference Equipment
  • Catering for Conference Events
  • Grants/Scholarships/Awards

To arrange for ALA charged expenses, contact Kim Redd (klreed@ala.org), NMRT’s ALA Staff Liaison. Copy the NMRT Treasurer and your Supervising Board Member on all correspondence.

Out-of-Pocket Expenses

  • Get approval for the expense from the NMRT Treasurer and your supervising board member.
  • Save all receipts and make 2 copies.
  • Contact the NMRT Treasurer for the Account Number.
  • Complete the Reimbursement/Check Request form and the Non-Member Expense Form. The form must be submitted by August 1 for expenses incurred during the fiscal year.
  • Mail the original Non-Member Expense form and receipts to the following address.

Kimberly Redd
Program Officer
American Library Association
50 E. Huron St.
Chicago, IL 60611-2729

  • Email a copy of the form and receipts to the NMRT Treasurer at nmrt.treasurer@gmail.com
  • Keep 1 copy of the form and receipts for your own records.

Making Changes to the Budget

A draft NMRT budget is approved during Midwinter. Any major NMRT budget changes happen during Midwinter. Any Chair or Board member may request either an increase or decrease to their funding for the next year during that time. It is very important for the Chair or Board member to defend their proposed budgetary needs and participate in the budget consideration process to ensure the committee has funds in the future. Any proposals to change the budget are to be submitted to the Treasurer no later than two weeks prior to a conference.

Any proposals for minor changes to the NMRT draft budget are to be submitted to the Treasurer no later than two weeks prior to Annual. Again it is very important for Chair or Board members to defend their proposed funding needs and participate in the budget discussion process. The final budget is approved during Annual and is then presented to the membership at large.

It is very important for committee Chairs to participate in the budget process, as they are on the front lines in spending NMRT funds, knowing firsthand what funds are needed. Supervisory Board Members need to communicate very clearly in regards to what the Chairs’ financial needs are and be sure to defend their positions during conferences.

Last Reviewed: September 2015; Last Revised: February 2016

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Online Doc Annual Social Committee

by Sarah Wade on Mon, Sep 25, 2017 at 02:56 pm

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

The committee was formed in 2016 by combining the Student Reception Committee and the NMRT Awards Reception Committee. The committee is currently being sponsored by Mango Languages.

Major Responsibilities

Plan, promote, and coordinate an Annual Reception at the Annual Conference. The reception should provide entertainment (games and door prizes) to provide an opportunity for NMRT members to network and socialize and will recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award and the Student Chapter of the Year Award.

 Procedures Used To Accomplish Major Responsibilities

  1. Create a timetable for tasks.
  2. Ask committee members to volunteer for tasks
  3. Select and order food for the Annual Reception.
  4. Provide door prizes.
  5. Provide party favors.
  6. Follow-up.

 Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • You can submit the same write up to the Communications Committee Chair (formerly known as Footnotes committee), SASCO Chair, and the Liaison Coordination and Support Committee (they will advertise to other parts of ALA through listservs). You can also submit it to the NMRT Secretary, and h/she will post it to Facebook.
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair
  • Student Chapter of the Year Award Committee Chair

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President, NMRT Vice President/President-Elect, and Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-150 attendees are anticipated
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

 September-December

  • Prepare and submit planning report for NMRT President.

 Midwinter

  • If necessary, meet with committee to discuss plans for reception.

 February-May

  • NMRT President will reserve space in the ALA Annual Conference Schedule.
  • NMRT President will reserve space at a conference hotel for the reception.
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event.
  • Submit article to publicity channels.
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, the Annual Conference Professional Development Attendance Award Committee, and the Student Chapter of the Year Award to plan the presentation of awards.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award, and the Student Chapter of the Year Award is presented at the Annual Reception.

 Last revised: September 2017

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Online Doc Membership Promotion, Diversity, & Recruitment

by Sarah Wade on Mon, Sep 25, 2017 at 02:35 pm

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Members: one-year term; can be re-appointed

Committee Charge

Committee Composition and Term(s) of Office

  • Chair: one-year term; serves as the liaison to the ALA Membership Committee
  • Committee Members: one-year term; can be re-appointed

Committee Charge

The purpose of the Membership Promotion Diversity and Recruitment Committee is to promote membership and encourage diversity in NMRT and ALA. MPDR accomplishes this mission by promoting a positive image of the New Members Round Table and attracting underrepresented librarians and library school students for membership in ALA and NMRT.

History of the Committee

The Membership Promotion Diversity and Recruitment Committee was created in 2007 by combining the Membership, Promotion and Relations Committee and the Diversity Committee. Documentation is scarce for the history of the Membership Promotion and Relations Committee and needs further investigation. The Diversity Committee was created in 1981 as the “Minority Recruitment Committee”, it became a standing committee January 17, 1987. Its charge was focused on the recruitment and retention of minority librarians. In 1996, a motion was made and passed to change the committee name. This committee was renamed the Diversity Committee, and its charge expanded to reach broader groups of underrepresented people. The responsibility of welcoming new members was added due to the May 2009 disbanding of the Membership Relations Committee.

Major Responsibilities

  • Welcome new members to NMRT (responsibility added due to the disbanding of the Membership Relations committee)
  • Maintain a current membership promotion brochure that can be made available for membership promotion by the committee, NMRT members, the state affiliates, the ALA Membership Committee, and ALA headquarters. Make brochures available at ALA conferences.
  • Create promotional materials that encourage membership in ALA and NMRT from librarians, library school students, and library supporters from traditionally underrepresented racial and ethnic groups, persons with disabilities, and gay, lesbian, bisexual, and transgender people.
  • Send a welcome letter or email message to all new NMRT members with information on NMRT programs, committees, and opportunities for involvement.
  • Develop other promotional programs as opportunities become available.

Procedures Used to Accomplish Major Responsibilities

  • Seek positive means for promoting NMRT that benefit the profession, obtain approval from the executive committee, and complete projects.
  • Contact the various groups using the membership brochure (affiliates, library school, NMRT Staff Liaison, liaison to ALA Membership Committee) to be sure that they have sufficient membership brochures on hand to meet demand.
  • Promote diverse membership and participation in NMRT, its committee work, and programs.
  • Collaborate with other NMRT committees to recruit new librarians for round table membership.
  • Increase awareness of diversity issues and resources among NMRT committees and members.

Reports to

Outreach Director

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Outreach Director
  • ALA Membership Chair
  • NMRT Affiliates Council Members
  • NMRT Vice-President/President-Elect
  • NMRT Staff Liaison
  • Individuals connected with projects and/or programs
  • NMRT Membership Promotion and Relations Committee Members

Types of Recordkeeping

The Membership Promotion Diversity and Recruitment Committee maintains records relating to the committee and all correspondence.

Publicity Needs

Articles or advertisements can be used to promote membership. Media to be considered include Footnotes, Cognotes, American Libraries, other national library journals, state library association newsletters, and state NMRT newsletters. All articles and publicity should be submitted to the chairs of the Endnotes Committee or Footnotes Committee, or other committees as appropriate.

Correspondence and Carbon Correspondence

  • NMRT President
  • NMRT Vice-President/President-Elect
  • NMRT Outreach Director
  • NMRT Staff Liaison, when appropriate
  • NMRT Membership Promotion and Relations Committee Members

Reports and Dates for Submitting Reports

The Membership Promotion Diversity and Relations Committee submits written reports to the NMRT President and Executive Committee at the Midwinter Meeting, at the Annual Conference, and at other times upon request. When appropriate, articles and publications may be submitted to the Footnotes Editor and to the Publicity Committee Chair.

Helpful Hints

  • The Public Information Office at ALA is often able to provide design and printing services to units of ALA (at a fee, of course.) PIO’s experience with costs of printing and graphic art and other items related to printing brochures is very helpful to someone who is inexperienced in producing large runs of publications.
  • The Staff Liaison to the ALA Membership Committee should be supplied with any brochures that are printed. Each state member of the Membership Task Force receives a packet of brochures from all the divisions and round tables immediately prior to his/her state conference and can use the materials to promote membership in these units.
  • The membership of state NMRT chapters is a good recruiting ground for NMRT membership. Work with Affiliates Council President to secure lists and plan a membership drive.
  • Distribution of committee tasks within MPDR is well-suited to being broken into the sub-committees of membership, promotion, diversity and recruitment.
  • Work with the Student and Student Chapter Outreach Committee to send promotional materials to student chapters.
  • It may be helpful to use the supplied monthly list of dropped members to send out an electronic membership survey instead of contacting all members who have dropped out of NMRT in the past 3 years in one large electronic mailing.

General Timetable

July

  • Review files and NMRT Handbook.
  • Establish contact with NMRT Outreach Director.
  • Update the welcome letter to new and reinstating members of NMRT (the letter is archived in MPDR Google account). Use ALA-supplied lists to send:
    • An electronic welcome letter to each new and returning member who joined NMRT during the previous month.
    • An electronic letter to all dropped members requesting that they take a survey to determine why they did not renew.

August

  • Prepare mailings for library schools if using a fall mailing date.
  • Prepare planning report.
  • Establish Membership, Promotion, Diversity, and Recruitment subcommittees.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

September

  • Submit Diversity Column interview for November issue of Footnotes.
  • Contact groups using membership promotion brochure to see if they have enough copies on hand.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

October

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

November

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

December

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

January

  • Submit Diversity Column interview for February issue of Footnotes.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

February

  • Committee Progress Report due
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

March

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

April

  • Submit Diversity Column interview for May issue of Footnotes.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

May

  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

June

  • Reach out to Emerging Leaders to remind them that they are eligible for one free year of NMRT membership.
  • Prepare Diversity column interview for August issue of Footnotes.
  • Prepare files to send to next committee chair.
  • Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.

Annual

  • Annual Conference Report due.

 Last Revised: September 2017

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Online Doc Midwinter Social Committee

by Jennifer Wilhelm on Wed, May 3, 2017 at 03:20 pm

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

History of the Committee

The Midwinter Social Committee had its origins in the Midwinter Activities Committee, which was established in 1977 to plan and execute the NMRT Orientation Program and an informal event during the Midwinter Meeting. The first Midwinter Orientation was held in 1978. Effective 2002-2003 it became the responsibility of the Orientation Committee to plan and conduct the Orientation Program for both Annual and Midwinter, and the main focus of the Midwinter Activities Committee shifted to a social activity. The activity can include meeting for dinner or something less formal, such as a pub gathering. The committee still provides information on the host city, in coordination with the Orientations Committee.

Committee Composition and Terms of Office

Chair (one year term which begins at ALA Annual) Committee members (one year terms, beginning at ALA Annual. At least one committee member should live in conference city)

Committee Purpose

The Midwinter Activities Committee was established in 1977 to plan and execute the NMRT Orientation Program and Informal Event for the Midwinter Meeting. The first Midwinter Orientation was held in 1978. The committee's name was changed to Midwinter Social Committee following a committee restructuring during 2004-2005.

Major Responsibilities

To organize an informal gathering for new and old NMRT members to network. The purpose of the informal event should be to give new NMRT members the opportunity to meet and talk with experienced members, and for everyone to meet old friends and make new ones.

Procedures Used to Accomplish Major Responsibilities

  • Establish committee
  • Set date and time for event
  • Choose location for event
  • Plan the event
  • Secure materials (e.g., door prizes)
  • Carry out the event

Information Regarding the Scheduling of Program and Critical Dates

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Networking Director
NMRT Blog Editor
ALA Staff Liaison 
ALA Membership Chair
Conference Arrangements Office

Articles on Midwinter activities appear in Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

Type of Recordkeeping

This committee maintains copies of all committee correspondence and reports.

Reports and Dates for Submitting Reports

The Midwinter Social Committee submits written reports to the NMRT President and Executive Board at the Midwinter meeting and at other times upon request.

Reminders and Helpful Hints

Budget: The budget covers the cost of food/beverages, door prizes, telephone, postage, printed materials and audio-visual equipment if needed.
Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT Board in August, a final report is submitted in May. Goals, activities, and budget expenditures should be included in this report.
Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the event, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.
Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.


General Timetable of Activities

July

  • Review files from previous year and begin making a time table for committee work
  • Review the committee's budget
  • Encourage NMRT President to select one member who lives in the host city
  • After committee appointments are official, contact each committee member to verify acceptance

September

  • Submit planning report to NMRT Board
  • Set date and time for social event, and choose location
  • Begin creating list of inexpensive hotels, restaurants and bars in host city
  • Begin seeking donations for door prizes

October

  • Create promotional flyer for NMRT web page
  • NMRT Blog (November) – Create a short event promo or web graphic to have posted to the blog in November

November

  • Publicize event through email listservs, social media and on NMRT website

December

  • Call event location to verify date and time

January

  • Conduct Midwinter Social event

May

  • Submit Final Report to the NMRT Board

Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc NMRT Candidate History

by Sarah Wade on Tue, May 2, 2017 at 11:36 am

Forms are attachments except where indicated.

 Last Revised: May 2017

Online Doc President

by Sarah Wade on Tue, May 2, 2017 at 11:35 am

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Officers and Committees President Supervises

Governance, Liaison Coordination & Support, President’s Program

President's Supervising Officer

None

Major Responsibilities

  1. Serve as presiding officer.
  2. Represent NMRT as its chief executive officer.
  3. Hold Executive Board meetings as needed through the year, but at least one at Midwinter and one at Annual. For the past few years there have also been Board meetings in the fall and spring, held virtually.
  4. Appoint committee chairs and members as needed or requested by the NMRT Executive Board.
  5. Coordinate all NMRT activities, ensuring that they are in line with the stated mission and goals of ALA/NMRT.
  6. Maintain close contact with the officers and ALA Staff Liaison and with NMRT chairs as appropriate.
  7. Read all correspondence concerning NMRT, delegating responsibility to the appropriate officer or committee chair.

Procedures Used to Accomplish Major Responsibilities

  1. Maintain individual files on all officers and committees including reports, correspondence, and telephone conversation summaries.
  2. Examine goals and objectives as reflected in reports from officers and chairs.
  3. Attend as many NMRT meetings/programs as possible during Midwinter and Annual Conferences.
  4. Acknowledge NMRT's corporate sponsors throughout the year in writing and through personal visits to exhibits.
  5. Throughout the year, send any updates in the committee rosters to the NMRT Staff Liaison, and Vice President, as well as supervising board members and committee chairs.

Contact People for Accomplishing Objectives

  • NMRT Vice President/President-Elect
  • NMRT Staff Liaison
  • NMRT Officers
  • NMRT Committee Chairs
  • ALA Executive Board Liaison
  • ALA Membership Committee
  • ALA Chapter Relations Office

Types of Recordkeeping

The President maintains print or electronic copies of all correspondence, time tables from the Conference Arrangements Office, files on committees, and their correspondence and reports.

Correspondence and Copies

  • NMRT Vice-President: Copies of everything.
  • NMRT Treasurer & Fundraiser: Copies of everything related to NMRT finances.
  • NMRT Officers: Copies of correspondence dealing with committees under their guidance.
  • NMRT Staff Liaison: Copies of selected correspondence; for example, letters sent to other units of ALA, all correspondence regarding NMRT finances. .

Reports and Dates for Submitting Reports

The NMRT President prepares:

  1. Board Member Planning Report, Progress Report, and Final Report
  2. A President's column for each issue of Footnotes
  3. An annual report for the fiscal year

Reminders and Helpful Hints

  • Procedures for meeting above deadlines:
    • Refresh your memory of the NMRT Handbook, the NMRT Constitution and Bylaws, and the ALA Policy Manual.
    • Establish contact with the ALA Staff Liaison and call on them when questions arise.
    • Maintain a close working relationship with the Vice President.
    • Be careful to conform to all ALA deadlines, especially those for conference planning, budget submission, and elections.
    • Start work on Footnotes columns several weeks before they are due.
    • Keep up with correspondence as it comes in.
    • To ensure accuracy and completeness, prepare a written record of each phone conversation as soon as possible.
  • Budget: The President should display a great degree of fiscal responsibility and encourage others to do likewise. Encourage the NMRT Treasurer to provide you with a regular report broken down by committee.
  • Save email addresses of all officers and chairs in your electronic address book to save time. Create an email filing system that will allow you to easily find messages as needed.
  • Work closely with the Parliamentarian if you need assistance with Parliamentary Procedure. ALA uses Sturgis, which allows a lot of freedom to conduct business in a way that makes sense for the group.
  • Use the New Members Round Board Member and Committee Chairs Community on ALA Connect for chats and for posting minutes, reports, and other documentshttp://connect.ala.org/node/112954. Resources should be made public as much as possible.

 

President's Timetable of Activities

July

  • Continue making committee appointments if committees are not filled when Presidential term starts on 7/1
  • Request Meeting/Program Request Form from Staff Liaison. Complete forms for all NMRT conference events for both Midwinter and Annual; the Staff Liaison can share previous years' forms with you in order to determine usual days and times. Midwinter requests are due 8/1, and Annual requests due 10/1. Ask the Staff Liaison to check that all those who should receive conference mailings are on the Conference Arrangements Office (CAO) list.
  • Email officers to remind them to contact their chairs or liaisons and to stay in regular touch.
  • Update the NMRT Welcome to ALA letter and send to the Staff Liaison. This is sent to all new members of ALA who are not NMRT members within the first 6 weeks of their membership.
  • Update the welcome information on the NMRT “About” web page.
  • Send any updates in the committee roster to the NMRT Staff Liaison, Vice President, and chair of Web Committee for the roster.
  • Write "Notes from the President" blog introducing yourself and presidential theme.
  • Email Secretary, Vice President, Treasurer, and Assistant Treasurer a list of all committee chairs, co-chairs, and assistant chairs, and their email addresses
  • Create email distribution list with all committee chairs' email addresses

August

  • Conduct New Board Member and New Committee Chair Orientations. Remind committee chairs to request vendor support through Fundraising Coordinator.
  • Review and update the “Hints and Tips for Committee Chairs” document on the wiki at http://wikis.ala.org/nmrt/index.php/Hints_and_Tips_for_Committee_Chairs
  • Submit final Midwinter and preliminary Annual program/meeting information to the ALA Staff Liaison, including room setup, number of chairs, and equipment requests (e.g. microphones, WIFI).
  • If the NMRT sponsored one or more Emerging Leader projects the previous year, reach out to those Emerging Leaders and ask them for their feedback about the program, NMRT's support, etc.
  • Consult with NMRT Board about whether they have any ideas for Emerging Leader projects to put forward. Good places to look are the previous year's committee/officer final reports (each officer can be delegated to look at the reports of the committees they oversee) and recommendations from previous NMRT Emerging Leader projects' final reports. A proposal form and project mentor must be completed/found for each submitted project. The project submission deadline varies, but generally falls around 10/1.

September

  • Review planning reports, examining goals and objectives for the year.
  • Review handbook entries of committees supervised by President (Governance, Liaison Coordination & Support, President's Program).
  • Hold Special Executive Board Meeting for approval of slate of candidates (must happen before 10/1).
  • Review and Submit final Annual Conference program to Staff Liaison.

October

  • Submit project ideas for the Emerging Leaders program.
  • Contact officers to discuss planning reports for their areas of supervision.
  • Distribute updated rosters and schedule of NMRT Midwinter meetings.
  • Remind committee chairs to submit planning reports if they have not done so.
  • Write "Notes from the President" blog post.
  • Hold electronic board meeting. Ask officers and chairs to submit board agenda items. Request slate of candidates running for NMRT Board positions from Nominating Committee for approval during e-meeting, if not approved previously. Set an agenda for the meeting and publicize. Hold meeting.

November

  • Monitor work of committees. Make suggestions through supervising officers.
  • Discuss with Treasurer, Vice-President, and ALA Staff Liaison any needed adjustments to the current budget and to create a preliminary budget for the next fiscal year.

December

  • Contact all chairs either personally or through their supervising officers to check on progress and answer questions.
  • Send out call for agenda items for Midwinter Executive Board meeting. Check with Staff liaison to find out if any visitors are planning to attend.
  • Distribute agendas for Midwinter Executive Board meetings. Request officers and committee chairs to submit reports for Midwinter, as needed.
  • Invite ALA Staff Liaison to appropriate Midwinter meetings.
  • Email committee chairs and officers and strongly encourage them to attend the Membership, Networking, and Committee Interest Meeting and to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • Contact Staff Liaison to be sure ballot has been prepared and mailed to ALA.
  • If NMRT has had a project accepted for the Emerging Leaders Program, email the participants who will be working on the project to welcome them and ask whether any of the Emerging Leaders would like to have a conference mentor. Invite them to attend the Executive Board Meeting, tell them they'll be expected to present their team findings at the Annual Executive Board Meeting.
  • Work with NMRT Board, past NMRT Emerging Leaders, and Mentoring Committee (if necessary) to find Midwinter conference mentors for NMRT Emerging Leaders who have requested them.
  • Invite candidates running for NMRT office to attend NMRT events at Midwinter, especially Executive Board meeting.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Invite NMRT Councilor to give report at Executive Board meeting

Midwinter

  • Preside at Executive Board meetings.
  • Speak at Midwinter Orientation; attend NMRT Midwinter Social and other NMRT events as schedule allows.
  • Make contact with vendors who sponsor NMRT programs and giveaways.
  • Serve as one of NMRT's representatives at ALA meetings (RTCA, ALA Finance Best Practices, BARC, etc.).
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post Midwinter

  • Follow up on tasks or decisions that came out of Midwinter meetings.
  • Write "Notes from the President" blog post.

February

  • Write and submit Officer Progress Report.

March

  • Remind everyone of upcoming deadlines.
  • Contact officers to discuss activities for their areas of supervision.
  • Begin discussions with Vice-President and Staff Liaison to get Committee form open for committee appointments for coming year.

April

  • Continue to monitor committees. Watch for areas needing special support.
  • Work closely with President-Elect to ensure a smooth transition.
  • Hold electronic board meeting if necessary.
  • Write "Notes from the President" blog post.
  • Request plaque for NMRT Past President from Staff Liaison (must be requested before 6/1, otherwise it will need to be paid for out of pocket instead of through President's budget line).

May

  • Write congratulatory letters to recipients of NMRT grants and scholarships.
  • Invite NMRT Councilor to give report a Membership meeting
  • Stay in contact with officers and chairs to be sure all committees have finalized conference plans.
  • The NMRT Staff Liaison will contact all candidates of their election results. After all candidates have been contacted, notify the NMRT membership of the election results.
  • Offer candidates who stood for election but did not win a position as a committee chair for the coming year.
  • Send out call for agenda items for the NMRT Executive Board and Membership Meeting at Annual Conference. Check with Staff Liaison to find out if any visitors are planning to attend.
  • Publicize information about upcoming Membership Meeting at Annual Conference (if meeting is taking place) and what time the Q& A virtual chat will be.
  • Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests.
  • Request collated report from the Liaison Coordination & Support Committee chair(s).

June

  • Write "Notes from the President" blog post previewing NMRT events at ALA Annual.
  • Distribute a preliminary Executive Board Meeting agenda and remind everyone of deadlines and reports needed.
  • Encourage officers to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them.
  • If NMRT has had an Emerging Leader project accepted, email Emerging Leaders to check in and remind them that they'll be expected to present their final projects at the Executive Board meeting at Annual.
  • Write officer final report
  • Invite incoming officers to attend the Board Meeting and other events at Annual.
  • Prepare files (both print and electronic) for transfer to President-Elect.
  • Mail a letter to each vendor's NMRT representative to thank them on behalf of the NMRT Executive Board as well.

Annual Conference

  • Speak at NMRT Conference Orientation.
  • Preside at Executive Board meeting.
  • Attend all NMRT functions as schedule allows.
  • Serve as NMRT's representative at ALA functions (RTCA, TOLD, BARC, etc).
  • Remind everyone to submit receipts for reimbursements within two weeks of Annual Conference.
  • Meet with the President-Elect to discuss any upcoming issues or concerns.
  • Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students

Post-Conference

  • Write thank-you notes to exhibitors, officers, liaisons, chairs and others who have helped you throughout the year. Especially thank chairs who did not get re-appointed to a chair position for the next year. These addresses can be obtained from the Staff Liaison.
  • Transfer files (print and electronic) to President-Elect.
  • Update Handbook entry as needed.
  • Write final "Notes from the President" blog post introducing new NMRT President.

 Last Reviewed May 2017; Last Revised: May 2017

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Online Doc Outreach Director

by Sarah Wade on Tue, May 2, 2017 at 11:16 am

Term of Office

Directors are elected for two-year terms.

Purpose

The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.

General Description

Supervises three committees: Student and Student Chapter Outreach (SASCO) Committee, Membership, Promotion, Diversity, and Recruitment (MPDR) Committee, and Student Chapter of the Year Award (SCOTYA) Committee.

Term of Office

Directors are elected for two-year terms.

Purpose

The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.

General Description

Supervises three committees: Student and Student Chapter Outreach (SASCO) Committee, Membership, Promotion, Diversity, and Recruitment (MPDR) Committee, and Student Chapter of the Year Award (SCOTYA) Committee.

The Outreach Director keeps abreast of all plans and communications within these committees. When questions arise, the Outreach Director assists in finding the answers, whether by forwarding to another NMRT officer, the ALA Liaison, or through informal means. Most questions are answered in this way.

The Outreach Director keeps track of the committees and ensures that things go as smoothly as possible. The Outreach Director is expected to attend all/most events planned by the committees. The Outreach Director attends NMRT Board Meetings, either in person or online, and votes on issues relating to the governance and future of NMRT.

Major Responsibilities

Oversee the activities of the following committees:

• Student and Student Chapter Outreach (SASCO)

• Membership, Promotion, Diversity, and Recruitment (MPDR)

• Student Chapter of the Year Award (SCOTYA)

Procedures Used to Accomplish Major Responsibilities

  • Maintain communication with the committee chairs, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
  • Report on committee activities and items of strategic importance to the NMRT Executive Board.
  • Attend committee meetings, committee events, and Board meetings at conferences, offering support as needed.
  • Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Vice-President
  • NMRT Officers
  • NMRT Committees
  • ALA Staff Liaison
  • ALA Chapter Relations Office
  • ALA Student Chapters

Types of Record Keeping

The Outreach Director maintains files on supervised committees. Including correspondence and reports. Reports and documents are archived on ALA Connect.

Correspondence and Copies

  • NMRT President and Vice President: copies of most correspondence
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Timetable of Activities

July

  • Term begins after ALA Annual Conference
  • Obtain and review files from previous Outreach Director.
  • Clarify any ambiguities in the files.
  • Review applicable sections of the NMRT Handbook, including Outreach Director's page and all supervised committees.

August

  • Contact committee chairs under your responsibility to answer questions and ensure they contact their committee members and solicit introductions.
  • Ensure SASCO Committee delegates responsibility to members to contact library schools/student chapters.
  • Ensure MPDR committee arranges to send welcome letters to new NMRT members. Receive membership rosters from Kim Redd ALA Staff Liaison (ongoing process).
  • Assist committee chairs with Planning Reports as needed.
  • Prepare and submit Officer Planning Report.

September/October

  • Ensure MPDR sends welcome letters to new members.
  • Have MPDR Committee provide a plan to encourage diversity and inclusion within the organization.
  • Check in with SCOTYA about award application announcement.
  • Participate in any Executive Board e-meeting.

November/December

  • Keep in touch with committee chairs, and keep up with activities/correspondence of committees.
  • If no correspondence from a committee has arrived, write and ask for new of progress.
  • Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the MidWinter meeting. Justification is required.
  • Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.

January

  • Attend Midwinter Conference.
  • Be present at MidWinter programs under Outreach Director’s supervision, and help with last minute details if necessary.
  • Attend NMRT Board meetings and Membership, Networking, and Committee Interest Meeting.

February

  • Ensure that the MPDR Committee sends out welcome letters/emails to new members.
  • Remind committees to prepare and submit progress reports.
  • Prepare and submit own Officer Progress Report.
  • Follow up on any new business or initiatives generated during MidWinter.

March/April

  • Maintain close contact with the committee chairs and Executive Board.
  • Ensure that the SASCO committee is maintaining contact with student chapters and sending relevant NMRT information.
  • Check in with SCOTYA regarding award application process.
  • Participate in any Executive Board e-meeting.

May

  • Continue keeping in touch with committees; assist with questions as needed.
  • Remind SCOTYA Committee Chairs to submit press release for award winners to the NMRT Secretary.
  • Being preparations for Annual.

June/July

  • Attend Annual Conference. At Annual, attend: the Executive Board meeting and any programs organized by committees that this office supervises.
  • Present proposals or concerns from committee chairs at Executive Board Meeting.
  • Remind committees to prepare final reports; write and submit own report.
  • Organize files for transfer to successor.
  • Thank chairs of committees for their service.

 Last Reviewed: May 2017; Last Revised: May 2017

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Online Doc Networking Director

by Sarah Wade on Tue, May 2, 2017 at 10:54 am

Networking Director

General Description

Supervises 5 committees: Annual Conference Local Information Committee, Midwinter Social Committee, Orientation Committee, and Online Programs Committee.

Networking Director

General Description

Supervises 5 committees: Annual Conference Local Information Committee, Midwinter Social Committee, Orientation Committee, and Online Programs Committee.

The Networking Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or though informal means. The Networking Director basically keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees. The Director also attends Board Meetings and votes on issues relating to the governance and future of NMRT.

The Networking Director also acts as liaison to the TOLD committee.

Term of Office

Directors are elected for two-year terms, but assignments may change during that time.

Purpose

The Networking Director encourages NMRT members to expand their horizons through networking (from the SSRA Committee Report).

Major Responsibilities

  • Oversee the activities of the Midwinter Social, Orientations, Online Programs, and Annual Conference Local Information committees, providing assistance, advice and support as needed.
  • Acts as the NMRT liaison to the Training, Orientation, and Leadership Development (TOLD) Committee

Procedures Used to Accomplish Major Responsibilities

  • Keep in contact with the chairs of the committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
  • Attend the meetings of their committees and offer support as needed.
  • Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objective

  • NMRT President
  • NMRT Vice President
  • NMRT Officers
  • NMRT Committees
  • ALA Staff Liaison

Types of Record Keeping

The Networking Director maintains files on supervised committees. Keeps records of correspondence and reports.

Correspondence and Copies

  • NMRT President: copies of all correspondence
  • NMRT Vice President: copies of all correspondence
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Timetable of Activities

July

  • Review files from previous networking director. Ask about anything that is not clear.
  • Subscribe to listservs for NMRT Board, Exhibits Round Table, and TOLD.
  • Attend orientation for new Board Members and new chairs.

August

  • Be in contact with committees under your responsibility (particularly Midwinter Social, which has a shorter time frame than the others) to introduce yourself and lay the groundwork.
  • Ensure that Midwinter Social Committee knows what needs to be done and has planning underway.
  • Advise other communities on what they need to do at this point (planning reports, etc.). Encourage committees to use ALA Connect for all correspondence. Refer to the new chair orientation materials for additional recommendations.
  • Prepare Officer Planning Report.

September

  • Monitor Midwinter Social Committee’s planning and assist as needed.

October

  • Keep up with actitivites/correspondence of committees.
  • Participate in any Executive Board e-meeting.

November

  • Continue keeping in touch with committees.
  • Orientation Committee should be planning for speakers and activities for the Midwinter Orientation.

December

  • Continue to assist committees in their activities.

January

  • Attend Midwinter.
  • Attend the programs put on by committees supervised.
  • Help with last minute details if necessary.
  • Attend Board meetings.

February

  • Remind committees to prepare and submit progress reports.
  • Prepare and submit Officer Progress Report.
  • Provide assistance and support for the committees whose activities occur during Annual Conference.

March/April

  • Continue keeping in touch with committees.
  • Participate in any Executive Board e-meeting.

May

  • Assist committees in finalizing plans and coordinating publicity.

June

  • Write Networking Director's Report.
  • Finish up any last minute service details for Annual.
  • Thank chairs of the Committees for their service.

Annual

  • Attend TOLD meeting and ALA committee chairs orientation.
  • Attend Executive Board Meetings.
  • Attend Social and other NMRT events.

 

Last Reviewed: May 2017; Last Revised May 2017

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Online Doc Vice-President/President-Elect

by Sarah Wade on Tue, May 2, 2017 at 10:49 am

General Description

The NMRT Vice-President/President-Elect assists the President in performing those duties the President assigns and prepares for their Presidential term the following year. The Vice-President/President-Elect works closely with the President and other officers and monitors committee activity as needed. The Vice-President/President-Elect handles committee appointments and acts as a representative of NMRT.

General Description

The NMRT Vice-President/President-Elect assists the President in performing those duties the President assigns and prepares for their Presidential term the following year. The Vice-President/President-Elect works closely with the President and other officers and monitors committee activity as needed. The Vice-President/President-Elect handles committee appointments and acts as a representative of NMRT.

Term of Office

Elected as Vice President/President-Elect, serving one year as Vice President, one year as President, and one year as Past President.

Committees Vice President Supervises

Vice Presidential Planning

Vice President's Supervisor

President

Major Responsibilities

  • Assist the President in accomplishing the purposes and goals of NMRT.
  • Perform those duties assigned by the NMRT President.
  • Represent NMRT as an elected officer.
  • Maintain close contact with the NMRT President and other officers.
  • Prepare for the following year as NMRT President.
  • Serve as presiding officer in the absence of the President.
  • Appoint committee chairs and committee members for the following term.

Procedures Used to Accomplish Major Responsibilities

  • Keep in close contact with the President, asking questions and soliciting opinions, ideas, and suggestions. Clarify any procedures at this time.
  • Attend as many NMRT programs and meetings as possible during midwinter meeting and annual conference.
  • Supervise Vice-Presidential Planning Committee.
  • Be cc'd on all committee emails.

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Officers
  • NMRT Staff Liaison

Types of Record-Keeping

  • Copies of all NMRT correspondence
  • Files on committees, their correspondence and reports
  • Records of grant and reward recipients

Correspondence and Copies

  • NMRT President: Copies of everything
  • NMRT Officers: Copies as it deals with their areas of responsibilities
  • NMRT Staff Liaison: Copy as it deals with ALA rules and regulations and other ALA units

Reports and Dates for Submitting Reports

The Vice-President/President-Elect submits planning, progress, and final reports to the Executive Board.

Timetable for Activities

July

  • Establish close working relationship with the President. Ask advice, determine the President's goals and priorities for the year, and be supportive; you can hash out differences in private.
  • Create email distribution list with all committee chair, co-chair, and assistant chair names and addresses using the contact information provided by the President.

August/September

  • Begin planning for year as President. Make notes of ideas as they occur and keep a special file. Refer to the file often, to add, omit, or revise plans.
  • Write and submit Officer Planning Report.
  • Begin to work with Vice-Presidential Planning Committee on agenda for the coming year.

October/November

  • Keep up with the activities of committees, correspondence and planning.
  • Participate in any Executive Board e-meeting.

December

  • Prepare for Midwinter. Touch base with areas under your supervision, if applicable, to determine last-minute needs or problems for Midwinter.
  • Check meeting times and plan to attend all NMRT programs.
  • Contact the NMRT President to see where you might be of special assistance at Midwinter.
  • Prepare proposals that would affect your presidential budget for submission to the Board at Midwinter.

Midwinter

  • Attend Executive Board meeting, NMRT Orientation and Social, and as many other scheduled NMRT committee meetings as possible.
  • Make yourself available to membership. Meet the people who have volunteered but are unknown to you and determine the committee or chair for which they are best suited.
  • Attend Round Table Coordinating Assembly meeting.
  • Check in regularly with Vice-Presidential Planning Committee.
  • Attend ALA Membership Task Force meeting(s).
  • Attend BARC meeting(s). (optional)

February

  • Ensure that the committee volunteer form is posted by mid month.
  • Call for volunteers via NMRT-L and other NMRT communication methods. Remind existing committee members that they need to submit a form as well if they want to continue on their same committees.
  • Email all chairs requesting recommendations for their positions next year and contact officers for their input.
  • Keep in close contact with the President.
  • Write and submit Officer Progress Report.

March

  • Keep in close contact with the President.
  • Request from current committee chairs recommendations for possible persons to fill their positions next year. Inquire of directors and other officers if they have recommendations to make.
  • Make sure online committee volunteer form is up to date.

April

  • Begin making Committee appointments.
  • Participate in any Executive Board e-meeting.

May/June

  • Assist President in last-minute preparations for Annual.
  • Work with those NMRT candidates who were not elected to see if they would like to be chair of a committee for the following year.
  • All chairs and committee members should be appointed.
  • Continue to make appointments of committee members.
  • Write and submit Final Officer Report.
  • Using Vice President's budget, request that pins be purchased for outgoing Board members. The pins must be requested from the ALA Staff Liaison by 6/1, otherwise funds must be paid out-of-pocket instead of out of the Vice President's budget.

Annual

  • Assist the President as needed.
  • Attend Orientation and as many NMRT programs and meetings as possible.
  • Attend Round Table Coordinating Assembly Meeting.
  • Present pins to outgoing Board members at Executive Board meeting.
  • Attend ALA Membership Task Force meeting(s).
  • Attend BARC meeting(s). (optional)

Post Annual

  • Begin planning calendar, new board orientation, and any final plans for transition.
  • Finalized list of committee appointments needs to be sent to ALA Staff Liaison by 7/15.
  • Send letters to all current chairs, telling them who their successor is and strongly encouraging their attendance at the New Board/New Chair Orientation to transfer materials and/or communicate with the new chair about the committee. Urge them to write their successors in advance, and to evaluate the committee's activities over the past year (what went well, what could have gone better, committee size recommendations, and how to better evaluate in the future).
  • Send letters to the new chairs about the New Board/New Chair Orientation, noting time and location and the changes for their committees. Also, include the names of those committee members who have accepted to date.
  • Verify the contact information of officers, chairs, and liaisons for the directory listings.
  • Prepare orientation notes for the New Board/New Chair Orientation.

Last reviewed: May 2017; Last revised: May 2017

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Online Doc Past President

by Sarah Wade on Tue, May 2, 2017 at 10:39 am

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Purpose

The purpose of the Past President is to advise the Executive Board, to serve as a consultant to the President, and to perform such duties as assigned by the President. These duties may include supervision of selected committees and participation in the recommendation of NMRT members for service on ALA and divisional committees.

Committees Supervised

  • Nominating Committee

Past President's Supervising Officer

  • President

Major Responsibilities

  1. Assist the President in accomplishing the purposes and goals of NMRT.
  2. Perform such duties as assigned by the President.
  3. Represent NMRT as an elected officer.

Procedures Used to Accomplish Major Responsibilities

  1. Share with President special concerns and challenges of your term and make positive suggestions.
  2. Maintain a file of all correspondence.
  3. Supervise the Nominating Committee, Alumni & Friends Committee, & LLAMA/NMRT Joint Committee on Collaboration, when chaired by an NMRT member (in alternate years)
  4. Coordinate selection of the NMRT Sponsored Emerging Leader
  5. Attend all NMRT Executive Board meetings and electronic NMRT Executive Board meetings

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Nominating Committee Chairs
  • NMRT Alumni & Friends Committee Chairs
  • LLAMA/NMRT Joint Committee chair, when chaired by an NMRT member (in alternate years)
  • NMRT committee chairs and liaisons (as appropriate)

Types of Record-Keeping

  • The Past President maintains copies of all correspondence, mailings, reports, minutes, and files as assigned by the President.

Correspondence

  • NMRT President: copies of everything
  • NMRT Vice-President: copies of everything
  • NMRT Staff Liaison: copies of selected correspondence

Reports and Dates of Submitting Reports

  • The Past President presents a planning report, a progress report, and a final report, as requested by the NMRT Secretary.

Timetable for Activities

July

  • Review files from predecessors.
  • Introduce yourself to committee chairs under your supervision.
  • Create Emerging Leader Selection Committee, including a few Board members not applying for the program and the previous year's emerging leader.

August

  • Prepare Officer Planning Report.
  • Coordinate selection of the NMRT Emerging Leader.

September - November

  • Support the Nominating Committee as they gather candidates for the ballot. Solicit candidates as needed.
  • Support the Alumni & Friends Committee as they start to plan their activities for the year.
  • Liaison with the Governance Committee to gather any bylaw and/or constitution changes needed to be added to the NMRT Ballot
  • Participate in any Executive Board e-meeting.

December

  • Support the Nominating Committee & ALA staff liaison as they draft the NMRT Ballot.

Midwinter

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

February

  • Write and submit Officer Progress Report.
  • Review final NMRT ballot as prepared by ALA staff prior to the ballot cutoff date (confirm date with ALA staff).
  • Continue to Support the Alumni & Friends Committee with their activities for the year.

March

  • Coordinate with the Nominating Committee communication to all NMRT members about the upcoming election.
    • Participate in any Executive Board e-meeting.

Annual

  • Attend all meetings of the NMRT Executive Board.
  • Attend, as possible, all events organized by NMRT.

July

  • Forward Past President's files to your successor.

 Last Reviewed: May 2017; Last Revised: May 2017

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Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)