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Online Doc Secretary

by Braegan Abernethy on Mon, Feb 29, 2016 at 07:28 pm

Secretary

(authorized by the NMRT Constitution)

Secretary

(authorized by the NMRT Constitution)

General Description

The purpose of the Secretary is to perform the duties of Secretary as outlined in the Sturgis Standard Code of Parliamentary Procedure and act as Secretary to the Executive Board by recording and documenting the decisions and discussions of the Board. The Secretary attends all NMRT Board Meetings, either in person or online, and is a voting member of the Board. The Secretary requests reports of Board members and committee chairs throughout the year. NMRT Secretary also coordinates NMRT social networking presence on the appropriate tools. Being NMRT Secretary offers a great opportunity to gain a thorough understanding of how the round table works.

Term of Office

  • The NMRT secretary is elected for a one-year term.

Purpose

  • To perform the duties of Secretary as outlined in Sturgis Standard Code of Parliamentary Procedure.
  • Act as Secretary to the Executive Board by recording and documenting the decisions and discussions of the Board.

Officers and Committees Secretary Supervises

  • Handbook Committee
  • Archives Committee
  • Web Committee

Major Responsibilities

  1. Provide accurate and thorough meeting minutes for all Executive Board meetings.
  2. Represent NMRT as an elected officer.
  3. Represent the interests of NMRT members as a voting member of the NMRT Executive Board.
  4. Perform such duties as assigned by the NMRT President.
  5. Summarize Executive Board discussions (held in any medium) for the Board and distribute them to Board members before scheduled meetings.
  6. Coordinates NMRT social networking presence on the appropriate tools.

Procedures Used to Accomplish Major Responsibilities

  1. Take, distribute, revise, and re-distribute minutes for all Executive Board meetings according to the Secretary's Timetable. Outgoing Secretary takes minutes at all Annual Conference Board meetings.
  2. Turn over handbook and other pertinent files to successor within a month of Annual Conference.
  3. Ensure that all Executive Board members and Committee Chairs submit reports according to their timetables.
  4. Assist NMRT members requesting publicity for their events (Publicity Request Form) using social media platforms and the NMRT list-serv.
  5. Coordinate the NMRT Member of the Week program and other contributions to the NMRT blog.

Contact People for Accomplishing Objective

  • NMRT President
  • NMRT Immediate Past Secretary
  • NMRT Vice-President

Types of Record-Keeping

  • Maintain files on all NMRT correspondence and telephone calls which fall within the Secretary's responsibilities.
  • Copies of minutes shall be maintained for the terms of the two previous Secretaries.
  • Earlier copies of minutes shall be forwarded to the NMRT Archives Committee Chair.

Correspondence and Carbon Correspondence

  • NMRT President: cc on everything
  • NMRT Officers and Directors: cc on matters which deal with their areas of responsibility.
  • NMRT Archive Committee Chair: cc of minutes, amendments and action items for archival purposes.

Reports and Dates for Submitting Reports

  • NMRT Secretary submits Board Officer planning, progress, and final reports on the same schedule as other Board Officers.

Timetable of Activities

August/September

  • Create email distribution list with committee chairs' email information, which will come from President.
  • Send message asking Board members and Committee Chairs to post planning reports to ALA Connect.
  • Change NMRT Notes password (per Kim's 9/13/14 email)
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

October/November

  • Follow up with Board Members & Committee Chairs that might not posted their reports to the listserv.
  • Request approval of minutes from Annual Conference as corrected.
  • Take minutes at the Fall E-Board Meeting and post to NMRT Board space on ALA Connect for review.
  • Post approved minutes from Annual Conference to NMRT space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website.
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

December

  • Receive and make corrections to minutes from Fall E-Board Meeting
  • Submit final draft of Fall E-Board Meeting minutes to Executive Officers and Committee Chairs to NMRT Board space on ALA Connect prior to the Midwinter Conference.
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

Midwinter

  • Take minutes at all Executive Board meetings.
  • Request approval of Fall E-Board Meeting as corrected.

February

  • Post approved Fall E-Board Meeting minutes to NMRT Board space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website.
  • Send message asking for Board Members and Committee Chairs to post progress reports to ALA Connect. (Deadline: middle to end of February.)
  • Post draft of minutes of Midwinter Board Meeting to NMRT Board space on ALA Connect.
  • Receive and make corrections to minutes from Midwinter Meeting.
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

March/April

  • Follow up with Board Members & Committee Chairs that might not posted their reports to the listserv.
  • Request approval of minutes from Midwinter Meeting at Spring E-Board Meeting as corrected.
  • Take minutes at the Spring E-Board Meeting and post to NMRT Board space on ALA Connect for review.
  • Post approved minutes from Midwinter Meeting to NMRT space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website.
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

May/June

  • Receive and make corrections to minutes from Spring E-Board Meeting.
  • Post final draft of Spring E-Board Meeting minutes to NMRT Board space on ALA Connect for review.
  • Send message asking Board Members and Committee Chairs post final reports to ALA Connect. (Deadline: end of June, directly after the Annual Conference.)
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

Annual

  • Request approval of minutes from Spring E-Board Meeting as corrected.
  • Outgoing Secretary takes minutes at the Executive Board meetings at Annual Conference.

July/August

  • Post approved Spring E-Board Meeting minutes to NMRT Space on ALA Connect and send to NMRT Archives Committee Chair and Web Committee to put on Board website.
  • Send rough draft of minutes from Annual Conference Board meeting to NMRT Board Space on ALA Connect.
  • Outgoing secretary passes on files to incoming secretary a month after ALA Annual
  • Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

 

Last Reviewed: May 2015; Last Revised: June 2015

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Online Doc Reports to be submitted by liaisons

by Braegan Abernethy on Mon, Feb 29, 2016 at 07:24 pm

Forms are attachments except where indicated.

  • NMRT Liaison Report 

Online Doc Reports to be submitted by board members

by Braegan Abernethy on Mon, Feb 29, 2016 at 07:22 pm

Forms are attachments except where indicated.

  • Board Member Planning Report 
  • Board Member Progress Report 
  • Board Member Final Report 

Online Doc Reports to be submitted by chairs

by Braegan Abernethy on Mon, Feb 29, 2016 at 07:21 pm

Forms are attachments except where indicated.

  • Committee Planning Report 
  • Committee Progress Report 
  • Committee Final Report 

Online Doc Policies and Guidelines

by Braegan Abernethy on Mon, Feb 29, 2016 at 07:16 pm

Forms are attachments except where indicated.

Online Doc Constitution and Bylaws

by Braegan Abernethy on Mon, Feb 29, 2016 at 06:10 pm

Constitution & Bylaws of the New Members Round Table of the American Library Association

Adopted June 21, 1941 Amended 1960, 1966, 1970, 1971, 1973, 1974, 1975, 1976, 1977, 1978, 1980, 1981, 1982, 1983, 1984, 1985, 1990, 1998, 2000, 2003, 2005, 2014, 2015


Constitution

NMRT Constitution & Bylaws 2015

Constitution & Bylaws of the New Members Round Table of the American Library Association

Adopted June 21, 1941 Amended 1960, 1966, 1970, 1971, 1973, 1974, 1975, 1976, 1977, 1978, 1980, 1981, 1982, 1983, 1984, 1985, 1990, 1998, 2000, 2003, 2005, 2014, 2015


Constitution

NMRT Constitution & Bylaws 2015

Last Reviewed: July 2015; Last Revised: July 2015

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Discussion Interested in copyright?

by Faithe Ruiz on Fri, Jan 29, 2016 at 12:58 pm

Hello. If you are interested in copyright,  please consider joining RUSA's pilot Copyright Interest Group (IG). The focus of this IG is on providing a forum to exchange ideas relating to copyright law and reference services, to strengthen communication and cooperation on issues relating to copyright, and to provide opportunities for growth and improved reference services. The group is open to all, not just RUSA members -- so spread the word. Please share and contribute to the conversation! http://connect.ala.org/node/248621

Discussion NMRT Hotel block for ALA Annual 2016

by Easter DiGangi (non-member) on Wed, Jan 20, 2016 at 08:28 pm

Want to get the most of your Annual Meeting in Orlando? Reserve a room in the NMRT Annual Hotel bock.  Space is limited, so book today!  The block is at the Avanti Resort located on 12562 International Drive.

 

The Avanti Resort features include:

Want to get the most of your Annual Meeting in Orlando? Reserve a room in the NMRT Annual Hotel bock.  Space is limited, so book today!  The block is at the Avanti Resort located on 12562 International Drive.

 

The Avanti Resort features include:

  • 0.9 miles from the Convention Center
  • Shuttle to Convention Center
  • 2 Restaurants/Lounges
  • High Speed Internet Included
  • Business Center/Fax
  • Exercise Facility
  • Pool
  • Go to http://www.avantiresort.com/amenities-en.html to learn about other services and amenities available at the Avanti Resort.

 

ALA Rates for the Avanti Resort:

  • Single: $99
  • Double: $99

 

You must register for the Annual Conference before you can book a room at the ALA-rate.

  • If you previously registered for the 2016 Annual Conference by purchasing the bundled registration, you can book a room in the NMRT block by calling 800-584-9047.  Don't forget to mention that you are looking for a room in the "NMRT block". 
  • If you are registering for the Annual Conference online through ALA, make sure to mention that you are a member of NMRT.

 

Need a roommate to keep costs down or just want a conference buddy?  Consider posting or responding to room share requests made on NMRT-L, other listservs, and the NMRT Facebook page (https://www.facebook.com/pages/ALAs-New-Member-Roundtable-NMRT/169514309...). 

 

Disclaimer: NMRT is not providing a roommate matching service this year.

 

Information about the 2016 ALA Annual Conference, including travel and hotel information is available at: http://2016.alaannual.org/.

 

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Discussion Midwinter 2016 Executive Board meeting agenda

by Kirby McCurtis on Thu, Dec 31, 2015 at 06:59 pm

NMRT Executive Board Meeting Agenda
Saturday, January 9, 2016
Westin Waterfront-Room Lewis
10:30am – 12:30pm

Order of business may be modified to accommodate visitors’ schedules

NMRT Executive Board Meeting Agenda
Saturday, January 9, 2016
Westin Waterfront-Room Lewis
10:30am – 12:30pm

Order of business may be modified to accommodate visitors’ schedules

  1. Call to order
  2. Establishment of quorum (introductions)
  • Includes virtual attendees
  1. Guest speakers
  • Visit from ALA candidates (Susan Hildreth-treasurer, Christine Hage-president)
  1. Approval of minutes (Karen)
  1. Reports of officers
  • Update from the ALA Executive Board (Peter Hepburn)
  1. New business
  1. Announcements

NMRT events @ Midwinter:

  • Membership, Networking, & Committee Interest Meeting – Saturday, 3-4pm @ Boston Convention & Exhibition Center 151b
  • Midwinter Social – Saturday, 6:30-8:30pm @ Seaport Hotel, Room Lighthouse 1
  • Resume Review Booth – Saturday/Sunday 9am-5pm @ Placement Center

      

Please stop by Mango Languages booth (#1861) in Exhibit Hall to say thank you, and wear your Mango shirt on SUNDAY!

         Others?

8.       Adjournment

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Discussion Reminder: Let Your Voice Be Heard: Public Speaking for Librarians

by Willow Fuchs on Fri, Oct 30, 2015 at 02:19 pm

Don’t miss “Let Your Voice Be Heard: Public Speaking for Librarians,” sponsored by the NMRT Online Program Committee, on Adobe Connect at http://ala.adobeconnect.com/r8rjf3z652g/ Mon., Nov. 2, noon EST.

NMRT Online Program Offers Practical Techniques for Engaging and Effective Public Speaking

 

Don’t miss “Let Your Voice Be Heard: Public Speaking for Librarians,” sponsored by the NMRT Online Program Committee, on Adobe Connect at http://ala.adobeconnect.com/r8rjf3z652g/ Mon., Nov. 2, noon EST.

NMRT Online Program Offers Practical Techniques for Engaging and Effective Public Speaking

 

Do you quake with fear when asked to speak publicly on behalf of your library? Learn how to overcome your anxiety with tips and tools for preparing and delivering clear, persuasive, and engaging presentations from Mary H. Stein, assistant library director at the East Baton Rouge Parish Library in Louisiana.

“Let Your Voice Be Heard: Public Speaking for Librarians,” sponsored by the New Members Roundtable (NMRT) Online Program Committee, will be accessible through Adobe Connect at http://ala.adobeconnect.com/r8rjf3z652g/ on Monday, November 2, at noon EST. Please sign in early, as space is limited to 100 participants.

Mary H. Stein has presented at TedxLSU, 2012 ALA Annual Conference, and OCLC’s WebJunction. She is a graduate of the Louisiana State University School of Library and Information Science.

The NMRT Online Program Committee sponsors online programs designed to support library professionals. For further information, contact committee co-chairs Alyse Ergood at alyseergood@gmail.com or Beth Canzoneri at bcanzoneri@uidaho.edu.

 

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The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

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