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Event NMRT Midwinter Conference Orientation Session

by Veronica Milliner on Mon, Jan 2, 2017 at 10:49 am

Hope to see you at the NMRT Midwinter Conference Orientation Session. Get info from ALA leaders, practice your networking skills, and get information about how to navigate the conference.

 

NMRT Conference Orientation

Saturday January 21, 2017

8:30am-10:00am

Georgia World Congress Center - B213

Online Doc NMRT Councilor

by Sarah Wade on Fri, Dec 9, 2016 at 10:17 am

Term of Office

The Councilor is elected to a three year term.

Purpose

The NMRT Councilor represents the interests of the New Members Round Table on the ALA Council. The councilor also serves on the ALA/APA Council. The NMRT Councilor is a voting member of ALA Council and ALA-APA Council and may speak on the council floor, make motions, propose and submit resolutions.

Term of Office

The Councilor is elected to a three year term.

Purpose

The NMRT Councilor represents the interests of the New Members Round Table on the ALA Council. The councilor also serves on the ALA/APA Council. The NMRT Councilor is a voting member of ALA Council and ALA-APA Council and may speak on the council floor, make motions, propose and submit resolutions.

Major Responsibilities

  • The NMRT Councilor serves on the NMRT Executive Board.
  • The Councilor reports to the NMRT Executive Board and to the membership on ALA Council activities and presents those ALA issues and Council documents upon which the Executive Board may wish to act.
  • The Councilor receives direction from the Executive Board regarding positions to be taken on ALA Council issues and sponsors Council resolutions as requested by the Executive Board.

Procedures Used to Accomplish Major Responsibilities

  • Monitor email sent to the ALA Council listserv and forward relevant discussions or information to the NMRT-L listserv.
  • Solicit comments and feedback from the membership both in-person and via email on NMRT-L regarding Council issues.

Contact People for Accomplishing Objective

  • NMRT Executive Board
  • NMRT Past Councilor
  • NMRT Officers and Committees: copies as applicable to their responsibilities

Reminders and Helpful Hints

  • Develop a familiarity with the ALA Handbook of Organization found at http://ala.org/ala/aboutala/governance/handbook/index.cfm. It is especially helpful if reviewed before Midwinter Meetings and Annual Conferences.
  • Refresh your memory of the Sturgis Standard Code of Parliamentary Procedure.
  • Refresh your memory of the NMRT Handbook and the NMRT Constitution and By-Laws.
  • Review the Basic Guide to ALA Council for a primer on how ALA Council and ALA Governance operates. 

Timetable of Activities

July

The Council secretariat will subscribe the councilor to the ALA Council listserv.

August

Submit planning report.

September/October

Monitor the ALA Council listserv.

November

Attend the NMRT E-Board meeting.

December

Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion at the Midwinter Meeting.

January

  • Attend all NMRT meetings, including the Executive Board meeting and all committee meeting.
  • Attend all Council meetings during the Midwinter conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums.

February

  • Submit progress report.
  • Monitor the ALA Council listserv.

March/April

Attend the NMRT E-Board meeting.

May

Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion and vote at the Annual Conference.

June/July

  • Attend all NMRT meetings, including the Executive Board meeting and all committee meeting.
  • Attend all Council meetings during the Annual conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums.
  • Submit final report.

 

Revised December 2016

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Online Doc Division of Responsibilities: Officers, Directors, Chairs, and Liaisons

by Samuel Suber on Sun, Nov 27, 2016 at 12:41 pm

Division of Responsibilities of NMRT Officers & Directors

President

  • Governance Committee
  • Liaison Coordination & Support
  • President's Program Committee

Vice-President/President Elect

  • Vice Presidential Planning Committee

Division of Responsibilities of NMRT Officers & Directors

President

  • Governance Committee
  • Liaison Coordination & Support
  • President's Program Committee

Vice-President/President Elect

  • Vice Presidential Planning Committee

Immediate Past President

  • Nominating Committee

Treasurer

  • NMRT Budget
  • Assistant Treasurer
  • ALA Budget Analysis & Review Committee (BARC)
  • NMRT Hotel

Secretary

  • Archives Committee
  • Handbook Committee
  • Web Committee

Councilor

  • ALA Council

Member Services Director

  • Footnotes Committee
  • Endnotes Committee
  • Mentoring Committee
  • Resume Review Service Committee

Networking Director

  • Online Programs Committee
  • Annual Conference Local Information Committee
  • Midwinter Social Committee
  • Orientations Committee

Outreach Director

  • Membership Promotion, Diversity & Recruitment Committee / Liaison to ALA Diversity
  • Student and Student Chapter Outreach Committee (SASCO)
  • Student Chapter of the Year Award Committee (SCOTYA)

Leadership Development Director

  • Annual Conference Professional Development Attendance Award Committee
  • Annual Social Committee
  • Mango Languages/NMRT Professional Development Grant Committee (Note: Confirm each year that grant will be sponsored)
  • Online Discussion Forum Committee
  • Shirley Olofson Memorial Award Committee

 

Last Reviewed: November 2016; Last Revised: November 2016

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Online Doc Online Discussion Forum

by Jennifer Wilhelm on Fri, Oct 21, 2016 at 02:13 pm

Committee Charge

To plan and execute an online discussion forum

History of the Committee

The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion.

Committee Charge

To plan and execute an online discussion forum

History of the Committee

The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion.

Committee Composition and Terms of Office

  • Chair (one year term)
  • Committee Members (one year term)

Committee Purpose

To offer online participation to all members, including those unable to attend Midwinter and Annual Meetings. Discussions will be held on the NMRT-L email list. The committee will also investigate other ways of communicating. Summaries of monthly discussion topics will be posted online. Summaries of monthly discussion topics will be posted online and on the listserv and an article on each topic will be posted to NMRT notes.

Major Responsibilities

  1. Suggest and set topics for the monthly NMRT-L discussion
  2. Solicit topic suggestions from the Online Discussion Forum Committee
  3. Lead monthly discussion on the NMRT-L email list
  4. Investigate new ways of supporting online discussion and networking through the year and at the Midwinter and Annual conferences

Procedures Used to Accomplish Major Responsibilities

  1. Discuss topics within the committee, and appoint a committee member to begin that month’s selected topic on NMRT-L.
  2. All committee members to post, lead and monitor discussion, and add comments where needed to continue the discussion. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required and a summary after the monthly discussion to NMRT-L.
  3. As time and interest allows for individual committee members, designate committee members to moderate a live chat on ALA Connect, Twitter, or other chat resource. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required, and a summary after the live chat to NMRT-L.
  4. All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
  5. Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes.

Contact People for Accomplishing Committee Objective

  • NMRT Board Liaison, Leadership Director
  • NMRT Secretary (publicity form)

Reminders and Helpful Hints

  • The committee primarily works virtually via email.
  • Be sure to discuss live chat venue and logistical details with live chat moderators the month before they are designated to moderate the chat to ensure ample time for promotion of events.

Timetable of Activities

July

  • Review files from previous years.
  • Establish contact with committee members.

August

  • Update handbook entry if required.

September

  • As needed, keep committee members informed of ideas, suggestions, problems, and plans.
  • Submit planning report.
  • Discuss and agree on all topics for the monthly NMRT-L discussions. Each month's discussion topic will have a designated moderator responsible for initating the topic on NMRT-L.
  • Finalize an October - May calendar of topics, with assigned moderators.
  • Committee chair will send out calendar of topics to NMRT-L, with an introductory email about the upcoming discussion series.

October-May

  • Lead discussions each month on NMRT-L. A discussion thread should be initiated at the start of each month, October - May, by the designated moderator. The designated moderator should post summaries on NMRT-L.
  • Submit committee progress report (February)
  • Lead live chats and discussions via ALA Connect, Twitter, or other chat service as committee members have time and interest. Live chat announcements, promotion, and summaries should be posted on NMRT-L by the designated moderator.
  • All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
  • Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes. The formatting requirements are: Max word count 1600 and info graphics and images can be used. Articles are to be sent to the ODF committee chair as a word document. After review, these articles will be sent to the NMRT Secretary to post on the NMRT blog.

June

  • Organize files, consider problems in the past year so that suggestions for improvement may be made to the next committee chair, and transfer files to the new chair.
  • Write article on topics and trends based on the year’s conversations to be published in NMRT Notes.
  • Submit final report
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Online Doc Goals

by Sarah Wade on Tue, Oct 11, 2016 at 09:14 am

Goals of NMRT

Goals of NMRT

  1. To structure formal opportunities for involvement and/or training for professional association committee experiences on the national, state, and local levels.
  2. To provide a wide variety of programs to assist, encourage, and educate people who are new to the Association and the profession.
  3. To offer a variety of leadership training and opportunities to help those approaching the end of their NMRT eligibility to make the transition to future positions in the Association and the profession; and
  4. To develop and implement ongoing programs for library school students that encourage professional involvement and networking.

 

Last Reviewed: October 2016; Last Revised October 2016

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Event NMRT Executive Board Fall Meeting

by Kate Kosturski on Tue, Oct 11, 2016 at 08:32 am

This is the announcement of the fall Executive Board meeting of the New Members Round Table.  This meeting will be held online.  Agenda and electronic credentials for attending the meeting will be posted in due course. 

Kate Kosturski

NMRT President

Online Doc LLAMA/NMRT Joint Committee on Collaboration (Disbanded)

by Sarah Wade on Mon, Aug 22, 2016 at 12:38 pm

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

History of the Committee

The Committee was formed in 2011 as a collaboration between LLAMA and NMRT to hold “New Leaders Discussion Group” events at each conference and to identify other ways the groups can work together. The first New Leaders Discussion Group event was at Annual 2011, and triggered the creation of the Committee. The New Leaders Discussion Group event at Midwinter 2012 was the first event presented by the LLAMA/NMRT Joint Committee on Collaboration.

 

Committee Composition and Terms of Office

The Committee is comprised of a minimum of four members, half of which are appointed through LLAMA and half through NMRT for two year terms. One Committee appointee from each organization should, if possible, be a past, present, or incoming president of the organization. Chairship alternates each year between LLAMA and NMRT.

  • From NMRT:

2 Committee members (two year terms, staggered), includes the NMRT VP (one year term)

  • From LLAMA:

2 Committee members

Major Responsibilities

  • To identify ways that LLAMA and NMRT can collaborate.
  • To lead the planning and presenting/moderating of events for both Midwinter and Annual Conferences.
  • To assist in planning the New Leaders Discussion Group event for both Midwinter and Annual Conferences and to participate during the events.
  • To take responsibility for booking the room with the NMRT/ALA liaison for Midwinter and the LLAMA/ALA liaison for Annual.

Procedures Used to Accomplish Major Responsibilities

  • In consultation with the LLAMA and NMRT committee members, brainstorm potential topics and presenters.
  • Secure speakers.
  • Advertise availability of program in collaboration with NMRT Secretary and liaisons.

 

Reports To

Past President

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Secretary
  • ALA Staff Liaisons

Records Generating and Archiving Schedule

When the chair is held by an NMRT appointee, s/he prepares the planning, progress, and annual reports. In alternate years, the reports are prepared and submitted by the Vice President. Final reports are distributed to LLAMA as well as NMRT.

 

Reminders and Helpful Hints

NMRT can be very nimble, but remember that NMRT members can’t act on new initiatives without board review. Be sure to keep the President informed about the actions of the committee.

 

General Timetable

July

Review files from previous year and become familiar with NMRT Handbook. Join NMRT Board listserv.

August

  • Establish contact with committee members. Prepare and submit planning report as requested by NMRT Secretary. Solicit program suggestions from committee members.

September

  • Review suggestions and ideas as a committee and make preliminary programming decisions (how many discussion starters, etc.).
  • Verify with the President the time slot for the Discussion Group session.

October

  • Send out a call for discussion starters. With the committee, review the applicants and make selection(s).

November

  • Contact speakers. Extend a formal invitation to participate and secure formal agreement to participate.
  • Begin advertising, with assistance of NMRT Secretary.

January

  • Send final advertising push, with assistance of NMRT Secretary.

Midwinter

  • Act as convener for the New Leaders Discussion Group event at Midwinter Conference. Introduce the speakers, participate in the ensuing discussions, and collect evaluations.

February

  • Prepare and submit progress report as requested by NMRT Secretary. Send thank you letters to speakers and others who assisted with the program.

March & April

  • Assist with planning the Annual Conference event.

May & June

  • Help advertise the event, with assistance of NMRT Secretary.

Annual Conference

  • Participate in the New Leaders Discussion Group event at Annual Conference.

 

Post-Conference

  • Prepare and submit final report as requested by NMRT Secretary. Share it with the other members of the Committee and the LLAMA President.

 

Last Reviewed July 2012; Last edited: April 2013

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Online Doc Section 4: Committees

by Samuel Suber on Sat, May 14, 2016 at 11:46 am

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

1. Advisory 
An advisory committee is a committee that evaluates the policies, programs or projects of the organization as a whole and recommends courses of action. Its objectives are closely interwoven with the function and development of NMRT, and therefore the committee should have a continuing life. 

2. Standing A standing committee is a committee with objectives so closely tied to the progress and goals of NMRT that it should have a continuing life. 

3. Special A special committee is a committee established to study various aspects of policy, planning and administration. It should have a specific assignment and make recommendations based on that assignment. Its life should depend on the need for continued study in its area of assignment. 

4. Ad hoc An ad hoc committee is a committee appointed to pursue a designated project to a specific goal within a specific period of time. The life of the committee ends with the completion of the project or at the conclusion of that time period. An ad hoc committee is normally limited to a one year existence. 

"Definitions" Last Revised: 1995

Committees

 

Ad Hoc Committees

No ad hoc committees currently exist. Once an ad hoc committee disbands, it is added to the Disbanded Committees list (below).

Disbanded Committees

Committee Leadership

See the following link for information regarding NMRT Committee leadership

 

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Online Doc Student Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:30 am

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

History of the Committee

For the year 2008-2009, the Student Reception Committee has temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee.

Major responsibilities

Host a reception for library school students at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Create a timetable for tasks
  • Ask committee members to volunteer for tasks
  • Follow-up

Committee Composition and Term(s) of Office

  • Chair (1 year term, Annual to Annual)
  • Committee members (1 year term, Annual to Annual)

Reports to

NMRT Outreach Director

Contact People for Accomplishing Committee Objectives

  • Committee members
  • NMRT Student & Student Chapter Outreach Chair
  • NMRT Publicity Chair
  • Footnotes editor
  • Student Chapter of the Year Award Committee

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed at event

Reminders and Helpful Hints

  • CC: all correspondence to Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-100 attendees were anticipated at 2002, 2003 Annual conferences
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year.

General Timetable of Activities

July

  • Select committee members

August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

September-December

  • Prepare and submit planning report for NMRT President.

Midwinter

  • Meet with committee to discuss plans for reception.

February-May

  • Reserve space at a conference hotel for the reception.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Submit article to Footnotes.
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The Student Chapter of the Year Award (SCOTYA) Award is presented at the Student Reception.

 

Last Revised: August 2015

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Online Doc Awards Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:25 am

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

In 2008-2009, the Student Reception Committee temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee. In 2009-2010 the Student Reception separated from the Awards Reception, and returned to the purview of the Student Reception Committee.

Major Responsibilities

Plan, promote, and coordinate an Awards Reception at the Annual Conference to recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award, and to provide an opportunity for NMRT members to network and socialize.

Procedures Used To Accomplish Major Responsibilities

  1. Select and order food for the Awards Reception.
  2. Provide door prizes
  3. Provide party favors

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • Footnotes editor
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair

Publicity Needs

  • Notice in Footnotes
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President and NMRT Networking Director
  • Involve, update, and assist committee members
  • Set and follow deadlines
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives
  • Review previous year's files

September-December

  • Prepare and submit planning report

Midwinter

  • If necessary, meet with committee to discuss plans for reception

February-May

  • NMRT President will reserve space at a conference hotel for the reception
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event
  • Submit article to Footnotes
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, and the Annual Conference Professional Development Attendance Award Committee to plan the presentation of awards

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!

Last Reviewed: April 2014
Last Revised: May 2013

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Pages

The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

Learn more about NMRT on the ALA website.

Subscribe to NMRT (New Members Round Table)