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Online Doc Online Discussion Forum

by Jennifer Wilhelm on Fri, Oct 21, 2016 at 02:13 pm

Committee Charge

To plan and execute an online discussion forum

History of the Committee

The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion.

Committee Charge

To plan and execute an online discussion forum

History of the Committee

The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion.

Committee Composition and Terms of Office

  • Chair (one year term)
  • Committee Members (one year term)

Committee Purpose

To offer online participation to all members, including those unable to attend Midwinter and Annual Meetings. Discussions will be held on the NMRT-L email list. The committee will also investigate other ways of communicating. Summaries of monthly discussion topics will be posted online. Summaries of monthly discussion topics will be posted online and on the listserv and an article on each topic will be posted to NMRT notes.

Major Responsibilities

  1. Suggest and set topics for the monthly NMRT-L discussion
  2. Solicit topic suggestions from the Online Discussion Forum Committee
  3. Lead monthly discussion on the NMRT-L email list
  4. Investigate new ways of supporting online discussion and networking through the year and at the Midwinter and Annual conferences

Procedures Used to Accomplish Major Responsibilities

  1. Discuss topics within the committee, and appoint a committee member to begin that month’s selected topic on NMRT-L.
  2. All committee members to post, lead and monitor discussion, and add comments where needed to continue the discussion. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required and a summary after the monthly discussion to NMRT-L.
  3. As time and interest allows for individual committee members, designate committee members to moderate a live chat on ALA Connect, Twitter, or other chat resource. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required, and a summary after the live chat to NMRT-L.
  4. All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
  5. Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes.

Contact People for Accomplishing Committee Objective

  • NMRT Board Liaison, Leadership Director
  • NMRT Secretary (publicity form)

Reminders and Helpful Hints

  • The committee primarily works virtually via email.
  • Be sure to discuss live chat venue and logistical details with live chat moderators the month before they are designated to moderate the chat to ensure ample time for promotion of events.

Timetable of Activities

July

  • Review files from previous years.
  • Establish contact with committee members.

August

  • Update handbook entry if required.

September

  • As needed, keep committee members informed of ideas, suggestions, problems, and plans.
  • Submit planning report.
  • Discuss and agree on all topics for the monthly NMRT-L discussions. Each month's discussion topic will have a designated moderator responsible for initating the topic on NMRT-L.
  • Finalize an October - May calendar of topics, with assigned moderators.
  • Committee chair will send out calendar of topics to NMRT-L, with an introductory email about the upcoming discussion series.

October-May

  • Lead discussions each month on NMRT-L. A discussion thread should be initiated at the start of each month, October - May, by the designated moderator. The designated moderator should post summaries on NMRT-L.
  • Submit committee progress report (February)
  • Lead live chats and discussions via ALA Connect, Twitter, or other chat service as committee members have time and interest. Live chat announcements, promotion, and summaries should be posted on NMRT-L by the designated moderator.
  • All e-mail discussion and live chat discussion summaries will be archived on the NMRT ODF Website.
  • Each discussion leader both for e-mail and live chat discussions will be required to submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes. The formatting requirements are: Max word count 1600 and info graphics and images can be used. Articles are to be sent to the ODF committee chair as a word document. After review, these articles will be sent to the NMRT Secretary to post on the NMRT blog.

June

  • Organize files, consider problems in the past year so that suggestions for improvement may be made to the next committee chair, and transfer files to the new chair.
  • Write article on topics and trends based on the year’s conversations to be published in NMRT Notes.
  • Submit final report
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Online Doc Goals

by Sarah Wade on Tue, Oct 11, 2016 at 09:14 am

Goals of NMRT

Goals of NMRT

  1. To structure formal opportunities for involvement and/or training for professional association committee experiences on the national, state, and local levels.
  2. To provide a wide variety of programs to assist, encourage, and educate people who are new to the Association and the profession.
  3. To offer a variety of leadership training and opportunities to help those approaching the end of their NMRT eligibility to make the transition to future positions in the Association and the profession; and
  4. To develop and implement ongoing programs for library school students that encourage professional involvement and networking.

 

Last Reviewed: October 2016; Last Revised October 2016

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Event NMRT Executive Board Fall Meeting

by Kate Kosturski on Tue, Oct 11, 2016 at 08:32 am

This is the announcement of the fall Executive Board meeting of the New Members Round Table.  This meeting will be held online.  Agenda and electronic credentials for attending the meeting will be posted in due course. 

Kate Kosturski

NMRT President

Online Doc LLAMA/NMRT Joint Committee on Collaboration (Disbanded)

by Sarah Wade on Mon, Aug 22, 2016 at 12:38 pm

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

Committee Charge

To plan the biannual New Leaders Discussion Group and explore additional projects or programs for joint collaboration between LLAMA and NMRT.

 

History of the Committee

The Committee was formed in 2011 as a collaboration between LLAMA and NMRT to hold “New Leaders Discussion Group” events at each conference and to identify other ways the groups can work together. The first New Leaders Discussion Group event was at Annual 2011, and triggered the creation of the Committee. The New Leaders Discussion Group event at Midwinter 2012 was the first event presented by the LLAMA/NMRT Joint Committee on Collaboration.

 

Committee Composition and Terms of Office

The Committee is comprised of a minimum of four members, half of which are appointed through LLAMA and half through NMRT for two year terms. One Committee appointee from each organization should, if possible, be a past, present, or incoming president of the organization. Chairship alternates each year between LLAMA and NMRT.

  • From NMRT:

2 Committee members (two year terms, staggered), includes the NMRT VP (one year term)

  • From LLAMA:

2 Committee members

Major Responsibilities

  • To identify ways that LLAMA and NMRT can collaborate.
  • To lead the planning and presenting/moderating of events for both Midwinter and Annual Conferences.
  • To assist in planning the New Leaders Discussion Group event for both Midwinter and Annual Conferences and to participate during the events.
  • To take responsibility for booking the room with the NMRT/ALA liaison for Midwinter and the LLAMA/ALA liaison for Annual.

Procedures Used to Accomplish Major Responsibilities

  • In consultation with the LLAMA and NMRT committee members, brainstorm potential topics and presenters.
  • Secure speakers.
  • Advertise availability of program in collaboration with NMRT Secretary and liaisons.

 

Reports To

Past President

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Secretary
  • ALA Staff Liaisons

Records Generating and Archiving Schedule

When the chair is held by an NMRT appointee, s/he prepares the planning, progress, and annual reports. In alternate years, the reports are prepared and submitted by the Vice President. Final reports are distributed to LLAMA as well as NMRT.

 

Reminders and Helpful Hints

NMRT can be very nimble, but remember that NMRT members can’t act on new initiatives without board review. Be sure to keep the President informed about the actions of the committee.

 

General Timetable

July

Review files from previous year and become familiar with NMRT Handbook. Join NMRT Board listserv.

August

  • Establish contact with committee members. Prepare and submit planning report as requested by NMRT Secretary. Solicit program suggestions from committee members.

September

  • Review suggestions and ideas as a committee and make preliminary programming decisions (how many discussion starters, etc.).
  • Verify with the President the time slot for the Discussion Group session.

October

  • Send out a call for discussion starters. With the committee, review the applicants and make selection(s).

November

  • Contact speakers. Extend a formal invitation to participate and secure formal agreement to participate.
  • Begin advertising, with assistance of NMRT Secretary.

January

  • Send final advertising push, with assistance of NMRT Secretary.

Midwinter

  • Act as convener for the New Leaders Discussion Group event at Midwinter Conference. Introduce the speakers, participate in the ensuing discussions, and collect evaluations.

February

  • Prepare and submit progress report as requested by NMRT Secretary. Send thank you letters to speakers and others who assisted with the program.

March & April

  • Assist with planning the Annual Conference event.

May & June

  • Help advertise the event, with assistance of NMRT Secretary.

Annual Conference

  • Participate in the New Leaders Discussion Group event at Annual Conference.

 

Post-Conference

  • Prepare and submit final report as requested by NMRT Secretary. Share it with the other members of the Committee and the LLAMA President.

 

Last Reviewed July 2012; Last edited: April 2013

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Online Doc Student Chapter of the Year Award Committee

by Samuel Suber on Mon, May 16, 2016 at 06:45 pm

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Committee Charge

Choose a recipient and runner-up of the Student Chapter of the Year Award (SCOTYA).

Purpose of the Award

In the spirit of ALA's New Member's Round Table (NMRT), the Student Chapter of the Year Award is presented in recognition of a chapter's outstanding contributions to the American Library Association, their school, and the profession. The purpose of the award is to increase student involvement in ALA through student chapters, and to recognize future leaders in the profession.

Award and Award Criteria

The Student Chapter winner will receive $1,000 to help defray travel expenses to ALA Annual, and the winning chapter, along with the runner-up, will each receive a certificate. Both will be recognized at the NMRT Awards Reception at ALA Annual.

Information on the current award cycle can be found on the [http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/awscotya/scotya.cfm ALA SCOTYA website].

The seven categories of Student Chapter of the Year Award criteria include:

  • Membership Engagement
  • Leadership
  • Communications
  • Programs
  • Financial Health
  • Awards and Honors
  • Student Chapter Advisor Statement

Eligibility

All ALA Student Chapters in good standing are eligible to receive the ALA Student Chapter of the Year Award. There is no limit on the number of times a student chapter may win the award. Any ALA Student Chapter advisor, Student Chapter officer or member, or ALA member may nominate a Student Chapter for the award. Self-nominations are encouraged.

History of the Committee

NMRT recognizes outstanding contributions of a student chapter to the American Library Association, their school, and the profession. The award winners and runners-up since 2000 include:

2000 Winner: San Jose State University

2001 Winner: SUNY at Buffalo

2001 Runner-up: San Jose State University

2002 Winner: Clarion University of Pennsylvania

2002 Runner-up: UCLA

2003 Winner: University of Illinois at Urbana-Champaign

2003 Runner-up: SUNY at Buffalo

2004 Winner: UCLA

2004 Runner-up: University of Hawaii at Manoa

2005 Winner: Indiana University at Bloomington

2005 Runner-up: University of Illinois at Urbana-Champaign

2006 Winner: University of Hawaii at Manoa

2006 Runner-up: Indiana University at Bloomington

2007 Winner: University of Arizona

2007 Runner-up: University of South Carolina

2008 Winner: University of South Carolina

2008 Runner-up: UCLA

2009 Winner: San Jose State University

2009 Runner-up: University of Illinois at Urbana-Champaign

2010 Winner: San Jose State University

2010 Runner-up: University of Illinois at Urbana-Champaign

2011 Winner: Indiana University

2011 Runner-up: San Jose State University

2012 Winner: Florida State University

2012 Runner-up: Indiana University at Bloomington

2013 Winner: University of Rhode Island

2013 Runner-up: Florida State University

2014 Winner: San Jose State University

2014 Runner-up: Indiana University at Bloomington

2015 Winner: University of South Carolina

2015 Runner-up: Indiana University at Bloomington

2016 Winner: University of South Carolina

2016 Runner-up: Pratt University

Major Responsibilities

1. Solicit applications from ALA student chapters in good standing.

2. Select recipient and runner-up.

3. Notify recipient and runner-up and those chapters not selected.

4. Prepare application for the following year in consultation with the new chair if he/she has been appointed.

5. Promote winners and the conferring of award at Awards Reception.

6. Coordinate conference attendance and responsibilities of recipient with the Student and Student Chapter Outreach Committee (SASCO) chairs and Awards Reception Committee to present award at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Regularly review nomination criteria for relevance.
  • Work with SASCO chairs to publicize award with and encourage applications from student chapters. Publicize award in Footnotes and on ALA website.
  • The SCOTYA Committee acts as the jury, evaluating nomination forms.
  • Maintain communication with committee members, award recipient and runner-up, and SASCO chairs.
  • Arrange for certificates for recipient and runner-up to be presented at the NMRT Awards Reception at the Annual Conference. Once ALA Awards Committee approves, a travel grant of $1,000 is presented to the winning student chapter. Work with the Awards Reception Committee to present certificate at the NMRT Awards Reception at the Annual Conference.

Committee Composition and Term(s) of Office

One chair with five to seven members, all serving a one year term, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact People for Accomplishing Committee Objectives

  • Supervising officer
  • NMRT President
  • NMRT Treasurer
  • ALA Awards Committee
  • SASCO Chairs
  • Footnotes Editor
  • NMRT Web Committee Chair
  • NMRT Student Reception Committee

Publicity Needs

With the exception of Footnotes, all publicity for the award must go through the Student and Student Chapter Outreach Committee (SASCO). Remember the usual 2-3 months lead time necessary for most publications when arranging for publicity.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, he/she should check with the NMRT President to see if records should be transferred to the Archives Committee, incoming chair, or NMRT President.

A Planning Report is submitted online via ALA Connect in mid-September.

A Final Committee Report is submitted online via ALA Connect in early June.

Forms Used by the Committee

There is one standard application that chapters submit, which remains fairly standard from year to year, although wording will differ slightly.

The ALA Request for Reimbursement Form is used for reimbursing the purchase of materials to create certificates.

The SCOTYA winner is sent a physical letter of congratulations that includes the NMRT Conditions for the Award Acceptance and the NMRT Check Request Form. If these forms are not available on ALAConnect, contact previous year’s Chair or the NMRT Treasurer.

Documents to Create/Update

The SCOTYA web site and ALA Connect should be updated at the beginning and end of the chair’s term, as well as other times as necessary. All documents should be up to date in ALA Connect. If missing, please contact the previous year’s Chair.

SCOTYA Scoring Rubric (Do not post actual scoring results on ALA Connect. If any are posted, please delete them.)

SCOTYA Application.

SCOTYA Letter/Email of Congratulations to winner and runner-up.

SCOTYA rejection letter/email to applications not chosen for the award.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with the SASCO Chairs to ensure maximum coverage of publicity and encourage nominations by student chapters. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

The NMRT budget includes $1,000 for a travel grant to be used by the winning student chapter.

Maintain continued contact and communication with your committee, your Supervising Officer, SASCO, and the award recipient and runner-up.

General Timetable of Activities

July

  • Review previous year’s files.
  • Become familiar with the NMRT Handbook.
  • Subscribe to NMRTBD listserv.

August/September

  • Obtain list of committee members; write to inform them of responsibilities and give them the tentative schedule of the year’s events.
  • Schedule an online meeting or conference call to discuss the application form. Any changes must be made to the website before a call for applications can be made.
  • Prepare and submit Committee Planning Report.
  • Set deadline for applications. Deadline is typically the last week of February or the first week of March.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

October/November

  • Compose award application announcement. Work with Student and Student Chapter Outreach Committee (SASCO) Chairs to publicize award and encourage nominations. Submit notice of award availability to Footnotes. Consider social media posts and other places where announcements can be made.

December

  • Have committee send the chair information on the progress of their assigned duties.

Midwinter

  • No need to meet at Midwinter. All work can be done by email and phone.

February

  • Prepare report of proceedings of individual meetings. Continue publicizing award to ALA student groups. Enlist assistance from committee members to contact the library programs/schools in which they graduated.

March/April

  • Send copies of applications to committee members, reminding them of award criteria. Once deadline has passed, evaluate applications and withdraw all that are not complete or do not meet requirements. Instruct committee members to rank applicants and be prepared to discuss their choices.
  • Notify winners first informally via e-mail, then formally in writing. Present report to Executive Board announcing award recipient and runner-up. Send information about the award recipient and runner-up to SASCO, Footnotes Editor, and Web Committee for press releases and to update information on NMRT web page as necessary.
  • Once the Committee has notified the recipient and runner-up, notify applicants not selected of their status. Arrange for NMRT Treasurer to distribute $1,000 travel grant to winning student chapter, pending approval from ALA Awards Committee.
  • Arrange for award certificates to be created, framed and presented to student chapter recipient and runner-up.
  • Assist NMRT Awards Reception Committee with coordination of activities at the NMRT Awards Reception at the Annual Conference.
  • Maintain communication with SASCO, student chapter recipient and runner-up, before and after Annual Conference.
  • Correspond with recipient student chapter, conveying dates/times of meetings they need to attend at Annual Conference. Send award announcements describing NMRT Awards to the NMRT Booth and NMRT Orientation Committees.
  • Check with committee members to determine who is attending the Annual Conference and who plans to attend the All-Committee meeting.

May/June

  • Maintain contact with recipient student chapter and committee members, answering questions, etc.
    • Ask the winning student chapter and runner-up to provide names of their members who will be attending the NMRT Awards Reception at Annual and send the list of names to the Chair of the NMRT Awards Reception Committee so they can be recognized.
  • Obtain name of next year’s chair and together, prepare a new application for distribution at the Annual Conference.
    • Pass along suggestions for a smoother process and changes that need to be made or are suggested by current committee.
  • Update SCOTYA web pages and work with web liaison and Web Committee to ensure that all award information on NMRT website is current and correct.

Annual

  • Coordinate award presentation of certificates to the winning and runner-up student chapters during the NMRT Awards Reception at the Annual Conference.

 

Last Revised: May 2016

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Online Doc Section 4: Committees

by Samuel Suber on Sat, May 14, 2016 at 11:46 am

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

This section provides individual descriptions of NMRT committees and their general timetable. For more detailed information about committee activities, see Committee web pages. Specific committee accomplishments are also available via planning, progress and final reports available through the Archives Database.

Committee Definitions

The following committee definitions have been adopted from ALA's committee definitions as contained in the ALA Handbook of Organization.

1. Advisory 
An advisory committee is a committee that evaluates the policies, programs or projects of the organization as a whole and recommends courses of action. Its objectives are closely interwoven with the function and development of NMRT, and therefore the committee should have a continuing life. 

2. Standing A standing committee is a committee with objectives so closely tied to the progress and goals of NMRT that it should have a continuing life. 

3. Special A special committee is a committee established to study various aspects of policy, planning and administration. It should have a specific assignment and make recommendations based on that assignment. Its life should depend on the need for continued study in its area of assignment. 

4. Ad hoc An ad hoc committee is a committee appointed to pursue a designated project to a specific goal within a specific period of time. The life of the committee ends with the completion of the project or at the conclusion of that time period. An ad hoc committee is normally limited to a one year existence. 

"Definitions" Last Revised: 1995

Committees

 

Ad Hoc Committees

No ad hoc committees currently exist. Once an ad hoc committee disbands, it is added to the Disbanded Committees list (below).

Disbanded Committees

Committee Leadership

See the following link for information regarding NMRT Committee leadership

 

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Online Doc Student Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:30 am

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

Committee Charge

The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.

History of the Committee

For the year 2008-2009, the Student Reception Committee has temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee.

Major responsibilities

Host a reception for library school students at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

  • Create a timetable for tasks
  • Ask committee members to volunteer for tasks
  • Follow-up

Committee Composition and Term(s) of Office

  • Chair (1 year term, Annual to Annual)
  • Committee members (1 year term, Annual to Annual)

Reports to

NMRT Outreach Director

Contact People for Accomplishing Committee Objectives

  • Committee members
  • NMRT Student & Student Chapter Outreach Chair
  • NMRT Publicity Chair
  • Footnotes editor
  • Student Chapter of the Year Award Committee

Publicity Needs

  • Notice in Footnotes about the reception
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • SASCO representatives contacting their respective library science programs

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed at event

Reminders and Helpful Hints

  • CC: all correspondence to Supervising Board Member
  • Involve, update, and assist committee members
  • Set and follow deadlines (finalizing all by Memorial Day weekend works well)
  • Make sure beverages selections are listed on menu choices
  • 50-100 attendees were anticipated at 2002, 2003 Annual conferences
  • Think about what students want to know and experience at the conference!
  • Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
  • When all is said and done, think about ways to improve for next year.

General Timetable of Activities

July

  • Select committee members

August

  • Welcome committee members; introduce them to charges, goals and objectives.
  • Review previous year's files.

September-December

  • Prepare and submit planning report for NMRT President.

Midwinter

  • Meet with committee to discuss plans for reception.

February-May

  • Reserve space at a conference hotel for the reception.
  • Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception.
  • Submit progress report via ALA Connect
  • Submit article to Footnotes.
  • Forward information to SASCO Chair and Publicity Chair for distribution.
  • Finalize all reception plans by Memorial Day weekend.

Annual

  • Wrap up any last-minute preparation and host the reception!
  • The Student Chapter of the Year Award (SCOTYA) Award is presented at the Student Reception.

 

Last Revised: August 2015

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Online Doc Awards Reception (Disbanded)

by Samuel Suber on Sat, May 14, 2016 at 11:25 am

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Charge

The purpose of the Awards Reception Committee is to plan an event at the Annual Conference to recognize the recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award (formerly the Marshall Cavendish Award), and to provide an opportunity for NMRT members to network and socialize.

Committee Composition

  • Chair (one-year term)
  • Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

In 2008-2009, the Student Reception Committee temporarily merged with the 3M/NMRT Social Committee to form the NMRT Awards Reception Committee. In 2009-2010 the Student Reception separated from the Awards Reception, and returned to the purview of the Student Reception Committee.

Major Responsibilities

Plan, promote, and coordinate an Awards Reception at the Annual Conference to recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, and the Annual Conference Professional Development Attendance Award, and to provide an opportunity for NMRT members to network and socialize.

Procedures Used To Accomplish Major Responsibilities

  1. Select and order food for the Awards Reception.
  2. Provide door prizes
  3. Provide party favors

Contact People for Accomplishing Committee Objectives

  • NMRT President
  • NMRT Networking Director
  • Committee members
  • Footnotes editor
  • NMRT Professional Development Grant Committee Chair
  • Shirley Olofson Memorial Award Committee Chair
  • Annual Conference Professional Development Attendance Award Committee Chair

Publicity Needs

  • Notice in Footnotes
  • Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
  • Publicity on ALA Connect
  • Publicity via social networking tools (Facebook, Twitter, etc.)

Documents to Create/Update

  • Write article for Footnotes publicizing event
  • Flyer to be distributed publicizing event

Reminders and Helpful Hints

  • CC: all correspondence to NMRT President and NMRT Networking Director
  • Involve, update, and assist committee members
  • Set and follow deadlines
  • When all is said and done, think about ways to improve for next year

General Timetable of Activities

July-August

  • Welcome committee members; introduce them to charges, goals and objectives
  • Review previous year's files

September-December

  • Prepare and submit planning report

Midwinter

  • If necessary, meet with committee to discuss plans for reception

February-May

  • NMRT President will reserve space at a conference hotel for the reception
  • Once the reservation has been finalized, work with the hotel to arrange catering for the event
  • Submit article to Footnotes
  • Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, and the Annual Conference Professional Development Attendance Award Committee to plan the presentation of awards

June

  • Publicize the event using social networking tools, ALA Connect, and library listservs.

Annual

  • Wrap up any last-minute preparation and host the reception!

Last Reviewed: April 2014
Last Revised: May 2013

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Online Doc Forms

by Easter DiGangi (non-member) on Wed, Apr 13, 2016 at 08:53 pm

Forms listed below are attached except where indicated.

  • NMRT Board Proposal Template
  • NMRT Check Request Form
  • ALA Member/Non-staff Travel Expense Report
  • Publicity Request Form (Link)

Online Doc Resume Review Service

by Sarah Wade on Thu, Mar 17, 2016 at 03:11 pm

Committee Charge

Committee Charge

The Resume Review Service Committee gives NMRT members an opportunity to have their resumes and/or cover letters reviewed via e-mail by experienced professionals in the field. In addition, the Committee provides on-site resume reviewing for job seekers in a booth at the ALA Placement Center at Annual and Midwinter conferences. Due to the demands of providing an on-site service, all committee members are required to volunteer a total of 4 hours at the on-site service. Committee members can distribute these required hours across Midwinter and/or Annual as their schedule allows.

History of the Committee

The idea for a resume review service for NMRT members arose in the Mentoring Committee in 1996-1997. At the NMRT Exec Board meeting during the 1997 Midwinter Meeting Mich Nelson and Emerita Cuesta of the Mentoring Committee discussed their idea for a resume review service to be coordinated by their committee.

The board directed the committee to further develop the idea and report back at the Annual Conference. At June 28, 1997 Executive Board Meeting, Alesia MacManus, chair of the Self-Study, Resource Allocation Committee (SSRAC) again recommended a resume review service to be administered by the Mentoring Committee.

Over the next year, the Mentoring Committee decided that a resume review service was beyond the scope of its charge and suggested that another committee be created to provide the service. At the 1998 Midwinter Meeting, the idea of a separate committee was again taken up by the board and it voted to create an ad hoc committee to begin a pilot project of resume review by mail. Paula Hering became the committee's first chair and served in this role for two years. In her first final report, Herring reported that eleven resumes had been reviewed.

Ten resumes were reviewed the following year. The conference reviewing service, the result of a collaboration of ALA's Office of Human Resource Development and Recruitment and NMRT, debuted at the Annual Conference in Chicago in 2000 and was coordinated by Suzanne Sprague. The committee became a standing committee by board vote on July 7, 2000.

Major Responsibilities

1. Maintain a year-round resume reviewing service (primarily via e-mail) in which job seekers’ documents are sent to appropriate reviewers who make comments and return these documents within a reasonable amount of time.

2. Recruit and maintain a roster of resume reviewers.

3. Secure space in the Placement Center to be used for the following purposes:

  • One-on-one resume reviewing
  • Distribution of information about NMRT
  • Provide advice for job seekers
  • Provide a relaxing and friendly environment for weary job seekers.

4. Recruit NMRT members and resume reviewers to staff the booth and provide resume reviewing at the Placement Center at Annual and Midwinter Conferences.

5. Arrange for booth supplies to be shipped to the conference location.

6. Set up and dismantle the Placement Center booth at the beginning and end of conferences.

7. Prepare an attractive display of handout materials and supplies at the booth.

8. Review resume and cover letter tip sheets and revise as needed.

9. Maintain and develop committee web site as needed.

Procedures used to Accomplish Major Responsibilities

  • Publicize service and provide details of its use in appropriate venues, by contacting the NMRT secretary and chair of the Liaison Coordination & Support Committee.
  • Contact previous year’s reviewers to confirm that they are still willing to serve and confirm their contact information.
  • Recruit new reviewers as needed, for both mail-in and on-site services.
  • Apply to ALA Headquarters for space in the Placement Center at Annual and Midwinter conferences.
  • Recruit and schedule resume reviewers and booth volunteers for Midwinter and Annual conferences.

Committee Composition and Term of Office

  • Chair (one year term). The chair may be shared between two members, or a chair and a vice-chair may be appointed
  • Committee Members (one year term)
  • Committee can have anywhere from 5 to 10 members.
  • Term runs from Annual to Annual.

Reports to

Director of Member Services

Contact People for Accomplishing Objectives

  • NMRT President
  • NMRT Vice-President
  • NMRT Director of Member Services
  • NMRT Footnotes editor
  • Chair, NMRT Student & Student Chapter Outreach Committee
  • ALA HRDR Placement Center Coordinator

Publicity Needs

The on-site and mail-in services are publicized via flyers and brochures distributed at Annual and Midwinter. Other means of publicity include postings in listservs and newsgroups including nmrt-l and newlib-l. The services can also be promoted in print publications such as Footnotes, Cognotes and American Libraries.

Records Generation and Archiving Schedule

Most of the work of the committee is accomplished via e-mail. Recruitment of 99% of resume reviewers and booth volunteers is done by e-mail. Reviews are currently received by e-mail and forwarded to a reviewer, who then returns them to the job seeker with comments. The Email Resume Review Service Coordinator is cc'ed.

Forms Used by the Committee

No forms are needed, with the exception of required planning, progress and final reports.

Documents to Create/Update

  • Sign-up sheets for job seekers for Midwinter and Annual Conferences.
  • Web document for scheduling onsite resume reviewees, reviewers and booth volunteers.
  • Roster of e-mail and onsite reviewers.
  • Reviewer instruction letter.
  • Job seeker survey for e-mail and onsite services.
  • Reviewer survey for e-mail and onsite services.
  • Tip sheets for onsite reviewers.
  • Tip sheets for booth volunteers.
  • Brochure to publicize onsite and e-mail service.
  • Flyer to publicize onsite service.
  • Resume Tip sheet (currently on the Web).
  • Job Hunting Tip sheet (currently on the Web).

Reminders and Helpful Hints

The committee has a Gmail e-mail account set up: resumereviewNMRT@gmail.com.

Related Files

General Timetable

Ongoing

  • Coordinate matching of resume review requests with available reviewers. This process seems to work best with one committee member appointed as the Email RRS Coordinator for a set amount of time.
  • Coordinate with Student & Student Chapter Outreach Committee to publicize Resume Review Service via Footnotes, NMRT Web site, appropriate discussion lists, and student chapter outreach.

July

  • Receive materials from previous chair
  • Review material for possible archival value and route appropriately
  • Confirm Committee appointments

August

  • Send a welcome e-mail or letter to committee members and ask what tasks they would be interested in accomplishing
  • Prepare planning report for President and Executive Committee

September

  • Assign tasks to committee members

October

November

  • Coordinate shipping of booth materials to Midwinter location or designated Committee member
  • Contact NMRT Committee chairs to request hand-out materials

December/January

  • Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Midwinter. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes.
  • Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committeee
  • Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees.
  • Prepare progress report for President and Executive Committee.

Midwinter Meeting

  • Arrive early (usually Friday) to set up booth in Placement Center
  • Check in on booth periodically as schedule permits
  • Dismantle booth after 5 p.m. on Sunday

February

  • Prepare report of proceedings of Midwinter Committee meeting(s)
  • Send results of Midwinter Committee meeting(s) to officers and others as appropriate
  • Write article for Footnotes

March

April

  • Arrange shipping schedule for booth materials to Annual Conference location or designated committee member
  • Contact NMRT Committee chairs to request hand-out materials for booth
  • Confirm roster of email resume reviewers

May

  • Recruit and schedule resume reviewers for onsite service at Annual via listservs and newsgroups
  • Recruit and schedule booth volunteers (who should be NMRT members) via posting on NMRT-L; prepare report for Annual Conference
  • Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Annual. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes
  • Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committee
  • Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees

Annual Conference

  • Arrive early (usually Friday) to set up booth in Placement Center
  • Staff booth as schedule permits
  • Dismantle booth on Sunday after 5 p.m.

July/August

  • Prepare final report for President and Executive Committee
  • Write article for Footnotes
  • Send letters of recognition to Committee members and volunteers
  • Send appropriate materials to new Committee chair(s).

Notices to other public relations vehicles may be handled at the same time as Footnotes releases; these should be coordinated through the NMRT Publicity Committee.

Last Reviewed: April 2014; Last Revised: April 2014

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The mission of the New Members Round Table (NMRT) is to help those who have been association members less than ten years become actively involved in the association and the profession.

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